## **Trustees’ Annual Report for the period**
## **From August 2022 Period start date To August 2023 Period end date Charity name: Bury Drop In**
## **Charity registration number:**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 The objectives of the CIO are:
the charity as set out in its
governing document To advance the Christian faith for the
benefit of the public in Bury St
Edmunds, Suffolk and surrounding
districts and in other parts of the United
Kingdom or the world as the trustees
may from time to time think fit,
particularly, but not exclusively by
means of providing a warm, safe and
welcoming haven where hot meals and
drinks are served and where a variety of
agencies and individuals can be on
hand to offer befriending plus advice on
housing, debt and benefits or help with
problems including drug and alcohol
issues and to fulfil such other purposes
which are exclusively charitable work of
the charity.
Summary of the main Para 1.17 and The primary activities of Bury Drop In
1.19
activities in relation to those are the sessions, open to homeless and
purposes for the public vulnerably housed people, on Tuesdays
benefit, in particular, the and Fridays. Alongside this staff and
activities, projects or volunteers offer ongoing support in
services identified in the partnership with other agencies
accounts. wherever possible. The spin-off group,
Table 1, meet on alternate Tuesdays.
Statement confirming Para 1.18 Trustees meet at least quarterly with a
whether the trustees have primary concern to adhere to the stated
had regard to the guidance purpose of the charity.
issued by the Charity
Commission on public
benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**
**We do not make grants.**|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**Bury Drop In enjoys a loyal team of**
**about 40 trained and well-motivated**
**volunteers. They are the backbone of**
**the services offered and have a wide**
**range of skills and abilities that enrich**
**the drop in.**|
|Other|||
## **Achievements and Performance**
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SORP reference
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|SORP reference|SORP reference|SORP reference|
|---|---|---|
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During the year a key task was to review**
**the work of Bury Drop In and revise the**
**Vision and Strategy for the organisation.**
**A sub-group was set up for this and in**
**July 2023 a document was published**
**that set out nine strategic aims to carry**
**forward work among homeless and**
**vulnerably housed people in and around**
**Bury St Edmunds during 2023-2026.**
**These aims are:**
**Build on the strengths we have**
**post-pandemic**
**Build financial resilience**
**Develop a greater presence of**
**partner agencies at sessions**
**To be clearly focused on our**
**core purpose**
**Recruitment, training and**
**encouragement of volunteers**
**and staff**
**To clarify the roles of staff,**
**Trustees and volunteers**
**Provision of further dental care**
**Monitor the women’s coffee**
**morning**
**To work collaboratively with all**
**our partners**
**Furthermore, we aim to address health**
**issues, support crime prevention and**
**enable guests to acquire the skills they**
**need to find work.**
**_(Full details in the document)_**|
**During the year Bury Drop In has been offering services to our 120+ guests on Tuesdays and Thursdays with around 35 guests attending on a typical session. As well as serving nutritional food, drinks and snacks we are also able to offer a range of support and services as we work with partner agencies. These include very practical help e.g. showers at the sports centre, food vouchers (for street homeless) and support from the Old Schoolhouse Café. Clothing is available in conjunction with the Salvation Army shop, access to a launderette and numerous other helpful supports. We work closely with the Health Outreach team (NHS) and the Rough Sleeper Team (Suffolk CC) who bring valuable expertise to the drop in. Trustees meet every three months (more often as required) and Management Team meetings regularly review the activities of the drop in to ensure sessions run smoothly and our practices are improved when necessary. During there year there have been a number of notable events and visitors that have helped support Bury Drop In and raise awareness of our work and ministry. Events and visits include:** **September 18[th] – Act of worship to celebrate BDI hosted by St Edmundsbury Cathedral** **October 2022 and July 2023 – Visits of the High Sheriff** **November 30[th] - Bury Drop In AGM & Volunteer Forum** **December – Community dental service Representatives of Bury Drop In have visited a number of churches and supportive organisations to inform and enthuse about the essential work we are undertaking. The General Manager and Chairman usually fulfil these activities. Di Ruddock, who was a member of the founding steering group and a Trustee throughout the life of BDI stood down as a Trustee at the end of August 2023. Her contribution to the drop in has been**
**hugely valuable and we are delighted that she continues as a volunteer. In the months since the 2023-2026 Vision and Strategy was devised and published progress is being made on a number of the aims: Financial resilience Due largely to the work of the excellent work of paid staff, grants have been successfully applied for bringing much needed funds to the project. Alongside other donations we are now in a better financial place. The projected costs for 2023-2024 are in the region of £90,000 so the challenge is there for the coming year! Full details are in our annual financial report. Focus on our core purpose Trustees meetings ensure that we focus resources on our core purpose to serve homeless and vulnerably housed people. There are many** _**good**_ **things we could do, but we do not try to over-step our role or duplicate services that other organisations are better placed to deliver. Recruit, train and encourage We are very grateful that we have had a steady flow of new volunteers into the organisation (as well as some who have left). New volunteers are thoroughly trained during induction training and a vital Safeguarding training. Further training is offered through the Volunteer Forum and more formal courses for staff. We also hold briefings and de-briefings before and after each session to allow for feedback and mutual support. We recognise the benefits of recruiting Trustees to strengthen the leadership team. We expect to appoint new trustees during 2024. Review and clarify roles The General Manager has been working on key role descriptions for different volunteer and trustee tasks to help everyone play their part in the team. Dental care Dental care is due to be delivered in October/December 2023**
**Women’s coffee morning This has been discontinued for now and there was no take-up of this service. Working collaboratively Without our partner organisations and services, the work of Bury Drop In would be significantly hollowed out. We value the partnerships with local government, NHS, local businesses, charities, churches and individuals who bring a diversity to the care we offer which we could not do on our own. Bury Drop In is a Christian charity that is undergirded by prayer and faith and supported widely by local churches. Not all volunteers and partner agencies are Christian but work within the Christian ethos of the charity.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**See above**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**During the year a sub-group of the**
**Trustees met to shape a funding plan.**
**With the exceptional work of staff in**
**seeking grant funding and the renewed**
**focus on funding, funding needs for the**
**year have been met.**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
## **Financial Review (For Nigel to complete)**
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees invite potential new trustees.**
**All Trustee positions are ratified by the**
**AGM – usually held in November.**|
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Additional information (optional)
You may choose to include further statements where relevant about:
Before serving as a volunteer, all new
volunteers are required to complete:
Policies and procedures Induction training
Para 1.51
adopted for the induction Safeguarding training
and training of trustees DBS check
Bury Drop In is governed by the
Trustees who meet at least four times
The charity’s organisational annually. Day to day management is
structure and any wider Para 1.51 delegated to the General Manager and
network with which the we also have a paid communications
charity works manager (including online presence)
There are designated managers for
various functions (catering,
safeguarding, donations etc) most of
these volunteers are also Trustees.
We work extensively with other charities
and supportive organisations locally to
access services and support for guests
(e.g. NHS Health Outreach, Rough
Sleeper team, Salvation Army,
Gatehouse, Food banks, Suffolk
Community Foundation and many more)
There is an annual AGM at which the
annual report is agreed and there is
opportunity for volunteers to contribute
to the development of the charity,
Bury Drop In works in cooperation with
many partner organisations and
Relationship with any Para 1.51 agencies. From local government,
related parties healthcare, local businesses, charity
shops, local café, launderette and more.
These partnerships greatly enhance the
services we are able to offer our
homeless and vulnerably housed
guests.
Other
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## **Reference and Administrative details**
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Charity name Bury Drop In
Other name the charity uses N/A
Registered charity number 1165258
Charity’s principal address Office B, Hoste House,
United Reformed Church,
Whiting Street,
Bury St Edmunds.
IP33 1NR
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Green Chairman Trustee Board
2 Nigel Johnson Treasurer Trustee Board
3 David Sutherland Charity Secretary Trustee Board
4 Anthea Marshall Trustee Board
5 Richard Minns Trustee Board
6 David Bonnett Trustee Board
7 Janet Green Trustee Board
8 Jackie Burnett Trustee Board
9 Mike Ryall Trustee Board
10
11
12
13
14
15
16
17
18
19
20
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## – Corporate trustees names of the directors at the date the report was approved
**Director name None**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
Sabine Dornbusch – General Manager Ally Gill – Communications Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
Registered number 1165258
Bury Drop In
Report and Accounts
31 August 2023
**Bury Drop In Registered number: 1165258 Trusteess' Report**
The trusteess present their report and accounts for the year ended 31 August 2023.
## **Principal activities**
The company's principal activity during the year continued to be to serve the homeless and vulnerable
## **Trustees**
The following persons served as trustees during the year:
Rev R W B Green D F Bonnett D M Ruddock A J Marshall N Johnson M R Ryall R J Minns J A Burnett
This report was approved by the trustees on 24 June 2024 and signed on its behalf.
R J Minns Trustee
1
## **Bury Drop In Accountants' Report**
## **Accountants' report to the directors of Bury Drop In**
You consider that the company is exempt from an audit for the year ended 31 August 2023. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year.
In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
Johnson and Co Accountants Accountants
9 New Cheveley Road Newmarket Suffolk CB8 8BG
24 June 2024
2
## **Bury Drop In Income and Expenditure Account for the year ended 31 August 2023**
|**Notes**
**Income**
Direct costs
**Gross surplus**
Administrative expenses
**Operating deficit**
**Deficit on ordinary activities before taxation**
Tax on loss on ordinary activities
**Deficit for the financial year**|**2023**
**£**
83,895
(9,406)
74,489
(75,759)
(1,270)
(1,270)
-
(1,270)|**2022**
**£**
68,151
(2,027)
66,124
(69,596)
(3,472)
(3,472)
-
(3,472)|
|---|---|---|
3
## **Bury Drop In Balance Sheet as at 31 August 2023**
|**Notes**
**Fixed assets**
Tangible assets
2
**Current assets**
Cash at bank and in hand
**Net current assets**
**Net assets**
**Capital and reserves**
Retained surplus account
3
**Retained funds**|54,136|**2023**
**£**
2,812
54,136
56,948
56,948
56,948|55,406|**2022**
**£**
2,812
55,406
58,218
58,218
58,218|
|---|---|---|---|---|
The trustees are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
R W B Green Trustee Approved by the board on 24 June 2024
4
## **Bury Drop In Detailed profit and loss account for the year ended 31 August 2023**
|**Sales**
Income
**Cost of sales**
Food
Equipment
Table 1
Cathering sundries
Donations and Gifts
**Administrative expenses**
Employee costs:
Wages and salaries
Pensions
Looking for change
Staff training and welfare
Health and safety
Premises costs:
Rent
Rates
Light and heat
Cleaning
General administrative expenses:
Stall and events
Stationery and printing
Telephone
Marketing
Just giving
Insurance
Meetings
Office equipment
Software
Sundry expenses|**2023**
**£**
83,895
3,128
-
392
381
5,505
9,406
46,550
1,688
6,185
595
68
55,086
10,772
357
447
569
12,145
841
340
1,484
816
-
479
101
2,458
1,737
272
8,528
75,759|**2022**
**£**
68,151
1,637
196
-
137
57
2,027
39,438
1,306
7,946
914
49
49,653
10,872
348
531
585
12,336
643
886
1,304
-
72
466
-
3,518
390
328
7,607
69,596|
|---|---|---|
5
Independent examiner’s report to the trustees of “Bury Drop In”
I report on the accounts of the Trust for the year ended 31[st] August 2023
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not for this year under section 144(2) of the Charities Act and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in general directions given by the commission under section 145(5)(b) of the 2011 Act;
- To state whether particular matters have come to my attention.
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.
In connection with my examination, no matter has come to my attention.
Name: Amanda Marks Date: 25[th] June 2024