2025-04-05-accounts - Bostall Library Community Group

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Trustees' Annual Report for the period

Period start date Period end date 06 April 2024 05 April 2025

From

Section A Reference and administration details

Charity name Bostall Library Community Group Other names charity is known by BLCG

Registered charity number (if any) 1165313

Charity's principal address Bostall Library 115 King Harolds Way Bexleyheath, Kent Postcode DA7 5RE

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Andrew Bryans	Chair of Trustees
	Adrian Reeves
	AntonyBulmer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive	or names of senior staff members (Optional information)
Kimberly Bryans BEM – Director of Operations

March 2012

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Constitution adopted 26][th][ January 2016]

How the charity is constituted

(eg. trust, association, company)

[Charitable Incorporated Organisation]

Trustee selection methods

(eg. appointed by, elected by)

[Appointed by the Charity Trustees as and when required]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

New Trustees:

The charity trustees make available to each new charity trustee, on or before his or her first appointment:
(a) a copy of the current version of this constitution; and
(b) a copy of the BLCG’s latest Trustees’ Annual Report and statement of accounts.
New Trustees are also encouraged to read the documents available on the gov.uk website relating to the Trustee role and board.

BLCG Organisational Structure:

Three Trustees as stated.
Director of Operations (unpaid).
5 selected Core Group Members having a greater responsibility than Volunteers
General Volunteers (25)
2 part-time Staff in the employ of the London Borough of Bexley permanently seconded to BLCG

Related Parties:

 BLCG was selected by the London Borough of Bexley (LBB) to manage and run as a community library Bostall Library. BLCG receives a grant (by way of seconded staff) from LBB to facilitate this and to undertake basic Council services as agreed in a Service Level Agreement whilst also allowing BLCG to maximise its fundraising potential. LBB continue to own the premises from which we operate under a lease agreement and negligible rent.

The Trustees, Director and Core Group members give their time on a voluntary basis and receive no remuneration or other benefit.

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Section C Objectives and activities

The advancement of education for the benefit of the public in the district of West Heath in the London Borough of Bexley and the surrounding areas by the provision of a community lending library, associated services, Summary of the objects of the activities and facilities in the interest of social welfare, recreation and charity set out in its governing document leisure time for improving the conditions of life for the residents. BLCG’s main purpose is the loan of books, listening CD books and Jigsaws for adults and children both for recreation and education. We provide some Council services e.g Council Tax payments; Refuse applications; and offering advice and information on many others. Our coffee shop provide hot and cold refreshments and home-made cakes and sundries. This enables Coffee mornings for groups of elderly patrons seeking companionship and friendship. We provide low-cost local space for hire by community groups and stakeholders and provide a venue for both Adult and Children’s events for all demographics of the local community. We continue to promote relationships with the local primary schools with regular class visits for story time and book lending. There are several regular activities for adults: reading clubs; computer Summary of the main activities tuition; knit ‘n natter; coffee mornings; Pilates. undertaken for the public Other events held throughout the year include a community cinema, Bingo benefit in relation to these and quiz evenings. objects Activities for children include: toddler time; Story Time; and many additional fun activities during school holidays. We also provide the following initiatives:  Community fridge with food “waste” contributed by local supermarkets.  Warm Space.  Household Support Fund distribution.  Digital Champions. Bostall Library is also a polling station when required.

We believe that our library is in fact, more a social and community hub providing a valuable benefit to the local population regardless of age, gender, faith, or personal circumstances.

Additional details of objectives and activities (Optional information)

We have many volunteers who spent a lot of their time to help us to be a success. Their involvement and dedication mean that we can achieve our goals whilst at the same time provide a welcoming, friendly and warm place to work and visit. We and the public appreciate the effort and time that is given, especially on the fundraising events we occasionally hold outside of normal working days/hours.

All monies raised surplus to the day-to-day running costs of the library are banked in an interest earning deposit account. We endeavour to use these funds to further improve the libraries.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

During this period we continued to provide our usual mix of additional events beyond lending books and providing services. The Community Cinema, quiz and Bingo evenings were always in demand and we endeavoured to screen a film each month, including a now annual showing on behalf of the Council for LGBTQ+.

Using our own funds, we replaced the manually opening, draughty main door, for wheelchair friendly automatic doors.

After the successful bid for funding from National Lottery Community Fund to install a solar power and battery system, this was installed and immediately made a difference to our energy expenditure. This has greatly improve our finances and self-sufficiency further as well as the obvious green benefits

Bostall Community Library was again asked to participate in the Household Support Fund scheme to distribute much needed funds and vouchers to households in need. This continued throughout most of the financial year.

Our Community Fridge continued to be in demand, and thanks goes to those volunteers that collected food “waste” from the local supermarkets when available.

Following the success of the Solar Project, we put in a bid for funding from the National Lottery Community Fund to replace old cladding and insulate the main library area. This in order to further increase our energy savings and make the library a warmer space.

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Section E Financial review

At the end of this financial year the charity has cash funds of £15,000 and Brief statement of the £42,600 reserves on deposit. We will continue maintain / increase charity’s policy on reserves reserves to be utilised for future projects and protect against possible future grant cuts.

Details of any funds materially in deficit

Not Applicable

Further financial review details (Optional information)

The main source of funds to the Charity is an annual grant from the London Borough of Bexley. This consists primarily as the provision of seconded staff paid for by the Council, and a small cash amount.

You may choose to include additional information, where relevant about:

the charity’s principal Other primary sources of income are the Coffee Shop, Library Counter
sources of funds (including sales (printing, photocopying, book sales, fines, reservations etc.),
any fundraising); Friends of BLCG membership subscriptions, and loose change
donations.
how expenditure has supported the key objectives We sell old stock, unwanted and donated books and other items to of the charity; internet book-buying companies and on the eBay auction site. Fundraising events are held periodically in the form of seasonal fairs, and
investment policy and entertainment evenings.
objectives including any Additional funds are achieved through the community cinema, the regular
ethical investment policy hire of the library space by several individuals & groups, and the Bexley
adopted. Lottery.

The income is spent on running costs of the buildings (utilities & maintenance), consumables for the Library and Coffee Shop, phone and broadband. We have an annual budget for purchasing new books to replace old stock.

Surplus funds are used for our reserves and future projects.

Section F Other optional information

None

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Adrian Reeves Andrew Bryans Position (eg Secretary, Chair, etc) Trustee Chair Date 16/12/2024	Signed on behalf of the charity’s trustees Signature(s) Full name(s) Adrian Reeves Andrew Bryans Position (eg Secretary, Chair, etc) Trustee Chair Date 16/12/2024	Signed on behalf of the charity’s trustees Signature(s) Full name(s) Adrian Reeves Andrew Bryans Position (eg Secretary, Chair, etc) Trustee Chair Date 16/12/2024
	Trustee	Chair
	16/12/2024
	16/12/2024

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	Bostall Library Community Group	Bostall Library Community Group	Bostall Library Community Group	1165313	CC16a
	For the period from	06/04/2024	To	05/04/2025

Section A Receipts and payments
A1 Receipts Bostall Library	Unrestricted funds to the nearest £ 1,100 1,694 8,447 1,971 6,028 700 1,318 - 21,259 - - 21,259 4,660 7,023 5,712 343 414 897 1,626 211 - - 4 336 9,075 30,300 - - - 30,300 - 9,041 336 66,436 57,731	Restricted funds to the nearest £ 40,000 - - - - - - - 40,000 - - 40,000 - - - - - - - - 26,327 - - 14,664 - 40,991 - - - 40,991 - 991 - 336 1,327 - 0	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 41,100 1,694 8,447 1,971 6,028 700 1,318 - 61,259	Last year to the nearest £
Grants / Funds	1,100				1,100
Counter Sales	1,694				1,992
LibrarySpace Hire	8,447				5,928
Coffee ShopSales	1,971				1,769
Fundraising& Book sales	6,028				5,262
Donations	700				120
Interest on Deposit	1,318				994
Miscellaneous	-				766
~~*Sub total~~~~(Gross income for~~ AR)*	21,259				17,931

A2 Asset and investment sales, (see table).
	-			-	-
~~*Sub total*~~	-			-	-
*Total receipts* A3 Payments Bostall Library
					17,931

Utilities	4,660				3,714
IT	7,023				4,332
Consumables and Stock	5,712				5,502
Insurance	343				319
Rates and Taxes	414				443
Miscellaneous	897				848
Transport	1,626				1,284
CommunityCinema	211				148
Household Support Fund	-				-
Bank Charges	-				-
Paypal Miscellaneous	4				248
Solar Project	336				15,000
Maintenance / BuildingWorks	9,075				17,936
**Sub total **	30,300				49,774

A4 Asset and investment ~~purchases (see table)~~
~~,~~	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					49,774

	- 9,041	- 991	-	- 10,032	- 31,843
	336	- 336	-	-	-
	66,436	1,327	-	67,763
	57,731	- 0	-	57,731	98,240

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Details Current Account Lloyds BLCG Saffron Building Society BLCG *Total cash funds* (agree balances with receipts and payments account(s))	Unrestricted funds to nearest £ 14,964 42,768 57,731 OK	Restricted funds to nearest £ - 0 - - 0 OK	Endowment funds to nearest £
				-
				-
				-
				OK

B2 Other monetary assets B3 Investment assets B5 Liabilities Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use	Signature Library Vehicle Details Details Book Stock Computer Equipment LibraryFurniture and Shelving Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - unrestricted - Fund to which liability relates Amount due (optional) Andrew Bryans Print Name Adrian Reeves	Endowment funds to nearest £
			-
			Current value (optional)
			-
			Current value (optional)
			147,000
			18,000
			20,000
			12,500
			When due (optional)


			Date of approval
		Adrian Reeves
		Andrew Bryans

Notes to Reciepts and Payments Account

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl vnembers of Bostall Library Community Group On accounts for the year ended 5" April 2025 Charlty no (If any) 1165313 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust-l for the year ended 0510412025 Responsiblllties and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts iri accordan with the requirements of the Charities Act 20111-the Act-i. I report in respect of my examination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have completed my examination. I confimi that no material matters have come lo my attention in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no olher matters in connedion with the examination to which altention should be drawn in order to enable proper underslanding of the accounts lo be reached. Signed: Date: 2710112026 Name: Elia Castillo Torres Relevant professlonal qualification(s) or body lif any): Accounting and Finance Degre8 Addross: 66 Orchard Avenue Upper Belvedere, Kent DA175PD IER October 2018

Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts-. directions and guidance for examiners). Glve here brief detalls of any items that the examiner wishes to disclose. IER October 2018