2021-04-05-accounts - Bostall Library Community Group

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Trustees' Annual Report for the period

From Period start date To Period end date

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06
April
2020
05
April
2021
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Section A Reference and administration details

March 2012

TAR

Charity name

Bostall Library Community Group

Other names charity is known by

BLCG

Registered charity number (if any)

1165313

Charity's principal address

Bostall Library

March 2012

TAR

115 King Harolds Way

Bexleyheath, Kent

Postcode

DA7 5RE

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

March 2012

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Andrew Bryans Chair of Trustees

Corinne O’Grady

Adrian Reeves

March 2012

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

None

Names and addresses of advisers (Optional information)

Type of adviser Name Address

March 2012

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Name of chief executive or names of senior staff members (Optional information)

Kimberly Bryans – Director of Operations

March 2012

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 26[th] January 2016

(eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation (eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)[Appointed by the Charity Trustees as and when required]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

New Trustees:

The charity trustees make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of this constitution; and (b) a copy of the BLCG’s latest Trustees’ Annual Report and statement of accounts.
New Trustees are also encouraged to read the documents available on the gov.uk website relating to the Trustee role and board.

BLCG Organisational Structure:

Three Trustees as stated.
Director of Operations (unpaid).
6 selected Core Group Members having a greater responsibility than Volunteers
General Volunteers (32)
3 part-time Staff in the employ of the London Borough of Bexley permanently seconded to BLCG

Related Parties:

BLCG was selected by the London Borough of Bexley (LBB) to manage and run as community libraries Bostall and Bexley Village Libraries. BLCG receives a grant (cash & staff) from LBB to facilitate this and to undertake basic Council services as agreed in a Service Level Agreement whilst also allowing BLCG to maximise its fundraising potential. LBB continue to own the premises from which we operate under a lease agreement and negligible rent.

The Trustees, Director and Core Group members give their time on a voluntary basis and receive no remuneration or other benefit.

March 2012

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TAR March 2012

Section C Objectives and activities

The advancement of education for the benefit of the public in the districts of Bostall & Bexley Village in the London Borough of Bexley and the surrounding areas by the provision of a Summary of the objects community lending library, associated services, activities and of the charity set out in facilities in the interest of social welfare, recreation and leisure its governing document time for improving the conditions of life for the residents. BLCG’s main purpose is the loan of books, listening CD books and DVDs for adults and children both for recreation and education. We provide some Council services are available including but limited to: Blue Badge applications; Council Tax payments; Refuse applications; and offering advice and information on many others. Our coffee shops provide hot and cold refreshments and homemade cakes and sundries. This enables Coffee mornings for groups of elderly patrons seeking companionship and friendship. We provide low-cost local space for hire by community groups and stakeholders and provide a venue for both Adult and Summary of the main Children’s events for all demographics of the local community. activities undertaken for We continue to promote relationships with the local primary the public benefit in schools with regular class visits for story time and book lending. relation to these objects There are several regular activities for adults: reading clubs; computer tuition; knit ‘n natter; coffee mornings; Pilates; Yoga; Painting; and a community cinema. Activities for children include: toddler time; Story Time; and many additional fun activities during school holidays. Bostall Library is also a polling station when required. We believe that our libraries are in fact, more social and community hubs providing a valuable benefit to the local population regardless of age, gender, faith, or personal circumstances. Additional details of objectives and activities (Optional information) We have many volunteers who spent a lot of their time to help us to be a success. Their involvement and dedication mean that we can achieve our goals whilst at the same time provide a welcoming, friendly and warm place to work and visit. We and the public appreciate the effort and time that is given, especially on the fundraising events we occasionally hold outside of normal working days/hours. All monies raised surplus to the day-to-day running costs of the libraries are banked in an interest earning deposit account. We endeavour to use these funds to further improve the libraries.

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The libraries continued to be popular centres for the community. Film nights, quiz nights, music evenings, and seasonal events are always widely supported and appreciated, however, all these activities were severely curtailed due to the pandemic, social distancing, and lockdowns.

It was necessary to close the libraries to the public for several months during the height of lockdowns and for much of the other periods of restrictions.

From the beginning of the first lockdown in April 2020 it was decided that we would work behind the scenes at the libraries, to provide support for our elderly, vulnerable and shielding members. Initially this consisted of buying various essential foods and necessities and offering packs to whomever needed or required them.

Using our membership database, we were able to contact all the elderly members to determine whether they required support of any kind. This mostly involved delivering food and essential item packs, collection and delivery of medications from local chemists, and checking if they required further support. We were also able to provide them with a book loan home delivery service.

When things began to ease but the library doors were still shut, we started to provide a click and collect service, whereby any member could collect books requested at the door and drop off returns at a specified time.

We lost valuable revenue from events, hire of space, and dayto-day income from counter sales and coffee shop. But, with national and local government grants, and several successful grants / funds that had been applied for, the group was in a very good position to keep the libraries running well into the next financial year.

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

At the end of this financial year the charity has cash funds more than £93,000 of which £40,000 are reserves on deposit. We will continue maintain / increase reserves to be utilised for future projects and protect against future grant cuts.

Details of any funds materially in deficit

Not Applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The main source of funds to the Charity is an annual cash grant of £13,000 paid quarterly from the London Borough of Bexley.

Normally, other primary sources of income are the Coffee Shops, Library Counter sales (printing, photocopying, book sales, fines, reservations, recycling waste bags etc.), Friends of BLCG membership subscriptions, and loose change donations. We sell old stock, unwanted and donated books and other items to internet book-buying companies and on the eBay auction site.

Fundraising events are held periodically in the form of seasonal fairs, and entertainment evenings.

Additional funds are achieved through the community cinema and the hire of the library spaces, and the Bexley Lottery.

The income is spent on running costs of the buildings (utilities & maintenance), consumables for the Libraries and Coffee Shops, phone and broadband. We have an annual budget for purchasing new books to replace old stock.

Surplus funds are used for our reserves and future projects.

This financial year, nearly all income came from grants and funds awarded.

Section F Other optional information

None

March 2012

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Andrew Bryans Full name(s) Corinne O’Grady Position (eg Secretary, Trustee Chair Chair, etc) Date 24/01/2022

March 2012

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Bostall Library Community Group

Receipts and pay For the period 04/06/2020 from

Section A Receipts and payments

Unrestricted Restricted funds funds to the nearest £ to the nearest £

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A1 Receipts
Bostall Library
Grants 25,209 2,500
Counter Sales 1,203 -
Library Space Hire 1,223 -
Coffee Shop Sales - -
Fundraising 888 -
Donations 6,000 -
Miscellaneous - -
Online Book Sales 1,046 -
Bexley Village Library
Grants 20,193 -
Counter Sales 138 -
Library Space Hire 435 -
Coffee Shop Sales - -
Fundraising - -
Donations 1,215 -
Miscellaneous - -
Interest on Deposit Account 174 -
57,724 2,500
Sub total (Gross income for AR)
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A2 Asset and investment sales,
(see table).
- -
Sub total [ - ] -
Total receipts 57,724 2,500
A3 Payments
Bostall Library
Utilities 2,903 -
IT 1,047 -
Consumables and Stock 2,879 -
Insurance - -
Rates and Taxes 147 -
Bank Charges 69 -
Miscellaneous 578 -
Transport 161 -
Covid Related (PPE etc.) 1,374 -
Maintenance 703 -
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Bexley Village Library

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Utilities 1,732 -
IT - -
Consumables and Stock - -
Rates and Taxes 82 -
Bank Charges 69 -
Maintenance 1,500 -
Miscellaneous - -
Sub total 13,244 -
A4 Asset and investment
purchases, (see table)
- -
- -
Sub total - -
Total payments 13,244 -
Net of receipts/(payments) 44,480 2,500
A5 Transfers between funds - -
A6 Cash funds last year end 46,506 -
Cash funds this year end 90,986 2,500
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Section B Statement of assets and liabilities a

Categories

B1 Cash funds

Details Current Account Bostall Library Current Account Bexley Village Library Paypal Account BLCG CAF Deposit Account BLCG Saffron Building Society BLCG

Total cash funds

(agree balances with receipts and payments account(s))

Details

B2 Other monetary assets

Details

B3 Investment assets

B4 Assets retained for the charity’s own use

Details Book Stock Computer Equipment Library Furniture and Shelving

Details

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

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Signature
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Notes to Reciepts and Payments Account

1165313

yments accounts

04/05/2021

CC16a

Endowment funds

to the nearest £

Total funds

Last year

to the nearest £ to the nearest £

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- 27,709 7,264
- 1,203 2,724
- 1,223 5,651
- - 2,348
- 888 5,572
- 6,000 120
- - 746
- 1,046 778
- 20,193 -
- 138 1,095
- 435 3,226
- - 1,375
- - 420
- 1,215 115
- - -
- 174 49
- 60,224 31,483
- - -
- - -
- 60,224 31,483
- 2,903 3,743
- 1,047 1,850
- 2,879 4,688
- - 649
- 147 1,898
- 69 60
- 578 2,345
- 161 -
- 1,374 -
- 703 16,495
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- 1,732 2,447
- - 190
- - -
- 82 80
- 69 60
- 1,500 1,200
- - 328
- 13,244 36,033
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- -
- -
- - -
- 13,244 36,033
- 46,980 - 4,550
- - -
- 46,506 51,056
- 93,486 46,506
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t the end of the period	t the end of the period
Unrestricted	Restricted	Endowment
funds	funds	funds
to nearest £ 28,197 22,011 605 9 40,166 90,986	to nearest £ 2,500 - - - - 2,500	to nearest £ - - - - - -
OK	OK	OK
Unrestricted	Restricted	Endowment
funds	funds	funds
to nearest £ -	to nearest £ -	to nearest £ -
Fund to which asset belongs	Cost (optional) -	- Current value (optional)
unrestricted unrestricted unrestricted Fund to which asset belongs	Cost (optional) - - -	120,000 18,000 Current value (optional)
Fund to which	Amount due	When due
liability relates	(optional)	(optional)

Print Name Date of approval Adrian Reeves Andrew Bryans

Independent examinerfs report to the trustees of Bostall Library Community Group (registered charity number 1165313) I report to the trustees on my examination of the accounts of the Bostall Library Community Group (the Group) for the period ended 5 April 2021. Responsibilities and basis of report As the charity trustees of the Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the AcY)- ", report in respect of my examination of the Group's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Group as required by section 130 of the Act" or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sig ,Name: Rob Geater Relevant professional qualification or membership of professional bodies: CIMA member JR-157 Address: 2 Marlborough Road, Bexleyheath, Kent DA7 4UL Date: 22 January 2022