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2023-03-31-accounts

Stockbridge Town Hall CIO Trustees Annual Report to Charity Commission From 1[st] April 2022 to 31[st] March 2023

1. Introduction

Stockbridge Town Hall CIO was entered on the Register of Charities in 2016. Its registered charity number is 1165066. Stockbridge Town Hall CIO owns the land and building of the Town Hall, which is a Grade 2* listed building. The trustees of the CIO are responsible for the building, its maintenance, restoration and renovation, for determining the conditions governing its use, for the day-to-day management of the Hall and for all associated receipts and expenditure.

2. Governance

The trustees comprise elected trustees, and representative trustees appointed by Stockbridge Parish Council (SPC), St Peter’s Parochial Church Council (PCC) and Stockbridge Amateur Dramatic Society (SADS). In addition, a further two co-opted trustees may be appointed. All trustees are required to be re-elected or re-appointed at each Annual General Meeting. The trustees elect a chairman and other officers from their number as required. There were four trustees’ meetings this year. The Annual General Meeting was held on 17 October 2023.

The Trustees of the CIO during the year were:-

Position Trustees
at start of
year on
01/04/22		 Trustees
elected or
appointed
at AGM on
18/10/22
Kim Candler
Paul Kidd
Neil Romain
Tony Cullen
Mark Frank
Sally Smith
Sarah Madden
Deborah Smart
David Williams
James Leslie
Mary Richards
Karin Taylor		 Chairman
V. Chairman
Treasurer
Secretary


















Elected
Elected
Elected
Elected
Appointed by SADS
Elected
Elected
Elected
Appointed by St Peter’s PCC
Appointed by SPC
Co-opted 18/7/22; Elected
Elected

All trustees give their time voluntarily and receive no remuneration or other benefits.

3. Achievements and Performance

3.1 Town Hall Operations

The day-to-day operations and maintenance of the Hall is managed through the Stockbridge Town Hall Trading Company Limited, which is wholly owned by Stockbridge Town Hall CIO. Trading this year has fully recovered from the coronavirus pandemic.

The operational income received by the Trading Company was £40,282. Maintenance of the building, and operational expenditure amounted to £26,192 giving an operating profit for the year of £14,090. This has been donated to the CIO. Comparison with previous years gives the following figures for the three rooms in the Hall:-

2019/20
Hours		 2019/20
Income		 2020/21
Hours		 2020/21
Income		 2021/22
Hours		 2021/22
Income		 2022/23
Hours		 2022/23
Income
Porter Room 2,488 £20,232 1,150 £2,951 1,680 £20,167 1,606 £19,133
Barham Room 1,954 £8,859 662 £8,469 1,335 £7,849 1,459 £9,168
Hurford Hall 1,948 £15,488 326 £3,668 1436 £12,768 1,330 £11,824
Totals 6,390 £44,578 2,138 15,087 4,451 £40,784 4,395 £40,125

3.2 Public Benefit

Use of the Town Hall has substantially recovered to pre-pandemic levels. We have a new booking system which has resulted in a reduction in booked time (overnight reservations now being recorded differently). However, the number of activities remains much the same. Local organisations, Cultural events. Performing arts and Health & Fitness activities comprise about a third of the total usage. The Hall remains a popular venue for Art & Craft exhibitions, which accounts for about a fifth of bookings, with the remaining bookings being commercial. An analysis of the hours of use against various types of users is tabulated below.

Hours
2019/20		 Hours
2020/21		 Hours
2021/22		 Hours
2022/23
Local Organisations & Events 792 198 383 683
Private bookings 160 43 193 41
Cultural Events,PerformingArts 682 60 327 404
Health & Fitness Activities 570 100 325 337
Arts & Crafts Exhibitions 1,258 491 945 962
Commercial bookings 2,884 1,246 2,277 1,970
Totals 6,352 2,138 4,451 4,395

3.3 Building Works and Maintenance

Re-decoration of the Porter and Barham rooms was completed in August 2022, and full external redecoration of the Hall was completed in October 2022. This included re-gilding of the trout weathervane on the cupola. A new projector and screen for the Hurford Hall was installed in November 2022. We have now completed much of the capital works delayed during the pandemic.

4. Financial Review

The financial state of the Town Hall remains sound. Total income amounted to £15,091 of which £1,001 was donations. Expenditure was £38,272. This included depreciation on fixtures and fittings of £17,265; £17,427 was spent on capital works, and donations of £2,000 towards Stockbridge Christmas Lights and Stockbridge Scouts Jamboree. The net result was an annual overall loss of £23,181. The tangible fixed assets comprising the land, building, fixtures and fittings of the Town Hall amounted to £2,017,138. Net current assets were £44,122, resulting in the total value of Stockbridge Town Hall CIO at the year-end being £2,061,260.

A copy of the Annual Accounts and Examiner’s Report are appended to this report.

Kim Candler

Chairman Stockbridge Town Hall CIO Trustees

REGISTERED COMPANY NUMBER: CE005987 (England and Wales) REGISTERED CHARITY NUMBER: 1165066

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

Rothmans LLP Chartered Accountants

10 St Ann Street Salisbury Wiltshire SP1 2DN

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 March 2023

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 10
Detailed Statement of Financial Activities 11
Fixed Asset Summary Report 12

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

REPORT OF THE TRUSTEES for the year ended 31 March 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with financial statements of the charity for the period 1st April 2022 to 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).

A general vesting declaration was made in January 2016 by the trustees of Stockbridge Town Hall (charity number 228947) which passed a resolution effecting a merger with Stockbridge Town Hall Charitable Incorporated Organisation.

The resolution included, in accordance with s.310(2) of the Charities Act 2011, the transfer of all of the goodwill, contracts and assets of Stockbridge Town Hall to Stockbridge Town Hall Charitable Incorporated Organisation.

Stockbridge Town Hall Trading Company Ltd (company number 110114266 E&W) was incorporated to undertake the trading activities previously undertaken by Stockbridge Town Hall Charity. All profits earned by the trading company are covenanted to the charity.

Stockbridge Town Hall Charitable Incorporated Organisation is the sole shareholder in Stockbridge Town Hall Trading Company Ltd.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives and aims of Stockbridge Town Hall Charitable Incorporated Organisation are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Stockbridge ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race, or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

The charity seeks to achieve its objectives and aims by generating rental income from letting the rooms and facilities of Stockbridge Town Hall on a commercial basis.

Public benefit

The trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission relating to public benefit, The charity's objectives are for the public benefit as the trustees are making Stockbridge Town Hall available to the inhabitants of Stockbridge for recreational or other leisure time activities.

FINANCIAL REVIEW

Financial position

The charity's aims and objectives have been met through the rental surpluses earned by making the rooms and facilities of Stockbridge Town Hall available for hire.

At the balance sheet date the charity is showing a healthy surplus on its unrestricted fund and has a cash surplus.

Principal funding sources

The main source of funds are profits covenanted from Stockbridge Town Hall Trading Company Ltd. These profits represent surpluses achieved on rentals of rooms and facilities at Stockbridge Town Hall.

Reserves policy

Reserves are retained in the charity, at the trustees discretion, so as to be available to meet expected investment requirements relating to the up keep of Stockbridge Town Hall.

Page 2

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

REPORT OF THE TRUSTEES for the year ended 31 March 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its constitution which has been approved by the Charity Commission.

Charity constitution

The trustees of the charity are made up of six elected trustees and four representative trustees, one each being appointed by Stockbridge Parish Council, the Parochial Church Council, Stockbridge Amateur Society and Stockbridge Country Market. In addition a further two co-opted trustees may be appointed.

The trustees of the charity do not receive any remuneration for undertaking their roles.

Recruitment and appointment of new trustees

All trustees are required to be re-elected or re-appointed at each annual general meeting.

Decision making

The trustees form the decision making body ultimately responsible for all aspects of the operation and maintenance of Stockbridge Town Hall and its facilities.

Related parties

Stockbridge Town Hall Trading Company Ltd (company number 10114266) was incorporated on the 9th April 2016 to deal with the trading activities associated with Stockbridge Town Hall. All profits made from such activities are covenanted to Stockbridge Town Hall Charitable Incorporated Organisation.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number CE005987 (England and Wales)

Registered Charity number

1165066

Registered office

Stockbridge Town Hall High Street Stockbridge Hampshire SO20 6HE

Trustees

C J Candler M Frank P A Kidd S Madden N Romain A N Cullen S N Smith D Smart J Leslie M Richards (appointed 18 July 2022) K Taylor (appointed 01 September 2022) D Williams (appointed 18 October 2022)

Page 2

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

REPORT OF THE TRUSTEES for the year ended 31 March 2023

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Rothmans LLP Chartered Accountants 10 St Ann Street Salisbury Wiltshire SP1 2DN

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

Independent examiner's report to the trustees of Stockbridge Town Hall Charitable Incorporated Organisation ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ms S Sullivan FCA Rothmans LLP Chartered Accountants 10 St Ann Street Salisbury Wiltshire SP1 2DN

Date: .............................................

Page 4

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Grants received
Total
EXPENDITURE ON
Property Improvements & Alterations
Depreciation
Other
Total
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 31.3.23
Unrestricted
fund
£
15,091
-
15,091
17,427
17,265
3,580
38,272
(23,181)
2,084,441
2,061,260		 31.3.22
Total
funds
£
15,398
8,000
23,398
11,844
7,996
2,224
22,064
1,334
2,083,107
2,084,441

The notes form part of these financial statements

Page 5

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

BALANCE SHEET 31 March 2023

Notes
FIXED ASSETS
Tangible assets
6
Social investments
7
CURRENT ASSETS
Debtors
8
Cash at bank
CREDITORS
Amounts falling due within one year
9
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
10
Property reserve
Trading surplus
TOTAL FUNDS		 31.3.23
Unrestricted
fund
£
2,017,137
1
2,017,138
14,090
31,033
45,123
(1,001)		 31.3.22
Total
funds
£
2,021,389
1
2,021,390
12,898
51,053
63,951
(900)
63,051
2,084,441
2,084,441
2,055,000
29,441
2,084,441
44,122
2,061,260
2,061,260
2,000,000
61,260
2,061,260

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Trustee

The notes form part of these financial statements

Page 6

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

1. STATUTORY INFORMATION

Stockbridge Town Hall is a Charitable Incorporated Organisation, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Report of the Trustees page.

The presentation currency of the Financial Statements is the Pound sterling (£).

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided from the date of purchase of the asset at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 20% on cost and 10% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets

31.3.23 31.3.22 £ £ 17,265 7,996

Page 7

continued...

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM
Donations and legacies
Charitable activities
Grants received
Total
EXPENDITURE ON
Other
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
15,398
8,000
23,398
22,064
1,334
2,083,107
2,084,441

6. TANGIBLE FIXED ASSETS

COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022		 Buildings
£
1,700,000
-
1,700,000
-
-
-
1,700,000
1,700,000		 Land
£
300,000
-
300,000
-
-
-
300,000
300,000		 Fixtures
and
fittings
£
88,827
13,013
101,840
67,438
17,265
84,703
17,137
21,389		 Totals
£
2,088,827
13,013

2,101,840
67,438
17,265
84,703
2,017,137
2,021,389

Included in cost or valuation of land and buildings is freehold land of £2,000,000 (2022 - £2,000,000) which is not depreciated.

Page 8

continued...

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued

for the year ended 31 March 2023

7. SOCIAL INVESTMENTS

7. SOCIAL INVESTMENTS
Other
investments
£
MARKET VALUE
At 1 April 2022 and 31 March 2023 1
NET BOOK VALUE
At 31 March 2023 1
At 31 March 2022 1
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.23 31.3.22
£ £
Other debtors 14,090 12,898
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.23 31.3.22
£ £
Accrued expenses 1,001 900
10. MOVEMENT IN FUNDS
Net movement
At 1.4.22 Transfer in funds At 31.3.23
£ £ £ £
Unrestricted funds
Property Reserve 2,055,000 (55,000) - 2,000,000
Trading Surplus 29,441 55,000 (23,181) 61,260
__
TOTAL FUNDS 2,084,441 - (23,181)
 2,061,260
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 15,091 (38,272) (23,181)
TOTAL FUNDS 15,091 (38,272) (23,181)
Comparatives for movement in funds
Net movement
At 1.4.21 in funds At 31.3.22
£ £ £
Unrestricted funds
Property Reserve 2,055,000 - 2,055,000
Trading Surplus 28,107 1,334 29,441
TOTAL FUNDS 2,083,107 1,334 2,084,441

Page 9

continued...

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 23,398 (22,064) 1,334
TOTAL FUNDS 23,398 (22,064) 1,334

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 At 1.4.21
£
2,083,107
2,083,107		 Net
movement
in funds
£
(21,847)
(21,847)		 At
31.3.23
£
2,061,260
2,061,260

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 38,489 (60,336) (21,847)
TOTAL FUNDS 38,489 (60,336) (21,847)

11. RELATED PARTY DISCLOSURES

During the accounting period the following transactions took place with Stockbridge Town Hall Trading Company Limited

31.03.23 31.03.22
£ £
Balance due from Stockbridge Town Hall Trading Company 12,898 -
Limited at the beginning of the year
Profits covenanted from Stockbridge Town Hall Trading Company 14,090 12,898
Limited
Bank payments from Stockbridge Town Hall Trading Company (12,898) -
Limited
Amounts due from Stockbridge Town Hall Trading Company
Limited at the balance sheet date		 14,090 12,898

Page 10

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

DETAILED STATEMENT OF
for the year ended		 FINANCIAL ACTIVITIES
31 March 2023
31.3.23 31.3.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 1,001 2,500
Stockbridge Town Hall Ltd 14,090 12,898
15,091 15,398
Charitable activities
Grants - 8,000
Total incoming resources 15,091 23,398
EXPENDITURE
Other
Fixtures and fittings 17,265 7,996
Support costs
Management
Repairs and Renewals 17,427 11,844
Donations 2,000 1,100
Sundries 524 224
Governance costs
Accountancy and legal fees 1,056 900
Total resources expended 38,272 22,064
Net income/(expenditure) (23,181) 1,334

This page does not form part of the statutory financial statements

Page 12

STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION

FIXED ASSET SUMMARY REPORT for the year ended 31 March 2023

Purchase
Date
Audi Visual - speaker
27/05/2016
Tables
02/03/2017
Folding doors
30/06/2016
External lighting
16/12/2016
Replacement flooring
30/09/2016
Canopy and store
06/01/2016
Audio Visual
Equipment
06/01/2016
Engineered oak floor
06/01/2016
CCTV
28/11/2017
Air Conditioning Unit
11/07/2018
AV Equipment
18/11/2022		 Cost
Rate
211.32
20% on cost
640.09
20% on cost
11,859.00
10% on cost
2,011.00
10% on cost
8,359.66
20% on cost
30,000.00
10% on cost
20,000.00
20% on cost
5,000.00
10% on cost
2,069.95
20% on cost
8,676.00
20% on cost
13,013.46
20% on cost
101,840.48		 Accumulated
Depreciation
211.32
640.09
6,820.55
1,063.74
8,359.66
18,696.72
20,000.00
3,116.12
2,069.95
6,460.65
-
67,438.80		 Charge for
the year
-
-
1,185.90
201.10
-
11,303.28
-
1,883.88
-
1,735.20
955.51
17,264.87		 NBV
-
-
3,852.55
746.16
-
-
-
-
-
480.15
12,057.95
17,136.81

This page does not form part of the statutory financial statements

Page 12