## Grace Church Boroughbridge
Report and Accounts Year ended 31 December 2021
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
## **GRACE CHURCH BOROUGHBRIDGE**
## **LEGAL & ADMINISTRATIVE DETAILS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
ADDRESS FOR CORRESPONDENCE 5 Spring Gardens Boroughbridge North Yorkshire YO51 9EL GOVERNING DOCUMENT CIO constitution dated 07 January 2016 CHARITY REGISTRATION NUMBER 1165072 TRUSTEES RESPONSIBLE FOR Toby Charles Martin - appointed 04 January 2023 MANAGING THE CHARITY Edward Russell Fenning - appointed 04 January 2023 Warran Ashton Fawcett - appointed 04 January 2023 Mark Aleck Troughton - appointed 04 January 2023 Joshua Stephen Metcalfe Marcus John Gurney Julian Crossley - resigned 04 January 2023 INDEPENDENT EXAMINER Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
## **INDEX**
Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Pages 8-9 Notes to the Accounts
Page 1
## **GRACE CHURCH BOROUGHBRIDGE**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 December 2021.
## **Objects of the charity**
Grace Church, Boroughbridge is a Charitable Incorporated Organisation (CIO) with the following stated aims and objectives:
a) To promote the Christian faith, particularly, but not exclusively, through the promotion of church planting activity, through teaching the Christian faith in meetings open to the public, through contributing to the spiritual and moral education of children, and through identifying and developing leaders with the skills required to care for the spiritual and welfare needs of the church and wider community.
b)To relieve financial hardship among persons either generally or individually through the provision of grants, goods, or services as the trustees from time to time think fit;
c) To advance the Christian faith within North Yorkshire and beyond in such ways as the trustees from time to time think fit.
## **Summary of the charity's main activities and achievements**
To further the above objects and vision, the charity's main activities and achievements were as follows:
## **Promoting the Christian Faith in Public Meetings**
We continue to meet publicly on Sunday and were pleased to be able to move our meeting back into Boroughbridge High School from September, having met on a farm in Aldborough when the school was unavailable.
This year we appointed a church planter to lead the outreach in Easingwold. Edward Fenning began working for Grace Church on 1st July and Hope Church Easingwold (who remain part of the Grace Church Boroughbridge CIO) began public meetings in the Galtres Centre, Easingingwold, on Sunday 17th October.
## **Promoting Church Planting Activity**
As well as seeing Hope Church Easingwold begin public gatherings, we have also appointed a church planter to reach out to Catterick Garrison. Warran Fawcett will begin working for Grace Church in 2022.
Grace Church, Boroughbridge, promotes church planting on a wider scale through its participation in various organisations. Grace Church is a member of the Fellowship of Independent Evangelical Churches (FIEC) and participates in its local events. Grace Church also contributes to Plant North Yorkshire and Gospel Yorkshire which are focused on church planting in Yorkshire.
Page 2
## **Contributing to the Spiritual and Moral Education of Children**
Grace Church contributes to the spiritual and moral education of children through our weekly Sunday school, through all-age involvement in our midweek gospel communities, and through our weekly youth group. We also held a one day holiday bible club in the October half term for primary school aged children. In all the opportunities the church has to invest in the lives of children, we adhere strictly to our annually-reviewed Child Protection Policy, and have a pro-active Designated Safeguarding Lead for children and deputy in the church.
## **Identifying and Developing Leaders**
Grace Church continues to train future leaders through personal investment. As well as appointing two church planters and committing to ongoing training for all our pastors and elders, we have run some study courses for those who are keen to develop their understanding of theology.
## **Giving for Financial Relief**
While the church encourages its members to donate directly to relief efforts, from time to time Grace Church uses its own general funds to this end. In particular, we took a harvest offering for Bridges who do work amongst refugees in Athens, and we support Serenissima who similarly work alongside refugees in Northern Italy. We also coordinated support from church members to one of our members who was in financial difficulty.
## **Advancing the Christian Faith in North Yorkshire and Beyond**
Grace Church is working to advance the Christian faith in North Yorkshire, building links to other churches, providing teaching and being involved in Plant North Yorkshire. Grace Church sent a family in 2015 as missionaries to France and continues to provide funds to support their work. Grace Church supports mission partners who are advancing the Christian faith in North Africa, in France, in Italy and in the United Kingdom.
## **Public Benefit**
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **Financial review**
The total receipts for Grace Church’s 2021 financial year were £279,749. A large sum of this was from the sale of a property which had been donated to Grace Church the year before. Most of the other funds came as unrestrictive giving, and a small amount were restricted funds, given for particular needs. Grace Church began the financial year with £153,411 and finished the year with £356,669 in the bank.
Grace Church is therefore currently in a strong financial position. Grace Church rents a meeting room in Boroughbridge High School.
Grace Church Boroughbridge was gifted a residential property in August 2020. This property was donated with the view of it being sold and proceeds going to the charity. The property was sold in 2021, resulting in larger than usual income for the year. We are looking to use this to fund our church planting activities, supporting church planters in Easingwold and Catterick.
Page 3
## **Reserves Policy**
Most of Grace Church’s income comes from regular giving, plus its corresponding Gift Aid. We are not dependent on grants which may not be renewed, nor are we dependent on fundraising ventures which may not be successful. Therefore, the income of Grace Church Boroughbridge is relatively predictable. Likewise most of our expenditure is predictable. As a consequence, the trustees see no need to hold large contingency reserves. We will aim, therefore, to have accessible reserves equivalent to three months expenditure for two reasons:
- to cover cash-flow variations throughout the year (especially those associated with our receipt of
- Gift Aid)
- to enable us to provide a three-month redundancy settlement for the pastors if we found ourselves
- in a financial position which required us to make the post-holder redundant.
## **Staff and Volunteers**
Grace Church employs a full time pastor, and appointed a second full time pastor/planter who started in July 2021. We also appointed a part-time administrative assistant in September who has taken on looking after the accounts as well as other administrative tasks. The bulk of the church’s charitable work was done by a large group of enthusiastic volunteers. Most members of the congregation volunteered their time in serving others.
## **Structure, Governance and Management**
The structure and governance of Grace Church, Boroughbridge, is outlined in our CIO Governing Document. We have three trustees: Marcus Gurney, Josh Metcalfe and Julian Crossley. [Note: in 2022 we adopted a new Constitution which replaced our previous governing document. We also appointed new trustees].
## **Risk statement**
The Trustees have reviewed the risks to which a small charity operating with a small number of employees and a minister as an office holder is exposed. Appropriate procedures are in place to identify, monitor and review these risks on a regular basis.
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **Responsibilities of trustees**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
## **Edward Fenning**
___________________________
Name
Date: 31 October 2023
Page 4
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **GRACE CHURCH BOROUGHBRIDGE**
I report to the trustees on my examination of the accounts of Grace Church Boroughbridge ('the charity') for the year ended 31 December 2021 on pages 6 to 9 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Archie McDowall**
Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 31 October 2023
Page 5
## **GRACE CHURCH BOROUGHBRIDGE**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
|Notes
**_Income receipts_**
Donations
Gift aid receipts
Interest
**_Sub Total_**
**_Capital and similar receipts_**
**_Total receipts_**
**_Payments_**
2
3
**_Total payments_**
Transfers between funds
5
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net of receipts / (payments) before
Grants
paid
in
relation
to
charitable
activities undertaken by others
Payments in relation to charitable activities
undertaken directly
Sale of fixed assets|General
Restricted
Funds
Funds
£
£
75,156
4,602
13,710
1,364
-
90,230
4,602
184,918
-
184,918
-
275,148
4,602
62,009
-
9,717
4,766
71,726
4,766
203,422
(164)
(284)
284
203,138
120
153,311
100
356,449
220
Unrestricted Funds|2021
£
79,758
13,710
1,364
94,832
184,918
184,918
279,750
62,009
14,483
76,492
203,258
-
203,258
153,411
356,669|2020
£|
|---|---|---|---|
||General
Funds
£
75,156
13,710
1,364
90,230
184,918
184,918
275,148
62,009
9,717
71,726
203,422
(284)
203,138
153,311
356,449|||
||||72,165
6,902
1,593|
||||80,660|
||||-|
||||-|
|||||
||||80,660|
||||38,111
14,044|
||||52,155|
||||28,505
-|
||||28,505
124,906|
||||153,411|
The notes on pages 8 - 9 form part of these accounts.
Page 6
## **GRACE CHURCH BOROUGHBRIDGE**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
|Notes
**A Cash funds**
Cash at bank with immediate access
Notice deposits
**B Other monetary assets**
Gift aid due to charity
Other debtors
**C Liabilities**
**Falling due within one year**
Fee for Independent Examination
**Total**
**D Assets retained for charity's own use**
|General
Restricted
funds
funds
£
£
227,282
220
129,167
-
**356,449**
**220**
11,706
-
-
-
**11,706**
**-**
1,140
-
**1,140**
**-**
Unrestricted Funds|2021
£
227,502
129,167
**356,669**
11,706
-
**11,706**
1,140
**1,140**|2020
£|
|---|---|---|---|
||General
funds
£
227,282
129,167
**356,449**
11,706
-
**11,706**
1,140
**1,140**|||
||||25,608
127,803|
||||**153,411**|
||||13,710
-|
||||**13,710**|
||||-|
||||**-**|
|||||
The charity does not own any assets.
## **E Guarantees and secured debts**
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
The accounts were approved by the trustees and signed on their behalf by:
## **Edward Fenning**
___________________________________
Date: 31 October 2023
The notes on pages 8 - 9 form part of these accounts.
Page 7
## **GRACE CHURCH BOROUGHBRIDGE**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|**2**
**Payments in relation to charitable activities undertaken directly**
Employment
Training
Administration
Venue Expenses
Ministry Costs
Insurance
Other Costs|General
funds
£
45,673
3,500
1,972
8,019
2,046
204
595
62,009|Restricted
Funds
£
-
-
-
-
-
-
-
-|Total
2021
£
45,673
3,500
1,972
8,019
2,046
204
595
-
62,009|Total
2020
£|
|---|---|---|---|---|
|||||25,113
6,414
784
3,465
2,073
194
68|
|||||38,111|
|**3**
**Grants paid in relation to charitable activities undertaken either by others or to support those in need**
Grants for:
EMF
5,316
-
FIEC
2,516
-
Acts29
790
-
UFM
500
-
Chesters; leaving gift
-
816
Bridges, a Greek Charity
-
1,865
The Mark Trust
-
-
Sharrow Vale Church Sheffield
-
-
Orizzonti Mission Italy
-
-
Other
-
-
Grants to individuals
595
2,085
9,717
4,766|5,316
2,516
790
500
816
1,865
-
-
-
-
2,680
14,483|5,316
726
-
-
-
-
148
3,151
2,673
30
2,000|
|---|---|---|
|||14,044|
Included in the 'Grants to Individuals' is a payment of £500 to Joshua Metcalfe, a trustee. This payment was made in error and was repaid to the charity on 19 January 2022. The balance was paid to an individual suffering hardship.
Page 8
## **GRACE CHURCH BOROUGHBRIDGE**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **4 Transactions with related parties**
Toby Martin & Edward Fleming served as church leaders and were paid £28,413 and £12,372 (2020: £27,560 and £nil) plus pension contributions of £665 and £317 (2020: £640 and £nil ) respectively for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.
## **5 Movement of funds**
|**vement of funds**||||||
|---|---|---|---|---|---|
|General funds
Restricted funds
Leaving Gift for the Chesters
Harship Fund
Gift Bridges (Harvest)
Unknown
Total funds|Opening
balance
£
153,311
-
-
-
100
100
153,411|Receipts
275,148
532
2,205
1,865
-
4,602
279,750|Payments
£
(71,726)
(816)
(2,085)
(1,865)
0
(4,766)
(76,492)|Transfers
£
(284)
284
-
-
-
284
-|Closing
balance
£
356,449
-
120
-
100|
||||||220|
||||||356,669|
Page 9