## **DAVENTRY COMMUNITY ASSOCIATION FOR THE 2020 ANNUAL REPORT FOR THE CHARITIES COMMISSION Registered Charity No. 1165310**
2020/21 has started off quite positive as a few of our groups started back in September, we have some still not back due to vulnerability, with another lockdown in November for us, we lost another months income and December saw less groups come back, advising they'd start back in January. The committee members and trustees generally remained similar in make up as in the previous year. Due to Covid, meetings have been very limited. The committee continue to try and enlist representatives from each of the main user groups of the Centre and they intend to continue in these efforts. We also had our caretaker resign due to ill health, he will be sorely missed.
The Giggles Pre-School continues to grow with a Manager and 5 staff and is full in the mornings and afternoons too, the new outside area is very popular with all the children and inside is a great space for indoor activities.
The original aims of the Association.
The Daventry Community Association developed the Centre some 50 years ago with the idea that it would succeed:
_**a) Through the efforts of the Community**_ and that a Centre could be;
_**b) Built for the benefit of the Community**_ and be;
_**c) Run and operated by the Community**_ **.**
The original Trust document itself laid out the strict terms that the Trust must operate within, specifically stating the objects to be in _**“ promoting the benefit of the inhabitants of the Borough of Daventry and the neighbourhood without distinction of sex or of political, religious or other opinions by associating with the local authorities, voluntary organisations and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants**_ ”.
The documents also stated that the purpose of the Trust was for “ _**establishing, securing the**_
_**establishment of a Community Centre and to maintain and manage or to co-operate with any local/statuary/authority in the maintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects”.**_
We, the members of the current committee, do feel that we are in many ways fulfilling those worthy objects and the following details are some of the work that has been undertaken during the past year.
New Ventilation fans for the hall and lounge (they were found to be inadequate after Covid risk assessment).
Redecorated Hallway
It is still hoped that within the next year or so, put cupboards in at the back of the stage, relocate main office and create new entrance for the Pre school.
With many of the upgrades now achieved throughout as previously mentioned, we hope to be able to attract even more use for the Centre to ensure that it may continue for many years to come.
The local Town Council haven't had their Annual Town Meeting here, this was done using zoom, The local District Council use the Centre for elections, this was cancelled this year. We have a Tae Kwon Do group using the Centre on a temporary basis, they left August 2021, Barnardos hire on an irregular basis. We lost our Tap dancing class due to overseas relocation, the Youth Club and the Archery group. No other new groups have hired due to Covid closure.
Activities that are regularly undertaken at the Centre are listed below: Dog Training Ballroom dance classes Exercise classes Boogie Beanies Group Performing Arts class Playgroup (Pre-School) Short Mat Bowls Jado Kuin Do Karate Karate Sweat Fit Archery Tudor Rose Woodturning Adult education classes/Northamptonshire County Council U3A Youth Club Council elections Mum2Mum Private Parties i.e. Birthday, wedding reception and Engagement.
The financial returns for the year are also being included with this report.
Daventry Community Association
Accounts for the year ended
31 August 2021
Charity number 1165310
## **Daventry Community Association Business Information**
**Charity number** 1165310
## **Address**
Community Centre Ashby Road Daventry Northants NN11 5QN
## **Independent examining accountants**
Hallett & Associates The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
1
## **Daventry Community Association**
## **Approval statement**
We approve these accounts which comprise the Profit & Loss Account, the Balance Sheet and the related notes. We acknowledge our responsibilty for the accounts, including the appropriateness of the accounting basis as set out in note 1, and for providing all the information and explanations necessary for their completion.
Trustee................................................................ Trustee................................................................ Date....................................................................
2
## **Daventry Community Association**
## **Independent Examining Accountants' report on the unaudited accounts to - "the charity".**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year ended 31st August 2018 under the Charities Acts and that an independent examination is needed.
## It is our responsibility to:
- i. examine the accounts under the Charities Acts
- ii. to follow the procedures laid down in the general directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
iii. to state whether particular matters have come to our attention.
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view, and the report is therefore limited to those matters set out in the statement below.
In connection with our examination, no matter has come to our attention
1. which gives reasonable cause to believe that, in any material respect, the requirements:
- i. to keep accounts records in accordance with the Acts and
- ii. to prepare accounts which accord with the accounting records and comply with the accounting requirements of those Acts have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Hallett & Associates Accountants
The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
Date.....................................................................
3
## **Daventry Community Association Profit and Loss Account for the year ended 31 August 2021**
|**Sales**
**Expenses**
Wages, salaries and other staff costs
Rent, rates, power and insurance costs
Repairs and renewals of property and equipment
Telephone, fax, stationery and other office costs
Accountancy, legal and other professional fees
Other business expenses
**Profit**|**2021**
**£**
27,474
7,180
7,683
4,211
957
200
623
20,854
6,620|**2020**
**£**
62,136
9,849
11,500
18,521
987
200
948|
|---|---|---|
|||42,005|
||||
|||20,131|
4
## **Daventry Community Association Balance Sheet as at 31 August 2021**
|**Notes**
**Current assets**
Bank account-buildings fund
Trade debtors and prepayments
Cash in Hand
Bank account-current
**Current liabilities**
Trade creditors
Other liabilities and accruals
**Net current assets**
**Net assets**
**Net assets represented by**
Surplus brought forward-unrestricted funds
Deficit/income for year-unrestricted funds
**Total unrestricted funds**
Deficit brought forward-restricted funds
**Total restricted funds**
**Total fund carry forward**|25,000
2,408
20
70,193|**2021**
**£**
91,096
91,096
79,638
6,620
86,258
4,838
4,838
91,096|25,000
2,348
20
62,978|**2020**
**£**
84,476|
|---|---|---|---|---|
||97,621||90,346||
||5,925
600||5,470
400||
||6,525||5,870||
||||||
|||||84,476|
|||||59,507
20,131|
|||||79,638|
|||||4,838|
|||||4,838|
||||||
|||||84,476|
5
**Daventry Community Association Notes to the Accounts for the year ended 31 August 2021**
## **1 Accounting basis**
These accounts have been prepared on the basis of historical cost and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005)
## **2 Profit and loss account analysis**
|**2021**
**£**
**Unrestricted**
**Funds**
**Income**
Room lettings
27,400
Fees
-
Affiliates/Other
74
Grants
-
27,474
**Wages, salaries and other staff costs**
Wages and salaries
7,180
**Rent, rates, power and insurance costs**
Water Rates
585
Light and heat
2,323
Insurance
2,395
Waste disposal
2,380
7,683
**Repairs and renewals**
**property and equipment**
Repairs and maintenance
4,211
**Telephone, fax, stationery**
**and other office costs**
Telephone
541
Postage, stationery and advertising
416
957
**Accountancy, legal and professional**
Accountants fees
200
**Other business expenses**
Licences
40
Sundry expenses
583
623
**Net deficit/surplus**
6,620|**2021**
**£**
**Total**
27,400
-
74
-
27,474
7,180
585
2,323
2,395
2,380|**2020**
**£**
36,475
475
186
25,000|
|---|---|---|
|||62,136|
|||9,849|
|||890
5,979
2,293
2,338|
||7,683|11,500|
||4,211
541
416|18,521|
|||688
299|
||957|987|
||200
40
583|200
407
541|
||623|948|
||||
||6,620|20,131|
6
Daventry Community Association & Playgroup Consolidated Accounts for the year ended
31 August 2021
Charity number 1165310
## **Daventry Community Association & Playgroup Business Information**
**Charity number** 1165310
## **Address**
Community Centre Ashby Road Daventry Northants NN11 5QN
## **Independent examining accountants**
Hallett & Associates The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
1
## **Daventry Community Association & Playgroup**
## **Approval statement**
We approve these accounts which comprise the Profit & Loss Account, the Balance Sheet and the related notes. We acknowledge our responsibilty for the accounts, including the appropriateness of the accounting basis as set out in note 1, and for providing all the information and explanations necessary for their compilation.
Trustee................................................................ Trustee................................................................ Date....................................................................
2
## **Daventry Community Association & Playgroup**
## **Independent Examining Accountants' report on the unaudited accounts to - "the charity".**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year ended 31st August 2018 under the Charities Acts and that an independent examination is required.
It is our responsibility to:
- i. examine the accounts under the Charities Acts
- ii. to follow the procedures laid down in the general directions given by the Charity Commission
iii. to state whether particular matters have come to our attention.
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view, and the report is therefore limited to those matters set out in the statement below.
In connection with our examination, no matter has come to our attention
1. which gives reasonable cause to believe that, in any material respect, the requirements:
- i. to keep accounts records in accordance with the Acts and
- ii. to prepare accounts which accord with the accounting records and comply with the accounting requirements of those Acts have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Hallett & Associates Accountants
The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
Date.....................................................................
3
## **Daventry Community Association & Playgroup Profit and Loss Account for the year ended 31 August 2021**
|**2021**
**2021**
**£**
**£**
**Unrestricted**
**Funds**
**Total**
**Sales**
135,182
135,182
Cost of sales
4,193
4,193
**Gross profit**
130,989
130,989
**Expenses**
Wages, salaries and other staff costs
89,271
89,271
Rent, rates, power and insurance costs
7,683
7,683
Repairs and renewals of property and equipment
4,999
4,999
Telephone, fax, stationery and other office costs
2,077
2,077
Accountancy, legal and other professional fees
1,000
1,000
Other business expenses
1,340
1,340
106,370
106,370
**(Deficit)/surplus**
24,619
24,619|**2020**
**£**
165,453
2,295|
|---|---|
||163,158|
||82,067
11,500
32,152
2,689
1,000
1,432|
||130,840|
|||
||32,318|
4
## **Daventry Community Association & Playgroup Balance Sheet as at 31 August 2021**
|**Notes**
**Current assets**
Bank account-buildings fund
Trade debtors and prepayments
Cash in hand
Bank account-current
**Current liabilities**
Trade creditors
Other liabilities and accruals
**Net current assets**
**Net assets**
**Capital account**
Surplus brought forward-unrestricted fund
Income/deficit for year-unrestricted fund
**Total unrestricted funds**
Deficit brought forward-restricted fund
**Total unrestricted funds**
**Total fund carry forward**|25,000
2,408
2,633
176,262|**2021**
**£**
200,633
200,633
171,176
24,619
195,795
4,838
4,838
200,633|25,000
2,348
1,373
159,379|**2020**
**£**
176,014|
|---|---|---|---|---|
||206,303||188,100||
||2,470
3,200||9,886
2,200||
||5,670||12,086||
||||||
|||||176,014|
|||||138,858
32,318|
|||||171,176|
|||||4,838|
|||||4,838|
||||||
|||||176,014|
5
## **Daventry Community Association & Playgroup Notes to the Accounts for the year ended 31 August 2021**
|**2021**
**2021**
**£**
**£**
**Unrestricted**
**Funds**
**Total**
**Income**
Room lettings
12,400
12,400
Fees
-
-
Playgroup Fees
7,410
7,410
Ofsted Funding
115,298
115,298
Affiliates/Other
74
74
Affiliates/Other
-
-
135,182
135,182
**Cost of sales**
Toys & Equipment
971
971
Refreshments
3,222
3,222
4,193
4,193
**Wages, salaries and**
**other staff**
Wages and salaries
87,691
87,691
Training
1,580
1,580
89,271
89,271
**Rent, rates, power and**
**insurance costs**
Water Rates
585
585
Light and heat
2,323
2,323
Insurance
2,395
2,395
Waste disposal
2,380
2,380
7,683
7,683
**Repairs and renewals of**
**property and equipment**
Repairs and maintenance
4,999
4,999
**Telephone, fax, stationery**
**and other office costs**
Telephone
1,525
1,525
Postage, stationery and advertising
552
552
2,077
2,077
**Accountancy, legal and**
**and professional fees**
Accountants fees
400
400
Book-keeping
600
600
1,000
1,000
**Other business expenses**
Licences
40
40
Sundry expenses
1,300
1,300
1,340
1,340
**Net deficit/surplus**
24,619
24,619|**2020**
**£**
21,475
475
4,272
114,045
186
25,000|
|---|---|
||165,453|
||307
1,988|
||2,295|
||81,993
74|
||82,067|
||890
5,979
2,293
2,338|
||11,500|
||32,152|
||1,130
1,559|
||2,689|
||400
600|
||1,000|
||407
1,025|
||1,432|
|||
||32,318|
6