TREGARGUS TRUST CIO AGM 2023 Minutes of the Annual General Meeting of the Tregargus TTUSt held in the Brann¢l R(x)ms. St Stephen on the 21st Febnwy 2023 commencing ai 7.pm. .In3 Present: Chairnlan Mrs Susan MoTcom. Ken Doherty. Kim Wonnacott, Keith WonnacotL Bill Truscoti, Mari¢ All¢n. Andy Barclay. Simon Goldsmiih. Iydn Baett and Sharon Wren ALS tteDdgllee Mark Mctkjwall. Paul Hopcw¢ll Ch3rlotte M&%on 2r23 A ol .3r23 Minutes The AGM Ininutes for 18th Februarv 2022. Proposed bv Marie. seconded by Ivan and pa&scd unanimously. a.4r23 Ch*irman'$ Re 2022-?023 AGM CHAIRMAN'S REPORT. (See attached) Thanks was given lo Mr. Davey who has resigned. .sr23 Treasurers re Tak¢n froin tli¢ Anniial report. 202 Ir2022 see attached The trust will lose the finding from the RPA this year which will mean a loss of approximately £4000 a y¢ar. Financial controls were di5CU5sed. Marie and Sharon lo manage the on line account. A monthly report is Presented to the trustees. And an independenl accountant oversees th¢ funds annually. The meeting of trustees agreed with the financial controls in place. Marie will submil the financial report to the charities commission. Updaled list of trustees was Circulated. Health and saf¢ty draft policy and risk assessmenl is in the process of review .6llJ Ele mmitt Present Committee Officers Office Chair Vice Chair 'I'reasurer Ass Treasurer Secreta Ass Secre Nominee Susan Morcom Bill Truscott Marie Allen Sharon Wren Kim Wonnacott Keith Wonnacoit Seconder Vole Prow>yed Illat Ihc LM)mmittee Ix ¢le¢knl on b14xk prop)sed by IV ¥lxx)n( by Marie and passed unanimou3ty. .7n3 El nof None at this time ilthough ihose present showed interest in the futu &8n3 Councilor5.' Linda (kock AOB Date of next AGM rneeting 21 stFebruary 2024 AGM closed 7.35 pm
2023 AGM CHAIRMAN'S REPORT. THIS REPORT IS FOR THE YEAR ENDING ocfoBER 2022 THIS ISTHE FIRST FULL yEARAER THE PANDEMIC AND IT HAS BEEN A SOMEWHAT SLOW START GEING BACK TO SOME SORT OF REALy AS THE PREVIOUS TWO YEARS STOPPED JUST ABOUT EVERYfHING WE DIDAND IN FACTTHE WHOLE COUNTRY. AS ALWAYS rrs A DIFFICULTJOB GETllNG ANY FUNDING ANDAS ALWAYS WE ARE THANKFUL TO THE PARICH COUNCIL FOR THEIR ANNUAL GRANT. OTHER MONIES DO COME IN THROUGH THE YEAR BUT OUR REAL PROJEcfs NEED HUGE SUMS WHICH WE AR£ STILL HOPING TO FIND. I WILL NOTSAY ANY MORE ABOUTTHE FINANCES Biff LEAVETHATTOTHE CAPABLE HANDS OFTREASURER THE ANNUAL FLAYLING AND SPRAYING IS STILL BEING DONE AND SOMETREE WORK HAS BEEN UNDERTAKEN WHERE NECESSARYTO PRESERVE BUILDINGS AND IN SOME INSTANCES FOR SAFETY REASONS. THE SLIPPAGE / LANDSLIDE IS BEING MONITORED ON OUR 8EHALF BY IMERYS BUT APART FROM THAT NOTHING HAS BEEN DONE. HOWEVER TALK5 AMONGSTOUR TRUSTEES REGARDING THIS PROBLEM ANOTHE REDIRECTION OF THE PATH HASTAKEN PLACE. TOTHAT END CONTKACTOftS HAVE 8EEN It4VlTED TO AT THIS REDIRECTION AND ALSO THE VERY STEEP SLOPE THAT IS OF CONCERN. QUOTES HAVE BEEN INvrrED 81rr DUE TO WINTERTIME SETllNG IN THIS HAS BEEN LE INABAYANCE UNTILWORK AND POSSIBLE FUNDING CAN BE GAINED. THE TRUST ARE CONSTANTLY MONtTORING AND SURVEYING THE VALLEY TOTRY AND KEEP UP WITH ANY WORKSTHAT NEED DOING. ESPECIALLY ON THE SAFETY FRONT ANDTHE DAMAGE THAT IS BEING CAUSED. SIGNS KEEP CONTINUALLY DAMAGED AS WELLAS THE KISSING GATES ETC. AND DESTROYED. PARKING IN FRONTOF THE ENTRANCE GATES IS STILLAN ISSUE AS WELLAS BIKES IN THE VALLEY. WE HAVE HAD DELIVERY OF THE SEATS AND PICNIC BENCHES FOR THE VALLEY AND ARE YEf TO BE INSTALLEDTHEREFORE THEY ARE sfoRED FOR THE TIME 8EING. IMMERYS AND THE COUNCIL HAVE 8EEN APPROACHED REGARDING THE EENSIoN TOTHE iAY8Y AND INSIDE THE GATETO FACILITATE EXTRA PARKING. THE HARVEST FESTIVALAND SOCSAL EVENINGS WERE A SUCCESS ANDVERY MUCH ENJOYEDALSO THE BINGO HAS BEEN WELL RECEIVED AND A GREAT AMOUNT RAISED SOTHANK YOU TO OUR MEMBER FOR THAT. ON ANOTHEIi NOTE WE WERE APPROACHED BY A FIRM WHO HAD DRONES AND WOULD BE HAPPY TO WORK WITH US FOR THE BENEF0F THE TRUST IN AS MUCH AS THEY WOULD PuTTOGHER A PROGRAMME FOR USTO VIEW WITH THE THOUGHTS OF PERHAPS DOING A CD OR SOMETHING FOR SOCIAL MEDIA. THIS WAS AN EXCITING PROSPECr. I WOULD LIKE TO THANKALL THE COMMrrrEE FOR THEIR SUPPORTTO ME IN MY PoS10N AS CHAIRMAN. ALSOTO SAY A HUGE THANKYOU TOTHE OFFICERS ESPECIALLY FOR THEIR WORK IN KEEPING THEIR EYE ON AVAILABILITY OF GRANTS, THE LEGALASPE5 OF OUR WORK IN THE VALLEY ANDALSO THE DIFFERENT POUCIES UKE HEALTH AND SAFgfY ETC. THAT NEEDTO BE CURRENT. Susan Moreorn Chairman.
THE TREGARGUS TRUST CIO
CHARITY REGISTRATION NUMBER: 1165277
FINANCIAL STATEMENTS: BALANCE SHEET PROFIT AND LOSS ACCOUNT AND NOTES TO THE ACCOUNTS FOR THE PERIOD NOVEMBER 1[ST] 2021 TO OCTOBER 31[ST] 2022
PREPARED BY:ROWEDOWRICK ASSOCIATES 7 TRENOWAH ROAD BETHEL ST AUSTELL PL25 3EB TEL:- 01726 70700
THE TREGARGUS TRUST CIO
CHARITY INFORMATION FOR THE PERIOD ENDED OCTOBER 31[ST] 2022
Chairman: Mrs S Morcom Treasurer: Mrs M Allen Secretary: Mrs K Wonnacott Registered Address: 68 Terras Road St Stephen St Austell PL26 7RX Charity Registration Number: 1165277
THE TREGARGUS TRUST CIO
Accounting records
The trustees of a CIO are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the organisation as at the balance sheet date and of its income and expenditure for the year then ended. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently
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make judgements and estimates that are reasonable and prudent
The trustees are responsible for keeping proper books of account such as are necessary to give a true and fair view of the organisation’s state of affairs and to explain its financial transactions. The trustees must also establish and maintain a satisfactory system of control of its books of account, its cash holdings and all its receipts and remittances, and hence is responsible for safeguarding the assets and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Objects
To advance the education of the public by the preservation and maintenance of the historic, domestic and industrial building sites and artefacts situated in the Tregargus Valley, Cornwall.
Power
The CIO has the power to do anything which is calculated to further its objects or is conducive or incidental to doing so.
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Borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed.
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Buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use.
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Sell, lease or otherwise dispose of all or any part of the property belonging to the CIO.
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Employ and remunerate such staff as are necessary for carrying out the work of the CIO.
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Deposit or invest funds, employ a professional fund manager, arrange for the investments or other property of the CIO to be held in the name of a nominee.
Application of Income and Property
The income and property of the CIO must be applied solely towards the promotion of the objects. None of the income or property of the CIO may be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any member of the CIO.
THE TREGARGUS TRUST CIO
PROFIT AND LOSS ACCOUNT FOR THE YEAR 1 NOVEMBER 2021 TO 31 OCTOBER 2022
| INCOME St Stephen Parish Council Grant Cornwall Council RPA - Funding Donations Social events Guided walks BBQ Co-op Community Fund Amazon Bingo LESS: EXPENSES Contract work Legal & Professional Equipment Fundraising costs Insurance Printing Stationery & Postage Sundries NET PROFIT/LOSS FOR PERIOD OTHER INCOME Bank Transfer COIF Account HMRC Gift Aid |
2022 --- --- 3495 200 885 16 --- --- 18 1288 4575 360 7954 748 313 54 208 8 92 100 |
5902 (14212) (8310) |
2021 1000 --- 1195 275 --- 60 --- 1271 --- --- 588 360 --- --- 313 75 --- 1 50 51 |
3801 (1336) 2465 |
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ACCOUNTANT’S REPORT
In accordance with instructions given to me, I have produced, without audit, the above Profit and Loss Account and Notes to the Account from the accounting records of The Tregargus Trust CIO, together with information and explanations supplied to me.
I certify that, to the best of my knowledge and belief, said Profit and Loss Account and Notes are in accordance therewith.
DATED THIS DAY OF 2022
Ms C O Dowrick MAAT........................................................................................
THE TREGARGUS TRUST CIO
BALANCE SHEET AT OCTOBER 31[ST] 2022
2022
| Assets: Barclays Community Account 10387754 Barclays Community Account 63092798 COIF Deposit Fund 013290001C TOTAL ASSETS |
1 29333 0 29334 |
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Ringfenced budget for 2022/2023
Annual operational costs £6,000 (Includes unforeseen events) Installation of benches £8,000 (Includes provision for COVID price increase) Total ringfenced £14,000
We have examined and approved the attached Profit and Loss Account, Balance Sheet and Bank Reconciliation.
DATED THIS DAY OF 2023 Mrs S Morcom (Chairman) ………………………………………………………………….. Mrs M Allen (Treasurer) ……………………………………………………………………