AGM REPORT 2022
This has been my first year as chairperson. I would like to thank Mandy, my fellow volunteers and library staff for supporting me this past year.
Highlights
We have had an extremely eventful last year with some well attended special events -
March
We had a bake sale and costume competition for Suffolk Libraries Day. It was lovely to see members of the community bake cakes for us to sell and to see the children in their costumes.
April
The children really enjoyed our Easter egg hunt. Girls group were given the wonderful chance to visit London, we had a great day. We saw Buckingham Palace, went on a boat trip on the Thames, followed by a tour around the houses of Parliament.
June
I think the Platinum Jubilee was my favourite event. We had a street party to celebrate the late Queen’s 70[th] Jubilee. We had a photo booth where people could dress up, pretend to be the Queen or a corgi. There was also an escape room which was a great hit. We were also very lucky to have our local Councillors join our festivities. Our youth groups were invited to take part in the Jubilee parade at the Suffolk Show. On
Father’s Day we held a car wash event.
August
This was a busy month. We had lots of children join up for the Summer Reading Challenge. A special thanks to all those who volunteered to hear the children read. We had two fantastic trips with the community to Thetford Forest and Great Yarmouth.
Our Landseer Park fun day was a great success, hundreds of people attended, and the weather was perfect. The owl sanctuary came to the library as part of Reading Sparks. A garden gig was held with lots of local talent, raising funds for our garden room project.
September
We had a medium night with Wayne, which again was very popular.
This month was the start of our men’s group. We went to the let’s rock festival at Trinity Park, got a little wet but it didn’t dampen our spirits.
It was with great sadness that we lost our longest reigning Queen. Our community was deeply saddened and paid tributes in various ways.
We started using ‘In kind direct’ to buy toiletries for our pop up shop.
October
We were very lucky to host ‘The Sounds of Nashville’ gig. Everyone that joined us had a great time.
We had a pamper and shopping event, where local businesses came and offered their services from manicures to massages.
Wayne visited our library again and offered a sound mediation session.
We joined Murrayside Community Development at their ‘Wholeness fun day’.
Girl’s group had a sleepover, activities included pumpkin carving, arts and craft followed by pizza and a movie.
We increased the number of weekly fruit and vegetable bags we offer due to popular demand.
November
In November we held our IP3 has talent event, which Murrayside hosted. We really do have a lot of talent in our area.
We launched our ‘Be kind in kind campaign’. We have a kindness rack full of donations. We also offer free tea, coffee or cup a soup, kindly donated by Paddy and Scott and the Co-op.
December
The Christmas fair was a huge success. Father Christmas saw over 8o children, more children than in previous years . We had a special appearance from Bella the Christmas pony, plus various stalls and raffle.
We offered Christmas presents for struggling families, donated by the Salvation Army.
We held a 3m’s event, Murder Mystery, Mulled wine and Mice pies, the event was well attended and successful. James and his colleagues performed brilliantly.
We were given funding from the Ipswich East Area Committee to renovate our café. Various new equipment has been purchased to provide a better and healthier service to our growing community.
Top Time received funding for their weekly activities plus a new lunch time club once a month.
Men’s group received funding for their activities and is now running twice a month.
Summary
The demand for our fruit and veg pop up shop on Thursdays has increased.
Our ‘Be kind in kind’ donations have been
gratefully received by our community with a lot of warm clothing being shared out.
Our warm space has also helped bring the community together in a time when people are struggling.
I think this next year may be a tough year for many, but I am looking forward to planning more events to help the community in 2023.
Volces for Gainsborough Community Library Accounts l January-315t December 2022 Recelpts Ilnl ExpendStuYe lout) General Fut)ds £173. General Funds £318.99 Café £736Q75 Café £5322.27 Frult & Veg pop-up shop £2795.58 Fruit & Veg pop-up Shop £2836.80 18C Counclllors fun day grant E240.00 Fun Day Erants £157,4 Bulldlng Fund £2514.71 Buildlng Fund £25460 Glrls Group £193.S8 Glils Group £175.42 SEArea Commlttee gyant Iyouthl £16, SCC Cllr Qulnton grant Isensoryl £514.(H) scc air Harsant grant (Top Tlmel £250.(KJ SE Area CommltEee grant lyauthl £1343,78 SCC Cllr Qulnton grant Isensoiyl £473.05 scc air Har5ant grant ITop Thmel £250.00 SCCCllr Harsant 8rant (coach tr)1 £5CX).00 SCC Cllr Harsant grant (coach trlpl £500.00 Youth Sports £119,96 Youth sports £1384.SO Arnold Clark communlty grant £l(K)6.94 Arnold clart< communltv grant £10.09 Lotr6lGivlng grant Islnging group) E500.00 £209.50 Lo¢alGlving grant £500. Singlng group Podcastingl radlo project £42107 IBCJubllee grant £250.(KJ IBCJubllee grant £250.C SCF PargkerTrust ITop Timel £18500 SCF Youth Interventlon Fund £5293.23 SE Area Commlttee Icafél £3316,17 UK Youth £330.00 SCF Coop Communltty Cares (Men) £1975.00 SCF Coop Community Cares Isportl £522.00 SCF Coop Communlty Cares Islnglng) £3(10.CO SCF Suffolk Glvlng Fund IGlYlsl 000.00 TopTlme £562.30 SE Area Commlttee Icafél £5C(J.00 SCF RIB Fund Ifamlly craft) £984.04 SCF Household grant £3(KJO.(X) SCC Publlc Mentsl Health IGlr151 £900D.¢JO Total income: Ed6195.19 Total Expendlture: £ 25874.02 Total carrled forward end of 2021.. É22614.75 Total to carry forward to 2023; £32935.92 Current unyeserved lunds £3220.91 Prepared by: Mandy Grlmwood Treasurer & Llbrary Manager Slgned: Dated: 1010112023 Slgned,. 4,1kn Dated.. I t/pl /8p23 Dated., checked by: Leo h P?rVe SIEned;
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Voic8s for Gainsborough Communlly Llbrary On accounts for the year ended 31sI December 2022 Charity no (If any) 1165302 Set out on pages I report lo the trustees on my examination of the accoun18 of the above charity {"the Trust") for the year ended 3111212022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of Ihe accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charily Commission under section 145151(b} of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my altenlion in connection with the examination (other than that disclosed below .) which gives me cause lo believe that in, any material respect.. the accounting records were not kept in aG¢ordan with seclion 130 of the Charities Act. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter onsidered as part of an indep8nd8nt examination. I have no concems and have come across no other matters in connection with the examinalion to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 23 Name: Relevant professional qualifi¢ation{s) or body (if any): Address,. LLKBI QflNQ SLNfkoLk . FLAC IPSbJicVI IER Oct 2018
Section B Disclosure. Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Ocl 2018