The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (St Mary's PCC)
Report and Financial Statements
31 December 2021
Charity number: 1165322
## **St Mary's PCC Report and Financial Statements Contents**
||**Page**|
|---|---|
|Legal and administrative information|1 - 2|
|Annual report|3 - 10|
|Report of the Independent Examiner|11|
|Statement of Financial Activities|12|
|Balance sheet|13|
|Cash flow statement|14|
|Notes forming part of the financial statements|15 - 21|
|Additional information|22 - 24|
|(does not form part of the financial statements)||
**St Mary's PCC Legal and administrative information**
|**Rector**|**Revd P H Gerard MSc BA**|The Rectory|
|---|---|---|
|||Church Lane|
|||Lapworth|
||(Tel: 01564 782098)|B94 5NX|
|**Churchwardens**|**Mr H O Roberts ACIB**|White Oak|
|||Lapworth Street|
|||Lapworth|
||(Tel: 01564 783936)|B94 5QR|
||**Mr M E T Parkes FIBMS CSci**|The Crofts|
|||Netherwood Lane|
|||Chadwick End|
||(Tel: 01564 783189)|B93 0BD|
|**Secretary**|**Mrs K Baines GradDipPhys MCSP**|18 Kingswood Close|
|||Lapworth|
||(Tel: 01564 782697)|B94 6JQ|
|**Treasurer**|**Mr A I Jackson**|175 Station Lane|
||**BEng MBA CEng FSOE FIPlantE**|Lapworth|
||(Tel: 01564 783028)|B94 6JG|
|**Electoral Roll Officer &**|**Mrs N Aslin**|Tapster Way|
|**Envelope Scheme**||Church Lane|
|**Secretary**|(Tel: 01564 783107)|Lapworth
B94 5NX|
|**Verger/Sexton**|**Mrs M Twelftree**|The Clerks House|
|||Church Lane|
|||Lapworth|
||(Tel: 01564 784465)|B94 5NX|
|**Parish Safeguarding**|**Mrs D A C Hill BEd, NPQH, BA**|168 Station Lane|
|**Co-ordinator**||Lapworth|
||(Tel: 01564 782218)|B94 6JH|
|**Magazine Editor**|**Revd P H Gerard MSc BA**|The Rectory|
|||Church Lane|
|||Lapworth|
||(Tel: 01564 782098)|B94 5NX|
1
**St Mary's PCC Legal and administrative information**
**Magazine Production Mrs A Burley** Lapworth Croft Lodge **Editor** Spring Lane Lapworth (Tel: 07860 689144) B94 5NS **Magazine Mrs A Burley** Lapworth Croft Lodge **Advertisements** Spring Lane Lapworth (Tel: 07860 689144) B94 5NS **Bellringers' Captain Mr J Cranmer** Jubilee Cottages Old Warwick Road Lapworth (Tel: 01564 782425) B94 6AZ **Organist and Mr R Binney** 17 Warmington Grove **Choirmaster** Warwick (Tel: 01926 408778) CV34 5RZ **Independent examiner Dr J R Ayling BSc FCA** 8 Troutbeck Avenue (appointed 29 December 2021) Leamington Spa CV32 6NE **Mr C G Midgley** Greenacres (deceased July 2021) Haseley Knob Warwick CV35 7NJ **Principal Office** The Rectory Church Lane Lapworth B94 5NX **Bankers** HSBC Bank Plc Lloyds Bank Plc PO Box 68 PO Box 1000 130 New Street Andover Birmingham, B2 4JU BX1 1LT Birmingham Midshires Virgin Money PO Box 81, Pendeford Business Park Jubilee House Wobaston Road Gosforth, Newcastle upon Tyne Wolverhampton, WV9 5HZ NE3 4PL CCLA Investment Management Limited Nationwide Building Society The CBF Church of England Funds Nationwide House Senator House, 85 Queen Victoria Street Pipers Way London, EC4V 4ET Swindon, SN38 1NW
2
## **St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
The Parochial Church Council presents its report and financial statements for the year ending 31 December 2021.
## **AIMS AND PURPOSES**
The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (PCC) has the responsibility of cooperating with the incumbent, the Revd P H Gerard, in promoting the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church of Saint Mary the Virgin Lapworth (St Mary's).
## **OBJECTIVES AND ACTIVITIES**
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
When planning our activities for the year, we have considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus. Provision of pastoral care for people living in the parish.
Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the Church of St Mary's Lapworth.
## **ACHIEVEMENTS AND PERFORMANCE**
The activities of the church during 2021 were, for a second year, dominated by the challenges of the Covid-19 pandemic:
Unlike 2020, 2021 did not see any requirement from government or from the CofE to keep the church building closed or to stop services from going ahead. However, the country was in lockdown during the early months of 2021 with even the schools closed. Churches were required to conduct risk assessments. Approximately half the churches in the CofE did close their doors. Worship at St went ahead with no singing, and other Covid measures in place. Congregations were small, but on-line attendance was good with more than 100 people viewing most services during Lent and the Easter Season. On Easter Day two main services were held, with much of the first service taking place outdoors, where congregational singing was allowed.
Slowly as winter turned to spring the lockdown unwound and Covid measures were gradually relaxed. Singing in church restarted with first soloists, then small groups, and then a full choir, socially distanced initially. Almost all legal restrictions fell away on 19th July and we reintroduced congregational singing, although people were still asked to wear face masks for singing. In September the 8.30am service returned to its weekly pattern and in October the Together@9.30 was reintroduced, albeit only once a month. Things continued to get easier through the Autumn, but as Christmas approached the Omicron version of the virus became a major concern. Unlike many churches, we did not cancel Christmas services, but an emphasis on people taking account of the risks they faced in attending worship led to very small congregations over Christmas.
## **Special Services in Church**
23rd March 2021 was a National Day of Reflection, remembering those who had died in the Covid pandemic. Special prayers were said at St from 11.50am until 12.05pm. On 14th April a well-attended special
## **Livestreaming and recording of services**
The livestreamed services were very popular in the spring with most services recording more than 100 views. However, views started to reduce in June as people were less confined by the lockdown rules. Also, our cameraman, Oliver Parkes, had less availability on Sunday mornings so fewer services could be livestreamed and more had to be recorded. A donor paid for a beamed internet connection, which meant that an ethernet cable no longer had to be laid across the road each Sunday morning. Various projects for further improving audio visual arrangements in church have been discussed but so far little progress made.
3
**St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **ACHIEVEMENTS AND PERFORMANCE (continued)**
## **Music and Choir**
Our new organist, Ron Binnie, started in January 2021 at a point when no singing at all was allowed in church! It was a difficult time to start, but immediately the church music started to benefit from much better planning and consistency, as we had had no regular organist since September 2019.
Our choir had its ups and downs during 2021. The most important up was that we began singing again (after the Covid lockdown) in the services at St. Mary's from Easter onwards, under the careful and wise direction of Ron Binnie. Unfortunately, we lost the input of Vera Male and Mike Whitmarsh who never returned to the choir after lockdown. Sadly, Mike died in September. A service was held for him at St as well as a long delayed memorial service for Peter Lapworth, and a special harvest evensong, all within a 10 day period.
On the brighter side we gained the input of a bass, Michael Perkins, and an alto in Ellie Pinnells with her daughter, Catherine, joining the Junior Choir, which began singing again in November after a long Covid shutdown.
We joined with the choir from St. Mary Magdalene, Tanworth to sing an evening Advent Carol Service on Advent Sunday 2021. Unusually this was at St. Lapworth, because building work was in progress at Tanworth Church. Our Nine Lessons and Carols service went very well considering the difficult Covid conditions just before Christmas.
It has become clear that significant work on the church organ will be required within the next few years.
## **Outreach to families**
The monthly Family Service continued through 2021, but there was little attendance by children or young families in the first half of the year. Confidence slowly began to return in the second half of the year. The first togther@9.30 service since lockdown took place on 10th October, and the first Junior Choir on 17th October. Baby and Toddler Praise made an encouraging re-appearance. Momentum slowly began to build, but then the very high levels of Covid infections towards the end of the year started to keep people away once more. Attendance at the Christmas Crib service was especially disappointing.
The Rector restarted taking assemblies at Lapworth CofE Primary School on 11th October, and there was a memorable school service in church on 16th December. However, rising Covid rates continued to cause problems. In January 2022 the school was once more cancelling all multi-year group activities including assemblies.
## **Occasional Offices (Baptisms, Weddings and Funerals)**
Our first post-lockdown wedding was on 28th May. It was third time lucky for the bride and groom who had been forced to abandon two earlier wedding dates. Further weddings on 30th July and 26th September meant that the summer wedding season was only slightly down on a typical year.
The first post lockdown baptism took place on 20th June and seven baptisms followed, in part because of a backlog from 2020 and the spring of 2021.
There were 11 full church funerals in St Lapworth during 2021 and other memorial services too. There were 13 sets of ashes interred in the churchyard. These numbers are higher than usual, although only one of the deaths was attributed to Covid.
4
## **St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **ACHIEVEMENTS AND PERFORMANCE (continued)**
## **Charitable Activities**
The parish continue to support the local foodbank based at the Lees Chapel.
Once again it was impossible to conduct our usual events in support of Christian Aid.
After a great effort coordinated by Vera Male, the parish made a large contribution (155 boxes!) to the diocesan container sent to Malawi in June 2021. Our boxes included material which could not be sent in 2020 such as hand-made dresses, toys, blankets, stationery soap and crutches, along with 15 sewing machines with accessories. Thanks to coordination by Sue Cole, our boxes also included over 4,500 items of school uniform collected from St School as the merger with Solihull School changed the uniform requirements.
A special Parish lunch was held on 14th November 2021 to raise money for the two cancer charities supported by Mike Whitmarsh (died September 2021) and Peter Lapworth (died April 2020). Both were choir members and would work hard in the kitchen at parish lunches. A total of £400 was split between the two charities. Thanks to Sandra Barnfield for taking the lead on this, and her many helpers.
In August 2021 the congregation donated £222 to the Church Mission Society on the occasion of its 222nd birthday.
## **Social Events**
Because of Covid no social events were possible in the first half of 2021. As the situation improved a harvest tea was held after the special evensong on 2nd October. There was also the Parish Lunch on 14th November. The most significant socialising of 2021 took place after the several important funerals, which were especially frequent towards the end of the year. Once again it was not possible to organise a Christmas fair in 2021.
## **Transforming Church Action Planning (TCAP)**
A Mission Planning event for Lapworth and Baddesley Clinton was scheduled for 4th April 2020, but this had to be cancelled in the first lockdown. The PCC aspires to take this forward again in May 2022, and the Rector is discussing the possibilities with the Diocesan TCAP team.
## **Parish Magazine**
The magazine was much appreciated by the community as sign of continuity through the lockdown. It was especially valuable to people who were unable to access the online world. This resulted in a significantly better than usual response to the February 2021 envelope appeal for contributions towards the printing costs.
The PCC was saddened by the sudden death of Kit Nash in November 2021. Kit had been very successful in organising the Magazine advertising and the parish is grateful for all that he has contributed. We are also very grateful to Norma Aslin for stepping in to organise the magazine advertising at short notice, especially at the important moment before the new year of advertising started with the March 2022 edition. The PCC would like to thank Alison Burley who does a wonderful job putting the magazine together each month and organising the printing. She has also helped with the advertising. Thank you, too, to the many people involved with magazine distribution, which was much more straightforward in 2021 than in 2020.
## **PCC meetings and APCM**
The PCC met via Zoom in January, March and May. It met in person in July, September and November.
At the November meeting, the PCC said prayers for David Bradnock MBE JP DL FBHI who died on 2nd November 2022. David had been a member of the PCC since 1980 (41 years) and a churchwarden for 25 years (1986-2011). He had overseen many important projects on the church building including stonework replacement, restoration of a stained-glass window and refurbishment of the organ. The PCC were thankful for his many contributions. A tribute was included in the February 2022 edition of the Parish Magazine.
5
**St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **ACHIEVEMENTS AND PERFORMANCE (continued)**
## **Electoral Roll**
The electoral Roll stands at 116 made up of 59 people who live in the parish and a further 57 who live outside.
## **Clerks House**
The PCC is grateful to the Lapworth Charity, which makes the Clerks House available to the PCC for the accommodation. During 2021 the arrangement was formalised and there is now a lease, which runs until 20th October 2041 at a peppercorn rent.
## **Eco church**
Around 20 bird boxes were installed in the churchyard or nearby in 2021, thanks to a donation from the to our charity. Thank you to Mike Parkes for all the installation work. Under a PCC scheme, three young trees were donated by families who have recently had ashes interred in the churchyard. These have been planted on the northern boundary of the new churchyard. On 6th June a live streamed Climate Sunday service was held at St Lapworth as part of the preparations for the COP26 conference in Glasgow.
## **Churchyard**
No church and churchyard working party was possible in the spring of 2021, although some voluntary work was contributed by individual parishioners. A successful working party was held on held on 16th October 2021, with refreshments.
The grass at the top of the new churchyard was seriously disrupted by badgers in the early months of 2021. It has partly recovered over the summer.
In October 2021 the old gravel path was finally replaced with a resin path. This is a very significant improvement especially for those who are less firm on their feet and for wheelchair users. There are now no steps between the car park and the church nave. The Lapworth Old School Trust has extended the path past the Old School so it is continuous from the Tapster Lane entrance to the car park to the Church Lane steps. It is now much easier to move a coffin from church to the new churchyard, and four coffins made that journey in December 2021. The PCC is thankful for a generous donation it received to pay for the project.
## **Church Building**
The Church Building is subject to a quinquennial survey and report, which was last carried out in 2017. That report indicated total expenditure approaching £450,000 would be required. Since 2020, the programme of work arising from the report was discussed and agreed with the Parish Building Surveyor (Birmingham Archdeaconry), but it has proved difficult to make progress. Since autumn 2021 the church architect has been involved in a specific project to renew a buttress on the southeast corner of the nave, and windows in the de Montford chapel. A tender was completed late in 2021 and a faculty was applied for in early 2022. The church building and churchyard had the annual safety risk assessment, using Ecclesiastical risk assessment toolkit. During 2021 various longstanding issues with the fire alarm were finally brought to a satisfactory conclusion, so the fire alarm system is now fully functional.
## **Safeguarding**
The parish safeguarding policy was renewed and approved by the PCC in March and again in September 2021. This was mainly to address new national CofE policies which came into force on 1st January 2022. PCC members worked hard on their safeguarding training as a project for Lent 2021 and all members reached the Foundations Level or higher. Training was also completed by the new organist and the bell ringers.
6
## **St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **ACHIEVEMENTS AND PERFORMANCE (continued)**
## **Deanery Synod and Chapter**
The new enlarged Deanery of Kings Norton, Moseley and Shirley officially started on 1st March 2020, but with Covid, and no Area Dean, initial progress was slow. An interim Area Dean facilitated three online meetings in the earlier part of 2021 for prayer and discussion, and we have begun to get to know several members of other churches in the new deanery on these occasions. The actual new Area Dean was installed by the Bishop in September at a special service and there were refreshments after this, where we were able to chat and introduce ourselves.
We held our first in person Deanery Synod on 21st October 2021 at St. Francis of Assisi Church, Bournville, with Nick Forknell as Lay Chair. He introduced the new Area Dean, the Revd. Phelim O'Hare, who had actually visited St. Mary's (Lapworth) on a previous Wednesday to join in our morning Communion. The main topic on the agenda was a talk by Jo Chamberlain, introduced by our Rector, on "Journeying to Net Zero" and Eco champions. This caused much discussion afterwards.
## **Diocesan Projects**
The Diocese has continued with its People and Places programme. In 2021 the process of merging 13 deaneries into 6 and appointing full time Area Deans was completed. Early in 2021 online discussions called the took place about possible in the old Shirley Deanery. These were led by Archdeacon Jenny Tomlinson.
## **FINANCIAL REVIEW**
The PCC was saddened with the death of its Independent Examiner Mr C R Midgely. The PCC is grateful for his services since 2006. Dr J R Ayling has agreed to the request that she should become our Independent Examiner.
Income decreased and expenditure increased in 2021. The increased income was primarily due to donations received. The fall in income was primarily due a generous donation being made towards the church path repairs in 2020. The rise in expenditure was primarily due to the church path repairs being completed in 2021.
Total receipts to unrestricted funds were £71,741 (2020: £80,327) of which £27,887 (2020: £29,467) arose from Christian stewardship, £2,137 (2020 £1,530) was made from loose plate collections and £5,191 (2020: £25,954) was from donations and appeals. Total restricted income was £20,994 (2020: £26,247) of which £20,025 (2020: £25,150) was from donations and appeals. Included within the total reported income was Gift Aid income of £7,777 (2020: £13,348).
Total income fell by nearly 13%. The PCC envisages that it will have to continue financing its activities through the existing sources of income; giving by the congregation, fees, donations from outside bodies and the income received from its financial reserves. The PCC is grateful for the ongoing support it receives from the Lapworth Charity. Lapworth Charity has confirmed that from 1 January 2021, this support is towards the repair and maintenance of the Parish Church.
Church running and maintenance costs were £18,267 (2019: £13,253).
The contribution to the Diocesan parish share of £45,801 (2020: £46,252) largely provides the stipends and housing for the clergy. The sum that the churches in the Diocese have to find is shared between the churches to a formula. For St. this was a Common Fund Request of £34,866 and a Common Fund Gift. This to give a total contribution of approximately 60% of the unrestricted income of two years previous (that is, for 2022, 60% of unrestricted income). The PCC receives generous restricted support from the Lapworth Charity towards the repair and maintenance of the parish church. Recognising this, while ensuring that the PCC does not compromise its duties as charity trustees and not exceeding total unrestricted income or reserves, for 2023 onwards, the PCC intends that its total contribution will be approximately 60% its combined Lapworth Charity donation and unrestricted income of two years previous (that is, for 2023, 60% of
7
**St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **FINANCIAL REVIEW (continued)**
Full details of the calculations to derive its total Common Fund contribution are set out in the Additional Information section of these financial statements. In 2020, because of the financial effects of COVID 19, the Diocese announced that in 2021 it would review the methodology for calculating the sum that the churches in the Diocese would be asked to find in 2022. The total 2022 contribution of £42,303 has not been altered as a result of the review.
The net movement on unrestricted funds was an increase of £9,051 (2020: £9,708). Note that the Lapworth Charity donation has previously being given on an unrestricted basis. For the current year, the Trustees of the Lapworth Charity prescribed the funds as being for the repair and maintenance of the Parish Church, and as such have been treated as restricted.
During the year, the total fund balances increased from £277,733 to £285,444, of which £187,053 (2020: £178,002) is unrestricted.
Through donations received from the congregation and giving at the PCC's discretion, donations totalling £2,961 (2020: £2,089) were made. Of this, no (2020: one) donation was over £1,000. This was to The Society for £987 (2020: £1,239). Most of the donation to The Children's Society was raised through members of the congregation having collection boxes throughout the year. The PCC is grateful to Bill and Kay Baily for organising this.
The principal financial management policies of the PCC continue to be the prompt banking of offertories and other income, the timely payment of invoices and regular monitoring of the cash flow position.
## **Reserves policy**
The PCC is now trying to maintain a minimum balance on free reserves of greater than its estimate of three months regular payments. For 2022, the PCC estimates this to be equivalent to a minimum of £20,378. This would have equated to £18,322 in 2021. It is held to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the yearend was £130,448 (2020: £129,691), which is higher than the minimum balance.
Where the balance is sufficiently higher than the minimum balance, the PCC tries to further assist the Diocese by making its full Diocesan parish share contribution in January of the particular financial year. Full payments for the 2021 and 2022 financial years were made in the Januarys of the respective years.
Free reserves exclude restricted income funds, endowment funds, and designated funds already committed for essential future spending.
The PCC is aware that its estimate of remaining quinquennial expenditure on the fabric is around £426,000. The PCC is therefore targeting having total reserves that can be used for quinquennial expenditure of around £426,000. The PCC is fully aware that its total funds of £199,923, which can be used for quinquennial expenditure, are significantly below the target.
No minimum balance is set for any of the restricted funds, other than none of the individual funds being in deficit.
The PCC's main approach to managing risk, associated with holding reserves, is to spread the holding across a number of financial institutions, which at 31 December 2021 totalled six (2020: six).
## **VOLUNTEERS**
We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it is. We want to mention our churchwardens Mr Roberts and Mr Parkes who have worked so tirelessly on our behalf. Thanks are also due to Mrs Baines and Mr Jackson who work hard as our PCC Secretary and Treasurer respectively.
8
## **St Mary's PCC**
## **Report of the Parochial Church Council for the year ended 31 December 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure The PCC and is a registered charity.
The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary's the membership of the PCC consists of the incumbent (our rector), churchwardens, the reader, the deanery synod representatives and members elected by those members of the congregation who are on the electoral role of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC.
The full PCC met six times during the year.
Lapworth PCC has two related trusts, which are:
- _Lapworth Old School Trust (Registered No. 1068925)_
- In March 1997 the PCC made a donation to S W Willson and A H Kimpton, promoters for a new trust to be formed and known as the Old School Trust. The conveyance of the Old School House was completed in March 1997 to the names of the Trustees of the Old School Trust. In March 1998 the full approval of the Charity Commissioners was given and the name Lapworth Old School Trust was entered in the central register of charities.
The charitable objects of this trust are for the benefit of St Church, Lapworth and the community without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said community. Members of the Lapworth Parochial Church Council who are also Trustees of the Old School Trust are Mrs K Baines, Revd P H Gerard, Mr A I Jackson, Mr M E T Parkes and Mr H O Roberts.
_The Willson Memorial Trust (Registered No. 1077750)_
- On the 31st December 1998 the PCC donated funds of £75,411 to the above Trust. The objects of the Trust are for the benefit of St. Church, Lapworth, Warwickshire and the community. Members of the Lapworth Parochial Church Council who are also Trustees of the Willson Memorial Trust are Mrs K Baines, Revd P H Gerard, Mr A I Jackson, Mr M E T Parkes and Mr H O Roberts.
On the 6th September 1999 the objects of the Trust were amended to read furtherance of the religious and other charitable purposes of the Church of England in the Parish of Since 2004 all income received by the Trust has been given to the PCC.
The PCC holds cash and investments, as custodian Trustee, on behalf of the Lapworth Old School Trust (LOST) and the Willson Memorial Trust (WMT). The procedures employed by the PCC to safeguard its own assets are extended to those funds belonging to the LOST and the WMT. Separate accounting records are maintained for each of these Trusts which may be used to indicate, when required, the amount of funds in the PCC's bank accounts which belong to the LOST and the WMT respectively. Details of the amounts held at the yearend for each of these funds are given in note 10 of the financial statements.
9
## **St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2021**
## **ADMINISTRATIVE INFORMATION**
Saint Mary The Virgin Lapworth (St. is the Church of England church serving the local communities in and around the village of Lapworth, Warwickshire. It is part of the Diocese of Birmingham within the Church of England. The correspondence address is The Rectory, Church Lane, Lapworth, Solihull, B94 5NX. Registered charity number 1165322.
PCC members who have served from 1 January 2021 until the date this report was approved are:
## _**Ex Officio members:**_
Revd P H Gerard Rector and Deanery Synod Representative Mrs V Hamley Reader and Deanery Synod Representative (resigned 26 April 2021) Mr M E T Parkes Warden Mr H O Roberts Warden and Deanery Synod Representative _**Elected members:**_ Mrs N Aslin Electoral Roll Officer Mrs K Baines Secretary Mrs R C Bird Mr D H Bradnock Vice Chair (deceased 3 November 2021) Mr L A Carver Mr A I Jackson Treasurer and Deanery Synod Representative Mr I T Knowles Deanery Synod Representative Mrs J Tookey Mrs M Twelftree Deanery Synod Representative
Approved by the PCC and signed on their behalf by:
The Revd P H Gerard
Date
10
## **Independent examiner's report To the Trustees of St Mary's PCC**
I report on the accounts of the church for the year ended 31 December 2021 which are set out on pages 12 to 21.
## **Respective Responsibilities of Trustees and Examiner**
The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Dr J R Ayling BSc FCA** _Fellow of the ICAEW_ 8 Troutbeck Avenue Leamington Spa CV32 6NE
Date
11
## **St Mary's PCC Statement of Financial Activities for the year ended 31 December 2021**
|**Notes**
**INCOME AND ENDOWMENTS**
3a
3b
3c
3d
Total income
**EXPENDITURE**
4a
Total expenditure
Net gains on investments
8, 11
Gross transfers between funds
11
**Net movement in funds**
Balance at 1 January 2021
11
**Balance at 31 December 2021**
11
Voluntary income
Activities for generating funds
Income from investments
Church activities
Church activities
**Net income / (expenditure) before investment**
**gains**|**Unrestricted**
**Funds**
**£**
54,937
5,889
1,725
9,190
71,741
69,884
69,884
1,857
7,173
21
9,051
178,002
187,053|**Restricted**
**Funds**
**£**
20,025
-
969
-
20,994
26,135
26,135
(5,141)
3,822
(21)
(1,340)
99,731
98,391|**Total**
**Total**
**2021**
**2020**
**£**
**£**
74,962
90,449
5,889
5,308
2,694
3,144
9,190
7,673
92,735
106,574
96,019
80,011
96,019
80,011
(3,284)
26,563
10,995
4,158
-
-
7,711
30,721
277,733
247,012
285,444
277,733|
|---|---|---|---|
There are no gains or losses for this or the prior year other than those disclosed in the Statement of Financial Activities. All income and expenditure arises from continuing activities.
12
**St Mary's PCC Balance Sheet as at 31 December 2021**
|**Notes**
**Fixed assets**
Fixed asset investments
8
**Current assets**
Debtors
9
Cash at bank and in hand
10
**Net current assets**
**Funds**
11
Restricted
Unrestricted
Total charity funds
**Total assets less current liabilities**
**being total net assets**
**Creditors: amounts falling due within**
**one year**|**31 December 2021**
**31 December 2020**
**£**
**£**
**£**
**£**
172,922
151,012
9,828
14,782
385,935
383,437
395,763
398,219
(283,241)
(271,498)
112,522
126,721
285,444
277,733
98,391
99,731
187,053
178,002
285,444
277,733|
|---|---|
|||
Approved by St Mary's PCC and signed on their behalf by:
Revd P H Gerard
Date
13
## **St Mary's PCC Cash flow statement for the year ended 31 December 2021**
|**Cashflows from operating activities**
Net (expenditure) / income before investment gains
Adjustments for:
Dividends, interest and income from investments
Investment gain allocated to WMT & LOST
Decrease / (increase) in debtors
Increase in creditors
Net cash (used in) / provided by operating activities
**Cash flows from investing activities**
Dividends, interest and income from investments
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents brought forward
**Cash and cash equivalents carried forward**
**Analysis of cash and cash equivalents**
Cash in hand
**Analysis of changes in net debt and cash balances**
**Cash**|**Notes**
**£**
**£**
(3,284)
26,563
3c
(2,694)
(3,144)
8
(10,915)
(4,016)
9
4,954
(4,402)
10
11,743
5,166
(196)
20,167
3c
2,694
3,144
2,694
3,144
2,498
23,311
383,437
360,126
385,935
383,437
385,935
383,437
**At start of**
**year**
**Cash flows**
**At end of year**
**£**
**£**
**£**
383,437
2,498
385,935
**Year ended 31**
**December 2020**
**Year ended 31**
**December 2021**|
|---|---|
14
**St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **1 Accounting policies**
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations' "true and fair view" provisions, together with FRS102 (2019) as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102)). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at fair value.
## _**{a} Recognition of income and endowments**_
Income and endowments are recognised when the PCC becomes legally entitled to the use of the resources; and the inflow of economic benefit is probable; and the monetary value can be measured with sufficient reliability.
Grants and donations are included in the SOFA when any preconditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received. Gift aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.
Investment income is included in the accounts when receivable.
Investment gains and losses include any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised.
## _**{b} Recognition of expenditure and liabilities**_
Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.
Governance costs include the costs of preparation and examination of the statutory accounts, the cost of PCC meetings and the cost of any legal advice to the PCC on governance or constitutional matters.
## _**{c} Assets**_
In so far as consecrated and beneficed property of any kind is excluded from the statutory definition of "charity" by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.
Investments quoted on a recognised stock exchange, or whose value derives from them, are valued at market value at the yearend.
Amounts owing to the PCC at 31 December are shown as debtors less provision for amounts that may prove un-collectable.
## _**{d} Funds**_
Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.
Unrestricted funds represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for spending on a future project.
## **2 COVID-19 pandemic**
On 23 March 2020 and 5 November 2020 the UK Government imposed general lockdowns in response to the global COVID-19 pandemic. The Trustees do not consider that the COVID-19 pandemic has had, or will have, any adverse effect on the ability of the charity to continue as a going concern, but an accurate estimate of the impact cannot yet be made.
15
## **St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **3 Income and endowments**
|3a
_Voluntary income_
Planned giving
Christian stewardship
Collections
Loose plate collections
Donations and appeals
Lapworth Charity
Willson Memorial Trust
Flower fund
Fabric fund
Clock restoration fund
Junior choir
Donation for church path
Other donations
Legacies
3b
_Activities for generating funds_
Parish magazine advertising
Christmas fair
Other fundraising activities
3c
_Income from investments_
Bank interest
Dividends received
3d
_Church activities_
Fees for weddings and funerals
Parish magazine sales
Total income and endowments
Tax recoverable on collections
Tax recoverable on planned
giving
Tax recoverable on donations
and appeals|**Unrestricted**
**Funds**
**£**
27,887
35,129
2,137
2,617
-
1,167
1,228
-
-
-
-
2,741
5,191
12,000
54,937
5,864
25
-
5,889
213
1,512
1,725
6,276
2,914
9,190
71,741
7,242
480
55|**Restricted**
**Funds**
**£**
-
-
-
-
20,000
-
-
25
-
-
-
-
20,025
-
20,025
-
-
-
-
130
839
969
-
-
-
20,994
-
-
-|**Total**
**Total**
**2021**
**2020**
**£**
**£**
27,887
29,467
35,129
37,601
2,137
1,530
2,617
1,744
20,000
20,000
1,167
1,337
1,228
247
25
-
-
-
-
-
-
20,000
2,741
4,520
25,216
51,104
12,000
-
74,962
90,449
5,864
5,281
25
-
-
27
5,889
5,308
343
775
2,351
2,369
2,694
3,144
6,276
3,808
2,914
3,865
9,190
7,673
92,735
106,574
55
214
5,000
8,134
7,242
480|
|---|---|---|---|
16
## **St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **4 Expenditure**
|Missionary and charitable giving
Ministry: Diocesan parish care
Common fund request
Common fund gift
Other ministry costs
Clergy expenses
Clergy housing
Other direct church costs
Church running & maintenance
General repairs
Church running costs
Organists and choir
Flower fund expenses
Major repairs
Church Path
Tower repairs
Parish magazine costs
Churchyard upkeep
Cost of independent examination
Total resources expended
4a _Church activities_|**Unrestricted**
**Funds**
**£**
989
34,866
10,935
300
596
794
-
6,303
4,816
1,191
-
-
7,192
-
1,902
69,884
69,884|**Restricted**
**Funds**
**£**
-
-
-
260
-
-
5,934
-
23
-
14,451
1,695
-
3,772
-
26,135
26,135|**Total**
**Total**
**2021**
**2020**
**£**
**£**
989
850
34,866
34,182
10,935
12,070
560
457
596
699
794
1,377
5,934
4,143
6,303
5,570
4,839
2,876
1,191
664
14,451
-
1,695
3,840
7,192
8,137
3,772
3,638
1,902
1,508
96,019
80,011
96,019
80,011|
|---|---|---|---|
## **5 Support costs**
All support costs have been allocated to expenditure on church activities. As the sole charitable activity of the PCC is the promotion in the parish of the whole mission of the church, no further apportionment of support costs has been undertaken. The support costs have been allocated between the restricted and unrestricted funds as follows:
|Clergy expenses
Clergy housing
Governance costs
Other ministry costs|**Unrestricted**
**Funds**
**£**
300
596
1,902
2,798|**Restricted**
**Funds**
**£**
260
-
-
260|**Total**
**Total**
**2021**
**2020**
**£**
**£**
560
457
596
699
1,902
1,508
3,058
2,664|
|---|---|---|---|
Governance costs comprise the charge for the independent examination of the financial statements. No other remuneration was payable to the independent examiner in the year to 31 December 2021 (2020: £nil).
17
**St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **6 Staff**
During the year the PCC had no employees (2020: none).
## **7 Trustees**
Revd P H Gerard (Rector) had expenses receivable of £300 (2020: £859) in respect of mileage charges, travel costs and other miscellaneous expenditure. £300 (2020: £558) was outstanding to him at the yearend. Mrs G M Jackson, the wife of Mr A I Jackson (Treasurer) received £nil (2020: £95) for playing the organ at church services. £nil (2020: £nil) was outstanding at the yearend. Mr O Parkes the son of Mr MET Parkes (Warden) received a gift voucher of £nil (2020: £200) for providing equipment and producing the live streamed services. £nil (2020: £nil) was outstanding at the yearend. Mrs M Twelftree, in carrying out the duties of Verger, has the use of the House and receives payments from third parties. With the exception of Revd P H Gerard, Mrs G M Jackson, Mr O Parkes and Mrs M Twelftree, none of the members of the PCC, nor any person connected with them, received any remuneration or expenses in the year to 31 December 2021 (2020: £nil).
Gifts of £8,857 (year ended 31 December 2020: £10,408) were made by the Trustees, or their immediate family, to the charity in the year ended 31 December 2021. These donations were made on the same basis as all other donors.
## **8 Fixed asset investments**
|**Fixed asset investments**|**Year ended**|
|---|---|
||**31 December 2021**|
||**£**|
|Carrying value at beginning of year|151,012|
|Add net gain on revaluation|21,910|
|Carrying value at the end of the year|172,922|
The investments comprise common investment funds, of which 50% (2020: 48%) are based in the UK, and 50% (2020: 52%) overseas. The net gain on revaluation of investments is allocated between the PCC, Lapworth Old School Trust and the Willson Memorial Trust in accordance with each entity's share of the investments as follows:
||**Year ended**|**Year ended**|
|---|---|---|
||**31 December 2021**|**31 December 2020**|
||**£**|**£**|
|St Mary's PCC|10,995|4,158|
|Lapworth Old School Trust|6,182|2,268|
|The Willson Memorial Trust|4,733|1,748|
||21,910|8,174|
18
## **St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
|**9**|**Debtors**|**31 December 2021**|**31 December 2020**|
|---|---|---|---|
|||**£**|**£**|
||Prepayments and accrued income|4,333|3,524|
||Other debtors|5,495|11,258|
|||9,828|14,782|
|**10**|**Creditors: amounts falling due**|**31 December 2021**|**31 December 2020**|
||**within one year**|**£**|**£**|
||Funds held in capacity as custodian trustee:|||
||Lapworth Old School Trust|159,267|152,315|
||The Willson Memorial Trust|120,780|116,047|
|||280,047|268,362|
||Accruals and deferred income|3,194|3,136|
|||283,241|271,498|
The amounts shown above as owing to the Lapworth Old School Trust, and the Willson Memorial Trust represent the cash balances belonging to these funds which are held within its own bank accounts by the PCC in its capacity as custodian Trustee.
The movement in the funds of Lapworth Old School Trust and The Willson Memorial Trust held by the PCC are as follows:
|Balance at the start of the year
Receipts
Payments
Investment gain
Balance at the end of the year|**2021**
**2020**
**£**
**£**
152,315
145,129
20,004
14,697
(19,234)
(9,779)
6,182
2,268
159,267
152,315
**Lapworth Old School**
**Trust**|**2021**
**2020**
**£**
**£**
116,047
114,299
1,167
1,337
(1,167)
(1,337)
4,733
1,748
120,780
116,047
**The Willson Memorial**
**Trust**|
|---|---|---|
19
## **St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **11 Summary of fund movements**
|**Unrestricted funds**
General
Fabric
Flower
Junior choir
Magazine
**Restricted funds**
Clock restoration
Car
Edith Mary Hudson
Lapworth Charity
Church path
New churchyard
Junior choir
Fabric|**Fund**
**balance**
**b/f**
**£**
60,607
112,891
1,200
1,295
2,009|**£**
60,549
1,132
1,241
13
8,806
**Income &**
**endowments**|**Expenditure**
**£**
(61,501)
-
(1,191)
-
(7,192)|**Investment**
**gains**
**£**
2,319
4,604
50
53
147|**Fund**
**transfers**
**£**
**£**
(13,056)
48,918
14,862
133,489
(101)
1,199
(8)
1,353
(1,676)
2,094
21
187,053
-
6,257
-
3,535
(21)
2,129
-
11,154
(11,720)
-
-
61,684
-
762
11,720
12,870
(21)
98,391
-
285,444
**Fund**
**balance**
**c/f**|
|---|---|---|---|---|---|
||178,002|71,741|(69,884)|7,173||
||6,098
3,623
2,046
-
25,535
60,594
748
1,087|60
35
21
20,054
184
598
7
35|(144)
(260)
-
(9,340)
(14,451)
(1,902)
(23)
(15)|243
137
83
440
452
2,394
30
43||
||99,731|20,994|(26,135)|3,822||
|||||||
||277,733|92,735|(96,019)|10,995||
The restricted funds are held for the following purposes:
- The clock restoration fund was set up for the maintenance of the Parish Church's clock.
- The car fund is used to provide financial support to the Rector in paying for his mileage charges whilst on Parish business.
- The Edith Mary Hudson fund arises from a bequest in 1937 and is for the purpose of keeping the Parish Church and Graveyard in good repair. The fund's share of bank interest and dividends received of £21 (2020: £25) has been transferred to the general fund. This is in accordance with the terms of the fund and the practice of previous years.
- The Lapworth Charity fund is for the repair and maintenance of the Parish Church.
- The church path fund is for the resurfacing of the paths surrounding the church building. Under the terms of the gift, excess funds at completion of the works have been transferred to the restricted fabric fund.
- The new churchyard fund is for the maintenance of the new churchyard.
- The restricted junior choir funds are those which have been raised specifically for the ongoing financial support of the junior choir.
- The restricted fabric fund is used to separately administer funds raised for the sole purpose of the maintenance of the fabric of the church. The designated fabric fund is for funds which the Trustees have allocated for this purpose but for which no contractual obligation exists.
Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions.
20
## **St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2021**
## **12 Analysis of net assets by fund**
|Fixed assets
Current assets
Current liabilities
Fund balance|**Unrestricted**
**Funds**
**£**
142,751
327,543
(283,241)
187,053|**Restricted**
**Funds**
**Total**
**£**
**£**
30,171
172,922
68,220
395,763
-
(283,241)
98,391
285,444|
|---|---|---|
## **13 Related party transactions**
All income earned in the year by The Willson Memorial Trust (WMT) has been donated to the Lapworth Parochial Church Council (LPCC). Amounts are shown in note 3 of these financial statements.
LOST and WMT are each a party related to the LPCC by virtue of common Trustees. Members of the LPCC who are also Trustees of LOST and / or WMT are: Revd P H Gerard, Mr M E T Parkes, Mr H O Roberts, Mrs K Baines and Mr A I Jackson.
The LPCC also acts as a custodian Trustee for LOST and WMT. Details of funds held in cash on behalf of LOST and WMT at the yearend are given in note 10 of these financial statements.
## **14 Going Concern**
There are no material uncertainties as to the PCC's ability to continue as a going concern.
## **15 Controlling party and ultimate controlling party**
The controlling party and ultimate controlling party of the Charity is the Board of Members of St Mary's PCC.
21
## **St Mary's PCC Additional information**
This information does not form part of the financial statements of the Lapworth Parochial Church Council and has not been subject to an independent examiner's review.
|**1**
Giving at the PCC's discretion:
Christian relief and development agencies
_CMS_
_Birmingham Diocese Malawi Fund_
_Church Urban Fund_
_Additional Curates Society_
Other
_Lapworth School_
_Cancer Research UK_
_Marie Curie_
_A Rocha UK_
_Crisis UK_
Total giving at the PCC's discretion
Giving through donations from the congregation:
Christian relief and development agencies
_Children's Society_
_Outreach Angels_
_Crisis UK_
_CMS_
Other
_Royal British Legion_
_Cancer Research UK_
_Marie Curie_
Total giving through donations from the congregation
Total Parish donations
**External Giving**|**Year ended**
**31 Dec 2020**
**£**
**£**
150
250
100
150
150
250
100
150
500
800
270
-
10
-
9
-
50
50
150
-
489
50
989
850
987
1,239
-
(300)
*
-
300
*
222
-
1,209
1,239
382
-
190
-
191
-
763
-
1,972
1,239
2,961
2,089
**Year ended**
**31 Dec 2021**|
|---|---|
* During 2020 the 2019 donation of giving through donations from the congregation to Outreach Angels of £300 was written back and, in consultation with those raising the money, given to Crisis, a charity with similar aims.
22
## **St Mary's PCC Additional information**
|**2**
**Summary of the net expenditure**
Income from regular church activities
Expenditure for regular church activities
Surplus / (deficit) on regular church activities
Income for fabric maintenance
Fabric maintenance
Surplus / (deficit) on fabric maintenance
Income from other activities
Expenditure on other activities
Deficit from other activities
Net income / (expenditure) before investment gains|**Year ended**
**Year ended**
**31 Dec 2021**
**31 Dec 2020**
**£**
**£**
91,794
80,327
(77,544)
(73,409)
14,250
6,918
240
25,235
(16,146)
(3,840)
(15,906)
21,395
701
1,012
(2,329)
(2,762)
(1,628)
(1,750)
(3,284)
26,563|
|---|---|
23
**St Mary's PCC Additional information**
## **3 PCC calculations to derive Adjusted Unrestricted Income and Base Common Fund contribution**
|**Unrestricted Income**
All General Fund income before investment gains and fund transfers
Less General Fund income designated for specific costs:
Contributions received towards Christmas Fair hall hire costs
Contributions received towards information booklets costs
Magazine Fund:
Interest and dividends
Yearend surplus excluding interest and dividends
Flower Fund:
Interest and dividends
Yearend surplus excluding interest and dividends
Total qualifying unrestricted funds
**Base Common Fund contribution**
Contribution 60% of Adjusted Unrestricted Income
Additional contibution to reflect Lapworth Charity's support
2% discount for prompt payment
All Unrestricted Fabric Fund income before investment gains and fund
transfers
All Unrestricted Junior Choir Fund income before investment gains and
fund transfers
**Adjusted Unrestricted Income**|**Year ended**
**Year ended**
**31 Dec 2021**
**31 Dec 2020**
**£**
**£**
71,741
80,327
**Year ended**
**Year ended**
**31 Dec 2021**
**31 Dec 2020**
**£**
**£**
60,549
69,525
-
-
-
-
28
26
1,586
1,009
13
4
37
-
63,358
71,943
**2021 for**
**2023**
**2020 for**
**2022**
**£**
**£**
38,015
43,166
12,000
-
(1,000)
(863)
49,015
42,303
1,132
1,363
13
16|
|---|---|
24