# **CHINLEY, BUXWORTH & BROWNSIDE COMMUNITY ASSOCIATION ANNUAL REPORT FOR YEAR ENDED 31[st] MARCH 2024**
## **CHARITY NO: 1165104**
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**Chinley, Buxworth & Brownside Community Association**
## **Report of the Trustees for the Year Ended 31st March 2024**
The trustees present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1165104
## **Principal address**
21 Lower Lane Chinley High Peak Derbyshre SK23 6BE
## **Trustees**
Mr Richard Winterbottom, Chair Mr Philip Manford, Vice-Chair Mr Mark Connolly Mrs Hayley Lever Mrs Linda Page Professor Carolyn Wilkins
## **Independent examiner**
ABS Accountancy Ltd 10 Fairfield Road Buxton SK17 7DW
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Approved by order of the board of trustees on 11[th] November 2024 and signed on its behalf by:
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## **Chinley, Buxworth & Brownside Community Association**
## **Annual Report of the Trustees**
## **Introduction**
The main focus this past year has been around the final fundraising and planning for the new building. A successful crowd funding campaign and the dedication and hard work of all those involved have ensured that, thankfully, we have been able to raise the funds we need to make this long planned and long-awaited project change from a pipedream to a reality which had once seemed impossible.
We have secured major bids from the National Lottery Fund, local businesses, charitable foundations, we have applied for every grant we could find and we have received significant amounts from local individuals, either through their own fundraising efforts or from their kindness and generosity. We thank everyone who worked so hard to raise the money to make the build possible.
I felt at our summer fair in July 2023 that the project had galvanised the whole village to support the mission. Villagers not previously involved with the Association pledged their time, enthusiasm and money - the project became one which more and more people were supporting and there was much excitement and anticipation as we edged closer to our dreams coming true and our financial targets.
The year has also seen the Association’s working co-operatively with the Parish Council around the project development and planning, offering of tenders, and timetables for the build to begin in spring 2024.
The Community Association has been operating at its usual levels of activity whilst the building was in full use, being occupied several times during each day with a whole host of sports, activities and events, engaging all ages in the village community. We have kept those activities informed about the closure of the centre and helped them find alternative temporary venues in good time for the centre’s closure, so that groups would not fail during the new build and consequent unavailability of the centre.
We said our emotional goodbyes to the old centre in February, and have been involved in emptying the centre and storing equipment ready for the building’s demolition. Up to that point we were able to hold our regular meetings in the centre, but have now moved to using the Parish Council room. At the start of March, we held a “closing down sale” for unwanted equipment with funds going towards the building project.
## **Events and Activities**
A full programme of events and activities has once again been in place, with people of all ages using the centre. Following the closure of the centre all activities have been able to find new venues in the area. Our website has been updated to give information about the new build process and venues for activities. It is accessible, easy to use and makes clear the incredible involvement of all the various groups in our community.
We held a successful summer fair with its usual live music, games and activities, stalls selling plants and crafts for children and the ever-popular bar and barbecue. We also managed to hold a Christmas market in December, which was well attended despite the inclement weather. Friday friends held an “End of an Era” party in February on the last day the centre was open. From the end of March, this group of enthusiasts is now known as “Friday-Friends-now-on-a-Thursday-slightly-earlier-at-the-W.I-Hall-during-knockdown”! In addition, there continue to be monthly trips, which are always well attended and fill a coach.
## **Finance**
Income from use of the centre has meant that the charity remains in a good financial position. Clearly from February that income is no longer there and this means that there will be a projected shortfall next year of about £5,000, which the charity is able to fund from savings.
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## **Building**
TH Michaels (Construction) Limited have been appointed as contractors and the car park will be closed from the start of May for the duration of the project, which is expected to be completed by the end of January 2025. The playing fields, skate park and playground will remain open, but there may be access restrictions which will be detailed on the web-site.
## **Conclusion**
This is my first year as Chair of the Community Association.
The focus on the forthcoming building project and fundraising has been both demanding and exciting, and it has been humbling and fulfilling to be involved in decision-making together with such great enthusiastic people, with events varying in speed from frustrating to what has sometimes felt like breakneck!
I am so grateful to the hard work and support of all the Trustees, Committee Members and volunteers, without whom the Association’s ability to respond to the needs and wishes of the community would not be possible. We are all able to see the hard work and enthusiasm of many individuals working with the various groups to ensure this transition has been as smooth as possible and that we have not lost activities and involvement along the way, even though the centre is temporarily out of use. This year I have also become aware of how hard many individuals have worked behind the scenes, who have brought tremendous professional skills and spent precious time fundraising, stewarding the finances, ironing out financial and legal wrinkles to ensure that we are in a position to go forward with the new build with confidence and to ensure that the Association goes from strength to strength.
## **Richard Winterbottom, Chair of Trustees**
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## **Chinley, Buxworth & Brownside Community Association**
## **Independent Examiner's Report to the Trustees of Chinley, Buxworth & Brownside Community Association**
I report on the accounts for the year ended 31st March 2024 set out on pages 6 to 13.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
## **It is my responsibility to:**
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Thomas Lowe ABS Accountancy Ltd 10 Fairfield Road Buxton SK17 7DW
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## **Chinley, Buxworth & Brownside Community Association**
## **Statement of Financial Activities (including Income and Expenditure account) for the year ended 31 March 2024**
|Income
Note
Donations and legacies
2
Charitable activities
3
Total Income
Expenditure
Charitable Activities
4
Other Expenditure
5
Net Income/Expenditure
Transfer Between Funds
Net Movement in Funds
Reconciliation of Funds
Total funds brought forward
Total Funds Carried Forward|**Unrestricted**
**Funds**
**£**
-
48,711
48,711
64,046
100
64,146
- 15,435
- 15,435
61,186
45,751|**Restricted**
**Funds**
**£**
129,723
20,875
150,598
22,386
-
22,386
128,212
128,212
16,082
144,294|**TOTAL**
**FUNDS**
**2023/2024**
**£**
**129,723**
**69,586**
**199,309**
**86,432**
**100**
**86,532**
**112,777**
**-**
112,777
**77,268**
**190,045**|**TOTAL**
**FUNDS**
**2022/2023**
**£**
3,887
47,696|
|---|---|---|---|---|
|||||51,583|
|||||47,277
148|
|||||47,425|
||||||
|||||4,158|
|||||-|
|||||4,158|
|||||73,110|
||||||
|||||77,268|
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## **Chinley, Buxworth & Brownside Community Association**
## **Balance sheet as at 31 March 2024**
|**Note**
**FIXED ASSETS**
Electrical Equipment
1
**CURRENT ASSETS**
Debtors & Prepayments
8
Stock
Cash at bank and in hand
**CURRENT LIABILITIES**
Creditors: amounts falling
due in less than one year
9
**NET ASSETS**
**The funds of the charity:**
Restricted Income Funds
6
Unrestricted Income Funds
7
Total charity funds|**31/03/2024**
**£**
**-**
**-**
**820**
**-**
**194,803**
**195,623**
**5,578**
**190,045**
**144,294**
**45,751**
**190,045**|**31/03/2023**
**£**
**-**|
|---|---|---|
|||**-**
**2,289**
**52**
**82,163**|
|||**84,504**
**7,236**|
|||**77,268**|
|||**16,082**
**61,186**|
|||**77,268**|
The financial statements were approved by the Board of Trustees on 11[th] November 2024 and were signed on its behalf by:
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**Chinley, Buxworth & Brownside Community Association**
## **Notes to the accounts for the year ended 31 March 2024**
## **1. Accounting Policies**
## a. Basis of Preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102))and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees have a reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of the accounts.
## b. Income Recognition
Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
## c. Expenditure Recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.
## d. Depreciation
Depreciation is provided on fixed assets other than freehold property in order to write off the cost of those assets over their expected economic lives. This is on a straight-line basis. The rate of depreciation used is:
Electrical Equipment – 5 Years
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## **Chinley, Buxworth & Brownside Community Association**
## **1. Fixed Asset Schedule**
|**Cost**
at 31/03/2023
Additions
at 31/03/2024
**Depreciation**
at 31/03/2023
Charge for the year
at 31/03/2024
**Net Book Value**
**at 31/03/2024**
at 31/03/2023|**Electrical**
**Equipment**
**£**
8,384
-
8,384
8,384
-
8,384
**-**
-|**Total**
**£**
8,384
-|
|---|---|---|
|||8,384|
|||8,384
-|
|||8,384|
||||
|||**-**|
||||
|||-|
## **2. Analysis of Donations & Legacies Income**
||||||**Total**||
|---|---|---|---|---|---|---|
|||**Unrestricted**|
**Restricted**||**funds**|**Total funds**|
|||**funds**|**income funds**||
**2023/24**|**2022/23**|
|||**£**||**£**|**£**|**£**|
|Donations and gifts||||103,037|
**103,037**|1,246|
|Gift Aid||||4,093|
**4,093**|-|
|General grants provided by government/other charities||||3,350|
**3,350**|2,641|
|Transfer from unrestricted funds||||19,243|
**19,243**||
|**Total**||||**129,723**|
**129,723**|3,887|
|**. Analysis of Charitable Activities**|**Income**||||||
||||**Total**||||
||**Unrestricted**|**Restricted**|**funds**|**Total funds**|||
||**funds**|**income funds**|**2023/24**|**2022/23**|||
||**£**|**£**|**£**|**£**|||
|Booking Fees|11,074|-|**11,074**|
10,420|||
|Fete & Christmas Market|6,893|-|**6,893**||5,656||
|Cinema|60|-|**60**||378||
|Swimming|19,783|-|**19,783**|
16,696|||
|Bookswap|5,255|-|**5,255**||4,190||
|Friday Friends||13,998|**13,998**||9,743||
|Interest Receivable|694|-|**694**||-||
|Other Fundraising Activities|4,952|6,877|**11,829**||-||
|Other|-|-|**-**||613||
|**Total**|**48,711**|**20,875**|**69,586**|
47,696|||
## **3. Analysis of Charitable Activities Income**
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## **Chinley, Buxworth & Brownside Community Association**
## **4. Analysis of Charitable Activities Expenditure**
|Fete & Christmas Market
Cinema
Swimming
Christmas Lunch/Goodybags
Bookswap
Friday Friends
Coronation Lunch
Costs of other fundraising
Postage, Printing & Stationery
Rent
Utilities
General Insurance
Repairs & Renewals
Cleaning & Caretaking
Equipment
Grants Paid
Building Work
Website Development
Other Expenditure
Transfers to Building Fund
**Total**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**2023/24**
**Total funds**
**2022/23**
**£**
**£**
**£**
**£**
1,933
-
**1,933**
2,666
19
-
**19**
33
16,692
-
**16,692**
14,749
99
300
**399**
892
1,086
-
**1,086**
1,010
-
13,966
**13,966**
9,030
-
800
**800**
332
2,551
**2,883**
1,770
623
572
**1,195**
416
12
-
**12**
12
11,780
-
**11,780**
3,885
519
-
**519**
498
1,200
528
**1,728**
728
9,699
-
**9,699**
9,177
294
-
**294**
362
150
-
**150**
-
-
3,669
**3,669**
-
-
-
**-**
1,400
366
-
**366**
649
19,242
-
**19,242**
-|
|---|---|
||**64,046**
**22,386**
**86,432**
47,277|
## **5. Analysis of Other Expenditure**
|**. Analysis of Other Expenditure**||
|---|---|
|Accountancy Fees
Depreciation
Bad Debts Written Off
**Total**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**2023/24**
**Total funds**
**2022/23**
**£**
**£**
**£**
**£**
100
-
**100**
100
-
-
**-**
-
-
-
**-**
48|
||**100**
**-**
**100**
148|
## **6. Analysis of movement in Restricted Funds**
|Defibrillator Fund
Building Fund
Musical Memories
Citizens Advice
Friday Friends
Christmas Lunch/Goodybags
Coronation Lunch
**Total**|**Balance at 31st**
**March 2023**
**Income**
**Expenditure**
**Balance at**
**31st March**
**2024**
**£**
**£**
**£**
**£**
389
546
528
407
14,020
132,444
4,241
142,223
662
1,060
1,101
621
-
1,450
1,450
-
1,011
13,998
13,966
1,043
-
300
300
-
-
800
800
-|
|---|---|
||**16,082**
**150,598**
**22,386**
**144,294**|
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## **Chinley, Buxworth & Brownside Community Association**
## **Description, nature and purposes of the Restricted Funds**
## **Name of Fund**
Defibrillator Fund
Building Fund
This fund was set up in order to raise money to place defibrillators around the Chinley, Buxworth and Brownside area to be used in an emergency. Funded by donations from the community and local businesses.
The Building fund is specifically set up towards contributing to the cost of replacing the existing building. Income this year is from sales and donations.
Musical Memories Musical Memories is a funded through Derbyshire County Council and provides musical therapy for local people suffering from Dementia.
Citizens Advice
A fund set up to provide the community to the Citizens Advice bureau at the Community Association building once a month.
Friday Friends An activity whose surplus have been set aside for the development of the group. Christmas A Christmas lunch has been provided each year for the older residents of the village.. Lunch/Goodybags Grants are received from the local authorities. This year in the absence of a building ‘goodybags’ were distributed instead of holding a lunch.
## **7. Analysis of movement in Unrestricted Funds**
|General Fund
**Total**|**Balance at 31st**
**March 2023**
**Income**
**Expenditure**
**Balance at**
**31st March**
**2024**
**£**
**£**
**£**
**£**
61,186
48,711
64,146
45,751|
|---|---|
||**61,186**
**48,711**
**64,146**
**45,751**|
## **8. Analysis of Current Assets**
|Trade Debtors
Stock
Prepayments & Accrued Income
**Total**|**As at 31st**
**March 2024**
**As at 31st**
**March 2023**
**£**
**£**
**418**
**1,511**
**-**
**52**
**402**
**778**|
|---|---|
||**820**
**2,341**|
## **9. Analysis of Creditors**
|Trade Creditors
Payments in Advance
Key Deposits
**Total**|**As at 31st**
**March 2024**
**As at 31st**
**March 2023**
**£**
**£**
**4,103**
**4,119**
**1,447**
**3,089**
**28**
**28**|
|---|---|
||**5,578**
**7,236**|
## **10. Corporation Tax**
The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
## **11. Trustee remuneration & expenses, and related party transactions**
One Trustee holds paid employment with the charity; however, the board believes this does not affect his integrity as a trustee. No trustee has received remuneration or expenses for their role as trustees.
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The average number of staff employed during the period was 1. There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.
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