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2020-12-31-accounts

The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (St Mary's PCC)

Report and Financial Statements

31 December 2020

Charity number: 1165322

St Mary's PCC Report and Financial Statements Contents

Page
Legal and administrative information 1 - 2
Annual report 3 - 10
Report of the Independent Examiner 11
Statement of Financial Activities 12
Balance sheet 13
Cash flow statement 14
Notes forming part of the financial statements 15 - 21
Additional information 22 - 24
(does not form part of the financial statements)

St Mary's PCC Legal and administrative information

Rector Revd P H Gerard MSc BA The Rectory
Church Lane
Lapworth
(Tel: 01564 782098) B94 5NX
Churchwardens Mr H O Roberts ACIB White Oak
Lapworth Street
Lapworth
(Tel: 01564 783936) B94 5QR
Mr M E T Parkes FIBMS CSci The Crofts
Netherwood Lane
Chadwick End
(Tel: 01564 783189) B93 0BD
Secretary Mrs K Baines GradDipPhys MCSP 18 Kingswood Close
Lapworth
(Tel: 01564 782697) B94 6JQ
Treasurer Mr A I Jackson 175 Station Lane
BEng MBA CEng FSOE FIPlantE Lapworth
(Tel: 01564 783028) B94 6JG
Electoral Roll Officer & Mrs N Aslin Tapster Way
Envelope Scheme Church Lane
Secretary (Tel: 01564 783107) Lapworth
B94 5NX
Verger/Sexton Mrs M Twelftree The Clerks House
Church Lane
Lapworth
(Tel: 01564 784465) B94 5NX
Parish Safeguarding Co- Mrs D A C Hill BEd, NPQH, BA 168 Station Lane
ordinator Lapworth
(Tel: 01564 782218) B94 6JH
Magazine Editor Revd P H Gerard MSc BA The Rectory
Church Lane
Lapworth
(Tel: 01564 782098) B94 5NX

1

St Mary's PCC Legal and administrative information

Magazine Production Mrs A Burley Lapworth Croft Lodge
Editor Spring Lane
Lapworth
(Tel: 07860 689144) B94 5NS
Magazine Mr C D Nash FCIPD Rose Cottage
Advertisements Church Lane
Lapworth
(Tel: 01564 785490) B94 5NX
Mr J Cranmer Jubilee Cottages
Bellringers' Captain Old Warwick Road
Lapworth
(Tel: 01564 782425) B94 6AZ
Organist and Mr R Binney 17 Warmington Grove
Choirmaster Warwick
(Tel: 01926 408778) CV34 5RZ
Mr C G Midgley Greenacres
Independent examiner Haseley Knob
Warwick
CV35 7NJ
Principal Office The Rectory
Church Lane
Lapworth
B94 5NX
Bankers HSBC Bank Plc Lloyds Bank Plc
PO Box 68 PO Box 1000
130 New Street Andover
Birmingham, B2 4JU BX1 1LT
Birmingham Midshires Virgin Money
PO Box 81, Pendeford Business Park Jubilee House
Wobaston Road Gosforth, Newcastle upon Tyne
Wolverhampton, WV9 5HZ NE3 4PL
CCLA Investment Management Limited Nationwide Building Society
The CBF Church of England Funds Nationwide House
Senator House, 85 Queen Victoria Street Pipers Way
London, EC4V 4ET Swindon, SN38 1NW

2

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

The Parochial Church Council presents its report and financial statements for the year ending 31 December 2020.

AIMS AND PURPOSES

The Parochial Church Council of the Ecclesiastical Parish of St Mary the Virgin, Lapworth (PCC) has the responsibility of cooperating with the incumbent, the Revd P H Gerard, in promoting the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church of Saint Mary the Virgin Lapworth (St Mary's).

OBJECTIVES AND ACTIVITIES

The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Mary's. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.

When planning our activities for the year, we have considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:

To facilitate this work, it is important that we maintain the fabric of the Church of St Mary's Lapworth.

ACHIEVEMENTS AND PERFORMANCE

The activities of the church during 2020 were dominated by the challenges of The COVID-19 pandemic:

Impact of the virus on Public Worship at St Mary’s

During March 2020, church congregations became smaller as people stayed away because of coronavirus concerns. On 10th March the Archbishops wrote to clergy saying the Holy Communion should be in one kind only. On 17th March the Archbishops wrote to clergy again, suspending all Public Worship in the CofE. On Mothering Sunday, 22nd March, a small group recorded a Mothering Sunday service from the Lady Chapel and posted this online. On 24th March there was another Archbishops letter, this time saying that all church buildings must be closed, not just for Public Worship, but also for private prayer, and even for clergy. This was more than the government required.

The Rector filmed prayers from his desk for Passiontide and Holy Week and posted them online. Then, from Easter Day, helped by his daughter, the Rector started to film services in the Rectory garden. A new service each Sunday was posted on the “Lapworth and Baddesley Clinton Parish Churches” YouTube channel.

From 5th May clergy were allowed to enter their churches for their own prayers and to make video services. Services continued from the Rectory Garden, including a VE day sermon on 10th May following the 75th Anniversary on 8th May. On 21st May (Ascension Day) the Rector started to make video services in church. On 1st June the Rector revived his practice of saying Morning and Evening Prayer in church, Monday to Thursday, although this had to be done privately.

Places of Worship were allowed to reopen for individual prayer from 13th June. After much work on the necessary risk assessments, access and cleaning procedures, St Mary’s reopened on Monday 15th June, 9am until 5pm each day. A steady trickle of people attended church for individual prayer. St Mary’s was a relatively easy church to open. The location is remote enough to give confidence that it will not be overrun with visitors. The church is spacious and with Michele Twelftree, Verger, living nearby a daily cleaning routine is feasible. Most other churches in the Deanery were unable to open, or opened for only short periods each week.

As the lockdown eased, St Mary’s started public worship again on Sunday 5th July. A great deal of work was required to complete the necessary risk assessments, and to work out the arrangements for cleaning, sanitisers and socially distanced seating. The worship had to proceed with no singing, which made it rather “dry”. Services had to be kept short. It was necessary to reduce the number of services to keep the arrangements manageable. From 5th July most 11am services were videoed to a high standard by Ollie Parkes and then posted on YouTube.

3

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

ACHIEVEMENTS AND PERFORMANCE (continued)

Impact of the virus on Public Worship at St Mary’s (continued)

On 8th August face marks became a legal requirement in churches, and from mid-August choirs (but not congregations) were allowed to sing. Our own choir recommenced on Sunday 27th September. Despite the difficulty of socially distanced seating the benefits of the choir singing rapidly became clear, especially as harvest hymns were sung on 4th October. The choir also made an important contribution to the well-attended All Souls service on 1st November.

The Coronavirus guidance for churches remained stable for several weeks, but by the end of October it was clear that strong action was needed to counteract the second wave of the virus. A second national lockdown started on 5th November. Places of Worship were closed, but small teams could use them to film services. Fortunately, by this stage a temporary internet connection could be made available in church and the livestreaming of services became possible. The new lockdown confused the arrangements for Remembrance Sunday, but in the end it was possible to hold a memorable outdoor service at the war memorial with trumpets, singing, an almost a full choir and eight wreath layers. On the last Sunday of the lockdown, Advent Sunday (29th November), a notable service was livestreamed from church with Salwan Cartwright-Shamoon singing solo.

After the second lockdown (2nd December) Lapworth was subject to Covid Tier 3 measures; worship including choir singing continued. However, as Christmas approached there was increasing anxiety about the new strain of the coronavirus. On 20th December a successful Carol Service was held with a choir of 10. The service was live streamed and also repeated to allow more people to attend. On Christmas Eve and Christmas Day, the church followed the same pattern of services as previous years, but attendance was greatly reduced, and the choir down to 4 or 5 people.

On 31st December, Lapworth was moved to Tier 4, but this change had limited impact on worship. However, after a third national lockdown was announced on 4th January 2021, the risk assessment was reviewed to ensure a full two metres between households, no choir singing and greater care on entry and exit to the building.

Video Services and Live Streaming

These have been an unexpected consequence of the pandemic. From Easter until June services came from the Rectory garden. The PCC is grateful to Ollie Parkes, whose equipment and skills have hugely improved the quality of recordings since public worship restarted in July 2020. Since November the 11am Sunday service has usually been livestreamed. For most Sundays, when there is livestreaming, the YouTube viewing figures are in the range 60-90 or more, sometimes much more (Remembrance Sunday 361, Carol Service 144).

The recording and livestreaming of services would appear to be important for the future, and may well need more investment from the PCC.

Music and Choir

Choir singing was severely disrupted by Covid, as described under Public Worship above.

An important new phase for the choir began on 17th January 2021 with Ron Binnie of Warwick starting as Organist and Choirmaster. Ron played for some services in October 2020 before his appointment was confirmed by the PCC in November. Unfortunately, choir singing has not been allowed in the third national lockdown. Since February 2021 various choir members have been singing solos.

The choir and PCC are grateful to James Bate who, outside of Oxford Term times continued to make a huge contribution to the music at St Mary’s, often with the situation made difficult by Covid. It was sad that the choir could not sing at his last service on 10th January 2021.

The Junior Choir has dwindled since March 2020 with most juniors staying away from church altogether because of the Covid situation.

The choir and PCC were saddened by the death of Peter Lapworth in April 2020. Peter has contributed a lot to the choir in recent years, singing tenor and organising of outings, Junior Choir pocket money and the involvement of juniors in serving.

4

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

ACHIEVEMENTS AND PERFORMANCE (continued)

Outreach to families

Many parents have been keen to keep children out of church because of concerns about potential Covid infections moving between church and school. Unfortunately, this has resulted in very few children attending church in 2020, and minimal junior choir activity since March. Some younger children attended at Christmas and two teenagers sang. The Family Service has continued once a month, but there have been no Together@930 services since March.

It has not been possible for the Rector to take assemblies at Lapworth CofE Primary School since March, or to have school services in church. The Rector has made some video assemblies and done a couple of Zoom assemblies, but these have their limitations, and have not settled into a pattern.

Some form of re-booting of children’s activities will be required when the situation allows.

Occasional Offices (Baptisms, Weddings and Funerals)

There was one wedding in January and a Baptism in February, but all other baptisms and weddings were cancelled or postponed. One wedding was cancelled in June, re-arranged to November, cancelled again and now re-arranged for late May 2021.

There were seven funerals in church and four taken at crematoriums. Nine sets of ashes were interred in the churchyard. These numbers are similar to 2019. Only one funeral was directly related to Covid.

Charitable Activities

The March lockdown made it impossible to collect foodbank food in church, and left some stock stranded in church. At the same time a small number of families in Lapworth started to make heavy use of the Foodbank based at the Lees Chapel, Station Lane. In the end the PCC decided that we should join forces with the Lees, move our stock over to them and promote the Lees foodbank with the St Mary’s congregation.

Unfortunately, Covid made it impossible to have a Christian Aid Supper, or Christian Aid house to house collection in 2020. Sadly, Peter Lapworth, who organised the house to house collection, died in April 2020.

An additional Parish lunch was held on 26th January 2020 to raise money for Northleigh School.

The diocesan container that is usually sent to Malawi in the spring of each year was postponed, and eventually cancelled for 2020. The parish activities to support the container, including “Dresses for Africa” also had to stop.

Social Events

These were almost all cancelled, although there were two parish lunches in January. The Valentines Service was held in February, but not well attended and not attempted in February 2021.

Mission Planning

A group of PCC members attended the diocesan “Rural Learning Communities” programme over 2019 and 2020. As this came to a close, a Mission Planning event for Lapworth and Baddesley Clinton was scheduled for 4th April 2020 with a follow up meeting in June. This all had to be cancelled. It will be necessary to look at Mission Planning again when the situation allows.

Parish Magazine

The Parish Magazine managed to print and distribute 10 editions in 2020, just like any other year. It felt miraculous at times. The CofE guidance banning the distribution of parish magazines came out at the end of March, just after the April edition had been distributed. A very generous donation, and lots of work by Norma Aslin, allowed the May and June editions to be distributed via Royal Mail. These editions were restricted to 52 pages to keep below 100 grams with envelope and address label. The printers remained open! The magazine was much appreciated as sign of continuity through the lockdown, especially by people unable to access the online world.

Thanks are particularly due to Alison Burley who puts the magazine together and organises the printing, which has been all colour since December 2019, also to Kit Nash who organises the advertising and the many people involved with magazine distribution.

5

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

ACHIEVEMENTS AND PERFORMANCE (continued)

PCC meetings and APCM

The PCC met in January and March 2020 and since then met by Zoom in June, September and November. In line with CofE guidance the Annual Meetings were delayed from April until 19th October and were held by Zoom. Not all PCC members have access to Zoom.

Electoral Roll

The electoral Roll stands at 116 made up of 58 people who live in the parish and a further 58 who live outside.

Clerks House

The PCC is grateful to the Lapworth Charity, which makes the Clerks House available to the PCC for the verger’s accommodation. At the time of Michele Twelftree’s appointment as verger (July 2019) the Lapworth Charity expressed the desire to formalise the arrangement. In 2020 a lease was finalised between the Charity and the PCC, and this runs until 20th October 2041 at a peppercorn rent.

Eco church

Early in 2020 the PCC applied for Eco Church bronze accreditation and this was awarded early in March. The PCC is grateful to Mike Parkes who has led the effort, and who provides a monthly Eco article for the Parish Magazine. See also Churchyard.

Churchyard

A successful church and churchyard working party was held on 7th March 2020, and a smaller socially distanced working party in groups of up to six was held on 10th October. It was not possible to offer the usual refreshments. A leaf rake was held on 5th December. The mowing contractors were able to mow throughout the lockdown so maintenance of the churchyard has held up well.

The PCC aspired to replace the churchyard gravel path with a resin path in the summer of 2020, but this proved too difficult to organise in the Covid lockdowns. However, the PCC is thankful for a generous donation it received specifically for this project, so it should prove possible in 2021.

The PCC discussed plans to increase slightly the rewilding area in the churchyard. This may be implemented in 2021.

Church Building Maintenance Projects

It was difficult to pursue maintenance projects in 2020, although some progress was made. A stone fell from the tower, and after a visit from the architect it was agreed to have the whole tower professionally defrassed. This was completed in August 2020. Progress was also made on the nave lighting with all the remaining halogen fittings replaced with LEDs. The nave lighting is now consistent in appearance and reliable in operation. The churchwardens have had several meetings with Jan Bakewell, Parish Building Surveyor (Birmingham Archdeaconry), and various contractors to prepare for stone replacement projects in 2021.

Safeguarding

The parish safeguarding policy was updated to include the necessary provisions about reporting serious incidents to the Charity Commission and was approved by the PCC in January 2020. Most PCC members did safeguarding training in February 2017, and so the three year renewal is due. Face to face training sessions were not feasible during the lockdowns but online training is now available, so the training needs can be addressed. Since the lockdowns started in March there has been minimal contact with children in church.

Deanery Synod and Chapter

In November 2019 the Deaneries of Kings Norton, Moseley and Shirley agreed to merge in conformance with the Diocesan People and Places programme. The merger came into effect on 1st March 2020. The new combined Deanery Synod has yet to meet, partly because of Covid, and partly because the full time Area Dean is not yet in post. The Shirley Chapter of clergy has continued to meet via Zoom in 2020.

6

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

ACHIEVEMENTS AND PERFORMANCE (continued)

Diocesan Projects

The Diocese has continued with its People and Places programme, which has mainly been about merging 13 deaneries into 6 in 2020, as discussed above. Covid has had a bad effect on the diocese finances in 2020, and 2021 looks as though it will also be a difficult year.

FINANCIAL REVIEW

Income increased and expenditure fell in 2020. The increased income was primarily due to donations received. The fall in expenditure was primarily due to the effects of COVID 19.

Total receipts to unrestricted funds were £80,327 (2019: £86,003) of which £29,467 (2019: £30,836) arose from Christian stewardship, £1,530 (2019 £3,785) was made from loose plate collections and £25,954 (2019: £26,575) was from donations and appeals. Total restricted income was £26,247 (2019: £1,840) of which £25,150 (2019: £581) was from donations and appeals. Included within the total reported income was Gift Aid income of £13,348 (2019: £9,319).

Total income rose by nearly 22%. The PCC envisages that it will have to continue financing its activities through the existing sources of income; giving by the congregation, fees, donations from outside bodies and the income received from its financial reserves. The PCC is grateful for the ongoing support it receives from the Lapworth Charity.

During 2020 the PCC became aware that the Lapworth Charity is obliged, under its constitution, to donate “1/8th part of the income [of Lapworth Charity] to the churchwardens of Lapworth for the repair and maintenance of the parish church”. The PCC has asked Lapworth Charity if, going forward, it intends its usual donation to be restricted to the repair and maintenance of the parish church.

Church running and maintenance costs were £14,695 (2019: £22,536).

The contribution to the Diocesan parish share of £46,252 (2019: £50,136) largely provides the stipends and housing for the clergy. The sum that the churches in the Diocese have to find is shared between the churches to a formula, which for St. Mary’s is approximately 60% of its unrestricted income of two years previous (that is, for 2021, 60% of 2019’s unrestricted income). To ensure that the methodology does not compromise the PCC’s duties as charity trustees, the PCC calculates an “60% of its unrestricted income of two years previous”, which has been its unrestricted income that has not been received to cover specific costs. It uses this to calculate a “Base Common Fund contribution”. Using the Base Common Fund contribution, the PCC decides on the appropriate contribution to the Diocesan parish share it should make. For 2020 and 2021 the PCC decided to make its Diocesan parish share equal to its 2018 and 2019 Base Common Fund contributions respectively. Full details of the PCC’s calculations to derive its Base Common Fund contribution are set out in the Additional Information section of these financial statements. In 2020, because of the financial effects of COVID 19, the Diocese announced that in 2021 it would review the methodology for calculating the sum that the churches in the Diocese have will be asked to find in 2022.

The net movement on unrestricted funds was an increase of £9,708 (2019: £5,905). The increase was due to the fall in unrestricted expenditure being greater than the fall in unrestricted income.

During the year, the total fund balances increased from £247,012 to £277,733, of which £178,002 is unrestricted.

Through donations received from the congregation and giving at the PCC's discretion, donations totalling £2,089 (2019: £5,862) were made. Of this, one (2019: three) donation was over £1,000. This was to The Children’s Society for £1,239 (2019: £1,290). Most of the donation to The Children's Society was raised through members of the congregation having collection boxes throughout the year. The PCC is grateful to Bill and Kay Baily for organising this.

The principal financial management policies of the PCC continue to be the prompt banking of offertories and other income, the timely payment of invoices and regular monitoring of the cash flow position.

7

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

FINANCIAL REVIEW (continued)

Reserves policy

The PCC tries to maintain a minimum balance on free reserves of greater than its estimate of three months unrestricted payments. Because of COVID 19 in 2020, this remains as 2019 at an equivalent to a minimum of £21,885 (2019: £21,885). It is held to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the yearend was £129,691 (2019: £122,217), which is higher than the minimum balance.

Where the balance is sufficiently higher than the minimum balance, the PCC tries to further assist the Diocese by making its full Diocesan parish share contribution in January of the particular financial year. Full payments for the 2020 and 2021 financial years were made in the Januarys of the respective years.

Free reserves exclude restricted income funds, endowment funds and tangible fixed assets such as land, buildings and other assets held for the charity’s use. Also, designated funds already committed for essential future spending (2020: £nil and 2019: £nil) are excluded from the free reserves.

The PCC is aware that its estimate of remaining quinquennial expenditure on the fabric is around £426,000. The PCC is therefore targeting having total reserves that can be used for quinquennial expenditure of around £426,000. The PCC is fully aware that its total funds of £179,089, which can be used for quinquennial expenditure, are significantly below the target.

No minimum balance is set for any of the restricted funds, other than all the individual funds not being in deficit.

The PCC's main approach to managing risk, associated with holding reserves, is to spread the holding across a number of financial institutions, which at 31 December 2020 totalled six (2019: six).

VOLUNTEERS

We would like to thank all the volunteers who work so hard to make our church the lively and vibrant community it is. We want to mention our churchwardens Mr Roberts and Mr Parkes who have worked so tirelessly on our behalf. Thanks are also due to Mrs Baines and Mr Jackson who work hard as our PCC Secretary and Treasurer respectively.

8

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure The PCC and is a registered charity.

The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary's the membership of the PCC consists of the incumbent (our rector), churchwardens, the reader, the deanery synod representatives and members elected by those members of the congregation who are on the electoral role of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. New members receive initial training into the workings of the PCC.

The full PCC met six times during the year.

Lapworth PCC has two related trusts, which are:

The charitable objects of this trust are for the benefit of St Mary’s Church, Lapworth and the community without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said community. Members of the Lapworth Parochial Church Council who are also Trustees of the Old School Trust are Mrs K Baines, Revd P H Gerard, Mr A I Jackson, Mr M E T Parkes and Mr H O Roberts.

On the 6th September 1999 the objects of the Trust were amended to read “The furtherance of the religious and other charitable purposes of the Church of England in the Parish of Lapworth”. Since 2004 all income received by the Trust has been given to the PCC.

The PCC holds cash and investments, as custodian Trustee, on behalf of the Lapworth Old School Trust (LOST) and the Willson Memorial Trust (WMT). The procedures employed by the PCC to safeguard its own assets are extended to those funds belonging to the LOST and the WMT. Separate accounting records are maintained for each of these Trusts which may be used to indicate, when required, the amount of funds in the PCC's bank accounts which belong to the LOST and the WMT respectively. Details of the amounts held at the yearend for each of these funds are given in note 10 of the financial statements.

9

St Mary's PCC Report of the Parochial Church Council for the year ended 31 December 2020

ADMINISTRATIVE INFORMATION

Saint Mary The Virgin Lapworth (St. Mary’s) is the Church of England church serving the local communities in and around the village of Lapworth, Warwickshire. It is part of the Diocese of Birmingham within the Church of England. The correspondence address is The Rectory, Church Lane, Lapworth, Solihull, B94 5NX. Registered charity number 1165322.

PCC members who have served from 1 January 2020 until the date this report was approved are:

Ex Officio members:

Revd P H Gerard Rector and Deanery Synod Representative Mrs V Hamley Reader and Deanery Synod Representative Mr M E T Parkes Warden Mr H O Roberts Warden and Deanery Synod Representative Elected members: Mr J Arnott (Resigned 29 June 2020) Mrs N Aslin Electoral Roll Officer Mrs K Baines Secretary Mrs R C Bird Mr D H Bradnock Vice Chair Mr L A Carver Mr P A J Hill (Resigned 29 June 2020) Mr A I Jackson Treasurer and Deanery Synod Representative Mr I T Knowles Deanery Synod Representative Mr A M Powles (Resigned 29 June 2020) Mrs J Tookey Mrs M Twelftree Deanery Synod Representative (Appointed 19 October 2020) Mr B R Whitty (Resigned 29 June 2020).

Approved by the PCC and signed on their behalf by:

P H Gerard

The Revd P H Gerard

15 March 2021

Date

10

Independent examiner's report To the Trustees of St Mary's PCC

I report on the accounts of the church for the year ended 31 December 2020 which are set out on pages 12 to 21.

Respective Responsibilities of Trustees and Examiner

The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

C G Midgley

26 March 2021

Mr C G Midgley

Date

Greenacres Haseley Knob Warwick CV35 7NJ

11

St Mary's PCC Statement of Financial Activities for the year ended 31 December 2020

Notes
INCOME AND ENDOWMENTS
3a
3b
3c
3d
Total income
EXPENDITURE
4a
4b
Total expenditure
Net gains on investments
8
Gross transfers between funds
11
Net movement in funds
Balance at 1 January 2020
11
Balance at 31 December 2020
11
Voluntary income
Activities for generating funds
Income from investments
Church activities
Church activities
Raising funds
Net income / (expenditure) before
investment gains		 Unrestricted
Funds
£
65,299
5,308
2,047
7,673
80,327
73,409
-
73,409
6,918
2,615
175
9,708
168,294
178,002		 Restricted
Funds
£
25,150
-
1,097
-
26,247
6,602
-
6,602
19,645
1,543
(175)
21,013
78,718
99,731		 Total
Total
2020
2019
£
£
90,449
71,015
5,308
6,489
3,144
3,707
7,673
6,632
106,574
87,843
80,011
96,701
-
15
80,011
96,716
26,563
(8,873)
4,158
10,886
-
-
30,721
2,013
247,012
244,999
277,733
247,012

There are no gains or losses for this or the prior year other than those disclosed in the Statement of Financial Activities. All income and expenditure arises from continuing activities.

12

St Mary's PCC Balance Sheet as at 31 December 2020

Notes
Fixed assets
Fixed asset investments
8
Current assets
Debtors
9
Cash at bank and in hand
10
Net current assets
Funds
11
Restricted
Unrestricted
Total charity funds
Total assets less current
liabilities being total net assets
Creditors: amounts falling due
within one year		 31 December 2020
31 December 2019
£
£
£
£
151,012
142,838
14,782
10,380
383,437
360,126
398,219
370,506
(271,498)
(266,332)
126,721
104,174
277,733
247,012
99,731
78,718
178,002
168,294
277,733
247,012

Approved by St Mary's PCC and signed on their behalf by:

Revd P H Gerard P H Gerard

Date 15 March 2021

13

St Mary's PCC Cash flow statement for the year ended 31 December 2020

Cashflows from operating activities
Net income / (expenditure) before investment gains
Adjustments for:
Dividends, interest and income from investments
Investment gain allocated to WMT & LOST
(Increase) / decrease in debtors
Increase in creditors
Net cash provided by operating activities
Cash flows from investing activities
Dividends, interest and income from investments
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents brought forward
Cash and cash equivalents carried forward
Analysis of cash and cash equivalents
Cash in hand
Analysis of changes in net debt and cash balances
Cash		 Notes
£
£
26,563
(8,873)
3c
(3,144)
(3,707)
8
(4,016)
(11,455)
9
(4,402)
1,775
10
5,166
26,196
20,167
3,936
3c
3,144
3,707
3,144
3,707
23,311
7,643
360,126
352,483
383,437
360,126
383,437
360,126
At start of
year
Cash flows
At end of year
£
£
£
360,126
23,311
383,437
Year ended 31
December 2019
Year ended 31
December 2020

14

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

1 Accounting policies

The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations' "true and fair view" provisions, together with FRS102 (2019) as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102)). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at fair value.

{a} Recognition of income and endowments

Income and endowments are recognised when the PCC becomes legally entitled to the use of the resources; and the inflow of economic benefit is probable; and the monetary value can be measured with sufficient reliability.

Grants and donations are included in the SOFA when any preconditions preventing their use by the PCC have been met. For collections and planned giving this is when the funds are received.

Gift aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.

Investment income is included in the accounts when receivable.

Investment gains and losses include any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

{b} Recognition of expenditure and liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Governance costs include the costs of preparation and examination of the statutory accounts, the cost of PCC meetings and the cost of any legal advice to the PCC on governance or constitutional matters.

{c} Assets

In so far as consecrated and beneficed property of any kind is excluded from the statutory definition of "charity" by Section 10(2) (a) and (c) of the Charities Act 2011 such assets are not capitalised in the financial statements.

Investments quoted on a recognised stock exchange or whose value derives from then are valued at market value at the yearend.

Amounts owing to the PCC at 31 December are shown as debtors less provision for amounts that may prove un-collectable.

{d} Funds

Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.

Unrestricted funds represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for fixed assets for its own use or for spending on a future project.

15

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

2 COVID-19 pandemic

On 23 March 2020 and 5 November 2020 the UK Government imposed general lockdowns in response to the global COVID-19 pandemic. The Trustees do not consider that the COVID-19 pandemic has had, or will have, any adverse effect on the ability of the charity to continue as a going concern, but an accurate estimate of the impact cannot yet be made.

3 Income and endowments

3a
Voluntary income
Planned giving
Christian stewardship
Collections
Loose plate collections
Donations and appeals
Lapworth Charity
Willson Memorial Trust
Flower fund
Fabric fund
Clock restoration fund
Junior choir
Donation for church path
Other donations
3b
Activities for generating funds
Parish magazine advertising
Christmas fair
Other fundraising activities
3c
Income from investments
Bank interest
Dividends received
3d
Church activities
Fees for weddings and funerals
Parish magazine sales
Total income and endowments
Tax recoverable on
planned giving
Tax recoverable on
donations and appeals
Tax recoverable on
collections		 Unrestricted
Funds
£
29,467
37,601
1,530
1,744
20,000
1,337
247
-
-
-
-
4,370
25,954
65,299
5,281
-
27
5,308
505
1,542
2,047
3,808
3,865
7,673
80,327
-
8,134
214		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
20,000
150
25,150
25,150
-
-
-
-
270
827
1,097
-
-
-
26,247
-
-
5,000		 Total
Total
2020
2019
£
£
29,467
30,836
37,601
38,934
1,530
3,785
1,744
4,925
20,000
20,000
1,337
1,717
247
2,380
-
457
-
-
-
43
20,000
-
4,520
2,478
51,104
27,156
90,449
71,015
5,281
5,071
-
1,391
27
27
5,308
6,489
775
1,421
2,369
2,286
3,144
3,707
3,808
4,672
3,865
1,960
7,673
6,632
106,574
87,843
81
214
5,000
1,140
8,098
8,134

16

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

4 Expenditure

Missionary and charitable giving
Ministry: Diocesan parish care
Common fund request
Common fund gift
Other ministry costs
Clergy expenses
Clergy housing
Other direct church costs
Church running & maintenance
General repairs
Church running costs
Organists and choir
Flower fund expenses
Major repairs
Perimeter drains
Children's area
Tower repairs
Parish magazine costs
Churchyard upkeep
Cost of independent examination
4b
Christmas fair expenses
Raising funds
Total resources expended
4a Church activities		 Unrestricted
Funds
£
850
34,182
12,070
194
649
1,377
3,999
5,570
2,767
664
-
-
-
8,137
1,442
1,508
73,409
-
-
73,409		 Restricted
Funds
£
-
-
-
263
50
-
144
-
109
-
-
-
3,840
-
2,196
-
6,602
-
-
6,602		 Total
Total
2020
2019
£
£
850
2,215
34,182
34,182
12,070
15,954
457
1,739
699
682
1,377
2,098
4,143
8,014
5,570
6,579
2,876
5,728
664
2,215
-
5,407
-
954
3,840
-
8,137
5,791
3,638
3,435
1,508
1,708
80,011
96,701
-
15
-
15
80,011
96,716

5 Support costs

All support costs have been allocated to expenditure on church activities. As the sole charitable activity of the PCC is the promotion in the parish of the whole mission of the church, no further apportionment of support costs has been undertaken. The support costs have been allocated between the restricted and unrestricted funds as follows:

Clergy expenses
Clergy housing
Governance costs
Other ministry costs		 Unrestricted
Funds
£
194
649
1,508
2,351		 Restricted
Funds
£
263
50
-
313		 Total
Total
2020
2019
£
£
457
1,739
699
682
1,508
1,708
2,664
4,129

Governance costs comprise the charge for the independent examination of the financial statements. No other remuneration was payable to the independent examiner in the year to 31 December 2020 (2019: £nil).

17

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

6 Staff

During the year the PCC had no employees (2019: none).

7 Trustees

Revd P H Gerard (Rector) received expenses of £859 (2019: £860) in respect of mileage charges, travel costs and other miscellaneous expenditure. £558 (2019: £680) was outstanding to him at the yearend. Mrs G M Jackson, the wife of Mr A I Jackson (Treasurer) received £95 (2019: £80) for playing the organ at church services. £nil (2019: £nil) was outstanding at the yearend. Mr O Parks the son of Mr MET Parks (Warden) received a gift voucher of £200 (2019: £nil) for providing equipment and producing the live streamed services during the year. £nil (2019: £nil) was outstanding at the yearend. Mrs M Twelftree, in carrying out the duties of Verger, has the use of the Clerk’s House and receives payments from third parties. She also received £299 from the PCC for phone and internet at the Clerk’s House. With the exception of Revd P H Gerard, Mrs G M Jackson, Mr O Parks and Mrs M Twelftree, none of the members of the PCC, nor any person connected with them, received any remuneration or expenses in the year to 31 December 2020 (2019: £nil).

Gifts of £10,408 (year ended 31 December 2019: £12,704) were made by the Trustees, or their immediate family, to the charity in the year ended 31 December 2020. These donations were made on the same basis as all other donors.

8 Fixed asset investments

Fixed asset investments Year ended
31 December 2020
£
Carrying value at beginning of year 142,838
Add net gain on revaluation 8,174
Carrying value at the end of the year 151,012

The investments comprise common investment funds, of which 48% (2019: 57%) are based in the UK, and 52% (2019: 43%) overseas. The net gain on revaluation of investments is allocated between the PCC, Lapworth Old School Trust and the Willson Memorial Trust in accordance with each entity's share of the investments as follows:

Year ended Year ended
31 December 2020 31 December 2019
£ £
St Mary's PCC 4,158 10,886
Lapworth Old School Trust 2,268 6,367
The Willson Memorial Trust 1,748 5,088
8,174 22,341

18

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

9 Debtors 31 December 2020 31 December 2019
£ £
Prepayments and accrued income 3,524 3,128
Other debtors 11,258 7,252
14,782 10,380

Included within other debtors is an amount of £nil due after more than one year (2019: £50) from the Birmingham Diocese in respect of the Diocesan Rectory Decorating fund.

10 Creditors: amounts falling due 31 December 2020 31 December 2019
within one year £ £
Funds held in capacity as custodian trustee:
Lapworth Old School Trust 152,315 145,129
The Willson Memorial Trust 116,047 114,299
268,362 259,428
Accruals and deferred income 3,136 6,904
271,498 266,332

The amounts shown above as owing to the Lapworth Old School Trust, and the Willson Memorial Trust represent the cash balances belonging to these funds which are held within its own bank accounts by the PCC in its capacity as custodian Trustee.

The movement in the funds of Lapworth Old School Trust and The Willson Memorial Trust held by the PCC are as follows:

Balance at the start of the year
Receipts
Payments
Investment gain
Balance at the end of the year		 2020
2019
£
£
145,129
125,390
14,697
22,533
(9,779)
(9,161)
2,268
6,367
152,315
145,129
Lapworth Old School
Trust		 2020
2019
£
£
114,299
109,211
1,337
1,717
(1,337)
(1,717)
1,748
5,088
116,047
114,299
The Willson Memorial
Trust

19

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

11 Summary of fund movements

Unrestricted funds
General
Fabric
Flower
Junior choir
Magazine
Restricted funds
Clock restoration
Car
Rectory decorating
Edith Mary Hudson
Church path
New churchyard
Junior choir
Fabric		 Fund
balance
b/f
£
53,366
111,510
499
1,269
1,650		 £
69,525
1,363
251
16
9,172
Income &
endowments		 Expenditure
£
(64,608)
-
(664)
-
(8,137)		 Investment
gains
£
849
1,705
1
19
41		 Fund
transfers
£
£
1,475
60,607
(1,687)
112,891
1,113
1,200
(9)
1,295
(717)
2,009
175
178,002
-
6,098
-
3,623
-
-
(25)
2,046
-
25,535
-
60,594
-
748
(150)
1,087
(175)
99,731
-
277,733
Fund
balance
c/f
168,294 80,327 (73,409) 2,615
6,078
3,787
50
2,015
-
61,154
837
4,797		 73
45
-
25
25,153
734
9
208		 (144)
(263)
(50)
-
-
(2,196)
(109)
(3,840)		 91
54
-
31
382
902
11
72
78,718 26,247 (6,602) 1,543
247,012 106,574 (80,011) 4,158

The restricted funds are held for the following purposes:

Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with any restrictions.

20

St Mary's PCC Notes forming part of the financial statements for the year ended 31 December 2020

12 Analysis of net assets by fund

Fixed assets
Current assets
Current liabilities
Fund balance		 Unrestricted
Funds
£
122,515
326,985
(271,498)
178,002		 Restricted
Funds
Total
£
£
28,497
151,012
71,234
398,219
-
(271,498)
99,731
277,733

13 Related party transactions

All income earned in the year by The Willson Memorial Trust (WMT) has been donated to the Lapworth Parochial Church Council (LPCC). Amounts are shown in note 3 of these financial statements.

LOST and WMT are each a party related to the LPCC by virtue of common Trustees. Members of the LPCC who are also Trustees of LOST and / or WMT are: Revd P H Gerard, Mr M E T Parkes, Mr H O Roberts, Mrs K Baines and Mr A I Jackson.

The LPCC also acts as a custodian Trustee for LOST and WMT. Details of funds held in cash on behalf of LOST and WMT at the yearend are given in note 10 of these financial statements.

14 Going Concern

There are no material uncertainties as to the PCC's ability to continue as a going concern.

15 Controlling party and ultimate controlling party

The controlling party and ultimate controlling party of the Charity is the Board of Members of St Mary's PCC.

21

St Mary's PCC Additional information

This information does not form part of the financial statements of the Lapworth Parochial Church Council and has not been subject to an independent examiner's review.

1
Giving at the PCC's discretion:
Christian relief and development agencies
CMS
Birmingham Diocese Malawi Fund
Church Urban Fund
Additional Curates Society
Other
A Rocha UK
Lapworth School
Lapworth Elderberries
Lapworth Old Peoples' Association
Crisis UK
Total giving at the PCC's discretion
Giving through donations from the congregation:
Christian relief and development agencies
Children's Society
Outreach Angels
Crisis UK
Christian Aid
Other
Royal British Legion
Total giving through donations from the congregation
Total Parish donations
External Giving		 Year ended
31 Dec 2019
£
£
250
150
150
100
250
150
150
100
800
500
50
-
-
1,215
-
100
-
100
-
300
50
1,715
850
2,215
1,239
1,290
(300)
300
300
-
-
1,697
1,239
3,287
-
360
-
360
1,239
3,647
2,089
5,862
Year ended
31 Dec 2020

During 2020 the 2019 donation of giving through donations from the congregation to Outreach Angels of £300 was written back and, in consultation with those raising the money, given to Crisis, a charity with similar aims.

22

St Mary's PCC Additional information

2
Summary of the net expenditure
Income from regular church activities
Expenditure for regular church activities
Surplus / (deficit) on regular church activities
Income for fabric maintenance
Fabric maintenance
Surplus / (deficit) on fabric maintenance
Income from other activities
Expenditure on other activities
Deficit from other activities
Net income / (expenditure) before investment gains		 Year ended
Year ended
31 Dec 2020
31 Dec 2019
£
£
80,327
86,003
(73,409)
(87,333)
6,918
(1,330)
25,235
687
(3,840)
(5,938)
21,395
(5,251)
1,012
1,153
(2,762)
(3,445)
(1,750)
(2,292)
26,563
(8,873)

23

St Mary's PCC Additional information

3 PCC calculations to derive Adjusted Unrestricted Income and Base Common Fund contribution

Unrestricted Income
All General Fund income before investment gains and fund transfers
Less General Fund income designated for specific costs:
Contributions received towards Christmas Fair hall hire costs
Contributions received towards information booklets costs
Magazine Fund:
Interest and dividends
Yearend surplus excluding interest and dividends
Flower Fund:
Interest and dividends
Yearend surplus excluding interest and dividends
Base Common Fund contribution
Contribution 60% of Adjusted Unrestricted Income
2% discount for prompt payment
All Unrestricted Fabric Fund income before investment gains and fund
transfers
All Unrestricted Junior Choir Fund income before investment gains and
fund transfers
Adjusted Unrestricted Income		 Year ended
Year ended
31 Dec 2020
31 Dec 2019
£
£
80,327
86,003
Year ended
Year ended
31 Dec 2020
31 Dec 2019
£
£
69,525
74,850
-
(15)
-
(88)
26
26
1,009
1,240
4
9
-
165
71,943
77,894
2020 for
2022
2019 for
2021
£
£
43,166
47,196
(863)
(944)
42,303
46,252
1,363
1,688
16
19

24