Company No: 09964906 (England and Wales) Registered Charity No: 1165321 Codsall Village Hall & Playing Fields Charity Limited Trustees. and Directors. Report and Unaudited Financial Statements 31 March 2024
Codsall Willage Hall & Playing Fields Charity Limited 31 March 2024 Contents Pages Trustees, and Directors. Annual Report Independeni Examiner's Report Stalemenl of Financial Activities Balance Sheet Notes to the Accounls 8-12
Codsall Willage Hall & Playing Fields Charity Limited Trustee5' and Directors, Annual Report for the year ended 31 March 2024 The Trustees and Directors present their report and accounts for the year ended 31 March 2024. Reterenee and Administrative Principal Address - Codsall Village Hall 59 Wo5verhampton Road Codsall Wolverhampton West Midlands WV8 1RL Trustees and Dlrectors The Twstees and Directors who have been nominaled and appoinled are:. At 31 March 2024: Mrs F Allen Mr R Evans Mrs A Yates Mrs T Dorrance Mrs A Birkert (Chair) (Secretary) Structure. Govemance and Management Governing document Codsall Village Hall and Playing Fields Charity Limited. a company limited by guarantee. was incorporated on 22 January 2016. registered number. 09964906 {England and Wales). On 22 January 2016, the company was entered onto the Central Register of Charities. number. 1165321. Truslees are recruited from the volunteer base and rf they have experience and enthusiasm lo work with the rest of the trustees and meet the charity s obieclives Objectives and activities The objects of the Charity are:. To maintain the Codsall Village Hall, its rooms and the plawng fields for the use of the inhabilants of Codsall and ils immediate vicinity. To discharge outgoings relaled to the propety. To keep fences. hedges an(1 gates in order. - To maintain land and lurf in go(MJ order. The restrictions placed on the Charity are:. Not to make alterations to premises unless approved by the Lessor. Not to erect other bLJildings except shedslpavilions lor use of the village hall and playing fields. Not to underlet premises unless approved by the Lessor. Whilst undertaking the above mentioned actrvities. the Trustees had due regard to guidance published by the Charity Commission on public benefit issues.
Codsall Vlllage Hall & Playlng Flelds Charity Llmited Trustees, and Directors, Annual Report for the year ended 31 March 2024 (Continued} Achievements and Perforniance The Charity has maintained the hall and playing fields and has let out rooms where possible. The Charity has discharged all overheads relating to ihe premises. The Charity has arranged maintenance of fens. gates. hedges and turf on the sf(e where needed. During the forthcoming year. the Trustees arKI Directors will continue to further the work of the Charity in pursuing its objectives. The major risk to which the Charity is exposed is the lack of continLJing funding. The Trustees and Directors are continually striving to ensure that the appropriate level of funding continues. Reserves Policy The Trustees consider that the funds within the Charity are at a level to cover operational costs for 3 months. The reserves which consist mainly of cash at bank. are needed lo bridge Ihe funding gap beeen spending on the Charity's overheads and the receipt of new funds. Financial review The Charity receives donations. grants and income which are then utilised in achieving the objects of the Charity. During the year to 31 March 2024. the Charity receNed donations, granls and income amounting to £64.93012023 - £66,280) out ofwhich £71,458 (2023- £72,748) was spent in pursuit of the Charity's objectives. At 31 March 2024 £79.630 12023 - £79.329) was held in Restricted Funds and £5.169 (2023 £11.9981 was held in Unrestricted Funds.
Codsall Willage Hall & Playing Flelds Charity Limited Trustees. and Directors, Annual Report for the year ended 31 Mar¢h 2024 (Continued) Trustees, and Directo, Responsibililies The Tfuslees who are also Directors of Codsall Village & Playing Fields Charity Limited for the purposes of company law are responsible for preparing the Twstees. Annual Report and the financial statements in accordan wilh applicable law and United lQngdom Accounting Slandard5. Company Law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounted Practice (United Kingdom Accounling Slandards and applicable law). The financial statements are required by law to give a tnje and fair view of the state of the affairs of the Charity and of Ihe surplus or deficit of the Chartty for that year. In preparing these finanual stalements the Trustees are required to:_ select suitable accounting policies and then appty them consistentiy; obSee the methods and principles in the Charitie5 SORP 2019 (FRS102)', make judgements and estimates that are reasonable and prudenl- slate whether applicable UK Accounty"ng Standards have been followed. subject to any material departures disclosed and explained in the financial stalements; prepare the financial statements on the going conceming basis unless tt is inappropriate to presume that the company will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply wf(h the Companies Act 2006. They are also responsible for safeguarding the assets of Ihe Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing the above report. the Trustees and Directors have taken advantage of special provisions in Part 15 of the Companies Act 2006 relating lo small companies. This report was approved by the Board of Direciors and Trustees on 2 Dernber 2024 and signed on its behaw by- F Allen Dlr8ctor and Trustee
Independent Examiner's Report to the Trustees of Cod5all Willage Hall & Playing Figlds Charity Limited I report to the Charity Trustees on my examination of the accounts of the company for the year ended 31 March 2024 which are set out on pages 5 to 12. Responsibilities and Basis of Report As the Charity's Twstees of the company. you are responsible for the preparation of the accounts in accordance wlh the requirements of the Company's Act 2006 (Ihe 2006 Act"). Having satisfied myself Ihat Ihe accounts of the company are not required to be audited under Part 18 of the 2006 Act and are eligible for independent examination. I report in resped of my examination of the Charity company's accounts carried out under section 145 of the Act 2011 ("the 2011 Act.). In carying oul my examination. I have followed all appltcable Direclions given by the Charity Commission under section 145{5}(b) of the 2011 Act. Independent Examlnerfs Statement I have compleled my examination. I confirm that no material matters have come lo my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting recor(Is were not kept in respect of the company as required by section 386 of the 2006 Act- or 2. The accounts do nol accord with those records: or 3. The accounts do not comply wilh the accounting requirements of section 396 of the Act other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination. 4. The accounts have nol been prepared in accordance with the methods and principles of the Stalement of Recommended Practice for accounting and reporting by Chartlies (applicable to Chanties preparing theiraccounts in accordance wllh the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)). I have no COnmS and have come auoss no matters in connection wf(h the examination to which attention should be drawn in this report lo enable a proper understanding of the accounts to be reached. Mr D l Hotchkiss FCA FCCA Wilkes Tranter & Co Limited Charteied Accountants Brook House Moss Grove Kingswinford West Midlands DY6 9HS 2 December 2024
Codsall Village Hall & Playing Fields Charity Limited Statement of Financial Activities for the year ended 31 March 2024 Total Funds Total Funds Restricted Unrestricled Year ended Year ended Funds Funds 3110312024 3110312023 Notes Income Resources Donations and legacies Charitable activities Other trading activities Investment income Grant5 received 928 12.192 49.132 78 928 12,192 49,132 78 2.600 2,160 9,863 46,533 24 7,700 2,600 Total In¢oming Resources 2,600 62.330 64,930 66,280 Expenditure on raising funds: Charitable activities 5.028 5,028 4.208 Charitable expenditure: Water rates Heat and light Insurance Printing and stationery Telephonè Repairs and renewals Computer costs Depreciation 1.568 12,447 2.869 69 624 5.106 443 394 1,568 12.447 2,869 69 624 8,716 443 2,693 2.263 12.095 2,425 357 638 8.784 353 2.824 3.610 2.299 Govemanee costs: Accountancy and professional Wages Sundry Advertising 2.355 34.317 205 124 2,355 34,317 205 124 3,000 35,694 107 Tolal Resources Expended 5.909 65.549 71.458 72.748 Nel incomellexpenditure) before transfers Transfers betsveen funds (3,309) (3,2191 (6,528) {6.4681 Net movements in funds for the year (3.309) (3.219) (6.5281 16,4681 Total fvnds brought forward 79,329 11,998 91,327 97,795 Total funds carried forward 76,020 8,779 84,799 91,327 The Charity has no recognised gains or losses other than the total incoming resources and lotal resources expended as above. The noles on pages 8 to 12 fomi an integral part of these financial statements
Codsall Willage Hall & Playing Fields Charity Limited Balance Sheet as at 31 March 2024 Notes 31 March 2024 31 March 2023 Fixed Assets Tangible fixed assets 73.773 76,466 Current Assets Debtors Cash in hand and at bank 8,338 12,287 5.985 13,344 20.625 19.329 Liabllltles: (amounts falling due within one year) 10 (9.599) (4.4681 Not current assets 11,026 14.861 Net assets 84.799 91.327 Funds of the Charty: Restricted Funds 76.020 79,329 Unrestricted Funds 8,779 11.998 Total funds 84.799 91.237 The directors. statements required by Section 475(2) and (31 are shown on the following page which fomis part of this balan sheet. The notes on pages 8 to 12 forn an integral part of these financial statements
Codsall Willage Hall & Playing Fields Charity Limited Balance Sheet (Continued} Dire¢tors' and Trustees. statements required by Sections 47512) and {3) for the year ended 31 March 2024 For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating lo small companies. Directors, and Trustees, responsibililies= The members have not required the company to obtain an audit of rts accounts for the year in question in accordance with section 476- and The Direclors and Trustees acknowledge their responsikn'lrties for complying wth the requirements of the Act with respect to accounts'ng records and the preparation of financial statements. These account5 have been prepared in accordance with the provisions applicable to companies subjeci to the small companies lMe. These accounts were approved by the Board on 2 December 2024 and are signed on ils behalf by.. F Allen Director and Trustee Registratlon number: 1165321 The notes on pages 8 to 12 form an integral part of these financial statements
Codsall Willage Hall & Playing Fields Charity Limited Notes to the A¢¢ounts for the year ended 31 Mar¢h 2024 Accounting Policies The principal accounting poliaes adopted. judgements and key sources of estimation UnrtaInty in the preparation of the financial statements are as follows.. lal Basis of preparation= The Charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared under the historical cost convention in accordance with applicable accounting standards and follow Ihe recommendations in Statement of Recommended Pracltce 'Accounling and Reporting by Charities, ISORP 2019 {FRS102)l and comply with these Chariiies (Acclwnls and Reports) Regulalion 2005 issued under Ihe Charities Act 2011. These financial statements have been prepared in compliance with provisions of FRS102, Section 1A, 'The Financial Reporting Standard applicable in the UK and Republic of Ireland., Ibl Voluntary income received by way of donations and gifts to the Chartty is included in full in the Statement of Financial Activities when receive(i. Grants receive(i in advance are recognised as defeThed income and released to the Statement of Financial Acttvf(ies when the related expenditure is incurred. Icl Inlangible income is valued and included in income lo Ihe extent that il represents goods or seNices which would otheiSe be purchased. whe il is not possible to value the goods or services, such as volunteer time. the financial statements do not include this value. Idl Restricted Funds are to be used for specffied purposes as laid down by the donor. Expenditure which meets these criteria is identified lo the Fund. le) Unrestricted Funds are donations and other incoming resources receNed or generated for Ihe objects of the Charity without further specified purposes and are available as General Funds. If) All expendrture is accounted for on an accruals basis and has been dasstfied under headings and aggregate all costs related to the category. Where costs cannot be direclly attributed lo particular headings they have been allocated to aclivilies using estimates deemed appropriate by the Trustees on a basis consislent with use of the resour5. Ig) Govemance costs are those incurred in connection with administration of the Charity and Complian with consttluts'onal and statutory requirements. (h) Depreciation is provided at the follothfjng annual rates in order to wrrte off each asset over its estimated useful life.. Long leasehold Fixtufes and fittings 2.5°/o per year on cost 25tyA reducing balance The Charity operates a defined contribution pension scheme for its employees. (il As a Registered Chafity, the company is exempl from inCe and corporalion tax as all of its income has been applied for charitable purposes.
Codsall Willage Hall & Playing Fields Charity Limited Notes to tho Accounts for the year ended 31 March 2024 Charitable Activities 2024 2023 Fundraising events 12,192 9,863 12,192 9,863 Other Trading A¢tlvities 2024 2023 Room hire - activities Room hire - private functions 41,152 7.980 32,033 14.500 49,132 46.533 Investment Income 2024 2023 Bank interest received 78 24 Govgrnancg Costs 2024 2023 This is staled after charging- Independent Examiner's fee 1,800 3.000 1,800 3,000 Trustees None of the Trustees received remuneration or reimbursement of expenses for acting as Tfuslees throughoul the current and previous year.
10 Codsall Willage Hall & Playlng Flelds Charfty Llmlted Notes to the Accounts for the year ended 31 March 2024 Salaries 2024 2023 This is analysed as folltyvs: Salaries and wages Pension costs 33.902 415 35.335 359 34.317 35.694 Number of employees eaming in excess of £60.000 Average number of employees Fixed Assets Long leasehold Fixtures & fittings Totsl Cost Al 1 April 2023 Additions Disposals 91.960 2,099 94.059 At 31 March 2024 91.960 2.099 94.059 D9preciation At 1 April 2023 Charge for the year Eliminated on disposal 17.068 2,299 525 394 17.593 2,693 Al 31 March 2024 19.367 919 20.286 Net Book Value Al 31 March 2024 72,593 1.180 73.773 At 31 March 2023 74,892 1,574 76,466
Codsall Willage Hall & Playing Fields Charity Limited Notes to the accounts for the year ended 31 March 2024 9 Debtors 2024 2023 Trade debtors Prepayments 2.519 5,819 1.394 4.591 8.338 5.985 10 Liabilities: (amounts falling due within one year) 2024 2023 Other taxes and soaal security costs Accruals and deferred income 38 9,561 119 4.349 9.599 4.468 11 Restricted Funds At Incoming Resources Fund At 0110412023Resources Expended Transfers 3110312024 Codsall Parish Council Grant 4,437 2.600 (3.610) 3.427 Cod5all Parish Building Fund 74,892 {2,299) 72,593 79.329 2.600 (5,909) 76.020 Codsall Parish Council Grant This grant represents monies provided for improvements and repairs to the building. Codsall Parish Buildin9 Fund This fund represents the building and fields provided to ihe Charity by the lessor on a 40 year lease.
Codsall Willage Hall & Playing Fiekls Charity Limited Notes to the accounts forthe year ended 31 March 2024 12 Analysis of Net Assets beiween Funds 2024 Restricted Unrestricted Total Funds Funds Funds 2023 Total Funds Tangible fixed assets Debtors Cash al bank and in harKI Current liabilits.es 72,593 1.180 8.338 8,860 19.5991 73,773 8.338 12,287 19.599) 76.466 5.985 13.344 (4.4681 3.427 Total assets 76.020 8,779 84,799 91,327 13 Members, Liability The Charity is a private limiled company by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the Charity in the evenl of liquidation. 14 Related Party Transactions There were no related paty transactions for the year ended 31 March 2024. 15 Control The Charity was Under the control of the Oiredors and Tnjslees throughout the current and previous year. 16 Aulhorisation of Flnancial Statement The financial statements Vre aLtthorised for sue by the Directors and Trustees on 2 December 2024.