Stockbridge Town Hall CIO Trustees Annual Report to Charity Commission From 1[st] April 2023 to 31[st] March 2024
1. Introduction
Stockbridge Town Hall CIO was entered on the Register of Charities in 2016. Its registered charity number is 1165066. Stockbridge Town Hall CIO owns the land and building of the Town Hall, which is a Grade 2* listed building. The trustees of the CIO are responsible for the building, its maintenance, restoration and renovation, for determining the conditions governing its use, for the day-to-day management of the Hall and for all associated receipts and expenditure.
2. Governance
The trustees comprise elected trustees, and representative trustees appointed by Stockbridge Parish Council (SPC), St Peter’s Parochial Church Council (PCC) and Stockbridge Amateur Dramatic Society (SADS). In addition, a further two co-opted trustees may be appointed. All trustees are required to be re-elected or re-appointed at each Annual General Meeting. The trustees elect a chairman and other officers from their number as required. There were four trustees’ meetings this year. The Annual General Meeting was held on 21 October 2024.
The Trustees of the CIO during the year were:-
| Position | Trustees at start of year on 01/04/23 |
Trustees elected or appointed at AGM on 17/10/23 |
||
|---|---|---|---|---|
| Kim Candler Paul Kidd Neil Romain Tony Cullen Mark Frank Sally Smith Sarah Madden David Williams Helen Jackson Mary Richards Karin Taylor |
Chairman V. Chairman Treasurer Secretary |
|
|
Elected Elected Elected Elected Appointed by SADS Elected Elected Appointed by SPC Appointed by St Peter’s PCC Elected Elected |
All trustees give their time voluntarily and receive no remuneration or other benefits.
3. Achievements and Performance
3.1 Town Hall Operations
The day-to-day operations and maintenance of the Hall is managed through the Stockbridge Town Hall Trading Company Limited, which is wholly owned by Stockbridge Town Hall CIO. Trading this year has been normal.
The operational income received by the Trading Company was £43,200. Maintenance of the building, and operational expenditure amounted to £24,101 giving an operating profit for the year of £19,099. This has been donated to the CIO. Comparison with previous years gives the following figures:
| Year | Hours Hired | Income |
|---|---|---|
| 2020-2021 | 2,138 | £15,087 |
| 2021-2022 | 4,451 | £40,784 |
| 2022-2023 | 4,395 | £40,125 |
| 2023-2024 | 4,350 | £43,200 |
3.2 Public Benefit
Use of the Town Hall has fully recovered to pre-pandemic levels. The slight drop in hours booked since 2022 is due to the booking system which now records overnight reservations differently. The usage and number of activities remains much the same. Local organisations, Cultural events. Performing arts and Health & Fitness activities comprise about a third of the total usage. The Hall remains a popular venue for Art & Craft exhibitions, which accounts for about a fifth of bookings, with the remaining bookings being commercial. An analysis of the hours of use against various types of users is tabulated below.
| Hours 2020/21 |
Hours 2021/22 |
Hours 2022/23 |
Hours 2022/23 |
|
|---|---|---|---|---|
| Local Organisations & Events | 198 | 383 | 683 | 554 |
| Private bookings | 43 | 193 | 41 | 52 |
| Cultural Events,PerformingArts | 60 | 327 | 404 | 486 |
| Health & Fitness Activities | 100 | 325 | 337 | 285 |
| Arts & Crafts Exhibitions | 491 | 945 | 962 | 929 |
| Commercial bookings | 1,246 | 2,277 | 1,970 | 2,046 |
| Totals | 2,138 | 4,451 | 4,395 | 4,350 |
3.3 Building Works and Maintenance
Major works involved the completion of the internal redecoration of the Hall. Normal annual maintenance and operational expenditure amounted to about 55% of income.
4. Financial Review
The financial state of the Town Hall remains sound. Total income amounted to £19,100. Expenditure was £20,679. This included depreciation on fixtures and fittings of £5,853; £12,540 was spent on capital works; a donation of £1,000 was given towards Stockbridge Christmas Lights. The net result was an annual overall loss of £1,579. The tangible fixed assets comprising the land, building, fixtures and fittings of the Town Hall amounted to £2,026,494. Net current assets were £33,187, resulting in the total value of Stockbridge Town Hall CIO at the year-end being £2,059,681.
A copy of the Annual Accounts and Examiner’s Report are appended to this report.
Kim Candler
Chairman Stockbridge Town Hall CIO Trustees
| Page | |
|---|---|
| Report of theTrustees | 1to2 |
| lndependent Examiner'sReport | 3 |
| Statementof Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes tothe FinancialStatements | 6to9 |
| Detailed StatementofFinancialActivities | 10 |
| FixedAssetSummaryReport | 11 |
f |
or theyear ended31March |
2024 | ||
|---|---|---|---|---|
| 31.3.24 | 31.3.23 | |||
| Unrestricted | Total | |||
| Notes | fund t |
funds t |
||
| INCOMEANDENDOWMENTS FROM Donationsandlegacies |
19,100 | 15,091 | ||
| EXPENDITURE ON | ||||
| Property lmprovements & Depreciation | 14,826 | 21,060 | ||
| Other | 5,853 | 17,212 | ||
| Total | 20,679 | 38,272 | ||
| Net movement infunds | (1,57e) | (23,181) |
||
| RECONCILIATIONOFFUNDS | ||||
| Total funds brought forward | 2,061,260 | 2,084,441 | ||
| TOTALFUNDSCARRIEDFORWARD | -?pse | 2p91-260. |
| BALANCESHEET 31March2024 |
|||
|---|---|---|---|
| 31.3.24 | 31.3.23 | ||
| Unrestricted | Total | ||
| Notes | fundt | funds t |
|
| FIXEDASSETS | |||
| Tangible assets | 6 | 2,026,493 | 2,017,137 |
| Socialinvestments | 7 | 1 | 1 |
| 2,026,494 | 2,017,138 | ||
| CURRENT ASSETS | |||
| Debtors | 8 | 19,099 | 14,090 |
| Cashatbank | 15,1 61 | 31,033 | |
| 34,260 | 45,123 | ||
| CREDITORS Amountsfallingdue within oneyear |
I | (1,073) | (1,001) |
| NET CURRENT ASSETS | 33,187 | 44,122 | |
| TOTAL ASSETSLESSCURRENT | LIABILITIES | 2,059,681 | 2,061,260 |
| NETASSETS | 2,059,681 | 2,061,260 | |
| FUNDS | 10 | ||
| Property Reserve | 2,000,000 | 2,000,000 | |
| Unrestrictedfunds | 59,681 | 61,260 | |
| TOTALFUNDS | _?ptg,6g12p61_260 |
| Netincome/(expenditure)isstatedafterchargingl(creditin | g) | |
|---|---|---|
| 31.3.24 t |
31.3.23 t |
|
| Depreciation-ownedassets | 5,853 | 17,265 |
| COMPARATIVESFORTHE STATEMENTOFFINANCIAL ACTIVITI | ES |
|---|---|
| Unrestricted | |
| fundt | |
| INCOMEANDENDOWMENTS FROM | |
| Donationsandlegacies | 15,091 |
| EXPENDITUREON | |
| Gharitableactivities | |
| Property | 21,060 |
| Other | 17,212 |
| Total | 38,272 |
| NET TNCOME(EXPENDTTURE) | (23,181) |
| RECONCILIATION OFFUNDS | |
| Totalfundsbroughtfonarard | 2,084,441 |
| TOTALFUNDSCARRIEDFORWARD | _2,091260 |
| TANGIBLEFIXEDASSETS | |||||
|---|---|---|---|---|---|
| Fixtures | |||||
| and | |||||
| Buildings f |
Land t |
fittings I |
Totals l |
||
| COST | |||||
| At1April2023 | 1,700,000 | 300,000 | 101,840 | 2,101,840 | |
| Additions | 15 209 | 15,209 | |||
| At31March2024 | 1,700,000 300,000 | 117,049 | 2,117,049 | ||
| DEPRECIATION | |||||
| At1April2023 | 84,703 | 84,703 | |||
| Charge foryear | 5,853 | 5,853 | |||
| At31March2024 | 90,556 | 90,556 |
|||
| NETBOOK VALUE | |||||
| At 31March 2024 | _1199,0!9 | ___qqq,09q | ____26,493 | Jp26,4s3 | |
| At 31March 2023 | Jqqp9q | 300,000 | 17,137 | 2,017j37 |
| 7. | SOCIALINVESTMENTS for t |
heyearended31Mar | ch 2024 | ||||
|---|---|---|---|---|---|---|---|
| Other | |||||||
| investments t |
|||||||
| MARKETVALUE | |||||||
| At1April2023and31March 2024 | |||||||
| NET BOOKVALUE | |||||||
| Al31March 2024 | 1 | ||||||
| At 31March 2023 | I | ||||||
| 8. | DEBTORS:AMOUNTS FALLINGDUE | WITHIN ONEYEAR | |||||
| 31.3.24 f |
31.3.23 f |
||||||
| Other debtors | 19,099 | 11,09q | |||||
| L | CREDITORS:AMOUNTS FALLINGDUE WITHIN ONE YEAR | ||||||
| 31.3.24 f |
31.3.23 f |
||||||
| Accruedexpenses | l_p7? | lpq_1 | |||||
| 10. | MOVEMENTINFUNDS | ||||||
| Net | |||||||
| movement | At | ||||||
| At1.4.23 f |
in funds f |
31.3.24 f |
|||||
| Unrestricted funds | |||||||
| Property Reserve | 2,000,000 | 2,000,000 | |||||
| TradingSurplus | 61,260 | (1,57e) | 59,681 | ||||
| TOTALFUNDS | ?p91_26o____ll,5z9)?,0!9,691 | ||||||
| Net movementinfunds,includedinthe | above are as follows: | ||||||
| lncoming | Resources | Movement | |||||
| resources I |
expended t |
infunds I |
|||||
| Unrestricted funds | |||||||
| General fund | 19,100 | (20,679) | (1,57e) | ||||
| TOTALFUNDS | 19J_q9 | G!,629) | _(1EZg) | ||||
| Gomparativesformovementinfunds | |||||||
| Net movement | |||||||
| At1.4.22 I |
Transfer t |
infunds L |
At31.3.23 t |
||||
| Unrestricted funds | |||||||
| PropertyReserve | 2,0s5,000 | (55,000) | 2,000,000 | ||||
| TradingSurplus | 29,441 | 55,000 | (23,181) | 61,260 | |||
| TOTALFUNDS | _2-OB4A41 | - | _{23J€rJ__2*061260 |
| Comparative net movementinfunds,include | dintheabove are as follows: | ||
|---|---|---|---|
| lncoming | Resources | Movement | |
| resources t |
expended f |
infunds I |
|
| Unrestricted funds Generalfund |
15,091 | (38,272) | (23,181) |
| TOTALFUNDS | l_!,091 | @,272)G3J91) |
| Acurrentyear12 months andprioryear12 | monthscombinedposition isasfollow | s | |
|---|---|---|---|
| Net | |||
| movement | At | ||
| 4t1.4.22 e |
infunds f |
31.3.24 t |
|
| Unrestrictedfunds | |||
| General fund | 2,084,441 | (24,760) | 2,059,681 |
| TOTALFUNDS | Jp9lAll | ___pl_J6o)_aq99,691 |
| A current year12 monthsand prior year12 as follows: |
months combined net movementinfu | nds,included int | he abovea |
|---|---|---|---|
| lncoming | Resources | Movement | |
| resources I |
expended I |
infunds t |
|
| Unrestricted funds General fund |
34,191 | (58,e51) | (24,760) |
| TOTALFUNDS | 34,191 | (58,951) | (24,760) |
| 31.03.24 | 31.03.23 | |
|---|---|---|
| t | L | |
| Balance duefromStockbridgeTownHallTradingCompany | 14,090 | 12,898 |
| Limited atthebeginning of theyear | ||
| Profits covenanted from Stockbridge Town Hall Trading | 19,099 | 14,090 |
| Company Limited | ||
| Bank payments from Stockbridge Town HallTradingCompany | (14,090) | (12,8e8) |
| Limited | ||
| AmountsduefromStockbridgeTownHallTradingCompany | 19090 | 14J90 |
| Limited atthebalance sheet date |
| 31.3.24t | 31.3.23f | |
|---|---|---|
| INCOMEANDENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 1 | 1,001 |
| Stockbridge Town HallLtd | 19,099 | 14,090 |
| 19,100 | 15,091 | |
| Total incoming resources | 19,100 | 15,09'l |
| EXPENDITURE | ||
| Other | ||
| Depreciationoftangiblefixed assets | 5,853 | 17,265 |
| Support costs | ||
| RepairsandRenewals | 12,540 | 17,427 |
| Donations | 1,000 | 2,000 |
| Sundries | 524 | |
| Governancecosts | ||
| Accountancyandlegal fees | 1,286 | 1,056 |
| Total resources expended | 20,679 | 38,272 |
| Netexpenditure | _(1,529) | (23,181) |
| Purchase | Accumulated | Chargefor | ||||
|---|---|---|---|---|---|---|
| Date | Cost | Rate | Depreciation | the year | NBV | |
| Audi Visual- speaker | 2710512016 | 211.32 | 20%oncost | 211.32 | ||
| Tables | 02t03t2017 | 640.09 | 20% oncost | 640.09 | ||
| Folding doors | 3010612016 | 11,850.00 | 10% on cost | 8,006.45 | 1,185.90 | 2,666.6s |
| External lighting | 16t12t2016 | 2,011.00 | 10% oncost | 1,264.84 | 201.10 | 545.06 |
| Replacement flooring | 30/09/2016 | 8,359.66 | 20% oncost | 8,359.66 | ||
| Canopyandstore | 06t01t2016 | 30,000.00 | 10% on cost | 30,000.00 | ||
| Audio Visual | ||||||
| Equipment | 0610112016 | 20,000.00 | 20% oncost | 20,000.00 | ||
| Engineered oakfloor | 0610112016 | 5,000.00 | 10% oncost | 5,000.00 | ||
| CCTV | 2811112017 | 2,069.95 | 20% on cost | 2,069.95 | ||
| AirConditioningUnit | 1110712018 | 8,676.00 | 20%oncost | 8,195.85 | 480.15 | |
| AVEquipment | 18t11t2022 | 13,013.46 | 20% oncost | 955.51 | 2,602.60 | 9,454.89 |
| AirConditioning Unit2 | 1711012023 | 15,208.80 | 20% oncost | 1,383.38 | 13,825.42 | |
| 117,048.82 | 84,703.67 | 5,853.13 | 26,492.02 |