REPORT AND ACCOUNTS AS AT 31 DECEMBER 2021 |Our Moon Education
Registered CharityNumber: 1165083|Our Moon Zambia
Registered RNGO 101/0688/17| |---|---| |The Coach House
Hurstwood Lane
Tunbridge Wells
Kent TN4 8YA
UK|Registered address: 23/10 Chainda
Simon Mwansa Kapwepwe Road
Lusaka 10100, Zambia
Physical Address: Our Moon Zambia
Off Old Mumbwa Road
Mbulo-Chipansha, Chibombo District
Central Province,Zambia| |+44 (0) 7720 287904
+44 (0) 1892 522330
Email: helen.leale-green@ourmoon.org.uk|+26 096 2566163
+26 097 2221586
Email:justin.mushitu@ourmoon.org.uk| ## **TABLE OF CONTENTS** **THE TREASURER’S FINANCIAL REVIEW ........................................................................................................... 3 STATEMENT OF FINANCIAL ACTIVITIES .......................................................................................................... 4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OUR MOON EDUCATION ..................................... 12 LEGAL AND ADMINISTRATIVE INFORMATION .............................................................................................. 13** 2 ## **THE TREASURER’S FINANCIAL REVIEW** I am delighted to report that we again came through the pandemic issues relatively well intact. Although there have been significant pressures on fundraising, we have managed to grow our programme income and kept our expenses under good control, while benefiting many more people. Income for the year was £65,083 (2020: £58,880). Therefore, despite the challenges that the COVID19 pandemic has placed on raising funds, we have seen a growth in programme income of 10.5%. This has come largely from growth in our supporter base which saw both our second charity ball and a number of online smaller events being very well attended as well as exceeding our target for the Big Give campaign. The amount spent in the year was £87,707 (2020: £70,117). This was split between expenses on the charitable programmes of £79,876 (2020: £62,737) and investment in fixed assets in the year of £7,831 (2020: £7,380). At the end of the year, the charity had unrestricted funds of £7,848 (2020: £7,302), restricted funds of £4,647 (2020: £11,288) and fixed assets of £76,300 (2020: £84,998). All restricted funds are restricted to spend on our Young Leaders programme, with the exception of a grant from Gilchrist Educational Trust which donated £1,150 towards fixtures and fittings for our programme. ## **RESERVES POLICY** The trustees aim to keep reserves at a level to cover six months’ project support and running costs. We recognise that this is a hard target to maintain, especially during these times, but feel it is the target we wish to strive for. As stated above, spend on programmes for the year was £79,876. With unrestricted funds and funds restricted to the programme totalling £12,495 as at the end of December 2021, we are operating with reserves lasting approximately 2 months with pledges received from two donors for $30,000 payable in early 2022. The trustees, therefore, consider that there are no material uncertainties about the ability of Our Moon Education to continue as a going concern. The accounts were approved by the trustees on 1[st] February 2022. Alan Leale-Green Trustee: Our Moon Education Charity number: 1165083 3 ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 DECEMBER 2021** |Note
Income from Donations
2.1, 3.1
Investment Income
TOTAL INCOME
Expenditure on raising funds
2.2, 3.2
Expenditure on charitable
activities
2.2, 3.2
Expenditure on support costs
2.2, 3.2
Depreciation on Fixed Assets
2.3, 4.1
TOTAL EXPENDITURE
NET MOVEMENT IN FUNDS
Total Funds Brought Forward
Fund Transfers
Total Funds Carried Forward|Unrestricted
Funds
2021
Restricted
Funds
2021
Fixed
Asset
Funds
£
£
£

32,963
32,120
-|Unrestricted
Funds
2021
Restricted
Funds
2021
Fixed
Asset
Funds
£
£
£

32,963
32,120
-|Total
Funds
2021
£
65,083
-|Total
Funds
2020
£
58,868
12| |---|---|---|---|---| ||32,963
32,120||65,083|58,880| ||
4,547

56,133

2,127
|17,069|4,547
56,133
2,127
17,069|4,716
39,699
2,489
15,833| ||6,67456,133|17,069|79,876|62,737| ||**26,289**
**-24,013**
**7,302**
**11,288**
**-25,743**
**17,372**|**-17,069**
**84,998**
**8,371**|**-14,793**
**103,588**
**-**|**-3,857**
**107,445**
**-**| ||**7,848**
**4,647**|**76,300**|**88,795**|**103,588**| 4 ## **BALANCE SHEET AS AT 31 DECEMBER 2021** ||||2021||2020| |---|---|---|---|---|---| ||Notes|£|£|£|£| |Fixed Assets|||||| |Tangible fixed assets|4.1|76,300||84,998|| |Total Fixed Assets|||76,300||84,998| |Current Assets|||||| |Debtors and accrued income|8|2,110||11,549|| |Cash at bank and in hand|10|13,781||14,443|| |TOTAL CURRENT ASSETS|||15,891||25,992| |Current Liabilities|||||| |Creditors: amounts falling due within one year|9||3,396||7,402| |NET CURRENT ASSETS|||12,495||18,590| |TOTAL ASSETS LESS CURRENT LIABILITIES|||**88,795**||**103,588**| |Represented by Income Funds|||||| |Unrestricted funds||7,848||7,302|| |Restricted funds||4.647||11,288|| |Total Income Funds|||12,495||18,590| |Fixed Assets Funds|||76,300||84,998| |TOTAL FUNDS|||**88,795**||**103,588**| 5 NOTES TO THE ACCOUNTS ## **NOTE 1: BASIS OF PREPARATION** ## 1.1 BASIS OF ACCOUNTING These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. They have been prepared in accordance with the accounting policies set out in Note 2 to the accounts. They comply with the charity’s constitution, the Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS) applicable in the UK and Republic of Ireland (FRS 102, issued on 16 July 2014), FRS 102 and with the Charities Act 2011. Notes to the accounts have only been produced when relevant to the accounts of Our Moon Education. Note numbers have been produced in accordance with the Charity Commission’s form CC17a. The charity constitutes a public benefit entity as defined by FRS 102. The charity was entitled to exemption from audit under section 476 and 477 of the Companies Act 2006 relating to small companies. The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. The accounts present a true and fair view and no changes have been made to the accounting policies or estimates with in the reporting period. There have been no prior year adjustments. ## **NOTE 2: INCOME AND EXPENDITURE** ## 2.1 INCOME Recognition of income: this is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources, when it is more likely than not that the trustees will receive the resources and when the monetary value can be measured with enough reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). There are no legacies within this accounting period. The charity has not received government grants in the reporting period. Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## 2.2 Expenditure and liabilities Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Fund balances carried forward include assets and liabilities denominated in Zambian kwacha converted at the rate when the currency was bought. There were no material differences at the year end. 6 ## 2.3 Assets Freehold land is not depreciated. Depreciation on other items of property, furniture and fittings are calculated using the straight-line method to allocate their depreciable amounts over their estimated useful lives as follows: Buildings 5 – 10 years depending on building materials used Motor Vehicles 3 years Furniture and Fittings 5 years The residual values estimated useful lives and depreciation method of property, plant and equipment are reviewed, and adjusted as appropriate, at each balance sheet date. The effects of any revision are recognised in profit or loss when the changes arise. There is money in future budgets allocated for maintenance of the assets. There are no investments other than a deposit account at Barclays Bank in the UK. Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **NOTE 3: INCOME AND EXPENDITURE 3.1 INCOME ANALYSIS** |**OTE 3: INCOME AND EXPENDITURE**
**.1 INCOME ANALYSIS**||||| |---|---|---|---|---| ||**Unrestricted**|**Restricted**|**Total**|**Prior Year**| ||**Funds**|**Funds**|**Funds**|**Funds**| ||2021|2021|2021|2020| ||£|£|£|£| |Donations, grants & gifts|**32,963**|**32,120**|65,083|58,868| |Investment Income|-|-|-|12| |Total Income|**32,963**|**32,120**|65,083|58,880| |Included in donations, grants, and gifts above are:||||| |Trusts and Foundations|-|6,152|6,152|6,863| |Campaigns|-|4,244|4,244|13,320| |Corporate giving|937|-|937|1,287| |Major donors|4,636|1,161|5,797|4,450| |Events|4,655|18,999|23,654|15,129| |Regular donors|14,802|231|15,033|8,809| |Other Donations|2,338|198|2,536|3,540| |Gift Aid|5,595|1,135|6,730|5,470| |TOTAL INCOME|**32,963**|**32,120**|**65,083**|**58,868**| 7 ## **3.2 CHARITABLE ACTIVITIES EXPENDITURE ANALYSIS** |**UK EXPENSES**
Direct Cost of Fundraising
Literature & Brochures
Printing
Internet & Computer and Software
Insurance
Bank Charges
Staff Training
Accounting Fees
Membership Fees & Subscriptions
**STUDENTS EXPENSES**
Food and toiletries
Transport
Books and learning materials
SAT, university application and other uni
expenses
Internet and phone
Other expenses
**ZAMBIAN STAFF EXPENSE**
Programme Staff Costs
Motor Vehicle Expenses
Rent and electricity
Travel, Accommodation & Subsistence
Food
Internet and phone
Insurances
Fundraising costs
Customs Charges
Professional fees
Bank charges & Fx differences
Helen Leale-Green flight to Zambia
Buildings’ maintenance
Misc.
**DEPRECIATION**
Depreciation – Motor Vehicles
Depreciation – Furniture & Fittings
Depreciation – Buildings
TOTAL FROM RESTRICTED FUNDS
TOTAL FROM UNRESTRICTED FUNDS
TOTAL EXPENDITURE|**Charitable**
**Activities**
**Support**
**Costs**
**Fundraising**
**Costs**
**Total**
**Restricted**
**Unrestricted**
**£**
**£**
**£**
**£**
4,239
4,239
308
308
-41
-41
741
741
353
353
252
252
20
20
600
600
202
202
10,667
10,667
818
818
1,666
1,666
1,920
1,920
953
953
806
806
20,656
20,656
5,184
5,184
754
754
1,828
1,828
3,556
3,556
1,752
1,752
332
332
266
266
450
450
34
34
340
340
1,237
1,237
2,195
2,195
719
719
2,906
2,906
614
614
13,549
13,549
**73,202**
**73,202**
**2,127**
**4,547**
**6,674**| |---|---| ||**73,202 **
**2,127**
**4,547**
**79,876**| The costs of charitable activities are primarily taken from restricted funds, but when that has been exhausted, the unrestricted funds are used. 8 ## **NOTE 4: FIXED ASSETS** ## **4.1 ANALYSIS OF FIXED ASSETS** |**E 4: FIXED ASSETS**
**.1 ANALYSIS OF FIXED ASSETS**|| |---|---| |**Motor Vehicles**
Cost of Motor Vehicle
Depreciation
Net Value
**Land**
**Buildings (see below)**
Cost of Buildings
Depreciation
Net Value
**Furniture & Fittings**
Cost of Furniture & Fittings
Depreciation
Net Value
**Total Cost**
**Total Depreciation**
**Total Net Value**|2021
2020
£
£
16,532
16,532
16,532
12,167| ||-
4,365| ||12,855
8,545
88,364
83,420
26,814
13,265| ||64,370
70,155| ||3,118
2,531
1,212
598| ||1,906
1,933
120,858
111,028
44,558
26,030| ||76,300
84,998| ## **4.2 DETAILED ANALYSIS OF LAND AND BUILDINGS** ||Quantity|£| |---|---|---| |**LAND including fencing and**
**deeds**|4.4 hectares|12,856| |**BUILDINGS**||| |Workers homes (burnt bricks, plastered,
with roofing sheers, windows and strong
doors with locks|4|17,579| |Student accommodation chalets (breeze
blocks, plastered inside, stone clad outside,
thatched roofs, aluminium windows all sides,
steel doors and locks)|
4|20,915| |Kitchen (breeze blocks, roofing sheets,
storage room with grill door and locks)|1|3,352| |Storage building (breeze blocks, roofing
sheets, 2 lockable rooms, 1 outdoor lockable
space)|1|3,000| |Tank stand with storage beneath, lockable
door|1|4,000| |Office (breeze blocks, aluminium windows,
lockable door)|1|3,200| |Dining building (wide room, 3 big sliding
windows, 1 sliding door, roofing sheets
balanced on poles)|1|5,080| |Ablution block (breeze block, roofing sheets,
2 bathrooms, 2 toilets)|1|7,203| |Solar system – electricity and pump|1|10,527| |Shelter – breeze block, with thatched roof,
paved floor|1|1,500| |Guest chalet (breeze block, roofed,
aluminium windows and door)|1|3,508| |Learning forum – foundation only|1|8,000| |Paving of internal spaces|Various|500| |**TOTAL BUILDINGS**||**88,364**| |**TOTAL LAND AND BUILDINGS**||**101,220**| 9 ## **NOTE 5: OTHER FEES** |**E 5: OTHER FEES**||| |---|---|---| ||2021|2020| ||£|£| |Independent examiners’ fees|600|600| |Assurance services other than|-|-| |independent examination||| |Tax advisory fees|-|-| |Other fees in Zambia|34|-| Our accounts were independently reviewed by Chloe Way of Southworth and Co Ltd Chartered Accountants. Legal work is carried out by Morgan Lewis and Bockius LLP, on a pro bono basis. ## **NOTE 6: PAID EMPLOYEES** ## **6.1 STAFF COSTS (ZAMBIA)** |

Salaries and wages
Pension costs
Health Care cost
Other staff costs
TOTAL SALARY COSTS|2021
2020
£
£
17,622
13,691
1,235
386
1,036
566
763
**-**| |---|---| ||**20,656**
**14,643**| ## **6.2 AVERAGE HEADCOUNT OF PERMANENT STAFF IN THE YEAR** |Charitable activities
Inhouse staff
General workers
TOTAL AVERAGE HEADCOUNT|2021
7
6
20
2020
2
0
0
**33**
**2**| |---|---| During 2021, we employed a number of in-house staff and general workers. They work under separate contracts that, under local Zambian laws, require Our Moon to contribute to a government pension scheme, deduct the workers’ contributions and forward both contributions to the Zambian National Pension Scheme Authority (“NAPSA”). During 2020, we started operations at Our Moon from our site in Chibombo and people volunteered their time to work with us. ## **NOTE 7: PENSION SCHEME** The amount of £2,470 half by Our Moon and half from deductions from salaries, was paid to the Zambian Pension Authority in the year. ## **NOTE 8: DEBTORS AND PREPAYMENTS** |Accrued income
Other debtors
TOTAL DEBTORS|2021
2020
£
£
1,290
10,729
820
820
**2,110**
**11,549**| |---|---| 10 ## **NOTE 9: CREDITORS AND ACCRUALS** |**TE 9: CREDITORS AND ACCRUALS**|| |---|---| |Accruals and deferred income
Credit card balance
Other creditors
TOTAL CREDITORS|Amounts falling due
within one year
Amounts falling due after
more than one year
2021
2020
2021
2020
£
£
£
£
2,049
2,618
-
-
668
2,152
-
-
679
2,632
-
-| ||**3,396**
**7,402**
**-**
**-**| ## **NOTE 10: CASH AT BANK AND IN HAND** |**TE 10: CASH AT BANK AND IN HAND**||| |---|---|---| ||2021|2020| ||£|£| |TOTAL CASH AT BANK AND IN HAND|**13,781**|**14,443**| ## **NOTE 11: TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** ## TRUSTEE REMUNERATION AND BENEFITS None of the UK trustees have been paid any remuneration or received any other benefits from employment with the charity or related entity. 11 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OUR MOON EDUCATION** I report on the accounts of the Trust (Charity No. 1165083) for the year ended 31 December 2021. ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. ## It is my responsibility to: examine the accounts under section 145 of the Charities Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and to state whether particular matters have come to my attention. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set up in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Date: Chloe Way FCA Independent Examiner Southworth and Co Ltd Chartered Accountants Four Elms Edenbridge Kent Signature: 12 ## **LEGAL AND ADMINISTRATIVE INFORMATION** |Trustees|Richard Bowen (Chair)|Richard Bowen (Chair)| |---|---|---| ||Charles Coldman|| ||James Haughton (resigned 23 November 2021)|| ||John Kirkland (joined 15 April 2021)|| ||Alan Leale-Green|| ||Helen Leale-Green|| ||Vanessa Strauss|| |Charity number|1165083|| |Registered office|The Coach House|| ||Hurstwood|Lane| ||Tunbridge Wells|| ||Kent TN4 8YA|| |Bankers|Barclays Bank plc|| ||8 Calverley|Rd| ||Tunbridge Wells|| ||Kent TN1 2TB|| |Independent examiner|Chloe Way FCA|| ||Southworth and Co Ltd Chartered Accountants|| ||Four Elms|| ||Edenbridge|| ||Kent TN8 6NE|| 13 ## CONTACT DETAILS: Helen Leale-Green - Helen.leale green@ourmoon.org.uk +44 (0) 7720 287904 Justin Mushitu Justin.mushitu@ourmoon.org.uk +260 97 SOCIALS: LinkedIn - https://www.linkedin.com/in/helen-leale-green-26ba6150/ Facebook - https://www.facebook.com/ourmooneducation Instagram - https://www.instagram.com/ourmooneducation/ Twitter - https://twitter.com/ourmoon1 14