DAVENTRY COMMUNITY ASSOCIATION FOR THE 2019 ANNUAL REPORT FOR THE CHARITIES COMMISSION Registered Charity No. 1165310
2019/20 has been a horrendous year due to Covid shutting us down at the end of March, we didn't reopen till July with limited groups coming back for July and August, hence our income will be affected by this. The committee members and trustees generally remained similar in make up as in the previous year. Due to Covid, meetings have been very limited. The committee continue to try and enlist representatives from each of the main user groups of the Centre and they intend to continue in these efforts.
The Giggles Pre-School continues to grow with a Manager and 5 staff and is full in the mornings and afternoons too, there has been new lighting installed and a new canopy outside for sheltered learning, in the setting and the new outside area is very popular with all the children and inside is a great space for indoor activities.
The original aims of the Association.
The Daventry Community Association developed the Centre some 50 years ago with the idea that it would succeed:
a) Through the efforts of the Community and that a Centre could be;
b) Built for the benefit of the Community and be;
c) Run and operated by the Community .
The original Trust document itself laid out the strict terms that the Trust must operate within, specifically stating the objects to be in “ promoting the benefit of the inhabitants of the Borough of Daventry and the neighbourhood without distinction of sex or of political, religious or other opinions by associating with the local authorities, voluntary organisations and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants ”.
The documents also stated that the purpose of the Trust was for “ establishing, securing the
establishment of a Community Centre and to maintain and manage or to co-operate with any local/statuary/authority in the maintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects”.
We, the members of the current committee, do feel that we are in many ways fulfilling those worthy objects and the following details are some of the work that has been undertaken during the past year despite Covid.
New Kitchen
New Fire Escape Doors fitted in the Lounge
The Nursery also had new lighting and a Canopy for the garden area.
It is still hoped that within the next year or so, put cupboards in at the back of the stage, relocate main office and create new entrance for the Pre school.
With many of the upgrades now achieved throughout as previously mentioned, we hope to be able to attract even more use for the Centre to ensure that it may continue for many years to come.
The local Town Council haven't had their Annual Town Meeting here, this was done using zoom this year, the local District Council use the Centre for elections, this was cancelled this year. We have a Tae Kwon Do group using the Centre on a temporary basis till early 2021 and Rock Choir started April. We lost one Karate group. No other new groups have hired due to Covid closure.
Activities that are regularly undertaken at the Centre are listed below: Dog Training Ballroom dance classes Exercise classes Boogie Beanies Group Performing Arts class Playgroup (Pre-School) Short Mat Bowls Jado Kuin Do Karate Karate Sweat Fit Archery Tudor Rose Woodturning Adult education classes/Northamptonshire County Council U3A Youth Club Council elections Mum2Mum Private Parties i.e. Birthday, wedding reception and Engagement.
We also received a Covid Grant from the government of £25,00.00 to help with the closure March to July 2020.
The financial returns for the year are also being included with this report.
Daventry Community Association
Accounts for the year ended
31 August 2020
Charity number 1165310
Daventry Community Association Business Information
Charity number 1165310
Address
Community Centre Ashby Road Daventry Northants NN11 5QN
Independent examining accountants
Hallett & Associates The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
1
Daventry Community Association
Approval statement
We approve these accounts which comprise the Profit & Loss Account, the Balance Sheet and the related notes. We acknowledge our responsibilty for the accounts, including the appropriateness of the accounting basis as set out in note 1, and for providing all the information and explanations necessary for their completion.
Trustee................................................................ Trustee................................................................ Date....................................................................
2
Daventry Community Association
Independent Examining Accountants' report on the unaudited accounts to - "the charity".
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year ended 31st August 2018 under the Charities Acts and that an independent examination is needed.
It is our responsibility to:
-
i. examine the accounts under the Charities Acts
-
ii. to follow the procedures laid down in the general directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
iii. to state whether particular matters have come to our attention.
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view, and the report is therefore limited to those matters set out in the statement below.
In connection with our examination, no matter has come to our attention
-
which gives reasonable cause to believe that, in any material respect, the requirements:
-
i. to keep accounts records in accordance with the Acts and
-
ii. to prepare accounts which accord with the accounting records and comply with the accounting requirements of those Acts have not been met; or
-
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Hallett & Associates Accountants
The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
Date.....................................................................
3
Daventry Community Association Profit and Loss Account for the year ended 31 August 2020
| Sales Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Accountancy, legal and other professional fees Other business expenses Profit |
2020 £ 62,136 9,849 11,500 18,521 987 200 948 42,005 20,131 |
2019 £ 45,508 11,781 11,489 11,937 1,074 48 1,356 |
|---|---|---|
| 37,685 | ||
| 7,823 |
4
Daventry Community Association Balance Sheet as at 31 August 2020
| Notes Current assets Bank account-buildings fund Trade debtors and prepayments Cash in Hand Bank account-current Current liabilities Trade creditors Other liabilities and accruals Net current assets Net assets Net assets represented by Surplus brought forward-unrestricted funds Deficit/income for year-unrestricted funds Total unrestricted funds Deficit brought forward-restricted funds Total restricted funds Total fund carry forward |
25,000 2,348 20 62,978 |
2020 £ 84,476 84,476 59,507 20,131 79,638 4,838 4,838 84,476 |
25,000 3,216 20 41,080 |
2019 £ 64,345 |
|---|---|---|---|---|
| 90,346 | 69,316 | |||
| 5,470 400 |
4,771 200 |
|||
| 5,870 | 4,971 | |||
| 64,345 | ||||
| 51,684 7,823 |
||||
| 59,507 | ||||
| 4,838 | ||||
| 4,838 | ||||
| 64,345 |
5
Daventry Community Association Notes to the Accounts for the year ended 31 August 2020
1 Accounting basis
These accounts have been prepared on the basis of historical cost and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005)
2 Profit and loss account analysis
| 2020 £ Unrestricted Funds Income Room lettings 36,475 Fees 475 Donations - Affiliates/Other 186 Grants 25,000 62,136 Wages, salaries and other staff costs Wages and salaries 9,849 Rent, rates, power and insurance costs Water Rates 890 Light and heat 5,979 Insurance 2,293 Waste disposal 2,338 11,500 Repairs and renewals property and equipment Repairs and maintenance 18,521 Telephone, fax, stationery and other office costs Telephone 688 Postage, stationery and advertising 299 987 Accountancy, legal and professional Accountants fees 200 Other business expenses Licences 407 Sundry expenses 541 948 Net deficit/surplus 20,131 |
2020 £ Total 36,475 475 - 186 25,000 62,136 9,849 890 5,979 2,293 2,338 |
2019 £ 44,472 522 60 454 - |
|---|---|---|
| 45,508 | ||
| 11,781 | ||
| 808 6,425 2,176 2,080 |
||
| 11,500 | 11,489 | |
| 18,521 688 299 |
11,937 | |
| 754 320 |
||
| 987 | 1,074 | |
| 200 407 541 |
48 455 901 |
|
| 948 | 1,356 | |
| 20,131 | 7,823 |
6
Daventry Community Association & Playgroup Consolidated Accounts for the year ended
31 August 2020
Charity number 1165310
Daventry Community Association & Playgroup Business Information
Charity number 1165310
Address
Community Centre Ashby Road Daventry Northants NN11 5QN
Independent examining accountants
Hallett & Associates The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
1
Daventry Community Association & Playgroup
Approval statement
We approve these accounts which comprise the Profit & Loss Account, the Balance Sheet and the related notes. We acknowledge our responsibilty for the accounts, including the appropriateness of the accounting basis as set out in note 1, and for providing all the information and explanations necessary for their compilation.
Trustee................................................................ Trustee................................................................ Date....................................................................
2
Daventry Community Association & Playgroup
Independent Examining Accountants' report on the unaudited accounts to - "the charity".
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year ended 31st August 2018 under the Charities Acts and that an independent examination is required.
It is our responsibility to:
-
i. examine the accounts under the Charities Acts
-
ii. to follow the procedures laid down in the general directions given by the Charity Commission
iii. to state whether particular matters have come to our attention.
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view, and the report is therefore limited to those matters set out in the statement below.
In connection with our examination, no matter has come to our attention
-
which gives reasonable cause to believe that, in any material respect, the requirements:
-
i. to keep accounts records in accordance with the Acts and
-
ii. to prepare accounts which accord with the accounting records and comply with the accounting requirements of those Acts have not been met; or
-
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Hallett & Associates Accountants
The Old Dairy Farm Upper Stowe Weedon Northants NN7 4SH
Date.....................................................................
3
Daventry Community Association & Playgroup Profit and Loss Account for the year ended 31 August 2020
| 2020 2020 £ £ Unrestricted Funds Total Sales 165,453 165,453 Cost of sales 2,295 2,295 Gross profit 163,158 163,158 Expenses Wages, salaries and other staff costs 82,067 82,067 Rent, rates, power and insurance costs 11,500 11,500 Repairs and renewals of property and equipment 32,152 32,152 Telephone, fax, stationery and other office costs 2,689 2,689 Accountancy, legal and other professional fees 1,000 1,000 Other business expenses 1,432 1,432 130,840 130,840 (Deficit)/surplus 32,318 32,318 |
2019 £ 169,313 7,656 |
|---|---|
| 161,657 | |
| 88,271 11,489 12,312 1,920 848 1,931 |
|
| 116,771 | |
| 44,886 |
4
Daventry Community Association & Playgroup Balance Sheet as at 31 August 2020
| Notes Current assets Bank account-buildings fund Trade debtors and prepayments Cash in hand Bank account-current Current liabilities Trade creditors Other liabilities and accruals Net current assets Net assets Capital account Surplus brought forward-unrestricted fund Income/deficit for year-unrestricted fund Total unrestricted funds Deficit brought forward-restricted fund Total unrestricted funds Total fund carry forward |
25,000 2,348 1,373 159,379 |
2020 £ 176,014 176,014 138,858 32,318 171,176 4,838 4,838 176,014 |
25,000 3,216 1,548 121,613 |
2019 £ 143,696 |
|---|---|---|---|---|
| 188,100 | 151,377 | |||
| 9,886 2,200 |
6,481 1,200 |
|||
| 12,086 | 7,681 | |||
| 143,696 | ||||
| 93,972 44,886 |
||||
| 138,858 | ||||
| 4,838 | ||||
| 4,838 | ||||
| 143,696 |
5
Daventry Community Association & Playgroup Notes to the Accounts for the year ended 31 August 2020
| 2020 2020 £ £ Unrestricted Funds Total Income Room lettings 21,475 21,475 Fees 475 475 Donations - - Playgroup Fees 4,272 4,272 Ofsted Funding 114,045 114,045 Affiliates/Other 186 186 Affiliates/Other 25,000 25,000 165,453 165,453 Cost of sales Toys & Equipment 307 307 Refreshments 1,988 1,988 2,295 2,295 Wages, salaries and other staff Wages and salaries 81,993 81,993 Training 74 74 82,067 82,067 Rent, rates, power and insurance costs Water Rates 890 890 Light and heat 5,979 5,979 Insurance 2,293 2,293 Waste disposal 2,338 2,338 11,500 11,500 Repairs and renewals of property and equipment Repairs and maintenance 32,152 32,152 Telephone, fax, stationery and other office costs Telephone 1,130 1,130 Postage, stationery and advertising 1,559 1,559 2,689 2,689 Accountancy, legal and and professional fees Accountants fees 400 400 Book-keeping 600 600 1,000 1,000 Other business expenses Licences 407 407 Sundry expenses 1,025 1,025 1,432 1,432 Net deficit/surplus 32,318 32,318 |
2019 £ 29,472 522 60 6,154 132,651 454 - |
|---|---|
| 169,313 | |
| 4,769 2,887 |
|
| 7,656 | |
| 88,198 73 |
|
| 88,271 | |
| 808 6,425 2,176 2,080 |
|
| 11,489 | |
| 12,312 | |
| 1,297 623 |
|
| 1,920 | |
| 248 600 |
|
| 848 | |
| 455 1,476 |
|
| 1,931 | |
| 44,886 |
6