OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-12-31-accounts

The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (St Mary's PCC)

Report and Financial Statements

31 December 2022

Charity number: 1165322

St Mary's PCC Report and Financial Statements Contents

Page
Legal and administrative information 1 - 2
Annual report 3 - 10
Report of the Independent Examiner 11
Statement of Financial Activities 12
Balance sheet 13
Cash flow statement 14
Notes forming part of the financial statements 15 - 21
Additional information 22 - 23
(does not form part of the financial statements)

St Mary's PCC Legal and administrative information

Rector Revd P H Gerard MSc BA The Rectory
Church Lane
Lapworth
(Tel: 01564 782098) B94 5NX
Churchwardens Mrs E M Kenny 8 Heyford Grove
Solihull
West Midlands
(Tel: 0121 704 3784) B91 3XX
Mr M E T Parkes The Crofts
Netherwood Lane
Chadwick End
(Tel: 01564 783189) B93 0BD
Secretary Mrs K Baines GradDipPhys MCSP 18 Kingswood Close
Lapworth
(Tel: 01564 782697) B94 6JQ
Treasurer Mr A I Jackson 175 Station Lane
BEng MBA CEng FSOE FIPlantE Lapworth
(Tel: 01564 783028) B94 6JG
Electoral Roll Officer & Mrs N Aslin Tapster Way
Envelope Scheme Church Lane
Secretary (Tel: 01564 783107) Lapworth
B94 5NX
Verger/Sexton Mrs M Twelftree The Clerks House
Church Lane
Lapworth
(Tel: 01564 784465) B94 5NX
Parish Safeguarding Mrs D A C Hill BEd, NPQH, BA 168 Station Lane
Co-ordinator Lapworth
(Tel: 01564 782218) B94 6JH
Magazine Editor Revd P H Gerard MSc BA The Rectory
Church Lane
Lapworth
(Tel: 01564 782098) B94 5NX

1

St Mary's PCC Legal and administrative information

Magazine Production Mrs A Burley Lapworth Croft Lodge
Editor Spring Lane
Lapworth
(Tel: 07860 689144) B94 5NS
Magazine Mrs A Burley Lapworth Croft Lodge
Advertisements Spring Lane
Lapworth
(Tel: 07860 689144) B94 5NS
Bellringers' Captain Mr J Cranmer Jubilee Cottages
Old Warwick Road
Lapworth
(Tel: 01564 782425) B94 6AZ
Organist and Mr R Binnie Dip. Mus. Ed. R.S.A.M. 17 Warmington Grove
Choirmaster Warwick
(Tel: 01926 408778) CV34 5RZ
Independent examiner Dr J R Ayling BSc FCA 8 Troutbeck Avenue
Leamington Spa
CV32 6NE
Principal Office The Rectory
Church Lane
Lapworth
B94 5NX
Bankers HSBC Bank Plc Lloyds Bank Plc
PO Box 68 PO Box 1000
130 New Street Andover
Birmingham, B2 4JU BX1 1LT
CCLA Investment Management Limited Virgin Money
The CBF Church of England Funds Jubilee House
Senator House, 85 Queen Victoria Street Gosforth, Newcastle upon Tyne
London, EC4V 4ET NE3 4PL
Nationwide Building Society
Nationwide House
Pipers Way
Swindon, SN38 1NW

2

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

The Parochial Church Council presents its report and financial statements for the year ending 31 December 2022.

AIMS AND PURPOSES

The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (PCC) has the responsibility of cooperating with the incumbent, the Revd P H Gerard, in promoting the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church of Saint Mary the Virgin Lapworth (St Mary's).

OBJECTIVES AND ACTIVITIES

The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

When planning our activities for the year, we have considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:

To facilitate this work, it is important that we maintain the fabric of the Church of St Mary's Lapworth.

ACHIEVEMENTS AND PERFORMANCE

Legacy of Covid

2022 started with high Covid levels in the population, but with the UK’s vaccination programme firmly established and fear of the virus beginning to fall away the situation started to improve. At St Mary’s, special arrangements for receiving Holy Communion remained in place until May. In the second half of 2022 Covid had minimal direct impact on worship. However, congregation numbers were lower than before the pandemic, perhaps because people had got out of the habit of Sunday worship. It was particularly noticeable that the church’s relationship with young families was weaker than before the pandemic.

Death of HM Queen Elizabeth – 8th September 2022

On the 9th September special prayers were said in St Mary’s at 12.15pm, at Lapworth CofE Primary School at 3pm and at Choir practice at 7.15pm. The next two Sundays also included particular moments of prayer for the Queen, the King, the Royal Family and the nation.

Livestreaming and recording of services

During 2021 we enjoyed periods when our 11am choral service was live streamed every week by Ollie Parkes. At the start of 2022 Ollie was available less often and he was not available at all after 1st May, and this brought livestreaming to an end. However, a recorded service is still made available every Sunday. This is usually the 11am choral service. The viewing numbers for recorded services on YouTube are usually between 20 and 80.

Music and Choir

At the start of 2022 the choir were still affected by Covid restrictions such as not singing while processing. These restrictions fell away during the first months of 2022 and the choir began to consolidate after a difficult two years.

Ron Binnie is now well established as director of music. In May 2022 Francis Fowler was appointed as organ scholar. He has made rapid progress and now makes a major contribution to our music.

We have had three junior choir members attending consistently during 2022. It has proved hard to add to that number, despite recruitment campaigns in September and other times. In September the arrangements for juniors changed such that they are encouraged to attend every Sunday and every Friday evening practice, in addition to their own practice on a Sunday morning. This greatly increases the musical accomplishment, but it makes it a bigger commitment for new junior choir parents.

3

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

ACHIEVEMENTS AND PERFORMANCE (continued)

Music and Choir (continued)

Particular musical highlights included the Ascension Day cluster service (held in Lapworth), music with trumpets for the Queen’s Platinum Jubilee and for Remembrance Sunday and the Carol service with additional music from a string quartet from Warwick School.

On 10th December the Warwickshire Singers held a Carol Concert in church, which was very well supported and followed by refreshments. The Director of Music is James Bate, our former organ scholar.

Church Organ

It is clear that the leatherwork on the church organ is nearing the end of its life. The PCC has spent a lot of time looking different possibilities for refurbishing, rebuilding or replacing the current organ. The DAC (Diocesan Advisory Committee) organ adviser, Dr Jim Berrow, has been very helpful. He emphasises the importance of careful evaluation of the different possibilities before moving forward. He has introduced us to Andrew Moyes, former MD of Nicholson’s in Worcester, who has also helped us. The best way forward is still not clear.

The Rector’s letter in the September Parish Magazine discussed the church organ. This has encouraged certain people to offer serious money towards the organ project, which is encouraging.

Outreach to families

Each month we have an 11am Family Service (first Sunday of the month), a together@9.30am service (second Sunday of the month) and Baby and Toddler Praise service (last Friday of the month), all aimed at young families. These services were offered consistently through 2022, and attendance has improved slowly, but is still lower than 2019.

Christmas 2022 was encouraging with 99 people attending the Children’s Crib Service, after two years of minimal attendance.

After a Covid disrupted January, the Rector has consistently taken Monday morning assemblies at Lapworth CofE Primary School. The school held three end of term services in church. The PCC pays for the coaches that bring children to and from the school, and this was more expensive in 2022.

Occasional Offices (Baptisms, Weddings and Funerals)

During 2022 we had eleven infant baptisms, four weddings and ten funerals in church. A further two church funerals were conducted at the crematorium.

Electoral Roll

The electoral roll stands at 113 people, about half of whom live outside the parish.

Social Events

A Lent Lunch was held on 20th March, and Parish Lunches on 11th September (Patronal Festival) and 13th November (Remembrance Sunday). The Parish Lunch team still misses Vera Male, but is increasingly growing in confidence and activity in the post Covid world. Thanks to Di Williams, Vicky Williams and the team for these lunches.

Larraine Tobin and team organised a successful Harvest Supper which was in the Old School on 1st October, with proceeds going to the organ fund.

Refreshments after the Family Service restarted on 3rd April. On 5th June we had bubbly in church for a toast to the Queen as she celebrated her Platinum Jubilee. In July and August teas and coffees were served in the Old School. Since September the refreshments have been served in church, partly to avoid heating the Old School.

Refreshments were served after the Mothering Sunday Family Eucharist, Hot Cross Bun Family Service on Good Friday, the Easter Day service and after the Carol Service.

On 26th November the Christmas Fair returned after two years off, and was very successful both socially and financially. The PCC is grateful to the Parkes family for organising the fair.

4

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

ACHIEVEMENTS AND PERFORMANCE (continued)

The PCC

The PCC now has twelve members. The PCC is grateful to Hugh Roberts who stepped down as churchwarden at the April APCM after many years of service. He was replaced by Liz Kenny. The PCC met six times in 2022. In February 2022 four PCC members attended an online CPAS training event for PCC members called “PCC tonight”.

Transforming Church Action Planning (TCAP)

The parish TCAP process started with a meeting at the Old School on 14th May 2022. Damian Herbert from the Diocese acted as facilitator. The process seeks to identify priorities for the church’s mission over the next years, and then the related goals and actions. A follow up meeting was held on 17th September. More work is required to take this forward, but themes were emerging around participation and engagement.

Developing Ministry

Michele Twelftree, the verger, has been supporting the parish’s baptism ministry through baptism visits, activities in services and a monthly email to baptism families. She has expressed an interest in developing this by training for Reader Ministry. The Reader Training programme has been in transition, causing some delay, but on 31st January 2023 the PCC formally supported Michele’s application for Reader Training starting in September 2023. It is hoped that Michele’s health with have improved by this time. The PCC is grateful to Norma Aslin who, in addition to her many other roles, has covered much of the verger’s duties while Michele has been unwell.

With Packwood services to cover (see below) the Rector is grateful to Clare Kimpton, Reader, and the Revd Anne Hinks (retired) who are taking more services across the benefice and at Packwood.

Change to the Pattern of Services

After the TCAP meeting in May, the PCC agreed a change to the pattern of Sunday services. The 8.30am service was suspended. Mattins was moved from the second to the fourth Sunday of the month, to ensure that there was a eucharistic service in the benefice on the second Sunday of the month. The change came into effect in August, but see below.

Packwood

The Revd Marc Catley, Vicar of Nuthurst and Packwood, suffered a stroke at the end of May 2022 and has not yet returned to work. As the Lapworth 8.30am service was finishing anyway (see above), the Rector started taking the 8.30am service at Packwood in June, and this has continued.

People and Places

The Diocesan People and Places programme envisages that Lapworth, Baddesley Clinton and Packwood start working more closely together, and eventually become an “Oversight Area”. Lapworth and Packwood are interacting more, particularly because of the Rector taking the 8.30am service and some occasional offices at Packwood.

On 1st February 2023 there was a joint meeting of the PCCs of Lapworth, Baddesley Clinton and Packwood with the Area Dean, the Revd Phelim O’Hare. The meeting was mainly about getting to know each other and sharing hopes and fears.

Parish Magazine

The Parish Magazine had a good year, despite significant rises in printing costs. The full colour editions are popular with readers and advertisers. Both advertising revenue and donations went up. Sadly, Warwick Printing closed because of the rising costs. The magazine is now printed in Kettering. We are grateful to Alison Burley, Production Editor and Norma Aslin who bills all the advertising. On 28th May there was a sandwich lunch for magazine distributors at the Rectory. The circulation is now 1,090.

5

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

ACHIEVEMENTS AND PERFORMANCE (continued)

Churchyard

Churchyard working parties, complete with lunch and refreshments, were held in March and October. These were very productive, even if attendance was lower than in the pre-Covid period. A leaf rake took place on 10th December.

The extremely hot weather in July 2022 took its toll on the newly planted trees in the churchyard. It looks as though three young trees have been lost.

The PCC is grateful for a new churchyard bench donated in memory of Kit Nash. It is secured to the ground near on the west boundary of the new churchyard, not far from Kit’s grave.

A new sign for St Mary’s has been installed near the steps to Church Lane.

Eco church

The PCC is grateful to Mike Parkes who leads the church’s efforts to be more Eco friendly. Mike is now supported through regular Deanery meetings on environmental matters. During 2022 several light fittings were switched over to LEDs, such that most of the lights in church are now LEDs. The PCC approved an Environmental Policy in November 2022.

We are investigating the possibility of installing solar photovoltaic panels on the church roof to generate carbon dioxide emission free electricity. As the church is a grade 1 listed building located in a conservation area developing an appropriate arrangement, which meets all the required permissions to install such panels, is expected to be a complex and long process. The church continues to move towards Eco Church silver level accreditation.

Church Clock

The church clock was not working for several months during 2022. The clock’s maintenance has been moved over to “Time Assured” who have managed to get the clock working again.

Living in Love and Faith

The CofE has been encouraging churches to study the “Living in love and faith” resources about gender, identity, sexuality and marriage. Clare Kimpton became a trained facilitator for Living in Love and Faith. During Lent 2022 the five-session video-based course was held for parishioners at the rectory.

Safeguarding

An updated Safeguarding policy was approved by the PCC in July 2022. Most PCC members have now completed the required RADA (Raising Awareness of Domestic Abuse) training. The Rector and Parish Safeguarding-Co-ordinator continue to use the Safeguarding Dashboard to monitor safeguarding across the parish. A separate metal box has been purchased for the secure storage of all safeguarding records at the Rectory.

Deanery Synod and Chapter

The enlarged Deanery of Kings Norton, Moseley and Shirley now feels well established under the Area Dean the Revd Phelim O’Hare. Deanery Synod met in February (Sports Ministry), June (Ministerial training) and October (People and Places). Chapter meets every month, with meetings alternating between just the old Shirley Chapter, and meetings including the old Kings Norton and/or Moseley chapters.

Clerk's House

The PCC is grateful to the Lapworth Charity, which makes the Clerk's House available to the PCC for the verger’s accommodation. This is on a lease, which runs until 20th October 2041 at a peppercorn rent.

Church Building

The Church Building is subject to a quinquennial survey and report. This was recently carried out in February 2023. The PCC is awaiting the report.

The renewal of a buttress on the southeast corner of the nave, and windows in the de Montford chapel was completed. The church building and churchyard had the annual safety risk assessment, using Ecclesiastical Insurance's risk assessment toolkit.

6

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

FINANCIAL REVIEW

Both income and expenditure increased in 2022. The increased income reflected a general increase in activity after Covid. The rise in expenditure was primarily due to the renewal of a buttress on the southeast corner of the nave, and windows in the de Montford chapel in 2022.

Total receipts to unrestricted funds were £88,808 (2021: £71,741) of which £28,041 (2021: £27,887) arose from Christian stewardship, £4,073 (2021: £2,137) was made from loose plate collections and £25,604 (2021: £5,191) was from donations and appeals. Total restricted income was £6,930 (2021: £20,994) of which £1,656 (2021: £20,025) was from donations and appeals. Included within the total reported income was Gift Aid income of £8,463 (2021: £7,777).

Total income increased by 3%. The PCC envisages that it will have to continue financing its activities through the existing sources of income; giving by the congregation, fees, donations from outside bodies and the income received from its financial reserves. The PCC is grateful for the ongoing support it receives from the Lapworth Charity.

Church running and maintenance costs were £20,047 (2021: £18,267).

The contribution to the Diocesan parish share of £42,303 (2021: £45,801) largely provides the stipends and housing for the clergy. The sum that the churches in the Diocese have to find is shared between the churches to a formula. For St. Mary’s this was a Common Fund Request of £31,368 and a Common Fund Gift. This to give a total contribution of approximately 60% of the combined unrestricted income and the equivalent of the restricted donation from Lapworth Charity two years previous (that is, for 2022, 2020 combined value). In 2022 the PCC was informed that going forward, including 2022, the donation from Lapworth Charity would not be restricted.

Full details of the calculation to derive what it believes delivers a sustainable Common Fund contribution, is set out in the Additional Information section of these financial statements. The Diocese continues to review methodologies for calculating the sum that the churches in the Diocese would be asked to find. The planned total contributions for 2022 and 2023 of £42,303 and £49,015 respectively were not amended to reflect changes in Diocesan methodologies.

The net movement on unrestricted funds was an increase of £6,002 (2020: £9,051). Note that the Lapworth Charity donation had been restricted in 2021. Without the Lapworth Charity donation, net movement on unrestricted funds was a decrease of £13,469 prior to investment losses and transfers.

During the year, the total fund balances decreased from £285,444 to £262,165, of which £192,641 (2021: £187,053) is unrestricted.

Through donations received from the congregation and giving at the PCC's discretion, donations totalling £3,752 (2021: £2,961) were made. Of this, two (2021: none) donations were over £1,000. This was to The Children's Society for £1,037 (2021: £987) and Lapworth School for £1,250 (2021: £270). Most of the donation to The Children's Society was raised through members of the congregation having collection boxes throughout the year. The PCC is grateful to Bill and Kay Baily for organising this.

The principal financial management policies of the PCC continue to be the prompt banking of offertories and other income, the timely payment of invoices and regular monitoring of the cash flow position.

7

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

FINANCIAL REVIEW (continued)

Reserves policy

The PCC tries to maintain a minimum balance on free reserves of greater than three months estimated regular payments. For 2023, the PCC estimates this to be equivalent to a minimum of £23,000 (2021: £20,378). It is held to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the yearend was £142,987 (2021: £130,448), which is higher than the minimum balance.

Where the balance is sufficiently higher than the minimum balance, the PCC tries to further assist the Diocese by making its full Diocesan parish share contribution in January of the particular financial year. Full payments for the 2022 and 2023 financial years were made in the Januarys of the respective years.

Free reserves exclude restricted income funds, endowment funds, and designated funds already committed for essential future spending.

The PCC is awaiting the 2023 quinquennial report. Once the PCC understands the requirements of the report and the expected expenditure, it will set new target reserves levels that it estimates will be sufficient for the expected work. The PCC expects that its total unrestricted funds of £192,641, all of which can be used for quinquennial expenditure, will be less than required. None of the current restricted funds of £69,524 can be used for fabric maintenance.

No minimum balance is set for any of the restricted funds, other than none of the individual funds being in deficit.

The PCC's main approach to managing risk, associated with holding reserves, is to spread the holding across a number of financial institutions, which at 31 December 2022 totalled five (2021: six).

VOLUNTEERS

We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it is. Mr Roberts stood down from churchwarden at the 2022 APCM. At the same time Mrs Kenny became our new churchwarden. We would like to thank Mr Roberts, Mrs Kenny and Mr Parkes who have worked so tirelessly on our behalf. Thanks are also due to Mrs Baines and Mr Jackson who work hard as our PCC Secretary and Treasurer respectively.

8

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council (Powers) Measure 1956 and is a registered charity.

The method of appointment of PCC members is set out in the Synodical Government Measure 1969 Schedule III - Church Representation Rules, as amended. At St Mary's the membership of the PCC consists of the incumbent (our rector), churchwardens, the deanery synod representatives and members elected by those members of the congregation who are on the electoral role of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC.

The full PCC met six times during the year.

Lapworth PCC has two related trusts, which are:

In March 1997 the PCC made a donation to S W Willson and A H Kimpton, promoters for a new trust to be formed and known as the Old School Trust. The conveyance of the Old School House was completed in March 1997 to the names of the Trustees of the Old School Trust. In March 1998 the full approval of the Charity Commissioners was given and the name Lapworth Old School Trust was entered in the central register of charities.

The charitable objects of this trust are for the benefit of St Mary’s Church, Lapworth and the community without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said community. Members of the Lapworth Parochial Church Council who are also Trustees of the Old School Trust are Mrs K Baines, Revd P H Gerard, Mr A I Jackson, Mr M E T Parkes, Mrs E M Kenny and Mr H O Roberts.

On the 31st December 1998 the PCC donated funds of £75,411 to the above Trust. The objects of the Trust are for the benefit of St. Mary’s Church, Lapworth, Warwickshire and the community. Members of the Lapworth Parochial Church Council who are also Trustees of the Willson Memorial Trust are Mrs K Baines, Revd P H Gerard, Mr A I Jackson, Mr M E T Parkes and Mrs E M Kenny.

On the 6th September 1999 the objects of the Trust were amended to read “The furtherance of the religious and other charitable purposes of the Church of England in the Parish of Lapworth”. Since 2004 all income received by the Trust has been given to the PCC.

The PCC holds cash and investments, as custodian Trustee, on behalf of the Lapworth Old School Trust (LOST) and the Willson Memorial Trust (WMT). The procedures employed by the PCC to safeguard its own assets are extended to those funds belonging to the LOST and the WMT. Separate accounting records are maintained for each of these Trusts which may be used to indicate, when required, the amount of funds in the PCC's bank accounts which belong to the LOST and the WMT respectively. Details of the amounts held at the yearend for each of these funds are given in note 10 of the financial statements.

9

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2022

ADMINISTRATIVE INFORMATION

Saint Mary The Virgin Lapworth (St. Mary’s) is the Church of England church serving the local communities in and around the village of Lapworth, Warwickshire. It is part of the Diocese of Birmingham within the Church of England. The correspondence address is The Rectory, Church Lane, Lapworth, Solihull, B94 5NX. Registered charity number 1165322.

PCC members who have served from 1 January 2022 until the date this report was approved are:

Ex Officio members:

Revd P H Gerard Rector and Deanery Synod Representative Mr M E T Parkes Churchwarden and PCC Vice Chair Mrs E M Kenny Churchwarden (appointed 25 April 2022) Elected members: Mrs N Aslin Electoral Roll Officer Mrs K Baines Secretary Mrs R C Bird Mr L A Carver Mr A I Jackson Treasurer and Deanery Synod Representative Mr I T Knowles Deanery Synod Representative Mr H O Roberts Deanery Synod Representative (resigned as Churchwarden 25 April 2022) Mrs J Tookey Mrs M Twelftree Deanery Synod Representative

Approved by the PCC and signed on their behalf by:

The Revd P H Gerard

Date

10

Independent examiner's report To the Trustees of St Mary's PCC

I report on the accounts of the church for the year ended 31 December 2022 which are set out on pages 12 to 21.

Respective Responsibilities of Trustees and Examiner

The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

14 March 2023

Dr J R Ayling BSc FCA

Date

Fellow of the ICAEW 8 Troutbeck Avenue Leamington Spa CV32 6NE

11

St Mary's PCC Statement of Financial Activities for the year ended 31 December 2022

Notes
INCOME AND ENDOWMENTS
3a
3b
3c
3d
3e
Total income
EXPENDITURE
4a
4b
Total expenditure
Net (losses) / gains on investments
8, 11
Gross transfers between funds
11
Net movement in funds
Balance at 1 January
11
Balance at 31 December
11
Voluntary income
Activities for generating funds
Income from investments
Church activities
Church activities
Raising funds
Other
Net income / (expenditure) before investment
gains / (losses)		 Unrestricted
Funds
£
66,181
9,859
2,406
10,362
-
88,808
74,772
567
75,339
13,469
(7,909)
28
5,588
187,053
192,641		 Restricted
Funds
£
1,656
-
974
-
4,300
6,930
31,520
1,000
32,520
(25,590)
(3,249)
(28)
(28,867)
98,391
69,524		 Total
Total
2022
2021
£
£
67,837
74,962
9,859
5,889
3,380
2,694
10,362
9,190
4,300
-
95,738
92,735
106,292
96,019
1,567
-
107,859
96,019
(12,121)
(3,284)
(11,158)
10,995
-
-
(23,279)
7,711
285,444
277,733
262,165
285,444

There are no gains or losses for this or the prior year other than those disclosed in the Statement of Financial Activities. All income and expenditure arises from continuing activities.

12

St Mary's PCC Balance Sheet as at 31 December 2022

Notes
Fixed assets
Fixed asset investments
8
Current assets
Debtors
9
Cash at bank and in hand
10
Net current assets
Funds
11
Restricted
Unrestricted
Total charity funds
Total assets less current liabilities
being total net assets
Creditors: amounts falling due within
one year		 31 December 2022
31 December 2021
£
£
£
£
149,164
172,922
10,798
9,828
374,628
385,935
385,426
395,763
(272,425)
(283,241)
113,001
112,522
262,165
285,444
69,524
98,391
192,641
187,053
262,165
285,444
385,426
(272,425)

Approved by St Mary's PCC and signed on their behalf by:

Revd P H Gerard

Date

13

St Mary's PCC Cash flow statement for the year ended 31 December 2022

Cashflows from operating activities
Net expenditure before investment gains / (losses)
Adjustments for:
Dividends, interest and income from investments
Investment (loss) / gain allocated to WMT & LOST
(Increase) / decrease in debtors
(Decrease) / increase in creditors
Net cash used in operating activities
Cash flows from investing activities
Dividends, interest and income from investments
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents brought forward
Cash and cash equivalents carried forward
Analysis of cash and cash equivalents
Cash in hand
Analysis of changes in net debt and cash balances
Cash		 Notes
£
£
(12,121)
(3,284)
3c
(3,380)
(2,694)
8
12,600
(10,915)
9
(970)
4,954
10
(10,816)
11,743
(14,687)
(196)
3c
3,380
2,694
3,380
2,694
(11,307)
2,498
385,935
383,437
374,628
385,935
374,628
385,935
At start of
year
Cash flows
At end of year
£
£
£
385,935
(11,307)
374,628
Year ended 31
December 2021
Year ended 31
December 2022

14

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

1 Accounting policies

The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations' "true and fair view" provisions, together with FRS102 (2019) as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102)). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at fair value.

{a} Recognition of income and endowments

Income and endowments are recognised when the PCC becomes legally entitled to the use of the resources; and the inflow of economic benefit is probable; and the monetary value can be measured with sufficient reliability.

Grants and donations are included in the SOFA when any preconditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received.

Gift aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.

Investment income is included in the accounts when receivable.

Investment gains and losses include any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised.

{b} Recognition of expenditure and liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Governance costs include the costs of preparation and examination of the statutory accounts, the cost of PCC meetings and the cost of any legal advice to the PCC on governance or constitutional matters.

{c} Assets

In so far as consecrated and beneficed property of any kind is excluded from the statutory definition of "charity" by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.

Investments quoted on a recognised stock exchange, or whose value derives from them, are valued at market value at the yearend.

Amounts owing to the PCC at 31 December are shown as debtors less provision for amounts that may prove un-collectable.

{d} Funds

Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.

Unrestricted funds represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for spending on a future project.

2 Going concern

There are no material uncertainties as to the PCC's ability to continue as a going concern.

15

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

3
Income and endowments
Unrestricted
Funds
3a
Voluntary income
£
Planned giving
Christian stewardship
28,041
35,263
Collections
Loose plate collections
4,073
5,314
Donations and appeals
Lapworth Charity
20,000
Willson Memorial Trust
1,598
Flower fund
1,200
Fabric fund
-
Other donations
2,806
25,604
Legacies
-
66,181
3b
Activities for generating funds
Parish magazine advertising
8,085
Christmas fair
1,605
Other fundraising activities
169
9,859
3c
Income from investments
Bank interest
816
Dividends received
1,590
2,406
3d
Church activities
Fees for weddings and funerals
7,548
Parish magazine sales
2,814
10,362
3e
Other
VAT refund on stonework repairs
-
Total income and endowments
88,808
Tax recoverable on collections
1,241
-
Tax recoverable on donations
and appeals
7,222
Tax recoverable on planned
giving		 Restricted
Funds
£
-
-
-
-
-
-
-
-
1,656
1,656
-
1,656
-
-
-
-
320
654
974
-
-
-
4,300
6,930
-
-
-		 Total
2022
£
28,041
35,263
4,073
5,314
20,000
1,598
1,200
-
4,462
27,260
-
67,837
8,085
1,605
169
9,859
1,136
2,244
3,380
7,548
2,814
10,362
4,300
95,738
-
7,222
1,241		 Total
2021
£
27,887
7,242
35,129
2,137
480
2,617
20,000
1,167
1,228
25
2,741
55
25,216
12,000
74,962
5,864
25
-
5,889
343
2,351
2,694
6,276
2,914
9,190
-
92,735

16

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

4
Expenditure
Unrestricted
Funds
£
Missionary and charitable giving
2,133
Ministry: Diocesan parish care
Common fund request
31,368
Common fund gift
10,935
Other ministry costs
Clergy expenses
700
Clergy housing
682
Other direct church costs
1,366
Church running & maintenance
General repairs
2,620
Church running costs
6,614
Organists and choir
4,465
Flower fund expenses
1,967
Major repairs
Stonework repairs
1,105
Church path
-
Tower repairs
-
Parish magazine costs
8,717
Churchyard upkeep
278
Cost of independent examination
1,822
74,772
4b
Christmas fair expenses
153
Church function costs
27
Information booklets
387
567
75,339
Raising funds
Total resources expended
4a Church activities		 Restricted
Funds
£
-
-
-
-
-
-
4,152
-
229
-
24,266
-
-
-
2,873
-
31,520
-
-
1,000
1,000
32,520		 Total
2022
£
2,133
31,368
10,935
700
682
1,366
6,772
6,614
4,694
1,967
25,371
-
-
8,717
3,151
1,822
106,292
153
27
1,387
1,567
107,859		 Total
2021
£
989
34,866
10,935
560
596
794
5,934
6,303
4,839
1,191
-
14,451
1,695
7,192
3,772
1,902
96,019
-
-
-
-
96,019

5 Support costs

All support costs have been allocated to expenditure on church activities. As the sole charitable activity of the PCC is the promotion in the parish of the whole mission of the church, no further apportionment of support costs has been undertaken. The support costs have been allocated between the restricted and unrestricted funds as follows:

d unrestricted funds as follows:
Unrestricted
Funds
£
Clergy expenses
700
Clergy housing
682
Governance costs
1,822
3,204
Other ministry costs		 Restricted
Funds
£
-
-
-
-		 Total
2022
£
700
682
1,822
3,204		 Total
2021
£
560
596
1,902
3,058

Governance costs comprise the charge for the independent examination of the financial statements. No other remuneration was payable to the independent examiner in the year to 31 December 2022 (2021: £nil).

6 Staff

During the year the PCC had no employees (2021: none).

17

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

7 Trustees and related parties

Revd P H Gerard (Rector) received expenses of £219 (2021: £300 estimated ) in respect of mileage charges, travel costs and other miscellaneous expenditure. £259 (2021: £300 estimated ) was outstanding to him at the yearend in respect of these costs. Mrs M Twelftree, in carrying out the duties of Verger, has the use of the Clerk’s House and receives payments from third parties. With the exception of Revd P H Gerard and Mrs M Twelftree, none of the members of the PCC, nor any person connected with them, received any remuneration or expenses in the year to 31 December 2022 (2021:

During the year ended 31 December 2022 a donation of £1,000 was made by Mrs N Aslin (Trustee) for the purpose of printing information booklets about the church. Other gifts of £10,449 (year ended 31 December 2021: £8,857) were made by the Trustees, or their immediate family, these donations being made on the same basis as all other donors.

All income earned in the year by The Willson Memorial Trust (WMT) has been donated to the Lapworth Parochial Church Council (LPCC). Amounts are shown in note 3 of these financial statements.

LOST and WMT are each a party related to the LPCC by virtue of common Trustees. Members of the LPCC who are also Trustees of LOST and / or WMT are: Revd P H Gerard, Mr M E T Parkes, Mr H O Roberts, Mrs K Baines, Mrs E M Kenney, and Mr A I Jackson.

The LPCC also acts as a custodian Trustee for LOST and WMT. Details of funds held in cash on behalf of LOST and WMT at the yearend are given in note 10 of these financial statements.

8 Fixed asset investments

Fixed asset investments Year ended
31 December 2022
£
Carrying value at beginning of year 172,922
Net loss on revaluation (23,758)
Carrying value at the end of the year 149,164

The investments comprise common investment funds, of which 52% (2021: 50%) are based in the UK, and 48% (2021: 50%) overseas. The carrying value of investments at the year end is allocated between the PCC, Lapworth Old School Trust and the Willson Memorial Trust as follows:

31 December 2022 31 December 2021
£ £
St Mary's PCC 70,052 86,776
Lapworth Old School Trust 44,810 48,789
The Willson Memorial Trust 34,302 37,357
149,164 172,922

The net (loss) / gain on revaluation of investments is allocated between the PCC, Lapworth Old School Trust and the Willson Memorial Trust in accordance with each entity's share of the investments as follows:

Year ended Year ended
31 December 2022 31 December 2021
£ £
St Mary's PCC (11,158) 10,995
Lapworth Old School Trust (7,137) 6,182
The Willson Memorial Trust (5,463) 4,733
(23,758) 21,910

18

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

9 Debtors 31 December 2022 31 December 2021
£ £
Prepayments and accrued income 10,798 4,333
Other debtors - 5,495
10,798 9,828
10 Creditors: amounts falling due 31 December 2022 31 December 2021
within one year £ £
Funds held in capacity as custodian trustee:
Lapworth Old School Trust 152,736 159,267
The Willson Memorial Trust 115,317 120,780
268,053 280,047
Accruals and deferred income 4,372 3,194
272,425 283,241

The amounts shown above as owing to the Lapworth Old School Trust, and the Willson Memorial Trust represent the cash balances belonging to these funds which are held within its own bank accounts by the PCC in its capacity as custodian Trustee.

The movement in the funds of Lapworth Old School Trust and The Willson Memorial Trust held by the PCC are as follows:

Balance at the start of the year
Receipts
Payments
Investment gain
Balance at the end of the year		 2022
2021
£
£
159,267
152,315
27,572
20,004
(26,966)
(19,234)
(7,137)
6,182
152,736
159,267
Lapworth Old School
Trust		 2022
2021
£
£
120,780
116,047
1,598
1,167
(1,598)
(1,167)
(5,463)
4,733
115,317
120,780
The Willson Memorial
Trust		 2022
2021
£
£
120,780
116,047
1,598
1,167
(1,598)
(1,167)
(5,463)
4,733
115,317
120,780
The Willson Memorial
Trust
120,780

19

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

11 Summary of fund movements

Unrestricted funds
General
Fabric
Flower
Junior choir
Magazine
Restricted funds
Clock restoration
Car
Edith Mary Hudson
Lapworth Charity
Information booklets
New churchyard
Junior choir
Organ
Fabric		 Fund
balance
b/f
£
48,918
133,489
1,199
1,353
2,094		 £
74,867
1,771
1,211
18
10,941
Income &
endowments		 Expenditure
£
(63,420)
(1,235)
(1,967)
-
(8,717)		 Investment
losses
£
(1,653)
(5,982)
(20)
(61)
(193)		 Fund
transfers
£
£
(4,208)
54,504
5,387
133,430
(7)
416
(11)
1,299
(1,133)
2,992
28
192,641
-
4,846
-
3,423
(28)
2,033
-
-
-
-
-
58,074
-
518
-
630
-
-
(28)
69,524
-
262,165
Fund
balance
c/f
187,053 88,808 (75,339) (7,909)
6,257
3,535
2,129
11,154
-
61,684
762
-
12,870		 75
48
28
-
1,000
810
9
660
4,300		 (1,260)
-
-
(11,154)
(1,000)
(1,707)
(229)
-
(17,170)		 (226)
(160)
(96)
-
-
(2,713)
(24)
(30)
-
98,391 6,930 (32,520) (3,249)
285,444 95,738 (107,859) (11,158)

The restricted funds are held for the following purposes:

Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions.

20

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2022

12 Analysis of net assets by fund

Fixed assets
Current assets
Current liabilities
Fund balance		 Unrestricted
Funds
£
128,766
336,300
(272,425)
192,641		 Restricted
Funds
Total
£
£
20,398
149,164
49,126
385,426
-
(272,425)
69,524
262,165

13 Controlling party and ultimate controlling party

The controlling party and ultimate controlling party of the Charity is the Board of Members of St Mary's PCC.

21

St Mary's PCC Additional information

This information does not form part of the financial statements of the Lapworth Parochial Church Council and has not been subject to an independent examiner's review.

1
Giving at the PCC's discretion:
Christian relief and development agencies
CMS
Birmingham Diocese Malawi Fund
Church Urban Fund
Additional Curates Society
Other
Lapworth School
Lapworth School Leavers
Cancer Research UK
Marie Curie
A Rocha UK
Crisis UK
Total giving at the PCC's discretion
Giving through donations from the congregation:
Christian relief and development agencies
Children's Society
CMS
Other
Royal British Legion
UNHCR
Cancer Research UK
Marie Curie
Total giving through donations from the congregation
Total Parish donations
External Giving		 Year ended
31 Dec 2021
£
£
150
150
100
100
150
150
100
100
500
500
1,250
270
183
-
-
10
-
9
50
50
150
150
1,633
489
2,133
989
1,037
987
-
222
1,037
1,209
332
382
250
-
-
190
-
191
582
763
1,619
1,972
3,752
2,961
Year ended
31 Dec 2022

22

St Mary's PCC Additional information

2 Free reserves

Free reserves (page 8) have been calculated as follows:

Total unrestricted funds (note 11)
Less unrestricted investments:
St Mary's total share of
investments (note 8)
Less St Mary's restricted
investments (note 12)		 31 Dec 2022
£
70,052
(20,398)		 31 Dec 2022
31 Dec 2021
31 Dec 2021
£
£
£
192,641
187,053
86,776
(30,171)
(49,654)
(56,605)
142,987
130,448
3
Summary of the net expenditure
Income from regular church activities
Expenditure for regular church activities
Surplus on regular church activities
Income for fabric maintenance
Fabric maintenance
Deficit on fabric maintenance
Income from other activities
Expenditure on other activities
Deficit from other activities
Net income expenditure before investment gains		 Year ended
Year ended
31 Dec 2022
31 Dec 2021
£
£
88,809
91,794
(78,292)
(77,544)
10,517
14,250
4,328
240
(25,371)
(16,146)
(21,043)
(15,906)
2,601
701
(4,196)
(2,329)
(1,595)
(1,628)
(12,121)
(3,284)

23