Trustees’ Annual Report for the period
From 1[st] April 2023 to 31[st] March 2024
Charity name: Friends of Milkhope
Charity registration number: 1165150
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of friends of Milkhope are: 1. For the public benefit to promote the education (including social and physical training) of young people, in particular school pupils in Northumberland and surrounding counties 2. To help young people in Northumberland and surrounding counties, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society. 3. To promote for the benefit of the inhabitants of Northumberland and surrounding counties and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the Condition of life of the said inhabitants |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts. |
Management and development of an outdoor centre called Milkhope farmhouse, Kidland forest, Alwinton, Northumberland. Organisation of educational visits for young people and community groups in the north east. |
| Statement confirming whether the trustees have had regard to the guidance issued by the CC on public benefit |
All Trustees informed at the AGM on 7 June 2024. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Financial stability once again maintained throughout 2023-2024. Milkhope had been closed to the public on several occasions due to Covid restrictions throughout 2021 and the after effects of “Storm Arwen” from November 2021 – October 2022. After discussions with Forestry England, lettings resumed at the start of 2023. FE very supportive, but changes in personnel at FE has made communication a little difficult at times. Continued improvement in facilities both indoor and outdoor, including ceilings in byres removed and replaced, new shutters made and fitted to all lower floor windows, repairs to wood burning stoves, new UV filter for water and the usual regular jobs also undertaken e.g. wood cutting, grass cutting and painting. Materials also purchased to replace retaining wall in lower garden. Work to commence summer 2024. Gradual increase in bookings from a variety of local groups for the 2023-2024 financial year. The Friends of Milkhope would like to thank everyone who has contributed to the success of the charity throughout a positive year. |
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Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
£13,679.09 Credit in account |
| Statement explaining the policy for holding reserves stating why they are held |
The Friends of Milkhope continue to create a “buffer” of approximately £5000 in contingency funding in the event of unexpected events limiting access to the centre. |
| Amount of reservesheld | £5000 |
| Reasons for holding zero reserves |
N/A |
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
|
|---|---|
| Type of governing document (trust deed,royal charter) |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Articles of Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Appointed by AGM selection process. Reviewed on 7 June 2024 |
Reference and Administrative details
| Charity name | Friends of Milkhope |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1165150 |
| Charity’s principal address | Astley Community High School Elsdon Avenue Seaton Delaval Northumberland NE25 0BP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Graham Scott | Chairperson | |||
| Alan Dennis | Maintenance Manager |
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| Jan Robinson | Secretary | |||
| Jackie Laszczewski |
Fundraising Manager |
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| Ian Knight | ||||
| Ian Brown | ||||
| Paul Air | ||||
| Doris Kaczmierczak |
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| Trevor Scott | ||||
| Andrew Donald | Finance/Treasurer | |||
| Chris Ord | ||||
| Jonathan Scott | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Graham Scott | Alan Dennis | |
Chairperson |
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| 20 November 2024 | ||
| 20 November 2024 |
FRIENDS OF MILKHOPE ACCOUNTS Registered Charity: 1165150
1 APRIL 2023 - 31 MARCH 2024
| Date | Description | Income | Expend. | Balance | ||
| 31/03/23 | Carry Forward from 2022-2023 | £ 15,447.35 | ||||
| 03/04/23 | B&Q (Masonary Paint) | £ 51.50 | £ 15,395.85 | |||
| 05/04/23 | Asda (Petrol) | £ 15.01 | £ 15,380.84 | |||
| 11/04/23 | Amazon (Sink hole covers) | £ 5.99 | £ 15,374.85 | |||
| 13/04/23 | Screwfix (LED Lights) | £ 39.96 | £ 15,334.89 | |||
| 17/04/23 | Jessup Booking (25 March/15 April) | £ 85.00 | £ 15,419.89 | |||
| 17/04/23 | Tanya Ltd (Grasscutter Battery) | £ 59.70 | £ 15,360.19 | |||
| 19/04/23 | Daisy Communications | £ 30.50 | £ 15,329.69 | |||
| 21/04/23 | Asda (Wash up liquid for motar work) | £ 0.70 | £ 15,328.99 | |||
| 21/04/23 | B&Q (Sand & Screws) | £ 88.54 | £ 15,240.45 | |||
| 24/04/23 | B&Q (Paint & Stain) | £ 54.00 | £ 15,186.45 | |||
| 27/04/23 | David Air (6 May) | £ 50.00 | £ 15,236.45 | |||
| 02/05/23 | Duncan Norman (Chimney Sweep) | £ 180.00 | £ 15,056.45 | |||
| 09/05/23 | B&Q sand | £ 9.60 | £ 15,046.85 | |||
| 11/05/23 | Amazon (light switches and cutter handle) | £ 65.50 | £ 14,981.35 | |||
| 15/05/23 | B&M (Firelighters) | £ 10.00 | £ 14,971.35 | |||
| 15/05/23 | Daisy Communications | £ 30.50 | £ 14,940.85 | |||
| 22/05/23 | Amazon (Grasscutter fan) | £ 42.43 | £ 14,898.42 | |||
| 30/05/23 | Gary Proudfoot (27 May) | £ 240.00 | £ 15,138.42 | |||
| 09/09/23 | Amazon Order | £ 63.64 | £ 15,074.78 | |||
| 10/09/23 | Correction to Amazon 9/9 | -£ 63.64 | £ 15,138.42 | |||
| 01/06/23 | Quay Timber (Shutter material) | £ 116.96 | £ 15,021.46 | |||
| 05/06/23 | Quay Timber (Shutter material) | £ 23.00 | £ 14,998.46 | |||
| 05/06/23 | Toolstation (Wood glue) | £ 13.77 | £ 14,984.69 | |||
| 06/06/23 | Amazon (Window lock) | £ 22.20 | £ 14,962.49 | |||
| 07/06/23 | Forestry England (Rent) | £ 600.00 | £ 14,362.49 | |||
| 07/06/23 | Amazon (Tape) | £ 9.99 | £ 14,352.50 | |||
| 08/06/23 | P Nicholson | £ 50.00 | £ 14,402.50 | |||
| 08/09/23 | Amazon (Hinges/Bolts) | £ 74.46 | £ 14,328.04 | |||
| 08/09/23 | Aldi (Sundries) | £ 12.17 | £ 14,315.87 | |||
| 13/06/23 | Pygall | £ 100.00 | £ 14,415.87 | |||
| 15/06/23 | Daisy Communications | £ 30.50 | £ 14,385.37 | |||
| 16/06/23 | Amazon (Shutters) | £ 132.05 | £ 14,253.32 | |||
| 19/06/23 | Amazon Order error | -£ 127.89 | £ 14,381.21 | |||
| 20/06/23 | Amazon (Hinges) | £ 93.16 | £ 14,288.05 | |||
| 17/07/23 | Gary Proudfoot | £ 100.00 | £ 14,388.05 | |||
| 17/07/23 | Daisy Communications | £ 30.50 | £ 14,357.55 | |||
| 31/07/23 | Chris Ord - trailer | £ 99.18 | £ 14,258.37 | |||
| 31/07/23 | Quay Timber (Shutter material) | £ 168.24 | £ 14,090.13 | |||
| 01/08/23 | Doran (2024 booking) | £ 50.00 | £ 14,140.13 | |||
| 02/08/23 | Baxter | £ 240.00 | £ 14,380.13 | |||
| 07/08/23 | Screwfix (Toilet seat & locks) | £ 26.56 | £ 14,353.57 | ||||
| 07/08/23 | Screwfix Refund (wrong locks) | -£ 2.58 | £ 14,356.15 | ||||
| 09/08/23 | Mark Fenwick | £ 180.00 | £ 14,536.15 | ||||
| 11/08/23 | Julie Harbottle | £ 140.00 | £ 14,676.15 | ||||
| 11/08/23 | Trade UK (Various) | £ 76.70 | £ 14,599.45 | ||||
| 14/08/23 | Aldi (Sundries) | £ 10.87 | £ 14,588.58 | ||||
| 14/08/23 | Batey | £ 140.00 | £ 14,728.58 | ||||
| 14/08/23 | Amazon (Mower air filter) | £ 4.49 | £ 14,724.09 | ||||
| 14/08/23 | Toolstation (Various) | £ 58.54 | £ 14,665.55 | ||||
| 15/08/23 | Daisy | Communications | £ 30.50 | £ 14,635.05 | |||
| 15/08/23 | Maxhire repairs to cutter | £ 119.10 | £ 14,515.95 | ||||
| 16/08/23 | Hugh | Jennings Ltd (Solar) | £ 132.00 | £ 14,383.95 | |||
| 25/08/23 | Laszczewski | £ 120.00 | £ 14,503.95 | ||||
| 29/08/23 | Asda | Petrol (Mower) | £ 28.59 | £ 14,475.36 | |||
| 29/08/23 | Rangemoors (Parts for wood burner) | £ 98.02 | £ 14,377.34 | ||||
| 06/09/23 | P Air | £ 50.00 | £ 14,427.34 | ||||
| 11/09/23 | Amazon order reimburse as ordered in error | -£ 63.64 | £ 14,490.98 | ||||
| 11/09/23 | Amazon Order | £ 63.64 | £ 14,427.34 | ||||
| 12/09/23 | Alwinton Show Table Hire | £ 64.00 | £ 14,363.34 | ||||
| 15/09/23 | Daisy | Communications | £ 11.39 | £ 14,351.95 | |||
| 25/09/23 | NHPC | £ 170.00 | £ 14,521.95 | ||||
| 25/09/23 | Aldi (Sundries) | £ 10.98 | £ 14,510.97 | ||||
| 25/09/23 | HH Watson | £ 110.00 | £ 14,620.97 | |||
| 09/10/23 | Farm Foods (Washing up liquid 5L) | £ 13.99 | £ 14,606.98 | |||
| 09/10/23 | UVW UK (Ultra Violet Lamp) | £ 98.40 | £ 14,508.58 | |||
| 11/10/23 | Amazon (Sundries) | £ 10.99 | £ 14,497.59 | |||
| 16/10/23 | Daisy Communications | £ 17.93 | £ 14,479.66 | |||
| 17/10/23 | Ayesha Miller (Carrie Christmas) | £ 50.00 | £ 14,529.66 | |||
| 18/10/23 | Laszczewski - Alwinton Show takings | £ 432.10 | £ 14,961.76 | |||
| 08/11/23 | WCF (Diesel) | £ 631.37 | £ 14,330.39 | |||
| 08/11/23 | Mark Knight | £ 240.00 | £ 14,570.39 | |||
| 14/11/23 | Daisy Communications | £ 18.68 | £ 14,551.71 | |||
| 16/11/23 | Amazon (Plumbing bits) | £ 11.88 | £ 14,539.83 | |||
| 20/11/23 | Nicholson & Morgan | £ 502.40 | £ 14,037.43 | |||
| 23/11/23 | Nicholson | £ 50.00 | £ 14,087.43 | |||
| 28/11/23 | Pidcock - Easter | £ 50.00 | £ 14,137.43 | |||
| 11/12/23 | Gas | £ 55.00 | £ 14,082.43 | |||
| 11/12/23 | Forestry England (Rent) | £ 600.00 | £ 13,482.43 | |||
| 15/12/23 | Daisy Communications | £ 17.33 | £ 13,465.10 | |||
| 15/12/23 | Asda (Petrol) | £ 23.17 | £ 13,441.93 | |||
| 27/12/23 | Christmas Cultural | £ 110.00 | £ 13,551.93 | |||
| 02/01/24 | Ayesha Miller (Carrie Christmas) | £ 70.00 | £ 13,621.93 | |||
| 08/01/24 | Gordon Hoggins (Carrie Christmas) | £ 180.00 | £ 13,801.93 | |||
| 10/01/24 | Nicholson | £ 50.00 | £ 13,851.93 | |||
| 15/01/24 | Daisy Communications | £ 17.33 | £ 13,834.60 | |||
| 16/01/24 | Trade Card (Various) | £ 58.41 | £ 13,776.19 | |||
| 18/01/24 | Knight Family | £ 220.00 | £ 13,996.19 | |||
| 05/02/24 | Nicholson | £ 105.00 | £ 14,101.19 | |||
| 08/02/24 | Paul Air (various deposits) | £ 200.00 | £ 14,301.19 | |||
| 15/02/24 | Daisy Communications | £ 3.05 | £ 14,298.14 | |||
| 16/02/24 | Amazon (Firelighters & Fence post holders) | £ 126.14 | £ 14,172.00 | |||
| 23/02/24 | Gary P | £ 150.00 | £ 14,322.00 | |||
| 23/02/24 | Quay Timber (retain wall material) | £ 51.00 | £ 14,271.00 | |||
| 23/02/24 | Stove World UK (Replacement grate) | £ 40.91 | £ 14,230.09 | |||
| 26/02/24 | Aldi (Sundries) | £ 9.68 | £ 14,220.41 | |||
| 01/03/24 | Aldi | £ 6.78 | £ 14,213.63 | |||
| 15/03/24 | Daisy Communications | £ 14.63 | £ 14,199.00 | |||
| 18/03/24 | Zurich | £ 591.93 | £ 13,607.07 | |||
| 18/03/24 | L Knight | £ 100.00 | £ 13,707.07 | |||
| 16/03/24 | Trade Card (Toilet Seat) | £ 27.98 | £ 13,679.09 | |||
| £ 3,832.10 | £ 5,600.36 | |||||