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2024-03-31-accounts

Annual Report and Accounts 2023-24

Company Number 09490119 Charity Number 1165309

1

CONTENTS

References and 3 Administrative Information 4 Welcome andOverview 6 Our Mission, Vision,Values and PrioritiesValues and Priorities

Our Mission, Vision,Values and PrioritiesValues and Priorities

7 Structure, Governance and Management

10

14

19

21

25

26

27

29

38

Our Year in Numbers

Key Themes in the Year

Our Plans for Next Year

Financial

Review

Independent Examiner’s Report

Statement of Financial Activities for

the year ending 31 March 2024

Balance Sheet as at 31 March 2024

Notes to the Accounts for the year ended 31 March 2024

Detailed Statement of Financial Activities for the year ended 31 March 2024

Facebook

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Appendix 1 - Charitable Purposes of Poole Communities Trust

@poolecommunitiestrust @bournecommunityhub @branksomecentre @letstalkmoor @pctyoutho�er

Instagram @pctyoutho�er poolecommunitiestrust.org.uk

Cover photographs by James Bridle, HotShot Creative

2

REFERENCES AND ADMINISTRATIVE INFORMATION

Our Trustees:

Chris Beale - Chair of Trustees Judith Bacon - Lead Trustee - Turlin Moor Debbie Dixon - Lead Trustee - Bourne Andy Frost – Trustee (until 27 September 2023) Alex King – Trustee (until 12 June 2024) Feriser Tasleden - Trustee and Treasurer Andy Ward – Trustee (until 28 June 2023)

Our sta�:

Chief O�icer - Hannah Baker Young People’s Worker – Kerry Clark (from 15 June 2023) Cleaner, Bourne – Hollie Dallison (until June 2023) Volunteer and Administrative Worker – Sandra Grant (until 16 October 2023) Cleaner, Bourne - KC Holland (from 11 June 2023) Senior Young People’s Worker - Katie Je�ries (from 15 June 2023) Community Development Worker - Turlin Moor - Mel Lucas Community Development Worker & Centre Coordinator - Bourne - Kerry Manning Cleaner, Branksome - Colin McCa�ery (until 29 May 2024) Centre Coordinator - Branksome - Kyla Mares (job share)

Community Food Stores Coordinator - Mel Meadowcroft

Centre Coordinator - Branksome - Jade Tidbury (job share) Volunteer and Administration Worker – Russell Trent (from 08 January 2024)

Independent Examiner: Bankers :

Ward Goodman Audit Services Limited 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF

CAF Bank 25, Kings Hill Avenue, Kings Hill West Malling Kent ME19 4JQ

3

WELCOME AND OVERVIEW

Chris Beale, Chair of Trustees

Thank you for reading our Annual Report and Accounts 2023-2024.

Our mission to inspire change and help to tackle disadvantage has never been more needed as the most disadvantaged communities in Poole (and indeed elsewhere) face even more challenges and turmoil following the costof-living crisis.

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (e�ective 1 January 2019).

I hope this Annual Report and Accounts gives you a flavour of our work, an explanation of our structure and finances, and our plans.

The 2023-24 financial year has seen the Trust consolidate work on our priorities and expand the range of support and activities available.

During the year we have:

4

During 2023/ 2024, we have faced several direct challenges and have needed to respond to changes in the environment in which we work. These have included:

We would like to take this opportunity to record our huge thanks to our wonderful sta�, volunteers, the Bourne Big Local and St Gabriel's in Turlin Moor who continue their fantastic partnership working with us. I also want to thank my fellow trustees for all their wisdom and commitment.

We were very proud when one of our trustees, Debbie Dixon, was awarded an M.B.E in the New Year’s Honours List in recognition of her work for the communities of Poole through the Trust.

� Debbie Dixon receiving her MBE

5

OUR VISION, MISSION, VALUES & PRIORITIES

� Arts by the Sea Festival, James Bridle, HotShot Creative

Our vision

Our mission

Connecting people and building communities.

To inspire change and help address disadvantage.

Our values

Our priorities

As a Trust we have identified four key priorities as follows:

6

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document,a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Poole Communities Trust was incorporated on 14 March 2015, and registered as a charity on 28 January 2016.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company which is governed under its Articles of Association.

The formal expression of the Trust’s Charitable Purposes can be seen at Appendix 1. The activities, priorities and plans of the Trust fall squarely within these Charitable Purposes.

Appointment of trustees and induction

The directors of the company are charity trustees for the purposes of charity law. Trustees are appointed at the Annual General Meeting (AGM) and are required to retire by rotation, with one third of the board of trustees retiring each year. Trustees who retire at an AGM may, if still willing to act, be reappointed.

The board of trustees may also appoint new trustees during the year. Such persons will hold o�ice until the next AGM, where they may be reappointed.

New trustees undergo an induction to brief them on their legal obligations under charity and company law, the Charity Commission guidance on public benefit, and inform them of the content of the Memorandum and Articles of Association, the Board and decision-making processes, the Strategic Plan and recent financial performance of the charity.

During the induction they visit each of our three locations and meet our employees and other trustees. Trustees are required to undertake certain compulsory training and are also encouraged to attend appropriate external training events where these will support their role.

� Arts by the Sea Festival, James Bridle,HotShot Creative

7

� Branksome Centre classes, photographer Emma Grant

Organisational structure

The board of trustees governs and administers the charity and meets at least quarterly.

They are responsible for the governance of the charity and for the use of its funds. In particular, the trustees are responsible for setting the charity’s strategy and policies, and monitoring progress and fulfilment of these.

The board has appointed a Lead Trustee for each location and on occasion sets up task and finish groups to address issues. One Trustee has been designated as the line manager of the Chief O�icer.

The Trust employs a Chief O�icer, Hannah Baker, who leads a team of sta� (named in section 2) who have delegated authority within the terms approved by the trustees.

Related parties

Our trustees are volunteers. They do not receive remuneration or other benefit from their work with the charity.

Any connection between a trustee or senior manager of the charity and another organisation with which the Trust transacts must be disclosed to the full board of trustees in the same way as any other contractual relationship with a related party.

Risk management

The trustees have a risk management strategy which comprises:

• an annual review of the principal risks and uncertainties that the charity faces.

These include financial risks (accruing insu�icient funds through room rental income or grant funding, rising interest rates on the Charity Bank loan, increasing utility costs) increasing demand for our services, the impact on costs of providing support, health, and safety risks at the buildings we manage, and safeguarding risks though our work with children, young people and vulnerable adults.

• the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.

Our major capital projects are included in our risk register and for each of our activities we undertake risk assessment.

We have completed a Trust wide risk register with both strategic and operational risks and how they will be mitigated against, including training for example in health and safety and safeguarding. This is now being reviewed by the board on a six-monthly basis.

• the establishment of policies, systems, and procedures to mitigate those risks identified; and,

8

� Arts by the Sea Festival, James Bridle, HotShot Creative

Public benefit

The Trustees have given due regard to public benefit when planning the charity’s activities, in accordance with the Charity Commission’s guidance on Public Benefit (September 2013).

� A visit to the pantomime.

� Arts by the Sea Festival, James Bridle, HotShot Creative

9

OUR YEAR IN NUMBERS

Bringing people together, increasing community participation, and improving skills and confidence.

� Celebrating the achievements of residents and volunteers at Bourne Community Hub

2,155 38

Residents have used our Warm Spaces, an increase of 70 on last year

Dedicated Poole Communities Trust volunteers

Bourne Community Hub - 982 Branksome Centre - 501 Turlin Moor - 672

874

Residents have attended Fun Days and Arts by the Sea Community Days

Bourne Community Hub - 331 Branksome Centre - 248 Turlin Moor - 295

32,712

Residents have participated in Branksome Centre activties

83

Residents have participated in consultation (access to Healthcare and Common Health Assets research projects)

10

O�ering greater opportunities to children and young people and families

� Big Blue Play, Turlin Moor

----- Start of picture text -----
1,882 152 31 2,706
Number of children
Individual visits
Number of Number of participating in
from children and
children and children and weekly toddler/Stay
young people
young people young people and Play sessions at
participating in Branksome and
attending our who have been
sports and dance youth clubs on a trip with us Bourne
coaching
1,022 children
810 parents/carers
----- End of picture text -----

11

Reducing the impact of poverty through food support, advice services and access to publicly funded services

� Turlin Moor Food Store

3,005

30

Number of shops Number of CAB advice undertaken in our Turlin sessions at Turlin Moor Moor Food Store, up 516 and Bourne on last year

130

Number of members at the Bourne Food Store

1,682

230

Number of shops undertaken in our Bourne Food Store, up 1,295 on last year

Number of members at the Turlin Moor Food Store

12

Ensuring we are a wellrun charity

� Arts by the Sea Festival, James Bridle, HotShot Creative

Raised over £232,000 in grants to fund sta� and our activities

Built 7 new partnerships (Pavilion Dance Southwest, BCP Family Hubs, Public Health Dorset, BCP Carer Support, Parks Foundation, Dorset Wildlife Trust, Bird and Recreation Initiative Sandbanks to Studland).

Trained 11 sta�, trustees and volunteers in Level 3 Safeguarding, Level 2 Safeguarding, Fire Marshal training, leadership styles, unconscious bias and exploring lived experiences.

� Arts by the Sea Festival, James Bridle, HotShot Creative

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KEY THEMES IN THE YEAR

During the year we have been consolidating and expanding our work to support our four priorities in the communities of Bourne, Branksome and Turlin Moor. We remain indebted to the National Lottery whose funding enables so much of our work. Over the next few pages, we illustrate key examples of our work.

Bringing people together, increasing community participation, and improving skills and confidence

� Branksome Big Play

During the year we have held an everexpanding range of events and activities. Our popular Family Fun Days and family craft sessions during school holidays have continued in Turlin Moor. We were thrilled to host the first Arts by the Sea Community Day in Bourne in September. A short film created about the event is available here:

https://youtu.be/33XME9Da40M?si=oJdbaP6FGgYunxG

All these events are fun, creative, free to the participants and o�er opportunities for friendship and building community support.

In Branksome we have weekly activities o�ered including table tennis, toddler group and community cafes. The a�ordable hire charges for room spaces at Branksome Centre enable private small providers to run courses. Feedback has included:

‘I wanted to let you know that my company Conscious Mind has been voted the best Mindfulness and Relaxation Centre in Poole/ Dorset ahead of 60 other providers for 2024. The award came through the Distinguished Teaching website. The centre has played a key role in my courses over the past year, so I wanted to say a big thank you to you all’. - Private hirer.

‘My husband and I haven’t been coming here for as long as the others, but it’s made such a dierence to our lives. I’ve been ill and my husband suering from low mood. He looks forward to chatting to the men who come here. Such varied interests, lives-led, and humour. It’s changed his life’.

- Branksome Community Centre café visitor.

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We have continued to enjoy a great partnership with Bourne Big Local who have run bingo every fortnight, a coronation celebration, karaoke, Halloween and Christmas events. Our partnership with St Gabriel’s Church continues with use of their rooms for our warm space café, weekly food store, weekly youth sessions and storage for these activities.

We ran an innovative project called Access to Healthcare with Community Action Network and Public Health Dorset with people from all three of our communities to find out why NHS appointments are not always kept and to find out what the NHS can do to overcome these barriers. The grant funding from Public Health Dorset enabled us to employ an artist to capture what people said and produce exhibition display boards with the feedback. It was heartening to be able to facilitate this important community participation. We hope our partners in the NHS can respond to our communities’ feedback.

‘Actually, being able to have some contact with people is quite important. As helpful as technology is, we’re still wanting that human interaction’.

- Consultation group participant.

Our communities also supported Bournemouth University along with other universities in the UK in their research into the impact of community organisations on the wider health and well-being of communities.

We look forward to seeing the outcome of their Common Health Assets research in 2024/25.

A grant from Active Dorset enabled us to run free physical exercise sessions for people living with cancer.

During the autumn and winter of 2023/2024, we ran warm space cafes at the Bourne Community Hub, the Branksome Community Centre and with our Community Food Store in the church hall in Turlin Moor.

Our warm space in Turlin Moor was run in association with St Gabriel’s church and o�ered hot drinks and snacks. At the Bourne Community Hub we o�ered homemade soup, a sandwich or light lunch every Wednesday alongside our Community Food Store.

‘It’s been a great step towards going back into work and for relearning basics needed for everyday life’.

- Branksome Community Centre volunteer

We are keen to expand our programme of skills-based training and were pleased to host the Learning and Skills Multiply courses during the year aimed at improving numeracy. Thanks to the work of one of our volunteers we have continued with adult literacy support and coaching for driving test theory examinations.

O�ering greater opportunities to children, young people and families

All three of the communities we work with have told us that supporting children, young people and families is vital. The appointment of our Senior Young People’s Worker and part time support worker has enabled us to expand our programme during the year.

We aim to o�er something for all ages from babies through to teenagers. A grant from Dorset Community Foundation enabled us to run the very popular Babigloo – a music programme for babies and parents and we continued our weekly toddlers/Stay and Play sessions at the Branksome Community Centre and the Bourne Community Hub.

‘Babigloo made me realise how important music and socialising is to Brianna. It made me . feel more confident with other parents’ - Babigloo session parent with baby under 1year old.

In September we opened a weekly, term time youth club at Turlin Moor as well as a weekly football coaching. In Bourne we o�er 4 youth club sessions a week for di�erent age groups and are continuing with the very popular street dance group.

15

Highlights of the youth club year included this case study:

‘ When P began attending our Youth Provision, there were diiculties in managing behaviour and aggression. Through building relationships with sta and having 1 main sta member 'buddied' with him, we have seen a huge progression in P's engagement, participation and behaviour. Whilst we still face some challenges, there has a been an improvement in communication and understanding his needs which means we can maintain him attending the session weekly with no 'red cards' given. P can voice how he is feeling, recognise and regulate through conversation & the help of fidget tools. P is being given the option of new opportunities, including going to a Pantomime whereby there was visible enjoyment and learning. P enjoys football, playing games and is hoping to come to our new Football Coaching Sessions.’

- Senior Young People’s Worker.

In July 2023 we completed a giant mural at Branksome Community Centre created by artist Tech Moon in collaboration with local

children from Heatherlands Primary school who developed the concepts and initial drawing ideas.

In August we welcomed ‘ Serving Sounds ’ as part of Arts by the Sea festival to Bourne Community Hub, enabling teenagers to make electronic music.

With help from Lighthouse Poole with tickets and Canford School and Yarell’s School with transport, we took 22 children to see the pantomime in December and with thanks to the National Trust 30 children together with their families were able to visit Brownsea Island free of charge.

‘Thank you so much. All of us really enjoyed Brownsea Island today. Thank you for thinking of us. It was a lovely family day out; we don’t often have.’

- Parent.

We are delighted to continue our partnership with the on-site pre-school at Bourne- Little People Pre-school whose purpose-built building continues to o�er more and more families support.

16

� Boxing at Bourne with the Community PSO

� Branksome Community Centre

After much detailed, preliminary work, a memorandum of understanding with BCP Council was agreed to release the land and enable us to start fundraising for a skatepark on Turlin Moor. A CIL Grant from BCP Council enabled a range of site surveys to be undertaken which confirmed the suitability of the site.

Reducing the impact of poverty through food support, advice services and access to publicly funded services

The need for low-cost food has continued as the cost-of-living crisis continues to impact our most vulnerable communities. Our community food store in Turlin Moor had its third anniversary in June and the store in Bourne completed its first year in December. We are very grateful for the continued support from the Valentine Trust who provide grant towards the salary of the Community Food Store Coordinator.

We were hugely proud of our sta� team whose thorough work led to the Bourne food store being awarded a 5-star food hygiene rating from Environmental Health, joining the Turlin Moor store which had previously achieved this top status. During the year we were thrilled when two volunteers in the café at Bourne

achieved their level 2 Food hygiene certificate. Five volunteers from across our project areas stepped up to help co-facilitate our Access to Healthcare consultation groups.

During the year we also became satellite food banks at both our Community Food Stores on behalf of Poole Foodbank enabling residents to obtain emergency food parcels when eligible for a voucher issued by CAB or the BCP Family Centres. Our thanks go to Dorset Dogs Pet Food Bank who now provide both of our Community Food stores with dog and cat food. We are also grateful to St Joseph’s School, Colten Care – Bourne View, St Micheal’s Hamworthy, the Vine Church, Upton and Bourne allotments and Upton Bay Care Home for regular food donations.

17

As members of the Access to Food Partnership we were pleased to make free ‘Start Cooking’ cookbooks, developed by the partnership, available in both our food stores.

We were very pleased to work with the Friendly Food Club to distribute free recipe bags to residents which provided a recipe and the ingredients to make a meal for four people. Cowboy baked beans proved very popular!

In September we began an innovative new partnership with Winchelsea School, whose older pupils now support the Fab Friday café each week in term time, enabling students to learn how to run a café and serve customers. Many residents at Bourne enjoy the café and we now have several regulars.

The Branksome Community Centre have continued to regularly receive surplus food from Marks and Spencer in Westbourne and ensure this gets distributed to residents in Branksome and Bourne.

Our community food store days are popular with other organisations who regularly hold drop-in sessions with us. During the year Live Well Dorset have provided free health checks and Help and Care have provided advice sessions.

We are grateful to BCP Council who supported the Trust in providing Warm Space cafes in all three of our projects over the autumn and winter and we have continued to host CAB, energy advice and the ‘Wardrobe Foundation’, who provide free items of new clothing to women in need.

Ensuring we are a well-run charity

We are passionate about making a di�erence in our three communities and we know we cannot do this on our own! We want to work in the most e�ective way possible with our communities, volunteers, sta� and partner organisations, so we do invest time and resources into how we plan and manage our organisation.

As a small local charity, we do not receive any public funding and rely on room hire income at the Branksome Community Centre and Bourne Community Hub and applying for grants to fund activities. During the year we introduced an online room booking system, which enables customers to book rooms online. This has made it easier for booking and for the charity to understand occupancy of rooms and income generated.

We have developed a Donation Scheme aimed at encouraging regular and one-o� financial donations and food donations to our food stores.

During the year we have developed a Sta� Handbook and Volunteers Welcome Pack, designed to equip our sta� and volunteers with vital information. Our newly approved social media Policy outlines how sta�, volunteers and trustees need to represent themselves and the charity in social media.

Our training during the year has focussed on safeguarding for sta� and trustees and fire safety training for sta�.

We have continued to develop partnerships with other organisations who share an interest in supporting our communities. We were thrilled to host an Arts by The Sea Community Day in 2023 and are delighted with the commitment to run the day again in 2024 and 2025.

We have developed a new partnership with Pavilion Dance Southwest, and we held listening workshops in Bourne and Turlin Moor. We will use the feedback from our communities to help shape funding bids for a wide range of dance classes and events as a means of improving health and well-being.

We have greatly improved our approach to social impact reporting in the year and track our participation numbers and community feedback. For the first time we have started using video to capture the impact of our work. We look forward to sharing this in next year’s Annual Report.

The board have developed the charities approach to managing risk and regularly review both strategic and operational risks.

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OUR PLANS FOR THE NEXT YEAR

Guided by our vision, mission, values and priorities, the Board has collectively identified the following areas of activity to concentrate on during 2024-25:

Bringing people together, increasing community participation, and improving skills and confidence

O�ering greater opportunities to children, young people and families

� Site of the planned skatepark at Turlin Moor

19

Reducing the impact of poverty through food support, advice services and access to publicly funded services

Ensuring we are a well-run charity

� Arts by the Sea Festival, James Bridle, HotShot Creative

20

FINANCIAL REVIEW

� Arts by the Sea Festival, James Bridle,HotShot Creative

Financial position

The charity achieved a surplus in the year of £2,188, compared with a surplus of £255,827 in the prior year. The change is caused by the changes in grants received in each year.

The charity's income for the year was £349,101 (2022 /23: £500,294), with expenditure of £346,913 (2022/23: £244,467).

After detailed consideration in 2021/2022 over the options at several board meetings the decision was taken to take out two loans to complete the capital funding required for the construction of the Bourne Community Hub with Charity Bank (£108,000 over 25 years) and Bourne Big Local via Key Fund (£20,000 over 2 years). The balance of the Bourne Big Local loan stood at £10,000 on 31 March 2024. The decrease in reserves was because we invested funds into enhancing the fabric of the Branksome Community Centre.

management of room hires. We have also reviewed our room hire fees and charges and decided not to make any significant changes.

Reserves Policy

The Trustees' policy on reserves is to review reserves levels on a regular basis and to maintain a level of reserves which will provide a stable base for the Trust's continuing activities while at the same time ensuring that excessive funds are not accumulated.

Total unrestricted funds at the year-end amounted to £10,431.

The charitable company has free reserves of £- 119,338 as at 31 March 2024 (2023: £14,533). Free reserves are calculated by deducting fixed assets from the unrestricted (and undesignated) reserves held at the year-end.

During 2023-24, we have introduced an online room booking system, which has improved our

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Grants received NAMEOFFUNDER GRANT DATE RECEIVED Active Dorset £4,178 April 2023 One Stop (Coronation) £250 April 2023 Bournemouth University (Health Assets) £1,187.50 June 2023 Rank Foundation (Cost of Living) £24,200 June 2023 Southern Co-op Ifoodl £500 June 2023 National Lottery Grant 2 £42,038.50 July2023 Community Infrastructure Levy £17,246 July2023 Dorset Community Foundation Ifood &energyl £14,220 July2023 Foyle Foundation (Arts by Seal £7.500 August 2023 Million Hours £10,000 August 2023 National Lottery Grant 1 £12,500 September 2023 Dorset Community Foundation £ 2.650 September 2023 Active Dorset £980 October 2023 Poole Arts Society £2,000 November 2023 Access to Healthcare £2,500 December 2023 National Lottery 2 £41,777 December 2023 Valentine Trust £10,000 February2024 Access to healthcare ICANI £3,000 February2024 Access to healthcare ICANI £2.500 February2024 Dorset Community Foundation £1,700 Febru8ry2024 Talbot Village Trust £10,000 March 2024 Co-op £872.99 March 2024 Faithworks £500 March 2024 National Lottery 1 £12,500 March 2024 Dorset Police and Crime Commissioner £4,754 March 2024 Tot81 £232,353.99 22

Fundraising policy

Our fundraising policy is to:

Please see Appendix 2 for a list of our funders for the year.

Investment Policy

� Branksome Centre, Emma Grant

The Trust has very modest funds to invest and uses an account with COlF to enable some interest to be earned.

Trustees' Responsibilities in Relation to the Financial Statements

The charity trustees (who are also the directors of the Poole Communities Trust for the purposes of company law) are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and Financial Reporting Standard 102.

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of a�airs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:

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• select suitable accounting policies and then apply them consistently.

• observe the methods and principles in the Charities SORP.

• make judgements and estimates that are reasonable and prudent.

• state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and,

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.

Trustees:

Ms. J. Bacon C.J.Beale Ms.D.H.Dixon Ms. F.C.Tasdelen A.Frost(resigned 27.09.23) A.King(resigned 12.06.24) A.Ward(resigned28.06.23)

Registered Company Number

09490119

Registered Charity Number

1165309

Registered O�ice

Branksome Centre Recreation Road Poole Dorset BH12 2EA

Independent Examiner

Ward Goodman Audit Services Ltd 4, Cedar Park Ferdown Industrial Estate Wimborne Dorset BH21 7SF

Approved by order of the board of trustees on 16 December 2024 and signed on its behalf by:

C. J. Beale Trustee

----- Start of picture text -----
� Arts by the Sea Festival, James Bridle,HotShot Creative
----- End of picture text -----

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Indèpendem Examlner'$ Reporttothè Tru$t¢•s of Pool• CommunSlle8 Trust Indep¢ndent •xamlner's Tgport toth•trustqes of Poolo commun1t1￿ Trust{*h• Company) I report to the charitytrustees on my examination of the accounts ofthe Companylol the￿8r •ndèd 31 March 2024. R8sponsibilitie8and basls ol ieport Agthe chèritys tiusiees of the Company land also its directors forthe purposes of company lawl you are responsiblefor the preparation of thè aecounis in 8ccord8n¢&with the rèquiiem&nis of the Companies Act 2006 'the 2(K6Aci'i. Having $8tisfi8d mys8ltthatthe accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eliwblefor independènt èx8min8tion. I r8POrt in respect ￿ my examination ofyour charitys accounts as carried out under Section 145 of the Charities Act 20111.the 2011 Acri. In carrying out my examination I have followed ihe Directions wven bythe Charitycommission undersection 145151 Ibl of the 2011 Act. Independentoxamlner'$ $t8tement Sinc8 your chariws gross income exceeijed £250,000 your examinei must be a member of a ii51ed body. I can confirm thai l am qualified to undertake the examination because l am a member oflhe Institute of Chartereo Accountants in England andwales. which is one of the listed bodies. I have completed myex8minaiion. I confirm that no matters have come to my attention in conn8¢1ionwith the examination gNingme c8use to believe- 8ccouniing recordswere not kept in respectof the Companyas required by Section 386 ofthe 2006Act; or the accounts do noi accord with those records. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Actother than any requirementthai the accounts give a true and fair wew which Is not a matter consittered as part ofan independent examination,. or the a¢¢ounts have not been prèpared in accordance with th8 methods 8nd principlès ofthè Statement of Recommende(J Practice for accounting and reporting by charities (applicable to charities preparing their 8ccounis In accordance with the Fin8nciaL Reportingstandard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns 8nd hav8 com8 across no other matters in eonneetion wilh the 8xamination to which ottention should be drawn in this report in order to enable a proper understandingof the accounts to be reached. l M Rodd Bk FCA FCCA Ward Goodman Audit S8rvice8 Ltd 4 Cedar Park Ferndown Industrial Estate Wimborne Dofset 8H217SF Date: . 26

Poole Communities Trust

Statement of Financial Activities

for the Year Ended 31 March 2024, incorporating an Income and Expenditure account

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Charitable Activity
Other trading activities
2
Investment income
3
Total
EXPENDITURE ON
Raising funds
4
Charitable activities
Charitable Activity
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
24,616
34,531
(3,550)
946
56,543
14,222
46,423
60,645
(4,102)
14,533
10,431		 Restricted
funds
£
215,894
48,032
28,632
-
292,558
10,050
276,218
286,268
6,290
2,097,795
2,104,085		 2024
Total
funds
£
240,510
82,563
25,082
946
349,101
24,272
322,641
346,913
2,188
2,112,328
2,114,516		 2023
Total
funds
£
408,264
63,583
28,447
-
500,294
6,422
238,045
244,467
255,827
1,856,501
2,112,328

The notes form part of these financial statements

26

Poole Communities Trust

Charity Number: 1165309 | Company Number: 09490119

Balance Sheet 31 March 2024

Notes
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS
Amounts falling due after more than one year
12
NET ASSETS
FUNDS
14
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Unrestricted
fund
£
129,769
14,110
81,714
95,824
(107,473)
(11,649)
118,120
(107,689)
10,431		 Restricted
funds
£
2,092,736
-
11,349
11,349
-
11,349
2,104,085
-
2,104,085		 2024
Total
funds
£
2,222,505
14,110
93,063
107,173
(107,473)
(300)
2,222,205
(107,689)
2,114,516
10,431
2,104,085
2,114,516		 2023
Total
funds
£
2,198,415
9,196
118,271
127,467
(95,554)
31,913
2,230,328
(118,000)
2,112,328
14,533
2,097,795
2,112,328

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

27

Poole Communities Trust

Balance Sheet - continued 31 March 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 16[th] December 2024

.............................................

C J Beale - Trustee

The notes form part of these financial statements

28

Poole Communities Trust

Notes to the Financial Statements for the Year Ended 31 March 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

Items of income are recognised and included in the accounts when all of the following criteria are met: -the charity has entitlement to the funds;

-any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity

-there is sufficient certainty that receipt of the income is considered probable; and,

-the amount can be measured reliably.

For legacies, entitlement is taken as the earlier of:

-the date on which the charity is aware that probate has been granted;

-the estate has been finalised and notification has been made by the executor(s) to the trust that a distribution will be made; or,

-when a distribution is received from the estate.

Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: -Costs of raising funds and their associated support costs. -Expenditure on charitable activities to further the purposes of the charity and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

29

Fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Leasehold buildings - Over the term of the lease Leasehold improvements - 5 years Plant and equipment - 3 years Office equipment - 3 years

30

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

1. ACCOUNTING POLICIES - continued

Tangible fixed assets

Items with an individual cost of less than £1,000 are fully depreciated in the year of acquisition.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Trust's work or for specific artistic projects being undertaken by the Trust.

Pension costs and other post-retirement benefits

The Trust makes an employer's contribution to a money purchase pension scheme for its employees. The Trust makes a contribution of 3% of salary for employees that make a 5% contribution from their own salary. The employer contributions are treated as an expense.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

Cash

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditor and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Operating Leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.

31

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

2. OTHER TRADING ACTIVITIES

Other income
Cafe sales income
Community store income
User fees & activity Income
3.
INVESTMENT INCOME
Deposit account interest
4.
RAISING FUNDS
Investment management costs
Property repairs
5.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
Independent examiners fee		 2024
£
6,417
2,474
14,380
1,811
25,082
2024
£
946
2024
£
24,272
2024
£
39,667
1,440		 2023
£
16,652
1,863
9,247
685
28,447
2023
£
-
2023
£
6,422
2023
£
-
600

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were £4 worth of trustees' expenses paid for the year ended 31 March 2024, £nil for the year ended 31 March 2023.

32

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

7.
STAFF COSTS
Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Average full-time equivalent staff
No employees received emoluments in excess of £60,000.
8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
408,264
Charitable activities
Charitable Activity
63,583
Other trading activities
28,447
Total
500,294
EXPENDITURE ON
Raising funds
6,422
Charitable activities
Charitable Activity
238,045
Total
244,467
NET INCOME
255,827
RECONCILIATION OF FUNDS
Total funds brought forward
(241,294)
TOTAL FUNDS CARRIED FORWARD
14,533		 2024
£
141,294
3,525
2,320
147,139
2024
6.2
Restricted
funds
£
-
-
-
-
-
-
-
-
2,097,795
2,097,795

33

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

9. TANGIBLE FIXED ASSETS

Improvements
Long
to
leasehold
property
£
£
COST
At 1 April 2023
2,184,940
25,965
Additions
63,757
-
At 31 March 2024
2,248,697
25,965
DEPRECIATION
At 1 April 2023
22,070
25,965
Charge for year
22,721
-
At 31 March 2024
44,791
25,965
NET BOOK VALUE
At 31 March 2024
2,203,906
-
At 31 March 2023
2,162,870
-
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 13)
Other loans (see note 13)
Trade creditors
Social security and other taxes
Accruals and deferred income		 Plant and
machinery
£
54,626
-
54,626
21,422
15,775
37,197
17,429
33,204		 Fixtures
and
fittings
£
4,296
-
4,296
1,955
1,171
3,126
1,170
2,341
2024
£
12,472
1,638
14,110
2024
£
3,644
6,667
10,350
-
86,812
107,473		 Totals
£
2,269,827
63,757
2,333,584
71,412
39,667
111,079
2,222,505
2,198,415
2023
£
8,036
1,160
9,196
2023
£
-
6,667
-
774
88,113
95,554		 Totals
£
2,269,827
63,757
2,333,584
71,412
39,667
111,079
2,222,505
2,198,415
2023
£
8,036
1,160
9,196
2023
£
-
6,667
-
774
88,113
95,554

34

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Bank loans (see note 13)
Other loans (see note 13)
13.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Other loans
Amounts falling due between two and five years:
Bank loans - 2-5 years
Other loans - 2-5 years
14.
MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Turlin Moor Community Activities
Bourne Valley Community Hub
TOTAL FUNDS		 At
1.4.23
£
14,533
5,059
2,092,736
2,097,795
2,112,328		 2024
£
104,356
3,333
107,689
2024
£
3,644
6,667
10,311
104,356
3,333
107,689
Net
movement
in funds
£
(4,102)
(2,908)
9,198
6,290
2,188		 2023
£
108,000
10,000
118,000
2023
£
-
6,667
6,667
108,000
10,000
118,000
At
31.3.24
£
10,431
2,151
2,101,934
2,104,085
2,114,516

35

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Turlin Moor Community Activities
Bourne Valley Community Hub
TOTAL FUNDS
Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Turlin Moor Community Activities
Bourne Valley Community Hub
TOTAL FUNDS
Comparative net movement in funds, included in the above are
Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
56,543
60,032
232,526
292,558
349,101
At
1.4.22
£
(241,294)
(8,512)
2,106,307
2,097,795
1,856,501
as follows:
Incoming
resources
£
500,294
500,294		 Resources
expended
£
(60,645)
(62,940)
(223,328)
(286,268)
(346,913)
Net
movement
in funds
£
255,827
-
-
-
255,827
Resources
expended
£
(244,467)
(244,467)		 Movement
in funds
£
(4,102)
(2,908)
9,198
6,290
2,188
At
31.3.23
£
14,533
(8,512)
2,106,307
2,097,795
2,112,328
Movement
in funds
£
255,827
255,827
as

36

Poole Communities Trust

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

14. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:


Unrestricted funds
General fund
Restricted funds
Turlin Moor Community Activities
Bourne Valley Community Hub
TOTAL FUNDS		 At
1.4.22
£
(241,294)
(8,512)
2,106,307
2,097,795
1,856,501		 Net
movement
in funds
£
251,725
(2,908)
9,198
6,290
258,015		 At
31.3.24
£
10,431
(11,420)
2,115,505
2,104,085
2,114,516

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:


Unrestricted funds
General fund
Restricted funds
Turlin Moor Community Activities
Bourne Valley Community Hub
TOTAL FUNDS		 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
556,837
(305,112)
251,725
60,032
(62,940)
(2,908)
232,526
(223,328)
9,198
292,558
(286,268)
6,290
849,395
(591,380)
258,015

15. RELATED PARTY DISCLOSURES

During the year the seven trustees made donations totalling £24 (2023: £nil) to the charity.

37

Poole Communities Trust

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Other trading activities
Other income
Cafe sales income
Community store income
User fees & activity Income
Investment income
Deposit account interest
Charitable activities
Room hire income
Total incoming resources
EXPENDITURE
Investment management costs
Property repairs
Charitable activities
Wages
Social security
Pensions
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Sundries
Cleaning
Staff Training
Cafe cost of sales
Community Store cost of sales
Activity Costs
Carried forward		 2024
£
5,396
235,114
240,510
6,417
2,474
14,380
1,811
25,082
946
82,563
349,101
24,272
141,294
3,525
2,320
1,720
18,741
2,746
351
2,489
4,096
1,790
957
1,087
32,961
19,344
233,421		 2023
£
5,898
402,366
408,264
16,652
1,863
9,247
685
28,447
-
63,583
500,294
6,422
77,075
-
1,071
1,584
20,683
2,563
120
1,310
7,983
1,497
-
410
20,487
14,477
149,260

This page does not form part of the statutory financial statements

38

Poole Communities Trust

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

Charitable activities
Brought forward
Equipment
Water, sewerage,waste
Room hire and rent
IT software and support
Travel by staff
Depreciation of tangible fixed assets
Grants to individuals
Support costs
Finance
Bank charges
Loan
Governance costs
Accountancy and legal fees
Total resources expended
Net income		 2024
£
233,421
12,353
3,148
3,420
4,443
815
39,666
2,340
299,606
604
8,912
9,516
13,519
346,913
2,188		 2023
£
149,260
12,858
1,950
19,024
3,804
775
38,659
-
226,330
1,419
4,058
5,477
6,238
244,467
255,827

This page does not form part of the statutory financial statements.

39

APPENDIX 1: CHARITABLE PURPOSES OF POOLE COMMUNITIES TRUST

The purposes of the Trust, as set out in our charitable objects, are:

The promotion for the benefit of the public of urban regeneration in areas of social and economic deprivation (and in particular in the Borough of Poole) by all or any of the following means:

(a) the relief of financial hardship

(b) the relief of unemployment

(c) the advancement of education, training, or retraining, particularly among unemployed people, and providing unemployed people with work experience

(d) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for

unemployed people in cases of financial or other charitable need through help

(i) in setting up their own business, or ii) to existing businesses

(e) the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms

(f) the provision of housing for those who are in conditions of need and the improvement of housing in the public sector or in charitable ownership provided that such power shall not extend to relieving any local authorities or other bodies of a statutory duty to provide or improve housing

(g) the maintenance, improvement, or provision of public amenities

(h) the preservation of buildings or sites of historic or architectural importance

(i) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship, or social and economic circumstances, have need of such facilities

(i) the protection or conservation of the environment

(k) the provision of public health facilities and childcare

1() the promotion of public safety and prevention of crime

(m) such other means a s may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales.

40