Trustees. Annual Report for the period Period start date Perithj end date From Section A Reference and administration details Charity name ST. PAUL'S RUSTHALL 2nd TUNBRIDGE WELLS SCOUT GROUP Other names charity is known by NIA Registered chaiity number {rf any) 1165139 Charity's principal address Sitheil Pennington Road Tunbridge Wells POSTCODE TN4 OSS Names of the charity trustees who manage the chartty Dates acted rfnot forwhole ear Trustee name Office Irf any) Name of person lor body) •ntitl•d to appoint trustee ifan Margaret West Michelle Rule Kevin Powley Gavin Cons Chairperson Treasurer Scout Leader Group Scout Leader Explorer Leader Community Rep Beaver Scout Leader Helen Bigsby Natalie Hyder Mark Johnson Ended 3" Sept 2024 Louise Johnson Beaver Scoul Leader John Burwood Cub S(x)Lrt Leader Parent Rep Parent Rep Parent Rep Ended 3° Sept 2024 From 1 P May 2024 From 3" Sept 2024 From 3￿j Sept 2024 110 All￿ Morgan George Parratt David Edwards 12 13 14 15 16 17 18 19 20 TAR March 2012 Names and addresses of advisers (Optional information) e of adviser Name Address Scrutineer Claire Gomez 1 Nellington Road. Ruslhall, Tunbridge Wells. TN4 8SH Name of chief executive or names of senior staff members {Optional information) Section B Structure, governance and mana ement Description of the Chari￿s trusts The Group's governing documents are those of The ScoutAssociation. They consist of a Royal Charter. which in tum gives authority to the Bylaws of the Scout Ass(Kiation and The Policy. Organisation and Rules of The Scoul Association. Type of goveming document How the charity is constituted The Group ￿ a tnjst &stablished under Èts rules which are common to all Scouts. Trustee selection methcAJs The Tnjstees are appO￿ted in accordance wtth the Policy, Organisation and Rules of The Scout AsSociat￿n. Additional governance issues (Optional infomlatlon) The Group is managed by the Tnjstee Board. in aco)rdance wtth Scouts POR tule 3.22 & 3.24. Following an overhaul of Scouts POR in relation to roles and responsibiltties wtthin the Scout Association and Groups. the Exec committee was disbanded and a formal Trustee Board created. with limited representation from leaders {se¢tion volunteers) and a higher proportion of representation of non- members e.g. pafents. This shith'ng structure led to changes in the Trustee Board in Septembei 2024. You may choose to include additional information, where relevant, about= policies and procedures adopted for the induction and training of trustees., the charity's organisational strudure and any wider network with which the charity The sC￿rt Group is an ethjcalional chafity. As charity twstees they are responsible for comptying wtth legislation appli(xble to charities. This includes Ihe registration, keeping proper actounts and making retums tb the Charity Commission as appropriale. relationship wtth any related parties-, trustees, consideration of major risks and the system and procedures to manage them. The Trustee Board (x)nsists of up to 12 persons. with an approximate equal balance belween seclion vdunteers and independent trustees. We no longer appoint a seuetary and the Chair kindty keeps records. This Tnjstee Board exi%ts to suEp(*t Ihe Lead Vdunteer in meeting the responsibilriies of the appointments and is reswnsible for. The maintenance of Grwp propety The raising of funds and the administration of Group finance The Insuran￿ of person& property and equipment Group public occasions Assisting in the recrurtment of leaders and other adult support Appointing any sub committees th2t may be required App)inting Group Administrators and Advisors other than those elected Risk and Internal Control The TnJstee Board has identified the major risks to whith they believe the Group is exposed. these have been reviewed and systems have been established to miligate against them. The main areas of tx)ncem that have been identtfied are.. Reduction or loss of members. The Group prowdes activiltes for all young 4 to 14. If there was a reductÉon in membershi ina TAR Mard) 2012 particular secbon or the group as whole then there woutd have to be a contraction. consolidati￿ or cbsure of a section. In the worst case scenario the complete closure of the Group. Damage lo the buildings we use. property and eqLJipment. The Group would request the use of buildings. property and equipment from neighbouring organisations such as the churith, and other Scout Groups. Injury to leaders. helpers. suptK)rters and members. The Group through the (apitabon fees ¢x)ntributes to the Scout Associations national accident inSu￿nce pN)licy. Risk Assessments are undertaken before all activities. Addtbonal F￿r5{￿al injury Insuran￿ 15 pfovKled for all leaders and adult helpers Reduced in(X)￿￿ from fund raising. The Group is primarity reliant upon income from subsGriptions. The group does hold 8 reserve to ensure the continU￿Y of activibes str￿1d there be a major reduction in income. The Committee (x)uld raise the value of subscriptions to increase the income to the group on an on-going basis, either temporarily 01 permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the acttvities of the group. If there was a reduction in the number of leader5 to an unacceplable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or dosure of a sectton. In the worst case s￿nario the complete closure of the Group. The Grtyjp has in pla￿ syslems of intemal controL8 that are designed to prov¢de reasonab￿ assurance against malerial mismanagement or10ss, these indude 2 authortsers for all payments and a comprehensive insurance ￿lie[eS to ensure that insurable risks are covered. Rent in(Trases and cost of living crisis. The Group has been in dispute with Sunnyside Hall Truslees regafding its ownershsp and use of Sunnyside Hall for a Ic￿g time. A resolutton to the dispute was agreed in 2021 but has since been refuted by the SS biJstees. Sunnyside has not implemented the tent increases that were proposed in 2021. The Group is now recognising its capital irrterest in SS Hall in its accounts on a prudent basis- n￿relY inHatFng the value of the original o)ntribution to the purchase rice. Section C Ob'ectives and activities The objectives of the group are as a unit of tt)e S(x)ut Association. Summary of the objects of the charity Set out in its governing document The Aim ofThe Scout Assoctation is to promote the development of young people in achieving th&r full physir21. intellectual, sccial and spiritual potentials, as individuals. as responsible (xtizens and as members of their local national and intemational o)mmunities. The method of achieving the Aiffl of the Associalion is by providing an enjoyable and attracbve scheme of progressive training. based on the Scout Promise and Law and guided by adult leadership. The fr￿uS of the Group is to ptovmle opwrtunities for young people to enable them to meet their wtential Ihrough actwtties which include badge work. outings and camps. We welcome all young people regardless of personai background. faith or gerKler. Summary of the main activities in relation to these objects Th& Group meets the Chartty Commission's public benefit crtteria under both the advan￿ment ol educatK)n and the advan￿rnent of cilizenship or community develq)ment headin￿. Additional details of objectives and activities (Optional infonnation) TAR March 2012 A great contribution 6 made by all our volunteers whether they act as Volunteers ot members of the Trustee Board or as parent helpers at the weekly Meetings. We are gratefvl for the many hours volunteets have spenl to provide the variety of opportunities open to the young people in our group. Without this valuable contribution of time. energy and expertise we would not have been able to achieve so much. You may choose to include further statements. whwe relevant, about: policy on grdntrnaking. policy programme related investment; Any sury￿￿s funds are not r￿uIred to Pay for activities are placed on dewsit to etU)er eam interest or be used for replacement equipment. Small sums are used to provKJe a(ws to activities for young people who would not othe￿iSe be able to afford to attend some events. contribution made by volunteers. The Group holds spntficant residual funds above 2nd beyond the reserves and the Group (with active encouragement from tls treasurer) has sought to deploy these funds for the benefit of the members rather than to 51t on the money Yor a rainy day.- The Truslee Board regulady discusses options for use of the funds and has continued a full programme of replacement of equipment as well as buying new tethnok4Jy in order to bring the equipment of the Group into the 2020s. Section D Achievements and performance Summary of the main achievements of the charity durtng the year 2024 continued to be a packed year for the Group. with robust membership and plenty of activrties. The Trustee Board has noticed a dip in the numbers in the Beaver section. but t￿lieve$ this to be related to demogtaphics. Thè Squirrel section is over SUbS￿bed and has a wailing list. so this is unlikely to remain the case for long. Our relationship with the Explorer Group is still strong. with the EX￿ growing In numbers and needing more rcK)m! The Group arranged another family camp a￿1 a series of section camps. The Explorer untt is financialty Independ￿ ofthe Group arvj has a fotmal pathership wilh the Group. The f(￿uS of much of the activity remains on badge work. Our Group has worked wtth District to ensure all mandatory training is up to date and now has a robust pr(Kess for maintain DBS checks. Our FaCeb￿k pDffile is rEgutarfy updated. Our financial posilion remained heamhy at the end of 2024, and we added lo our reSe￿&S following receipt of a further grant and Ihe Group making a small profit on some activitÉ&8. We are holding money on account for a substantial contingent to go to KIJ in Augusl 2025. Our Gtft Aid claim was on a similar level in 2024 to previous years. The Commttlee reviews the level of subs in relation to a budget each year and agrees the appropriate level of subs and allocation of meeting budgets for each section. as well as larger expenditure plans. Our Truslee Board has been bvorking with representatives of Sunnyside Community Hall Limited (another registered charity) in relation to settling and documenting both parties shared ownership of the land where Sunnyside Communtiy Hall and the store are kKated and agreed terms for the preparation of legal documentation in 2023. The legal work began in 2022 but stalled be(xuse Sunnyside Hall r￿1ved legal advice not to enter into Ihe lease. Despite our attempts. no compromise solution has been found and both side5 are in the status quo without final affimiative resolution. Following a challenge from the Sunnyside Trnslees. the Group has agreed to rec4)gnise its financial in its 2024 acoiunts for the fitst time. TAR March 2012 Section E Financial review Brief ststement of the charity's policy on reserves The Group's policy on reserves is to hold suificient resources to continue the tharitable acltvtknes of the group should income and fundraising activities fall S￿rt. The Group Trustee Board considers that the group should hold a sum equivalent lo 12 montrts running o)sts. cir(x £11.500 on an income basis. The Group hekj reserves of more than £34.000 against this at year end. This is atx)ve Ihe tevel required for operating expenses and repr&senls a c£6,000 increase from 2023. It 15 noted that some of this relates to timing of receipts over expenses and the reserve is not expected lo be as high at the end of 2025. The high level of reserves rs eX[￿a]ned by fund raising in prior years to finance the expansion of Sunnyside hall {which is part owned by the Group) to allow it to be used by the Beavers and Cubs as well as the Seouts. The budgeting pr(ws was undertaken for 2024. Details of any funds materially in deficit None Further financial review details (Optional infonnation) You may choose to indude The Gr(MJp's Income and Expendibjre is very small and as a consequence does additional infonnation, where not have sufFicient funds to invest in longer lerm investments such as stocks and relevant about shares. The Group has therefore adopted a low risk strategy to the investment of the charity's principal its fijnds. All funds are held in cash using tyjr CAF account. sour￿$ of funds (inciuding any fundraising)- how expenditure has supported the key objedwes of the charity. investment policy and objectives induding any ethical investment policy adopted. The Group Executive regutarfy rYKJnitors the levels of bank balan￿S 2nd Ihe ittterest rates r￿1ved lo ensure tho group obtsins maximum value and income from its banking arrangements. The CAF banking arrangements includes a -Gold" interest be2ring accounL and as such. the Group have splrt their funds across both the current and the Gold aC￿￿nts. No period of notice is needed to transfer funds. The interest raie on the account is comparable to the Scout Charity Det*)stt Service. TAR March 2012 Section F Other optional information In 2025 the Group intends to.just keep Scouling." Section G Declaration The trustees declare that they have approved the trustees, report al)ove. Signed on behalf of the charity's trustees Signature(s} Full name( Position {eg Secretary. Chair, etc) Gavin Cons Chairperson Group Lead Volunteer Date TAR Marth 2012 Statement of Assets and Liabilities at the end of the year 31st Decernber2024 UNeslricted Funds 31st 0￿Mber2023 Unrestricted Funds Cash Funds Bank Curreni Acuxtrt Bank Derx)stt Acc￿nt Building Socièty Acu)unt The Scout Associati￿ Short Ter￿ InveSt￿L knic Cashlsection Floats. 34,358.54 28,653.97 Totsl cash fitr 34.358.54 28,653.97 Other monetary assets Tax C5aim Debts dl￿ fr(¥n County1ATealDi￿ricuG[￿p nSUran￿ Claim Sub IDI Investment Assets Investment property- detail Quoted investrnents OU)er investments- detail Sub total Non mortetsry assets for charittÈs own USÈ Badge stock Sh(p Stock Other stock 50.00 LaFyJ and bsildings Motor ¥8hicles 81,649.88 12,712.68 Scouting equipment, fumitur8 8tc Other 15.052.77 12,349.54 Sub total 96,752.64 25,112.22 Liabilities Ac¢ounts not yet paid- Hall hire Expenses ￿ncurred but TKJt P3KI Subscriptions not yet paKI Other liabilibes Sub kntal Contingent liabilities and fuiure 4)bliuatior ' Group Trustees agrÈed to recoorKse the irrtetest in Sunny&de Hall. the ujrrent Yalue of£40,OIX> inte￿t taken on 9th Jan 2(￿￿ affloU￿ting to £69.954.21 ift aJdÈbon lo the stcv•whKth is l￿r¥j depr￿￿8￿ over 25 year The above re¢eipts and pa 2024 and stgned on their beP•lf by St Paul's Rusthall Scout Group Receipts and Payments Account For the year from 1st January 2024 31st December 2024 Receipts and payments 2024 2023 Unrestricted Funds Urhr8Stricted Funds Re￿Ipts Donations. legacies and similar income Membership subscripts.ons Less.. Mernbership stjbscriptions paid on INatÉonaUCoUrhtylA￿aIDIS1￿"¢t) Net membership SLÈbscriptions retsined Donation5. legaoes and similar income Legacies Gift Aid Other similar income- Unttorm CoM￿lSs[0￿1eS Sub tr)tsl 16,170.00 8 037.00 8,133.00 153.00 13 843.25 6 300.21 7,543.04 1873.00 3 115.03 14.00 11415.03 2.500.00 2.186.02 482.00 12 084.06 Grants maintenan￿ grant Othèr grants Sub total 2 500.00 572.81 Fundiaising (Grossl 381.58 ACtiv￿eS Misc Other fundraising aCtiV￿eS 26,218.50 69.76 18 725.50 45.51 Sub totsl 26 861.07 19 152.59 Investment income Bank interest Building Society interest Thè Scout AssoGiath"on Short Temi Investment Servt Propety Rent income Other Inveslment incorne 400.28 301.61 Sub totsl 400.28 301.61 Total Gros5 Income 41 176.38 31538.26 As5ett and investment sale5. elc Total Recwpts 41 176.38 31 538.26 The above receipts and paymtnts account and ststement of assets and liabilities wère approved by the Truste￿ on . 2024 and signèd on their behalf by Group Executive Chairperg)n Hon. TrEasurer St Paufs Rusthall Scout Group Receipts and Paymènts Account F(K the ￿ar 1stJarwary2024 31st December 2024 Receipts and payments 2024 2023 Unr8sbict&l Funds un￿stnoted Funds PayTnents Charitable Payments Yauth ptogramme and actiwli8S Adult 5UPPOrtsnd training RÈnt 25,215.23 21.156.96 2.480.00 1.930.00 Waterand SeweragÈ Electricity and Gas Insuran Repairs and Renewats Materials and equipment Printing and photocopyng Contribution to o*mp Uniforrns AGM and tsusteÈ expenses Chri5trna5 0?res Fund Raising Exp￿SeS Miscelleneous 410. 856. .938.18 31. Sub total Sub tolal 35,471.81 29.378.82 A55ett inveslment pU￿hase5. etc TotalPayfflents 35,471.81 29,378.82 5,704.57 2,159.44 Cash funds Wjoarend 34,358.54 28,653.97 The above receipts and payN*nts accourtand slatEn￿of assets and liabililie5 wer2 aNJro¥ed by the Trustees on 2024 and signed on their behalf by Gr￿P E¥ewbve Chaiqjewson Hon. Tr￿U Scrutineer's Report to the Trustees of the RusthaLI Scout Council I report on the accounts of the Group ft>rthe year ended 2025 As the Group's trustees you are responsible for the preparation of the accountr. you consider that neither the audit nor independent examination requirements of the Chartbes Act 2011 apply. It 15 my responsibit4ty without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Slyutineees Statemurt In accordance with the directions given in the Group's constitution. I have scrutinised the rècords and the accounts Scrutine*s Statsment In my opinion the accounts are in accordan￿ wrth the records produced to me and comply wtth the constitution. Name= Claire Gomez Address.. l Nellington Road, RusthalL Tunbridge Well% TN4 8SH Date.- 1710312025 michelleanddavid@totalise.co.uk From: nt To: Subjec Claire Gomez 23 April 2025 1923 Michelle and David Rule Re: Independent Scrutineer - 2025 Hi Michelle. That makes sense to me, happyto support. Kind regards Claire On Mon. 21 Apr 2025. 15.52, wrote: Hi Claire The trustees agreed to add the value of the interest at current value to the "land and buildings" in the statement of assets. As the accounts go up to 31 Dec 2024. 1 have assumed current would be the end of 2024. We spent £40,otK) forthe purchase on 9 Jan 21K14 as evidenced by the attached Land ReLTrStry official copy. I have used the Bank of England calculator to inflate this value and this brings to £69.954.21.1 have added a short note. Please confirm you think this acceptsble. Thanks again Michelle From- Claire Gomez totslise.co.uk> HI Michelle. Land Registry Official copy OF register OF title Trtle number K922870 Edition date 02.12.2015 This official copy shows the entries on the register of title on 22 Jan 2016 at 0g.-00:17. This date must be quoted as the 'search from dale" in any official search application based on this copy. The date at the beginning of an entry is the date on which the entry was made in the register. Issued on 22 Jan 2016. Under s.67 of the Land Registration Act 2002, this copy is admissible in eviden￿ to the same exient as the original. This title is dealt with by Land Registry Nottingham OfFice. A: Property Register This register describes the land and estate comprised in the title. KP,NT TbTIBR TDGE WELLS 112.06.?.0071 The Freerkold land shown edged wi=. n red gn the plan of the above title filed at the Registry and beinq Sunnyside Hall, Rusthall Road. Rusthall. Tunbridge Wells ITN4 8RAI. 112.06.20071 Th SUD ject to L and other Roman Cdtn Sunnyside fit of the rights granted by but is riqhLs resèrveo Dy a ar.sfer of the land in this title . d dated 9 Janoary 2004 de between 111 The Southwark i 1¢ DiocÈ.saii CoTPOta¥. arid knd Others Ivendorl and l?.) I EiusL4al-: NOTE.. Copy filed under K875631. 112.06.20071 The Transfer dated 9 January 2004 rcforrod to abovc contains a provision as to boundary sLrucÈures. B: Proprietorship Register This register specifies the class of title and identifies the owner. It contains any entries that affect the right of disposal. Title absolute 112. 06.?0071 PROPRIF.TOR= SUNNYSTDE IIA7,L RUSTHAI.L Ico. Regn. 47745801 of SunnysldÈ Hall, Sunnyside Road. RusttLalL. Tianbridqe Wells. Kent TN4 8RA. 112.06.20071 The piice stated to have been paid on 9 January 2004 for the land in this title and in K346644 was L162.500. 112.06.20071 RESTRICTION- No disposltion by the proprietor of the registered estate to whi-h Section 11-l-l?l or section l?.4 of the Charities Act 20. 1 applies is to be registered ijnless the instrwoent contains a cerLificaLe ¢or¢plyiD.g wiLh section 1 22 131 or secLion 125 121 of that Alt (Is apprcip-iate. 102.12.20151 RESTRICTION= No disposition by a sole proprietor of the rcgistercd estate (except & trust corporationl undcr which capital money arises is to be reoi5Lered unles5 authori5ed by an order of the cour-