2022-05-31-accounts - Warrington Museum Of Freemasonry

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Trustees' Annual Report for the period

Period start date Period end date 01 06 2021 31 05 2022

From

Section A Reference and administration details Charity name Warrington Museum of Freemasonry Other names charity is known by 1165077 Registered charity number (if any) HMRC Ref: EW57308. Accreditation No 2387

Charity's principal address Winmarleigh House, Winmarleigh Street, Warrington, Postcode: WA1 1NB

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Barry Jameson Chair
2 Bob Timmis Secretary 01/06/21 – 24/12/21
3 Jim Cartledge Treasurer 01/06/21 – 09/03/22
4 Mike Williams Member Trustee
5 John McIntyre Member Trustee
6 Vic Charlesworth Curator
Caroline Crook Archivist, non-
7
Mason
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address Mentor Michelle Hill Curator, Museums and Galleries Operations and Neighbourhoods, Tameside Museums & Galleries Portland Basin Museum 1, Portland Place Ashton-under-Lyne OL7 0QA

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by Board who would advertise the post Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

March 2012

TAR

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Warrington Museum of Freemasonry (“the museum”) was established under a Charitable Incorporated Constitution in June 2014, the board of trustees, having been formed in February 2014. The museum has:

Obtained charitable status in January 2016.
Registered as a Charity with HMRC to utilise Gift Aid benefit on donations – Registration confirmed September 2016, effective from July 2015
Obtained Full Accreditation under the Arts Council England September 2018 No2387

It is also a member of the Masonic Museums and Libraries Group, the Association of Independent Museums, Museums Cheshire and works closely with Museums Development North West. It also has close links with the Warrington Museum and Art Gallery and another independent museum in Warrington.

The museum operates from Winmarleigh Street, Warrington which is the meeting place for the Warrington Masonic Group. Its activities are supported by the Group, which has a membership of around 300 Freemasons. The Hall is run by the Warrington Masonic Hall Company Limited, which has its own board of directors. The individual Lodges meeting at Warrington are the Halls shareholders.

The Group and the Hall Company Limited have supported the development of the museum and both have representatives on the board of trustees.

John McIntyre is the Warrington Masonic Group Secretary and Mike Williams is a director and Chair of the Hall Company Limited.

The trustees have also entered into a formal Mentoring agreement with a museum professional who is now the Curator, Museums & Art Galleries, Tameside.

Section C Objectives and activities

March 2012

TAR

The trustees updated their Forward Plan for the period 2021 - 24, in May 2021 and this was reviewed by the board in August 2021. The museum was closed since March 2020, as the masonic hall had also been substantially closed since that date. The key priorities were stripped back to reflect the task and the trustee’s intent to get the museum back to business by the end of September 2021 as part of a “Project Restart”.

This was achieved and the sound organisation and structure were maintained, providing a platform for its future development. This is consistent with the museum’s original objectives, contained in its governing document:

to underpin the museum’s future by the development of succession plans as part of the Accreditation process

Summary of the objects of the charity set out in its governing document

to review its policies and plans, updating these to reflect the current practice and ay related changes
to continue to promote the museum as an integral part of the Warrington Cultural scene with a special focus on the Warrington Masonic Group and its place in the local community
To continue to collect and preserve records, ephemera, and artefacts from Masonic and associated fraternal societies
To support the funding requirements of the museum, by progressively growing and broadening the Friends of the Museum base, utilising Gift Aid relief to enhance their annual donations

These objectives were subsequently in part, subordinated to a project to expand the museum’s footprint in Warrington Masonic Hall.

March 2012

TAR

The museum is in Warrington’s Cultural Quarter where two other museums are located, including a similar independent, volunteer run museum. It has close links with these and additionally participates in events organised by Museums Development North West.

The museum is open to the public and hosts visits from organised groups such as historical societies, U3A and other non-Masonic organisations.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Each September the museum is part of a planned Heritage event, which generally involves 11 town centre venues. Due to the physical changes taking place, it will unfortunately not be able to participate this year (2022)

This report is based on the template from the Commissions website. The trustees have all signed the Eligibility form using the Charity Commissions template and are directed to its website in their trustee agreement and receive copies of the commission’s quarterly review.

The period ahead represents one of exciting challenge for the trustees. The Warrington Masonic Hall Company Limited as part of a general refurbishment of the hall has agreed to extend the space occupied by the museum. As a consequence, the trustees having restored the museum back to its operational status, have had to dismantle the collection to facilitate the work and are now working towards a re-opening in September. The extension will give the museum an increase in space of around 42%.

The museum will be reopened and brought up to its normal operating standard. There also needs to be managed change in some of the key positions on the trustee board. The pandemic arrested any meaningful progress on this important item however the project is launched with an encouraging early response for volunteers and trustees.

March 2012

TAR

Additional details of objectives and activities (Optional information)

The museum is run by the trustees; none of whom is paid for their services.

The trustees have a broad range of financial, educational, management, trusteeship, and practical capability.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

They are also supported by a small group of volunteers covering web development, electrical work, decorating, photographing exhibits, labelling, and identifying, cleaning, woodworking, photographic cataloguing, and general maintenance.

A website has been developed for the museum and this will also require attention as the museum gets back to business.

policy programme related The museum is now engaged in occupying its extended area in
investment; the Warrington Masonic Hall, an objective which at one time
contribution made by looked beyond expectation. The recent work in the Hall however volunteers. has facilitated this much needed extension to the museum’s footprint. The re-opening will be in September 2022 with a more formal acknowledgement of that later in the year.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The museum and the trustees continue to benefit from its accreditation by ACE. A process of learning by doing” has improved the trustees’ knowledge and ability in most areas of the museum. The result is a stronger capability around the trustee board and a sharper perspective on the next stages of the museum’s development.

Achievements and performance for the past year remain as a somewhat academic nature. The Covid-19 constraints kept the museum closed until September 2021 and in February this year, the trustees were engaged in again clearing the exhibits, to accommodate the physical change to the museum’s footprint.

Despite this, the museum held a successful celebratory afternoon tea to mark the platinum anniversary of Her Majesty’s reign. They additionally ran their successful plant sales which is one of two key fundraising events, held by the museum. These and the retention of the Friends Group during the pandemic and a shift in the trustee’s bank account, will enable to trustees to make an appropriate donation to the Warrington Masonic Hall Company Limited for the development work benefiting the museum.

The museum continues to provide a secure home for items held previously in the Leyland Masonic Hall, which had been sold for development. It also has a refreshed opportunity to provide a secure home for items from within the Province of West Lancashire, many of which would be at risk of being permanently lost. .

The trustees remain proud of their achievements and are energised by the prospect of further developing the museum in its new and extended surroundings.

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

The trustees operate with a cash reserve since it does not hold any others, and this is reflected in its closing bank balance. It operates on an income and expenditure basis and does not have any accruals or prepayments.

This cash balance has been built up with the specific intent of application for the museum’s further development. The intention to increase the footprint of the museum has been secured given the Masonic Hall’s work, which includes the area occupied by the museum. The trustee’s contribution to this development is likely to be in the region of £6.000 so consuming a large proportion of the current cash reserve. Fundraising will remain therefore a key component of the next iteration of the Forward Plan.

Details of any funds materially in deficit

none

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Total Income in the year was £5,536.45. The main elements were £1,908.05 from the museum’s successful plant sales initiative. £1,390.550 was raised by the Jubilee Tea, and £540.00 from the Friends group. £643.57 grant via AIM from the University of Manchester with £601.00 of other donations and £185.00 donations from Warrington Lodges, plus £268.28 of regalia sales made up the balance of income. This latter item is done as an adjunct to the museum’s activities, it is second hand regalia donated to the museum with the specific intent of it being re sold to generate funds. It is not the sale of acquisitioned items.

Expenditure in the year was £3,993.73, the main elements being £1,006.50 for the Jubilee Tea, and £1,309.90 the cost of plants for the sale. £936.83 was incurred as part of the development project. Subscriptions were £244.99, insurance £163.92, £115.62 of special stationery, £123.43 housekeeping and equipment, £12.80 bank charges and £79.74 of incidentals.

The result was a surplus of £1542.72.

The closing cash and bank balance was £8124.41 which provides the funds to contribute to the development giving the museum its increase in occupancy at WMH.

Section F Other optional information

The Museum is fortunate in the support it receives from the Warrington Masonic Group and the Warrington Masonic Hall Company Limited. Both have entered long term commitments for occupancy of the space the Museum has in the Hall.

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

March 2012

TAR

Signature(s) Barry Jameson Full name(s) Barry Jameson Position (eg Secretary, Chair of Trustees Chair, etc) Date 04/09/2022

March 2012

TAR

Date printes: 10/27/2022 Page No. 1 document5977676787837783443.xlsx : General 2021-22

WARRINGTON mUSEUM OF fREEMASONRY

GENERAL ACCOUNT 2021-2022

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HSBC Account No. 12480670 # INCOME EXPENDITURE Notes
Tea &
Bedding Afternoon Donation Donations Regalia Stationer Misc Coffee Bank Bedding Artefacts Buiding
Description Debit Credit Balance Friends Plant Sale Tea s Group - Other Grants Sale Ancestry AIM Subs Insurance Jubilee Tea y Expenses etc Charges Plants & Books Project
01/06/2021 Opening A/c Balance £6,558.19
06/01/2021 Bank Balance £6,558.19
06/01/2021 Coster £10.00 £6,568.19 £10.00 Friends
06/01/2021 Greggs £10.00 £6,578.19 £10.00 Friends
06/01/2021 Bristow £10.00 £6,588.19 £10.00 Friends
06/01/2021 Illingworth £10.00 £6,598.19 £10.00 Friends
06/09/2021 Julie Clarke £34.10 £6,564.09 £34.10 Museum Expenses
08/03/2021 Flanagan £10.00 £6,574.09 £10.00 Friends
08/25/2021 Charlesworth £60.00 £6,514.09 £30.00 £30.00 Museum Expenses
09/02/2021 Savage {Regalia} £100.00 £6,614.09 £100.00 Regalia sale
09/19/2021 WHHC 25743 £39.74 £6,574.35 £39.74 Afternoon Tea
10/07/2021 WMHC 25757 £163.92 £6,410.43 £163.92 Museum Insurance
10/10/2021 WMHC 25758 £220.83 £6,189.60 £220.83 Structural Report
10/13/2021 The Auction £98.28 £6,287.88 £98.28 Auction Income
10/18/2021 Timmis £200.00 £6,487.88 £200.00 Visualiser Donation
10/29/2021 JPS Surveyors £540.00 £5,947.88 £540.00 Surveyors
12/02/2021 Donation £200.00 £6,147.88 £185.00 £15.00 L1250 Donation
12/14/2021 AIM Grant £643.57 £6,791.45 £643.57 Grant
12/16/2021 Donation £276.00 £7,067.45 £276.00 Donation
12/16/2021 Unpaid Chq £200.00 £6,867.45 -£200.00 Chq bounced
12/28/2021 HSBC £6.20 £6,861.25 £6.20 Bank Charges
01/15/2022 To Nat West £5,000.00 £1,861.25 Transfer to NatWest
01/28/2022 HSBC £6.60 £1,854.65 £6.60 Bank Charges
01/04/2022 To Nat West £1,800.00 £54.65 Transfer to Natwest
Post February 7th transactions
Donation £80.00 £134.65 £80.00 L8861 Donation
D Atkinson £10.00 £144.65 £10.00 Friend
P Mitchell £10.00 £154.65 £10.00 Friend
Donation £5.00 £159.65 £5.00 Miscellaneous
03/03/2022 To NatWest £59.60 £100.05 Transfer to Natwest
03/03/2022 To Nat West £100.00 £0.05 Transfer to Natwest
03/04/2022 To Nat West £0.05 £0.00 Transfer to Natwest
NatWest Account No 66369169
01/17/2022 HSBC £5,000.00 £5,000.00 Transfer from HSBC
02/04/2022 HSBC £1,800.00 £6,800.00 Transfer from HSBC
02/07/2022 Charlesworth £273.58 £6,526.42 £38.25 £59.33 £176.00 Museum Expense
02/11/2022 AIM Membership £65.00 £6,461.42 £65.00 Membership Fee
02/11/2022 Crook £267.36 £6,194.06 £179.99 £47.37 £40.00 Other Expenses
03/03/2022 From HSBC £59.60 £6,253.66 Transfer from HSBC
03/03/2022 From HSBC £100.00 £6,353.66 Transfer from HSBC
03/04/2022 HSBC £0.05 £6,353.71 Transfer from HSBC
03/17/2022 Charlesworth £20.00 £6,373.71 £20.00 Friend
03/23/2022 Wier £10.00 £6,383.71 £10.00 Friend
03/29/2022 Goddard £10.00 £6,393.71 £10.00 Friend
04/01/2022 Starkey £10.00 £6,403.71 £10.00 Friend
04/01/2022 Bowden £10.00 £6,413.71 £10.00 Friend
04/01/2022 Eyres £20.00 £6,433.71 £20.00 Friend
04/01/2022 Lomax £10.00 £6,443.71 £10.00 Friend
04/01/2022 Arstall £10.00 £6,453.71 £10.00 Friend
04/01/2022 O'Neil £10.00 £6,463.71 £10.00 Friend
04/01/2022 Jameson £20.00 £6,483.71 £20.00 Friend
04/01/2022 McIntyre £30.00 £6,513.71 £30.00 Friend
04/01/2022 Young £10.00 £6,523.71 £10.00 Friend
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Date printes: 10/27/2022 Page No. 2 document5977676787837783443.xlsx : General 2021-22

WARRINGTON mUSEUM OF fREEMASONRY

GENERAL ACCOUNT 2021-2022

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HSBC Account No. 12480670 # INCOME EXPENDITURE Notes
Tea &
Bedding Afternoon Donation Donations Regalia Stationer Misc Coffee Bank Bedding Artefacts Buiding
Description Debit Credit Balance Friends Plant Sale Tea s Group - Other Grants Sale Ancestry AIM Subs Insurance Jubilee Tea y Expenses etc Charges Plants & Books Project
04/01/2022 Walker £20.00 £6,543.71 £20.00 Friend
04/01/2022 Savage £10.00 £6,553.71 £10.00 Friend
04/01/2022 Walkey £10.00 £6,563.71 £10.00 Friend
04/01/2022 Timmis £10.00 £6,573.71 £10.00 Friend
04/01/2022 O'Callaghan £20.00 £6,593.71 £20.00 Friend
04/01/2022 Williams £10.00 £6,603.71 £10.00 Friend
04/04/2022 Baxandall £20.00 £6,623.71 £20.00 Friend
04/04/2022 Baxandall (Plant) £20.00 £6,643.71 £20.00 Plants
04/04/2022 Simpson £15.00 £6,658.71 £15.00 Friend
04/04/2022 Williams {Plants) £135.00 £6,793.71 £135.00 Plants
04/05/2022 Bond £20.00 £6,813.71 £20.00 Friend
04/05/2022 Brookes £20.00 £6,833.71 £20.00 Friend
04/05/2022 Leather £10.00 £6,843.71 £10.00 Friend
04/06/2022 Cash paid in £170.00 £7,013.71 £100.00 £70.00 Donation & Regalia
04/07/2022 Gleave £10.00 £7,023.71 £10.00 Friend
04/08/2022 Moore {Plants} £36.30 £7,060.01 £36.30 Plants
04/11/2022 Spear {Plants} £115.00 £7,175.01 £115.00 Plants
04/11/2022 Spear {Plants} £77.50 £7,252.51 £77.50 Plants
04/11/2022 Carr £20.00 £7,272.51 £20.00 Friend
04/19/2022 Weir £10.00 £7,282.51 £10.00 Friend
04/19/2022 Tate £15.00 £7,297.51 £15.00 Friend
04/19/2022 Bristow £15.00 £7,312.51 £15.00 Friend
05/12/2022 Bristow £38.50 £7,351.01 £2.50 £36.00 Afternoon Tea
05/16/2022 Wilson £20.00 £7,371.01 £20.00 Friend
05/17/2022 Wier £10.00 £7,381.01 £10.00 Friend
05/17/2022 Bristow £15.00 £7,396.01 £15.00 Friend
05/18/2022 Williams £36.00 £7,432.01 £36.00 Afternoon Tea
05/23/2022 Plant cash in £1,506.75 £8,938.76 £1,506.75 For Bedding Plants
05/24/2022 Charlesworth £36.00 £8,974.76 £36.00 Afternoon Tea
05/24/2022 Jameson £36.00 £9,010.76 £36.00 Afternoon Tea
05/24/2022 Starkey £36.00 £9,046.76 £36.00 Afternoon Tea
05/24/2022 Myers £72.00 £9,118.76 £72.00 Afternoon Tea
05/26/2022 Miller £54.00 £9,172.76 £54.00 Afternoon Tea
05/30/2022 Spear £54.00 £9,226.76 £54.00 Afternoon Tea
05/30/2022 Crook £108.00 £9,334.76 £108.00 Afternoon Tea
05/30/2022 Tyrer £36.00 £9,370.76 £36.00 Afternoon Tea
05/30/2022 Simpson £36.00 £9,406.76 £36.00 Afternoon Tea
05/30/2022 Crook £20.00 £9,426.76 £20.00 Friend
06/01/2022 Paid in cash £720.00 £10,146.76 £15.00 £580.00 £125.00 JT
06/01/2022 Paid in cash £270.55 £10,417.31 £270.55 JT Raffle
Post Year End Payments
E. Smith (Plants) £1,309.90 £9,107.41 £1,309.90 Plant Purchase Invoice
WMHC 26176 £1,006.50 £8,100.91 £1,006.50 Jubilee Tea Invoice
£11,153.38 £12,696.10 £540.00 ### ### £185.00 £601.00 £643.57 £268.28 £179.99 £65.00 £163.92 ### £115.62 £123.43 £39.74 £12.80 ### £40.00 £936.83
£5,536.45 £3,993.73
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SUMMARY 06/01/2021 Bank Statement Accruals & Prepayments 06/01/2021 Opening Account Balance TOTAL INCOME TOTAL EXPENDITURE 06/01/2022 Closing Balance 06/01/2022 Petty Cash TOTAL FUNDS	£6,558.19 £0.00
	£6,558.19 £5,536.45 -£3,993.73
	£8,100.91
	£22.50 £8,124.41

Winmarleigh Street, Warrington,

Warrington Museum of F

Income and Expenditure Account for the year e

INCOME £850.00 Friends of the Museum £540.00 Warrington Group £185.00 £170.00 Miscellaneous Donations £601.00 AIM Grants £643.57 £500.00 University of Manchester £58.00 Regalia Sales £268.28 Hot Pot / Jubilee Tea £1,390.55 £2,470.20 Bedding Plant Sales £1,908.05 £132.52 HMRC refund £4,180.72 Total Income for Year £5,536.45 Year 2020/2021 Year 2021/2022	INCOME £850.00 Friends of the Museum £540.00 Warrington Group £185.00 £170.00 Miscellaneous Donations £601.00 AIM Grants £643.57 £500.00 University of Manchester £58.00 Regalia Sales £268.28 Hot Pot / Jubilee Tea £1,390.55 £2,470.20 Bedding Plant Sales £1,908.05 £132.52 HMRC refund £4,180.72 Total Income for Year £5,536.45 Year 2020/2021 Year 2021/2022	£95.88 £179.99 £62.00 £1,646.35 £7.98 £1,992.20 Year 2020/2021
Treasurer		£2,188.52
Jim Cartledge
		Auditor
Barry JamesonB Jameson

Freemasonry

WA1 1NB

ending 31st May 2022

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Year
EXPENDITURE
2021/2022
Dropbox Subscription
Ancestry Subscription £179.99
AIM Membership £65.00
Insurance Premium £163.92
Stationery £115.62
Equipment & Expenses £123.43
Hot Pot / Jubilee Tea £1,006.50
Bedding Plant Purchases £1,309.90
Building Project £936.83
Miscellaneous Expenses £92.54
Total Expense for Year £3,993.73
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SURPLUS / DEFICIT £1,542.72

Jeff Brookes