## **Trustees’ Annual Report for the period**
**From 24/06/21 Period start date To 02/07/22 Period end date**
## **Charity name: Pontardawe Community Sports & Recreation Association**
## **Charity registration number: 1165157**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The object of the Pontardawe
purposes of the charity Community Sports and Recreation
as set out in its Association is the promotion of
governing document community participation in healthy
recreation for the benefit of the
inhabitants of Pontardawe and
surrounding areas.
Summary of the main Para 1.17 and The main activities of the Association
1.19
activities in relation to are aimed at ensuring that
those purposes for the Pontardawe Recreation ground
public benefit, in facilities remain open and available
particular, the activities, for the benefit of the public. This
projects or services includes rugby, football, cricket, dog
identified in the walking, family activities and
accounts. community events.
Statement confirming Para 1.18 The trustees of the Association have
whether the trustees considered, and taken due regard of,
have had regard to the the Charity Commission’s guidance on
guidance issued by the the expected public benefits accruing
Charity Commission on from its decisions throughout the
public benefit year. The trustees contend that public
benefit is evidenced in the activities
and achievements reported as a
result.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including
program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The CV19 pandemic continued to
inhibit the Association in ensuring
that the member sports clubs enjoyed
Summary of the main continued use of the facilities but it
Para 1.20
achievements of the did ensure that the Pontardawe
charity, identifying the Recreation Ground remained open
difference the charity’s and available to the broader
work has made to the community for welfare and recreation.
circumstances of its
beneficiaries and any Reduced number of fixtures for
wider benefits to society cricket, rugby and football were able
as a whole. to be played but maintenance of the
green space provided opportunities
for post lockdown activities.
New storage portacabins were
acquired and the old ones removed,
whilst arboreal maintenance was
completed for a number of trees
within the site boundaries was also
completed to make them safe.
A Legionella survey and cleanse was
undertaken within the pavilion shower
areas due to the inactivity caused by
the pandemic.
Significant drainage ditch clearance
works were completed as well as the
expansion of a rough ground parking
area to improve capacity.
Wild flower planting was undertaken
on the site and secure fencing
installed to protect cricket outfield
equipment.
Two grants were received from
Pontardawe Town Council to continue
all over site grass cutting as well as
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renewing a set of rugby posts. A rates refund was also received from Neath Port Talbot Council as part of Covid recovery funding.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Accounts presented to Trustees and
financial position at the accepted.
end of the period
Statement explaining Para 1.22 No formal policy of reserves but each
the policy for holding member club initially deposited £500
reserves stating why each at the inception of the
they are held Association
Amount of reserves held Para 1.22 £2000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 none
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Institution
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected from member clubs
methods including (Pontardawe RFC, Pontardawe
details of any Cricket Club, Pontardawe FC,
constitutional provisions Llandarcy Cricket Club)
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Pontardawe Community Sports and Recreation
Association
Other name the charity n/a
uses
Registered charity 1165157
number
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Charity’s principal c/o 15 Thomas Street
address Pontardawe
Swansea
SA8 4HD
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Lee Tanner PCRSA
1
Andrew Abraham Chairman PCRSA
2
3 Ryan Thomas Secretary PCRSA
Mark Barrow Treasurer PCRSA
4
Meirion Davies PCRSA
5
Robert Pick PCRSA
6
7 Mark Jones PCRSA
Luke Tanner PCRSA
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
**n/a**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
n/a
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## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser n/a**
## **Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** MA Barrow Mark Ashley Barrow **Full name(s)** Anthony Ryan Thomas **Position (eg** Secretary Treasurer **Secretary, Chair, etc)**
**Date** 13[th] January 2023
## **PONTARDAWE COMMUNITY SPORTS & RECREATION ASSOC**
## **21/22 ACCOUNT**
## **Last Updated**
## **Jul 18**
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Income £ Expenditure £
Balance end of 20/21 £30,092.54 Treasurer float (CQ) -£435.00 see contra
Cash in hand 17.73 Jason Thomas 3 x all over cuts -£420.00
Pontardawe Town Council Grant #1 £500.00 British Gas DD July -£157.92
Pontardawe Town Council Grant #2 £1,500.00 Hire of containers (Ponty RFC) -£4,290.00
Treasurers Float (cash in hand) £435.00 British Gas DD August -£101.89
Ponty CC subs (in lieu fence panel costs) £150.00 Arborum Tree work -£1,836.00
NPTCBC Rate refund £2,000.00 Vector Legionella work -£550.80
Ponty CC subs £450.00 Rugby Posts -£1,250.00
AFC Ponty dues £600.00 Welsh Water -£1,514.78
Ponty RFC dues £600.00 Jason Thomas 3 x all over cuts -£420.00
Llandarcy CC Dues £600.00 Clive Hughes Civils/Gulley & car Park -£7,708.00
Just BEE Landscapes -£571.00
Mole catcher -£200.00
Mole catcher -£60.00
Ponty CC Security Fence panel -£150.00 see contra
British gas Sept -£118.29
British gas Oct -£132.03
Line marker (MB) -£186.00
NPT Building Insurance -£400.00
British Gas Nov -£113.52
British Gas Dec -£115.58
British Gas Jan -£132.03
British Gas Feb -£110.69
Welsh water (MB) -£118.22
NPTCBC lease balance -£100.00
Cambrian Accts (19/20 audit) -£210.00
British Gas March -£137.46
Skip (MJ) -£110.00
Mole catcher (MB) -£250.00
British Gas April -£107.03
British Gas May -£123.16
British Gas June -£140.58
Total £36,945.27 Total -£22,269.98
Bank Balance £14,600.78 account for CQs not processed & tbas
Cash in hand £74.51
Cross Check £14,675.29 Income over expenditure £14,675.29
Total liabilities £1,000.00 Cross check £0.00
Liquidity £13,675.29
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|**_Last Updated_**
**_Apr 27_**|**_Last Updated_**
**_Apr 27_**|**_Last Updated_**
**_Apr 27_**|**_Last Updated_**
**_Apr 27_**|
|---|---|---|---|
|**_Date_**|**_Name_**|**_Amount_**|**_Detail_**|
|Tesco Grant
£1,000.00
condition of grant spent on upgrade
**_Overal liabilities_**
**_£1,000.00_**||||
Note
## CLUB DUES
## Jul 27
||21/22 Allocation|Paid|Current Dues||
|---|---|---|---|---|
|Pontardawe Utd|£600.00|£600.00|£0.00|Provisional initial valu|
|Pontardawe RFC|£600.00|£600.00|£0.00|Provisional initial valu|
|Pontardawe Cricket|£600.00|£600.00|£0.00|Provisional initial valu|
|Llandarcy Cricket|£600.00|£600.00|£0.00|Provisional initial valu|
|Totals|**£2,400.00**|**###**|**£0.00**||
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