CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees. Annual Report for the period From August 2023 Perfod start dat• To August 2024 Perlod end date Charity namo: Bury Drop In Charlty reglstratlon numbw: 1165258 Objectlves and Actlvltles SORP refwerK• Summary of the purroses of the charity as set out in its governing document P8ra 1.17 Tho objectlvos of th• CIO are: To advanGe tho Chrlstlan falth for the bonefft of the publlc In Bury St Edmunds, Suffolk and surroundlng dlstrlcts and In other parts of the Unlted Klngdom or Ihe world a8 the trustees may frorn tlmo to tlmo thlnk fft, partlcularly, bul not exGluslvely by means of provldlng a warrn, safe and wèlcoming haven where hot meals and drlnk$ are servod and where a varlety of agencles and Indlvlduals can be on hand to offer befrlendlng plus advlcg on houslng, debt and benefits or help wlth problems Includlng drug and alcohol Issués and to fulfil such olher purpo80$ whlch are excluslvoty charttable work of thg charlty. Summary ofthe rnain activities in relation to those purposes for the public benefit, in partlcular. the activilles, proleGts or seNices identified in ttr accounts. 1 19 Thè prfmary acllvllles of Bury Drop I are the sesslons, open to hom•less and vulnerably hou88d people, on Tuesdays and Friday•. Alongslde th[• staff and volunteern OT ongolng support In partnershlp wlth other agencles wherev•r possible. The spln•ff group, Table 1, meot on alternate Tuesda Trustees meet at lea$1 quarterly wlth a primary concern lo adhere to th• stat•d purpose of the charlty. Statement confirming whether the tnjstees have had regard to the guid8nc8 issued by the Charity Commission on public benefit Para 1.18 Addhlonal Inforniatlon (optlonal) You ma choose to include further statements where relevant ai(>uL SORP refer* NIA We do not makn grants. Polic on rant makin Para 1.38
NIA PaTr 1.38 Policy on social investment including program related investment Bury Drop In enjoys a loyal team of about 40 tralned and wellrymotivatad volunteers. They are the backbone of tho servlces offered and have a wld• rango of skills and abllltl88 that enrlch the dro Pwa 1.38 Contribution made by volunteers Olher Achievements and Performance SORP refer( uring 2023r24 we have been cthilinuiry to evelop the servic8s we off8r guidod by the vision nd stral&Jy document covering 2023-26. In articular, roles for volunteers and trustees have n MO carefully 8Tticulaled lo help everyone ncpN their role and so contribute to the STr$th nning of organisalion. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstan5 of its beneficiaries and any wider benefits lo society as whole. Pa 1.20 unng tha year Bury Drop In has been offering orvi¢ès lo our 150+ guests on Tuesdays and ridays wilh around 4045 guests attending on a 1cg1888sion. This 15 a significani Increas8 over ast year which we anlicipeted considenng h8lleng8s around t cost of liwng. housing and riminal justice sgrwc*s. well as serving nutritional fc4Jd, drinks and nacks we are also able to offer a range of uppart and serwc8s as we work with partnèr gena8s. Thes8 include very practical help e.g. howers at the sports contre. foxl vouchers (for trèet homeless). cbthing lin conjunction wilh the Ivatn Am)y strw). access lo a launderette and umerous other hdpful SUPFM)rts. 8 dosely with the H&8tth Oulr8ach team NHS) the Rough Slaeper Team (Suffolk CCI o bring valuable exp8rbse lo the drop in. ruslees meet at least quartedy (More often as equirBd) and managers r8gulaty roview the ctivib'8s of the drop in 10 ensure sessions run M(thty, our practices irnproved when necessary nd lo monitor finances. Managers submit reports or each Trustee meeb.ng thal Trustses are cross the details. n addition to Trustee meetings, a finance su roup has mot to rnonilor income and expendilu uring a rn0 challenging year. Our txjok keeper, rowdes finanoal details to Trust8es on a monthly asi$.
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rinity Meth(MJist Church have been our host urth for sev&ral years and are very welcoming nd accommodating. Preparations am in hand for renèwal of the kitchen facilities in the autumn uring which we will serve cold nger food,. BDI tributed towards the cost of ovens that will be uitable for our purposes. We are the main user of faalibgs. t was a Iremendous privilege lo racgrve th8 High hernf Award and a number of us attended th8 ard cerernony on 1Y March. award ncluded 5UPPOrt for the project's ongoing evelopment. uriry Ihe ar Ihero hava bwn otrr notablo vents and visitors that have help8d support Bury rop In and raiso awar8n8ss of our work and inistry. v6nts and w5its indud8: Septernber 15th- visit frrm 88C Suffolk October 8" Sorvice at St Edmundsbury Cathedral to celebrate Bury Drop In November 8° . Bury Drr4) In AGM & Volunte8r Forum November 1& Bury St Edmunds Christmas lights charity 8v8nl. NovlJan - Community dental service February 9th Visit from thé High Srnf March 12" High Sherrrf Award pr8sentBlton. June 5" Rotsry Club presanlalM)n. July - Volunteer BBQ epresantatives of Bury Drop In have Vlslted umber of church&s and supportiv& onJanisalions o infonn and enthuse about the essential work w8 r8 undertaking. Tho General Manager and hairman usually fu11 thes8 aL#ivities. Igel Johnson. our treasurer from the inception of ury Drop In has indicated his intention to step own. We are very graiefijl for NKJ91's ojntn'bub'on nd he will remain as Twsurer until we reappoint ince th8 2023-2026 Vision and Str8189y wa ritten, proJre8s continues to madg on a number Il fronts." FlnanGlal reslllonc• Due largely to the excellent work of paid slaff. grants have been sucsSfullY applied for bdnging much needad funds to the prqect. We contfnue to receive fvnds from indmdual supporters, churches and other local groups and organisations. Never the less, in the last 12 months our expenditure has exceeded income. Income and expenditure is dosety monitored by the finance leam. Full details are in our annual financial rep)rt. We remain optimistic and confident in our Christian hope that funding will be ad uate
ocus on our coro purp050 rustee'5 meetings ensure that we frKus esources on our core purwse to serve homdess nd vulnerably housad peoe. There are many things we could do. tiut we do not try lo over lep our role or duplicate services that other rganisations affj b&tter placed to deliver. ¢rui( traln and Mcourng• e are very grateful thal w8 have recniled now lunteers into the owanisation Volunteers are )roughly trained during induction Iraining and a Ital S8feguaTding training. urther training is offerod throu th8 Volunteer ortsm and more fom)al courses for slaff. We also Id briefings and d&bri8fings b8fore and after ach sesson to allow for f88dback and rrujlual upwrt e aprM)int8d Jan8t Gro8n and Dawd Suth8dand s Trust665. Janet Is also the kitchen manag8r nd w8 are gral&ful for her s8rvi¢e. Oamd has ensive expanence in the voluntary sector and rings new S.115 and knowladg8 lo the Trustee5. noted above. w8 ar81Tr)king lo app)Inl a new reasurer in the next week8. vlvw and clarffy vol•• he General Manager has been working on key le descriptions for different voiuntè8r and Irusl8è sks to help everyone play Iheir part in th& team. ntal car• nlal caw hBs been an extremely valuable elvi lo our guosls. Ther& is a possibility that he will be local k)rovision w8 can tsp into, but e possibility of engaging the motM'l8 dental ice is sts"Il open. funding p8miitting. orklng ¢ollaboratlv•ly ithoul our partner organisats'ons and services, he work of Bury Drop In would bo significanY oIIMd out. We value the partnerships with local vemment, NHS. local businesses, charities, hurches and Indiwduals, who bring a diversity to h8 care we offvr which we could not do on our nlln• Pv•Mnc• r communicat$ Manager ¢onlinues to keep ury Drop In hhlIghted In our local community nd beyond wth regular updates on FabOok X, I papers. news and rddio. During tha year Ihg ebsite has been improved making il easier for le to donate yielding rno(lest bul vitsl ncre8ses in donations. oble O able One continues to nwi on allemate weks. unning parallel lo BDI Tuesday sessions as a parate 'setf-help' group guifJ&J by Aly Gill. ury Drop In is a Chnstian charity that is ndergirde¢ by prayer and faith and supported 'dely by local Churches. All voluntsers and rtner agencies th)me from all walks of life rKI rk within the elth of the chanty.
Addltional informatlon (optlonal) You ma Gh¢)ose lo include further statements where relevant about: See above Achievements against objectNes set Para 1.41 See above Perlormance of lundraising acllmties against objectives set Para 1.41 NIA Investrnent perfom)ance against objectives Parn 1.41 Olhor
Financial Review Review of the charity's financaal Frf)silion at the end of the period Para 1.21 WKI for cTrwits¢s setvice coniinue to grom". oTr)mic ouUcKJk is encouragingb w'e Coniin r¢11 a "gh degt of supp)rt from181 'IdUa orsan1satsoS a1 uust5 LO ¢nable this Yithl Statement explaining the policy for holding reseryes stalin are held Amount of reseTves held Re8sons for holding zero reserves Details ol fund materially In deficit Explanallon of any uncertainties about the charity continuing as a golng concem Pw8 1. e l(x)k ld Six of Tesetves lothl to lom. for flucts]atioffj ill genernioll and closure s rf themed ttLrssary 45,387.32 IA Para 1.22 Para 1.22 Porn 1.24 IA Pava 123 Addltlonal Informatlon {optlonal) You ma ¢h(x)se to include further statements where relevant about The charity's principal sources of funds (includlng any fundralsing) Porn 1.47 Investrnent policy and objectives including any soclal Inveslment rrfjlicy adopted P8rn146 A descrfptlon of the prlndpal fSsks facing the charlty Porn 1.46 Other
Structure, Governance and Management Oescrlpiion of charity's trusts: Type of goveming document Para 1.2S Trust Deed How is the Charity conslituted7 Para 1 25 cio Trustee selection methods including delails of any constitutional provisions e.g. election to posl or name of any person or body entilled lo appoinl one or more Iruslees Para 1 25 Trustees Invlto potontlal now trusteos. All Trustse posltlons are ratified by tho AGM - usually held In Novembor. Addltlonal Inforn)atlon (optlonal) You ma choose to include further statements where relevant aiM)ut.' Beforn $ervlng as a volunto•r, all new volunteers are requlr•d to comploto: Inductlon tralnlng Saf8guardlng tralnlng DBS chKk Pollcles and procedures adopted for the induction and tralning of trustees Para 1.51 Bury Drop In Is govorn•d by tho Trustoes who meet at least four tlmes annually. Day to day management Is dol8gatod to the General Manager and we also have a pald cornmunlcatlons managgr (Includlng onllne pr••enco) There are doslgnated managers for varlous functlons (caloringi safeguardlng. donatlons gtc) most of these volunteers are al80 Trustees. Wo work extenslvely wlth other charftles and supportlve organlsatlons locally to access servkes and support for guests le.g. NHS Health Outreach, Rough Sleeper team. Safvatlon Army, Gatehou, Food banks. Suffolk Communlty Foundatlon and many more) There Is an annual AGM at whlch the annual report is agreed and there Is opportunlty for volunteers to Contrlbute to the develo ment of the charit Bury Drop In works in cooperntlon wlth many partner organlsatlons and agencles. From local government, healthcare. local buslnosses, charlty shops, local cafè, launderettè and more. These partnorshlps greauy enhance the services we are able to offer our homeless and vulnerably housod ues The charity's organisatlonal structure and any wSder neork with which the charity works Pwa 1.51 Relationship witrr any related parties P•rn 1.51 Olher
Reference and Administrative details Charity name Other name the chari Re istered charity number Charity's principal address Bu NIA 1165258 Office B. Hoste House, United Refcffiied Church. Whiting Street. Bury St Edmunds. IP33 1NR Drop In
Funds held as custodian trustees on behalf of olhers Description of the assets hdd in this capacity Name and objects of the tharity on whose behalf the assets are held and how this fa115 wilhin the custodian charity's objects Details of arrangements for safe custody and segregalion of such assets from the charity's own assets Additlonal Informatlon (optlonal) Names and addresses of advlsors (Optlonal Infomiatlon) Typo of Name Address advlsor Name of chlef ex8¢Utlve or namos of senlor slaff members (Optlonal Inforniallon) Sabine Dornbusch - Genèral Manager Ally Glll - Communicatlons Manager Exemptlons from disclosure Reason for non-disclosure of ke Nono ersonnel detalls Other o None tional informatlon
Declaratlons The trustees declare that they have approved the trustees, roport above. Signgd on behalf of the charity's steos Slgnaturo(s) Full namo($) Positlon leg Socretary. Chalr, etc) ILvSficS Datfr 2015124
Independent examiner's report lo the trustees of -Bury Dn)p In" I report on the accounts of the Trust for the year ended 31" August 2024 The chanty's Irustees are resTK)nsible for the preparallon of the accounts. The chanty's trustees consider that an audit is not for this year under sethon 144(2) of the chleS Act and that an independent examination is needed. It is my responsibility to.. Examine the accounis under seaion 145 of the 2011 Act: To follow the procedures laid dowm in geneTal direciions wven by the commission under section 145(5)(b) of the 201 l Act, To state whether particular matters have come to my atiention. My examination was carried out in accordance with the general th'Tection5 gven by the Charity Commission An examinanon includes a review of accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or th'sclosures in the accounts and seeking explanatton5 from you as trustees conceminbF any such matters. The procedures undenaken do not provide all the evidence that would b¢ required in an audit and cons¢quenily no opinion is giiven as lo wheiher the accounls presenl a "true and fair view" and the report is limiied to Ihose matters set oul in the next statement. In connectt'on with my examination. no matter has come 10 my attention. Name. o Sorte Date.. 21•+ MAY
Regislered number 1165258 Bury Drop In Report and Accounts 31 August 2023
Bury Drop In Registered number.. Trustees" Report 1165258 The trustees present th"r reFN)rt and actxunts for th8 year ended 31 August 2024. Prlncipal actlvluas Th& companys prin(?pal acvity during th& year LVltinued to b8 to serva the kK)m81ess and vulnerable Trust8•$ The following persons served as Irusiees during tho year: Rèv R W B Green D F Bonn811 A J Marshall N Johnson Suthertan J Green M R Ryall R J Minns J A 8um8tt This report was approved by tho trustees on lo and on ils behalf. R J Minns TnJslee
Bury Drop In Income and ExpendSture Account for the yr and 31 August 2024 2024 2023 Incom• 82.374 83.895 Direcl costs (14,431) 19.406) Gro88 surplus 67,943 74.489 Adminislr81ive expenses 176.6911 175,7591 Op•ratlng deficlt (8.7481 {1,2701 (D•flelt} on ordlnary actlvttl•• b•for• tsx•tlon {8,748) 11,2701 T8x on surplusl(deficitl from or(linary 8L*Mb"es ID•fiGIt) for th• flnanGlal y•ar (8.7481 11,270 Pr•v10 Y•ar AdJustm•nt- Wvlt• Ofl Flx•d (2,8121 Tolal (D•ficlt} for Y•ar 18,7481 14,082
Bury Drop In Balance Sheet as at 31 August 2024 Not•s 2024 2023 Flxed assets Tangible assets Currenl as8ets Cash al bank and in hand 45,387 54.136 N•t currant as18 45,387 54.136 Nol ass•ts 45,387 54,136 Capltal and res•rv Retained surplus acttsunl 45,387 54.136 R•talnod funds 45,387 54,136 RWBGr8en Truste8 Approved by the boar(l on