## **Trustees’ Annual Report for the period** **From 01 Apr 2021 Period start date To 30 Jun 2022 Period end date** ## **Charity name: RA MESS** ## **Charity registration number: 1165096** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The RA Mess Fund is governed by its
of the charity as set out Mess rules Version 3 dated 17 Nov 21.
in its governing It is registered as a charity within the
document Charity Commission.
Summary of the main Para 1.17 and The Trustee has delegated the day to
1.19
activities in relation to day management of the RA Mess Fund
those purposes for the to a Mess Committee who are elected
public benefit, in members and represent the interests
particular, the activities, of their members. Vacancies are filled
projects or services by Mess Committee ballot, and
identified in the membership is structured so as to
accounts. provide a wide representation of
expertise to represent the best
interests of the Fund. Names of
candidates for election are provided to
the Mess Secretary, who will maintain
a list of those candidates and bring
them forward for election as vacancies
occur. The Mess Committee convenes
on a monthly basis to discuss the
administration of the Fund and the
minutes of Mess Committee meetings
promulgated widely within five working
days of a committee meeting. Standing
agenda items are: · Actions from last
meeting · Mess Treasurer’s Report ·
Mess Manager’s Report · Entertainment
Member’s Report · IT Member’s Report
· Families Representative Report An
Annual General Meeting (AGM) of the
RA Mess is held once a year. This
meeting presents to Mess Members the
results of the last audit, the draft social
programme for the following year, any
relevant changes to Mess routines and
all financial changes and expenditure
planned for the following year.
Statement confirming Para 1.18 The trustee is responsible for
whether the trustees maintaining proper accounting records
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SORP reference
have had regard to the which disclose with reasonable
guidance issued by the accuracy at any time the financial
Charity Commission on position of the Charity and enables
public benefit them to ensure that the financial
statements comply with the Charities
Act 2011. The Trustee is also
responsible for safeguarding the assets
of the Charity and hence for taking
reasonable steps for the prevention
and detection of fraud and other
irregularities. The Trustee has had
regard to the Charity Commission’s
guidance on Public Benefit.
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The RA Mess Fund is managed to
ensure that there are adequate
resources available for expenditure on
Summary of the main improvements to the welfare and
Para 1.20
achievements of the quality of life for serving members of
charity, identifying the the Armed Forces who are mess
difference the charity’s members, and the engenderment of
work has made to the ‘esprit de corps’. The past 15 months
circumstances of its has seen the mess put on a full social
beneficiaries and any programme for the benefit of its
wider benefits to society members, and returning to pre-
as a whole. pandemic levels. Subsidies the events
are provided mainly from profit made
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by the mess from the bar, mess subscriptions paid by the beneficiaries and other activities. These activities have all served to improve morale and enhance the general welfare of the mess members, many of whom work in particularly demanding environments. The Fund has an excess for the period of £8280.82, compared with £34247.36 for the previous year. This was due to the pandemic resulting in minimal expenditure on events and their associated costs and gives no cause for concern. Creditor stand at zero with £7097.95 tied up in mess property and £133921.59 invested with St James Place Investments. Mess debtors stand at £15,815.35 which is exclusively the sum owed to the mess by the contractor and gives no cause for concern. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The RA Mess income is generated from
financial position at the the following streams: Mess Subs;
end of the period Silver conts from members to maintain
the mess silver; bar profit and levies to
events and individuals for sundries
including candles, use of the silver, use
of the crystal, use of the VIP rooms and
their enhanced extras. Of these Mess
Subs is the main income generator.
The Fund Manager has already
identified the excess of income over
expenditure and this will be reviewed
and addressed in the next financial
year.
The Fund is not in deficit.
Statement explaining the Para 1.22 Nil
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22 Zero
Reasons for holding zero Para 1.22 The RA Mess fund has no reserves
reserves because of it has minimal role as a
grant making charity with few
operational or staff commitments.
Furthermore, the Fund has no
Contingent Liability to the Army
Central Fund. The Trustee is content to
set a Fund contingency at zero.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Mess Rules and MOD Standard
th
document Constitution adopted on 7 Jan 2013.
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Commanding Officer of 14
methods including details Regiment Royal Artillery is appointed
of any constitutional ex-officio Trustee of all Service Funds
provisions e.g. election to at 14 Regiment RA. Appointment of
post or name of any the Commanding Officer is controlled
person or body entitled by APC Glasgow.
to appoint one or more
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
The accounts submitted for 20/21 were
Other inclusive of the months Apr to June 30 [th]
2021, therefore not included in the
attached accounts for FY 21/22.
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name RA Mess
Other name the charity N/A
uses
Registered charity 1165096
number
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Charity’s principal RA Mess
address Royal Artillery Barracks
Larkhill
Wiltshire
SP4 8QT
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Lt Col Paul Joyce Commanding Officer
14 Regiment RA,
Royal Artillery
1 Barracks
Larkhill
Wiltshire
SP4 8QT
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
None
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## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Lt Col Joyce was posted from 14 Regt in Sept 2022 and Lt Col Andrew McDermott assumed Managing Trustee position Sept 22 in accordance with the approved selection process. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Original documentation signed. **Full name(s)** Andrew McDermott **Position (eg** Charity Managing Trustee **Secretary, Chair, etc)** **Date** April 2023 F14 MESS IUNE 2022 Statement of Financial.4ctiiities as at 3010612022 Paxton+ Pageloll Piinted: 17,.'08i?0?2 14Re 114 Untesttyaed, Deugoated GPF Funds Restricted Funds End0￿￿￿￿t Funds Total Funds Preiious Penod Total F￿d5 coming Resourc -oluntsry Income ctiiities for Gener2w Funds estment Income 0￿e Resoutces fr(xn h2n"table Actilmlies tlier Incoming Resources olal IucomiDg Re%ouJ'ces esoui'ces E￿ellded Cost of llei-atiDg Fullds estD]ellt NI3Well￿t Costs osts of Generat￿g FU￿1$ han"t3ble Actiiities "effjance Costs ants alld Don2ti0ns ther Cog19 o_oo o_oo o_oo 1.334.61 7.033_57 13.739. 14 13.739.14 25.135.00 21.02? 59 ?5.135.00 84.848 82 ?9,658.76 38.452 98 764J9.9• 63.8?6_?3 o_oo 59.890.-.3 63.8:6.•3 0.00 1•3. -90 1.481.48 29.59l.03 9.?50.?6 405.81 10_887.33 1.481.48 29.591.03 9.?50.26 405.81 68.733.8? 4,179.10 11.981.39 8.114_80 -116_50 18.073_77 o_oo o_oo o_oo 57.840.49 0.00 0.00 o_oo 0.00 olal Resoui-ces Ex eDded tl IncomiDs.'Outgoing esoui'ces Befoi'e Ti'aDsfeJ's ransfers 1.01*.91 0.00 109.46? 40 4? ?3? 40 8 ?80.87 $1-.9.-, 0.00 34.?47.30 oss tr2rtsfers benyeen fimds internal transfers) tt lllcoming i'esoul.c￿ befo oldiDu ¢wains iilld 1055es olding Caius,.losses a￿5 on re171uatson of the h3rity's fixed 3￿et5 nfeah.sed GaitislLosses on i-estnwnr asseis o_oo o_oo 4SI-.9.74 0.00 14.?60.40 34247.36 o_oo 0.00 8 ?80.8? 000 0.00 0.00 0.00 14.?60.40 +t Iloi'*m*nt ill Fllnds econciliation of Flllld5 otal funds brollght fonyard 'om pi-eiious l'ear otal funds cai'j'ied foirn-ard 34.?4:..30 201.64?.48 4 904.37 0.00 200.846.84 9099•3.30 li.1￿.11 0.00 **1.10"..41 F14 MESS IUNE 2022 Patso Balaoce Sheet- Jwi* ?0?? Pagelof3 Prillted: 03'08,.'•01? ss 14 Regt IL4 )0)) Eod of last Iv 8.8LW.45 Blfy) l¥opa 0.1￿ B301 lllErA-klrLth(QX)337633i} 0.(￿ B307 lutEStQLN.4CCORLk6013i37O CAP 0.1￿ B303 kn"e5rQLN.4CORD ￿13)310 IN l339?l.i9 B30) ST I2[￿S'S P]Jce 7.fr)7.95 o. o.(x) 133_9?l_j9 14? 782.(H Totsl Fixed.4ssets 141.019_54 63.320.21 B6iO BaDkAcccqll O.lJ) Bify) C￿10[5 744.￿ B404 Si¢xk oll Ha￿1. &atuts 0.￿ B40) Si¢x* oll Ha￿1. 11. 61.1kn4.81 Totsl cwreIttA￿ts 63.857.92 li.815.35 414 80.087_87 200.846.85 TotslAssets 221.107.41 O.lJ) B7th) CrtdLT015 O.lJ) B7iO Notused 0.(￿ B7￿ Notused o.( 0.￿ Totsl lJal)th"lies o.(K) 221.107.41 Totsj 5 ?IM.37 Totti Re5tncted Fut¥ls 0.1￿ Totsl E￿i￿rtFu￿15 0.(￿ Total D￿g[L￿Ted Funds -Wl.&l•.48 ACc￿￿131edTIadm8 & ( 2O).9J• .30 -IMS.846.85 Totsl 221.107.41 RA MESS JUNE 2022 ## **Original Signed** ………………………………..….…. Date………………………..….……. 3 RA MESS JUNE 2022 ## **Analysis of Capital Property** **----- Start of picture text -----**
Fixtures, Motor Total
fittings & vehicles
equipment
£ £ £
Balance b/f £8860.45 £0.00 £8860.45
Purchases £0.00 £0.00 £0.00
Sales & W/Os £0.00 £0.00 £0.00
Depreciation £2092.50 £0.00 £2092.50
Balance c/f £7097.95 £0.00 £7097.95
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## **List of Debtors** **----- Start of picture text -----**
Debtor Date of Debt Amount
Sodexo Mess Contractor APR, MAY & JUN 22 I&E £15815.35
Total £15815.35
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* There are no amounts falling due after more than one year (delete as appropriate). ## **Restricted/Endowment Funds** Give details of the movements of the individual funds summarised in the restricted and endowment column of the Statements of Financial Activities (SOFA). **----- Start of picture text -----**
Fund Name Fund Bal Incoming Outgoing Transfers Gains and Fund Bal
B/F Resources Resources Losses C/F
for period for period
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A brief explanation as to the nature and purpose of the charity’s Restricted Funds is to be provided. **----- Start of picture text -----**
Name of Restricted Purpose of Fund
Fund
SUMMER BALL Used for the protection of funds allocated to the Summer Ball
function. The funds are voted over in bulk from GPF and R016 Mess
Ents at quarterly Mess meetings depending on affordability at the
time.
XMAS FUNCTION . Used for the protection of funds allocated to the Christmas Ball. The
funds are voted over in bulk from GPF and R016 Mess Ents at
quarterly Mess meetings depending on affordability at the time.
STAFF FUND A fund paid into by all Mess Members. Funds from the Staff Fund are
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4 RA MESS JUNE 2022 **----- Start of picture text -----**
used to purchase a gift for each staff member every year, plus pay
for the Staff Drinks event.
STATUETTE DEPOSITS Individuals who do not pay into the Presentation Fund deposit
money in this code for when they want a statue as a leaving
presentation.
MESS ENTS A fund paid into by all Mess Members on a pro rata basis based on
rank. Funds from these contributions are allocated and voted on at a
mess meeting in Nov, as grants to specific events throughout the
year.
COL RESERVE MESS This is a small fund where Reserve Colonels, who are mess
SUBS members, will pay into the fund on mess bills to subsidise their
events.
FALKLANDS 40 [TH] The event was hosted in the Mess and this fund was created to
REUNION ensure it was self funding. The Regt Acct’t will be advised by the
organiser where to send the excess income balance in due course.
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5 RA MESS JUNE 2022 ## **Internal Auditor’s Report** 1. *I/ ~~We~~ have examined the books of account and records from which the final accounts were prepared and have obtained all the information and explanations that were necessary for the purpose of *my ~~/our i~~ nternal audit. 2. *I/ ~~We~~ certify that end of period checks have been conducted in accordance with Service Funds Regulations. 3. Subject to the observations given below I am/ ~~we~~ are* satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund’s affairs as at the date of the balance sheet. Subject also to *my ~~/our o~~ bservations *I am/we are satisfied that cash and bank balances and stocks on hand have been properly checked at prescribed intervals and that adequate insurance exists. 4. *I/ ~~We h~~ ave stamped and signed the original books of account and the original records I/we have checked. All vouchers relating to this account period have been cancelled. 5. *I/ ~~We h~~ ave made the following observations whilst carrying out the internal audit: Bde SO2 disclosure from last year highlighted that: - The FM had not dated his report or the Balance Sheet. This has been noted by the Regt Accountant for the future. - Unrealised Gain on investment should be from G460 – G499 and not G350. This has been corrected going forward. - The percentage calculator is to be completed for all funds operating as trading accounts. B404 – Stock on Hand – Statues is not a trading account as the statues held are ‘purchased’ by individuals at cost as presentations. Historically a batch of 20 statues were bought in FY 16/17 and on average 3 leavers per year have chosen to pay for and be presented with a statue. - Fund Handover – no longer applicable. Following Bde SO2 comments: - Regt Acct to ‘clear unallocated’ debtors in Paxton. Implemented and ongoing. - The value of Capital Property is showing no change from previous year’s figure of £8860.45. This was an accounting oversight as there was depreciation to apply to ‘new’ property. This has been addressed and accounted for in this FY with 3 years depreciation being applied to the ‘new’ property. All investments held are with St James’ Place as part of a consolidated wealth fund and has been reviewed within the audit period. Capital Property has had 3 yrs of depreciation applied to ‘new’ purchases which have not historically been depreciated. 100% Audit of daily transactions have been conducted by the Associate Auditor with a further 10% randomly audited by the RAO. Both The Managing Trustee as well as Fund Managers view monthly Fund reports/observations, where anomalies are identified and directions to rectify are provided. There is no evidence of a property check for this period. There has been a considerable amount of Paxton and Fund housekeeping within this audit period. Sodexo is the only fund debtor for the April, May and June 22 I&E’s totalling £15815.35. The April and May payments have been received into the bank in Jul 22. At year end there is an excess of GPF income over expenditure in the amount of £8280.82 which is significantly less than the previous year where the amount was £32,827.40, however this was due to the cancelation of planned expenditure caused by the COVID pandemic and lockdowns, therefore the liquidated investments were not spent in that FY. As mentioned in the FM report, the Mess Committee are planning to review and overhaul income sources and entertainment grants going forward to reduce the fund worth to a reasonable level. 1 RA MESS JUNE 2022 ## Date: Signature Original signed Name MRS J HARVARD Appointment IA/RAO 14 RA 2 F14 MESS IUNE 2022 14 REGIMEKf RA- RA OFFICERS MESS Com(VS02 SPS- Indep8ndent Examlner's Report on the Accounts. and Comments Disclosure SectKsn (Onty lo be completed rf the examiner needs to highlight material problemsldiscrepanciesl Give here brief details of any items that the examineT withs lo disclose: The Trial Balance was rKJt induded in AF N1514s. Therelctre, the B Codes in the Balance Sheet and G CcMJes in Income & Expenditure Report cannot be cross checked in the Tiial Balance. Also. G049. G299, G399 and G799 codes cannot be confinned that they have zero figures recorded. Debtors figure in Balar￿ Sheet and in Para 6 on the Notes lo Accounts agree. However. Sales Accounl Balance List (Debtors list liryn PAXTON+l were not included in AF N1514s. Therefore. the unall(Kated amounts and the date of ¢Jebts cannot be verrfied against the para 6 01 Notes lo Account. 3 X Restr￿ed Funds are inactive lor Ihe Iwo conseculive audr( pericmj. G604 in Income & Expenditure Rep(wl 15 in negative figure. Comdls Ccfflmenls Speofie comments from above rA)Se￿atIons. The Unit is lo submit the Trial Balance and the t)ebt0￿ List printouls from the PAXTON+ lor Ihe fulure submI￿OnS of AF N1514s. It is observed that Ihere are number of Resth"cted Funds which have been setup primarily lor the purpose of collecting inc(xne to fund expenditure on one off events. Charity law states that money collected foi a restricted purpose can only be spent on that PLsrpose, Restricted Funds must therefore onty be set up when necessary. When a Restricted Fund is created. its purtK6e and natLbre. together with its restrielions on income and expenditure are lo be laid down in the rulesfbyelawslcharter etc ol the fur￿. The unit should seek lo ulilise the Debt0￿creditorS lo creale bespoke serials for the activities which have a definitive end date. Any grants received in a¢fvance should be hekJ as a creditor until required. The Lbntt is to investigate and rectity that theie ale no negative figures recorded anywhere in the Expendrture Sect￿ while booking all transaclK)ns in PA￿ON*. As per SFR Chap 8 Para 0818. the unil is advised to re-value Ihe investments al the end ol each accounling pefi¢Jl al the current mathet value. Overall c(¥nments: I have rewewed the Furnl's irKome over the L8sl three Audrt Peno(ts and its inwme has ￿ excee(￿ ￿S0,c￿Xj in any of these yews. IFY 2019120- £63681.91, FY 2020121 . £76,479.92 and FY 2021r22- £IZJ.722.96) The coeration and struclure of the Charity is understoc*J. F14 MESS IUNE 2022 I have refeThed lo Fund Manager. Managing Tnjstee and Inlemal Audilorfs report for the c0mp1Lqti(￿ of this report. I have examined to to￿ worth crf the Fmj; £221,107.41 in SOFA BaLance and È30.056.51 in Balar￿8 S￿l During the unrt's annual assJJrance an akycoriale level of sampliro was o)rKlucted cffl all a￿OUntIng records and sthidrdry tKth. The Find A(￿nts have reveded Th) un￿1 actNibes. The Fund cperates on the accrual ba&s AF N1514 Y•hth conlorms lo SORP 2005. The a¢)))unting FKAiryes are K￿LStent in at4)IK2kn and apprcprHts to the actM￿s of the Charity. There has been rK) S¥￿1 that has had an a(fverse impact on the worth crf the charity sut• to this Rep￿)￿ No Restrict&J Funts are Overspenl. No expe￿Ilure was tc￿nd that cgknthcts lo the thatity's Objects. There has been act of Mis¢X￿ in the athninistralb)n of the tharity S02 SPS Iridependent Examinerfs Signature Name Ma EM Mill nAGC sps 11 NQV 20ZZ Dale Appointrnent S02 SPS HQSW o si