## **Grace Church, Boroughbridge**
## Trustees’ Annual Report (TAR) – Charity #1165072
## Financial Year Ending 31 December 2022
## **Trustees**
Josh Metcalfe Marcus Gurney Julian Crossley (resigned 12 January 2023) Toby Martin (appointed 12 January 2023) Warran Fawcett (appointed 12 January 2023) Mark Troughton (appointed 12 January 2023) Edward Fenning (appointed 12 January 2023)
## **Aims and Objectives**
Grace Church, Boroughbridge is a Charitable Incorporated Organisation (CIO) with the following stated purposes:
1. the advancement of the Christian faith in accordance with the Basis of Faith, primarily, but not exclusively, within Boroughbridge, North Yorkshire and the surrounding neighbourhood; and
2. such other charitable purposes as shall, in the opinion of the charity trustees, put into practice the Christian faith in accordance with the Basis of Faith, including but not limited to: the prevention and relief of need, hardship and sickness; the advancement of education; and the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life;
provided that the advancement of such purposes must be undertaken in a manner that is consistent with the Doctrinal Distinctives and Ethical Statements adopted by Grace Church.
## **Activities and Achievements**
## _Promoting the Christian Faith in Public Meetings_
We have continued to meet publicly in Boroughbridge and Easingwold each Sunday, and have also run a holiday club for children in Boroughbridge, introducing them to the Christian faith, and a Light Party in Easingwold with the same aim. In addition to these, we have a weekly youth group in Boroughbridge, and we have run Hope Explored and Christianity Explored in Easingwold.
## _Promoting Church Planting Activity_
Grace Church now employs two church planters. Edward Fenning continues to lead Hope Church Easingwold which began public meetings in October 2021. Warran Fawcett began his role as church
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planter/pastor for Grace Church Catterick on 1[st] April 2022, and has been working together with the core team of the new church plant which will begin meeting weekly on Sundays from January 2023.
Grace Church, Boroughbridge, promotes church planting on a wider scale through its participation in various organisations. Grace Church is a member of the Fellowship of Independent Evangelical Churches (FIEC) and participates in its local events. Grace Church also contributes to Plant North Yorkshire and Gospel Yorkshire which are focused on church planting in Yorkshire.
## _Contributing to the Spiritual and Moral Education of Children_
Grace Church contributes to the spiritual and moral education of children through our weekly Sunday school, through all-age involvement in our midweek gospel communities, and through our weekly youth group. We also held a one day holiday bible club in the October half term for primary school aged children. In all the opportunities the church has to invest in the lives of children, we adhere strictly to our annually-reviewed Child Protection Policy, and have a pro-active Designated Safeguarding Lead for children and deputies in the church.
## _Identifying and Developing Leaders_
Grace Church continues to train future leaders through personal investment. As well as appointing two church planters and committing to ongoing training for all our pastors and elders, we have run some study courses for those who are keen to develop their understanding of theology and mission.
## _Giving for Financial Relief_
While the church encourages its members to donate directly to relief efforts, from time to time Grace Church uses its own general funds to this end. In particular, we took a harvest offering for Serenissima who do work amongst refugees in Northern Italy.
## _Advancing the Christian Faith in North Yorkshire and Beyond_
Grace Church is working to advance the Christian faith in North Yorkshire, building links to other churches, providing teaching and being involved in Plant North Yorkshire. Grace Church sent a family in 2015 as missionaries to France and continues to provide funds to support their work. Grace Church supports mission partners who are advancing the Christian faith in North Africa, in France, in Italy and in the United Kingdom.
## **Financial Review**
The total receipts for Grace Church’s 2022 financial year were £87,176, of which £79,105 came as unrestrictive giving and £6,385 as restricted giving. Grace Church began the financial year with £356,669 and finished the year with £288,444 in the bank.
Grace Church is therefore currently in a strong financial position. Grace Church rents a meeting room in Boroughbridge High School.
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## **Reserves Policy**
Most of Grace Church’s income comes from regular giving, plus its corresponding Gift Aid. We are not dependent on grants which may not be renewed, nor are we dependent on fundraising ventures which may not be successful. Therefore, the income of Grace Church Boroughbridge is relatively predictable. Likewise most of our expenditure is predictable. As a consequence, the trustees see no need to hold large contingency reserves. We will aim, therefore, to have accessible _reserves equivalent to three months expenditure_ for two reasons:
- to cover cash-flow variations throughout the year (especially those associated with our receipt of Gift Aid)
- to enable us to provide a three-month redundancy settlement for the pastors if we found ourselves in a financial position which required us to make the post-holder redundant.
Our current reserves exceed this, but we are running a deficit budget to use these reserves towards church planting in Easingwold and Catterick.
## **Staff and Volunteers**
Grace Church employs a full time pastor, and two full time pastor/planters. We also employ a parttime administrative assistant who looks after the accounts as well as other administrative tasks. The bulk of the church’s charitable work was done by a large group of enthusiastic volunteers. Most members of the congregations volunteered their time in serving others.
## **Structure, Governance and Management**
The structure and governance of Grace Church, Boroughbridge, is outlined in our CIO Governing Document. On 30 November we adopted a new Governing Document. Under this new Governing Document, we can now appoint all elders as trustees. At the close of 2022 we had three trustees: Marcus Gurney, Josh Metcalfe and Julian Crossley, but at our first trustees meeting of 2023, four new trustees were appointed: Toby Martin, Edward Fenning, Mark Troughton and Warran Fawcett. Julian Crossley also resigned at that meeting, so we now have 6 trustees who are the elders of Grace Church and Hope Church.
In October 2021 we adopted a new Code of Conduct for Elders, Pastors and Ministry Staff and a Grievance Policy.
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7/11/23
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## **Independent examiner’s report on the accounts**
## **Independent Examiner's Report to the Trustees of Grace Church Boroughbridge**
I report to the trustees on my examination of the accounts of the church for the year ended 31 December 2022.
## **Respective Responsibilities of the Trustee and the Examiner**
As the church's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acts 2011 ("the Act").
I report in respect of my examination of your church's accounts carried out under section 145 of the Act, and in carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounting records were not kept in respect of the church as required by section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be brought in this report in order to enable a proper understanding of the accounts to be reached.
**Dudley Peacham** 30/10/23 Dudley Peacham 23 Park Street, Dunstable, Bedfordshire, LU6 1NL
## **GRACE CHURCH BOROUGHBRIDGE**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDING 31 DECEMBER 2022**
|Notes
**_Income receipts_**
Donations
Gift aid receipts
Interest
**_Sub Total_**
**_Capital and similar receipts_**
**_Total receipts_**
**_Payments_**
2
3
**_Total payments_**
Transfers between funds
5
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net
of
receipts
/
(payments)
before
Sale of fixed assets
Sale of investments
Loan repayments
Payments
in
relation
to
charitable
Grants
paid
in
relation
to
charitable
Purchase of fixed assets
Purchase of investments
Loans made||General
Funds
£
79,105
72
1,614
-
-
-
-
-
-
80,791
-
-
-
-
80,791
117,668
-
31,998
-
149,666
-
-
-
-
149,666
(68,875)
(30)
(68,905)
356,549
287,644
Unrestricted Funds|Restricted
Funds
£
6,385
-
-
-
-
-
-
-
6,385
-
-
-
-
-
6,385
-
5,735
5,735
-
-
-
-
5,735
650
30
680
120
800|2022
£
85,490
72
1,614
-
-
-
-
-
-
87,176
-
-
-
-
-
87,176
117,668
37,733
155,401
-
-
-
-
155,401
(68,225)
-
(68,225)
356,669
288,444|2021
£|
|---|---|---|---|---|---|
||||||79,758
13,710
1,364
-
-
-
-
-
-|
||||||94,832|
||||||184,918
-
-|
||||||184,918|
|||||||
||||||279,750|
||||||62,009
14,483|
||||||76,492|
||||||-
-
-|
||||||-|
|||||||
||||||76,492|
||||||203,258
-|
||||||203,258
153,411|
||||||356,669|
The notes appended form part of these accounts.
## **GRACE CHURCH BOROUGHBRIDGE**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
|Notes
**A**
**Cash funds**
Cash at bank with immediate access
Notice deposits
**B**
**Other monetary assets**
Gift aid due to charity
Other debtors
**C**
**Liabilities**
**Falling due within one year**
Fee for Independent Examination
**Total**
**D**
**Assets retained for charity's own use**
The charity does not own any assets.||General
funds
£
156,863
130,781
**287,644**
17,898
-
**17,898**
175
**175**
Unrestricted Funds|Restricted
funds
£
800
-
**800**
-
-
**-**
-
**-**|2022
£
157,663
130,781
**288,444**
17,898
-
**17,898**
175
**175**|2021
£|
|---|---|---|---|---|---|
||||||227,502
129,167|
||||||**356,669**|
||||||11,706
-|
||||||**11,706**|
||||||1,140|
||||||**1,140**|
|||||||
## **E Guarantees and secured debts**
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
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The accounts were approved by the trustees and signed on their behalf by:
___________________________________
07/11/23
Date:_______________________
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The notes appended form part of these accounts.
## **GRACE CHURCH BOROUGHBRIDGE**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|**2**
**Payments in relation to charitable activities undertaken directly**
Employment
Training
Administration
Venue Expenses
Ministry Costs
Insurance and Legal Fees
Other Costs
**3**
**Grants paid in relation to charitable activities undertaken by oth**
Grants for:
EMF
FIEC
Acts29
SASRA
Serenissima
European Missionary
Luleka
Harvest
Brian Hendlesby Donation
Grants to individuals|General
funds
£
95,461
1,430
7,607
7,523
3,285
2,362
-
117,668
**ers**
5,345
1,620
6,683
6,500
6,500
5,000
-
-
350
|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
1,670
120
3,445
500
-|Total
2022
£
95,461
1,430
7,607
7,523
3,285
2,362
-
-
117,668
5,345
1,620
6,683
6,500
6,500
6,670
120
3,445
500
350
37,733|Total
2021
£|
|---|---|---|---|---|
|||||45,673
3,500
1,972
8,019
2,046
204
2,282|
|||||63,696|
|||||5,316
2,516
790
-
-
1,865
4,703|
||31,998
-|5,735
-||15,190|
## **4 Transactions with related parties**
Toby Martin & Edward Fenning served as church leaders and were paid £33985 and £29624 (2021: £28413 and £12,232) plus pension contributions of £752 and £4072 (2021: £665 and £1686 ) respectively for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.
|General funds
Restricted funds
Gift Brian Hendlesby|Opening
Closing
balance
Receipts
Payments
Transfers
balance
£
£
£
£
356,549
80,791
(149,666)
(30)
287,644
-
500
(500)
-
-|
|---|---|
|Gift Ukraine
|-
1,670
(1,670)
-
-|
|Gift Luleka
Gift Harvest
Gift for Easingwold
Total funds|120
-
(120)
-
-
-
3,415
(3,445)
30
-
-
800
0
-
800.00|
||120
6,385
5,735
-
30
800|
||356,669
87,176
155,401
-
-
288,444|
A further £5000 was given to the charity in Ukraine from the general funds and given at the same time
**5 Movement of funds**