**Stockbridge Town Hall CIO Trustees Annual Report to Charity Commission From 1[st] April 2020 to 31[st] March 2021** ## **1. Introduction** Stockbridge Town Hall CIO was entered on the Register of Charities in 2016. Its registered charity number is 1165066. Stockbridge Town Hall CIO owns the land and building of the Town Hall, which is a Grade 2* listed building. The trustees of the CIO are responsible for the building, its maintenance, restoration and renovation, for determining the conditions governing its use, for the day-to-day management of the Hall and for all associated receipts and expenditure. ## **2. Governance** The trustees comprise elected trustees, and representative trustees appointed by Stockbridge Parish Council (SPC), the Parochial Church Council and Stockbridge Amateur Dramatic Society. In addition a further two co-opted trustees may be appointed. All trustees are required to be re-elected or reappointed at each Annual General Meeting. The trustees elect a chairman and other officers from their number as required. There were four trustees’ meetings this year. The Annual General Meeting was held on 19 October 2020. The Trustees of the CIO during the year were:- ||Position|Trustees
at start of
year on
01/04/20|Trustees
elected or
appointed
at AGM on
19/10/20|| |---|---|---|---|---| |Kim Candler
Paul Kidd
Neil Romain
Tony Cullen
Mark Frank
Bruce Williams
Sally Smith
Veryan Vere Stokes
Clive Mantell
Chrissie Quayle
Sarah Madden
Bob Vere Stokes
Deborah Smart|Chairman
V. Chairman
Treasurer
Secretary|✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓|✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓|Elected
Elected
Elected
Elected
Appointed by Amateur Dramatic Soc
Resigned 30/5/2020
Elected
Appointed by SPC
Elected
Appointed by St Peter’s Church
Elected
Co-opted 11/6/2020
Elected| All trustees give their time voluntarily and receive no remuneration or other benefits ## **3. Achievements and Performance** ## **3.1 Town Hall Operations** The day-to-day operations and maintenance of the Hall is managed through the Stockbridge Town Hall Trading Company Limited, which is wholly owned by Stockbridge Town Hall CIO. Trading this year has been dominated by the coronavirus pandemic. The first national lockdown started in March. In mid-June the Town Hall was allowed to re-start restricted trading. We were awarded the “We’re Good To Go” certificate by Visit England. By October, trading was approaching normality only for a second lockdown to be imposed during November. Pre-Christmas trading was then brisk, but a third lockdown was imposed at the beginning of January that lasted until April. Thus in the entire year, the Town Hall was open for business for only 4.5 months, with some of that being restricted. The effects of this are reflected in the trading figures. The operational income received by the Trading Company was £16,928 of which £15,087 was income from bookings. Maintenance of the building, however, had to continue despite the pandemic, and operational expenditure was £20,552 giving an operating deficit for the year of £3,624. Comparison with previous years gives the following figures for the three rooms:- ||2018/19
Hours|2018/19
Income|2019/20
Hours|2019/20
Income|2020/21
Hours|2020/21
Income| |---|---|---|---|---|---|---| |Porter Room|2,235|£18,932|2,488|£20,232|1,150|2,951| |Barham Room|1,875|£8,729|1,954|£8,859|662|8,469| |Hurford Hall|2,122|£16,328|1,948|£15,488|326|3,668| |**Totals**|**6,232**|**£43,989**|**6,390**|**£44,578**|**2,138**|**15,087**| ## **3.2 Public Benefit** All uses of the Town Hall this year have been strongly affected by the pandemic. While commercial use of the Porter Room (with its front shop window) bounced back relatively quickly after each lockdown, health and fitness activities were extremely reduced and the cultural events and performing arts never really got underway. Most users were those with a long relationship with the Town Hall, though some new commercial users sought us out when they found that we were open for business when some of their normal outlets remained shut. An analysis of the hours of use against various types of users is tabulated below. ||Hours
2018/19|Hours
2019/20|Hours
2020/21| |---|---|---|---| |Local Organisations & Events|926|792|198| |Private bookings|38|160|43| |Cultural Events, PerformingArts|660|682|60| |Health & Fitness Activities|662|570|100| |Arts & Crafts Exhibitions|1,230|1,258|491| |Commercial bookings|2,716|2,884|1,246| |**Totals**|**6,232**|**6,352**|**2,138**| ## **3.3 Building Works and Maintenance** No capital works have been undertaken this year. The Trustees decided that all major projects should be put on hold until the effects of the pandemic on the finances of the Hall became apparent. Only necessary maintenance was carried out. However, planning continued and the contract for new curtains for the large south window and the stage in the Hurford Hall was arranged and a grant from Test Valley Borough Council applied for. This contract was subsequently completed in July 2021. ## **4. Financial Review** Despite the pandemic, the financial state of the Town Hall has turned out to be strong this year, largely due to the Covid Business Support Grants received from Test Valley Borough Council. In total these amounted to £19,907. Total income amounted to £20,058. Expenditure was £13,349. This included depreciation on fixtures and fittings of £11,949 and a £500 donation to Stockbridge Christmas Lights. The net result was an annual overall profit of £6,709. The tangible fixed assets comprising the land, building, fixtures and fittings of the Town Hall amounted to £2,029,386. Net current assets were £53,721, resulting in the total value of Stockbridge Town Hall CIO at the year-end being £2,083,107. A copy of the Annual Accounts and Examiner’s Report are appended to this report. ## _Kim Candler_ Chairman Stockbridge Town Hall CIO Trustees **REGISTERED COMPANY NUMBER: CE005987 (England and Wales) REGISTERED CHARITY NUMBER: 1165066** ## **REPORT OF THE TRUSTEES AND** ## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **FOR** ## **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** Rothmans LLP Chartered Accountants 10 St Ann Street Salisbury Wiltshire SP1 2DN **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 March 2021** ||**Page**| |---|---| |**Report of the Trustees**|1 to 3| |**Independent Examiner's Report**|4| |**Statement of Financial Activities**|5| |**Balance Sheet**|6| |**Notes to the Financial Statements**|7 to 10| |**Detailed Statement of Financial Activities**|11| |**Fixed Asset Summary Report**|12| ## **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **REPORT OF THE TRUSTEES for the year ended 31 March 2021** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with financial statements of the charity for the period 1st April 2020 to 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015). A general vesting declaration was made in January 2016 by the trustees of Stockbridge Town Hall (charity number 228947) which passed a resolution effecting a merger with Stockbridge Town Hall Charitable Incorporated Organisation. The resolution included, in accordance with s.310(2) of the Charities Act 2011, the transfer of all of the goodwill, contracts and assets of Stockbridge Town Hall to Stockbridge Town Hall Charitable Incorporated Organisation. Stockbridge Town Hall Trading Company Ltd (company number 110114266 E&W) was incorporated to undertake the trading activities previously undertaken by Stockbridge Town Hall Charity. All profits earned by the trading company are covenanted to the charity. Stockbridge Town Hall Charitable Incorporated Organisation is the sole shareholder in Stockbridge Town Hall Trading Company Ltd. ## **IMPACT OF COVID** The year has been overshadowed by the coronavirus pandemic which has meant that the Town Hall has been closed for the periods of national lockdown and when it has been allowed to open it has been subject to various restrictions and procedures mandated by the Government to ensure the Health and Safety of all users of the Hall. The Trustees undertook a complete review of its policies and procedures updating and changing these where necessary. The Town Hall's Risk Management Register was updated to manage risk within the prevailing circumstances. The Risk Management Register is under continuous review and changes made to any policies or processes annually or as they are required. The Trading Company reported a loss in the financial year to 31 March 2021 and therefore no funds were covenanted to the CIO in the year under review. However, this loss was offset by the receipt of various grants from the Government to assist business in this period. The CIO has good cash reserves available to it and the Trustees are confident that the Trading Company will be in a position to resume covenanted payments during the financial year ending 31 March 2022. The Trustees will maintain a flexible approach to the CIO's operations to ensure that the policies and procedures that they set in place will reflect the long term requirements of the Town Hall and its users. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The objectives and aims of Stockbridge Town Hall Charitable Incorporated Organisation are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Stockbridge ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race, or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. The charity seeks to achieve its objectives and aims by generating rental income from letting the rooms and facilities of Stockbridge Town Hall on a commercial basis. ## **Public benefit** The trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission relating to public benefit, The charity's objectives are for the public benefit as the trustees are making Stockbridge Town Hall available to the inhabitants of Stockbridge for recreational or other leisure time activities. ## **FINANCIAL REVIEW** ## **Financial position** The charity's aims and objectives have been met through the rental surpluses earned by making the rooms and facilities of Stockbridge Town Hall available for hire. At the balance sheet date the charity is showing a healthy surplus on its unrestricted fund and has a cash surplus. Page 1 **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **REPORT OF THE TRUSTEES** **for the year ended 31 March 2021** ## **FINANCIAL REVIEW** ## **Principal funding sources** The main source of funds are profits covenanted from Stockbridge Town Hall Trading Company Ltd. These profits represent surpluses achieved on rentals of rooms and facilities at Stockbridge Town Hall. ## **Reserves policy** Reserves are retained in the charity, at the trustees discretion, so as to be available to meet expected investment requirements relating to the up keep of Stockbridge Town Hall. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its constitution which has been approved by the Charity Commission. ## **Charity constitution** The trustees of the charity are made up of six elected trustees and three representatives trustees, one each being appointed by Stockbridge Parish Council,the Parochial Church Council, Stockbridge Amateur Society and Stockbridge Country Market. In addition a further two co-opted trustees may be appointed. The trustees of the charity do not receive any remuneration for undertaking their roles. ## **Recruitment and appointment of new trustees** All trustees are required to be re-elected or re-appointed at each annual general meeting. ## **Decision making** The trustees form the decision making body ultimately responsible for all aspects of the operation and maintenance of Stockbridge Town Hall and its facilities. ## **Related parties** Stockbridge Town Hall Trading Company Ltd (company number 10114266) was incorporated on the 9th April 2016 to deal with the trading activities associated with Stockbridge Town Hall. All profits made from such activities are covenanted to Stockbridge Town Hall Charitable Incorporated Organisation. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE005987 (England and Wales) ## **Registered Charity number** 1165066 ## **Registered office** Stockbridge Town Hall High Street Stockbridge Hampshire SO20 6HE ## **Trustees** C J Candler M Frank P A Kidd S Madden R Mantell B Williams (resigned 30.5.20) C Quayle N Romain A N Cullen S N Smith V V Stokes N J V Stokes (appointed 11.7.20) D Smart (appointed 19.10.20) Page 2 INCORPOIIATED OR￿TIoN REPORT OF THE TRUSTEES l•rth• y••r•MW 31 IlJ*r¢h >)21 REFERENCE AND ADIIIP4STRATNE [lEf￿8 1nd1p￿d4nt Ex•nwi•r ROthM￿ LLP 10 St Str••t ltsbjry SP120N TnLrytee ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **Independent examiner's report to the trustees of Stockbridge Town Hall Charitable Incorporated Organisation** ## **('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ms S Sullivan FCA Rothmans LLP Chartered Accountants 10 St Ann Street Salisbury Wiltshire SP1 2DN Date: ............................................. Page 4 ## **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2021** |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Grants received
**Total**
**EXPENDITURE ON**
Property Improvements & Alterations
Depreciation

Other
**Total**
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|31.3.21
Unrestricted
fund
£
151
19,907
20,058
-
11,949
1,400
13,349
6,709
2,076,398
2,083,107|31.3.20
Total
funds
£
17,796
30,000
47,796
41,826
12,878
1,900
56,604
(8,808)
2,085,206
2,076,398| |---|---|---| The notes form part of these financial statements Page 5 IPKORPOIIATED ORGAP4SATION BALANCE SHEEr 31.3.21 31.3.20 FIXED ASSErs Tang￿e assets 2.029285 2.041.334 2,041.335 Debtr 1Z297 54.621 CREMORS NEr euRRENT AS￿3 2.083.107 2,07Q398 2 076 398 FLP4D8 10 1055,rK#J 2.05S,th) 10,DNJ Tradng 8WF4u TOTAL FUNDS yw oThJed 31 Marth 2021. 31 March 2Q21 In accLYdwK¥J 476 ofth• CMw•rdes 2rM. t the of year its or defiryl exh y*ar the *2t 8iryJed ffj its bewty. ## **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2021** ## **1. STATUTORY INFORMATION** Stockbridge Town Hall is a Charitable Incorporated Organisation, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Report of the Trustees page. The presentation currency of the Financial Statements is the Pound sterling (£). ## **2. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 20% on cost and 10% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ## **3. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): ||31.3.21|31.3.20| |---|---|---| ||£|£| |Depreciation - owned assets|11,949|12,878| Page 7 continued... **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2021** ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020. ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Grants received
**Total**
**EXPENDITURE ON**
Property Improvements & Alterations
Depreciation
Other
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
fund
£
17,796
30,000
47,796
41,826
12,878
1,900
56,604
(8,808)
2,085,206
2,076,398| |---|---| ## **6. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2020 and 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020|Buildings
£
1,700,000
-
-
-
1,700,000
1,700,000|Land
£
300,000
-
-
-
300,000
300,000|Fixtures
and
fittings
£
88,827
47,493
11,949
59,442
29,385
41,334|Totals
£
2,088,827
47,493
11,949
59,442
2,029,385
2,041,334| |---|---|---|---|---| Included in cost or valuation of land and buildings is freehold land of £2,000,000 (2020 - £2,000,000) which is not depreciated. Page 8 continued... **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued** **for the year ended 31 March 2021** ## **7. SOCIAL INVESTMENTS** |**MARKET VALUE**
At 1 April 2020 and 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accrued expenses
**10.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.20
£
2,076,398
2,076,398
Incoming
resources
£
20,058
20,058
At 1.4.19
£
2,085,206
2,085,206|31.3.21
£
-
31.3.21
£
900
Net
movement
in funds
£
6,709
6,709
Resources
expended
£
(13,349)
(13,349)
Net
movement
in funds
£
(8,808)
(8,808)||Other
investments
£
1
1
1
31.3.20
£
12,297
31.3.20
£
900
At
31.3.21
£
2,083,107
2,083,107
Movement
in funds
£
6,709
6,709
At
31.3.20
£
2,076,398
2,076,398| |---|---|---|---|---| |||||| |||||| ||||


|| Page 9 continued... **STOCKBRIDGE TOWN HALL CHARITABLE INCORPORATED ORGANISATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2021** ## **10. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement|Movement| |---|---|---|---|---| ||resources|expended|in funds|| ||£|£||£| |**Unrestricted funds**||||| |General fund|47,796|(56,604)||(8,808)| |**TOTAL FUNDS**|47,796|(56,604)||(8,808)| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.19
£
2,085,206
2,085,206|Net
movement
in funds
£
(2,099)
(2,099)|At
31.3.21
£
2,083,107
2,083,107| |---|---|---|---| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement|Movement| |---|---|---|---|---| ||resources|expended|in funds|| ||£|£||£| |**Unrestricted funds**||||| |General fund|67,854|(69,953)||(2,099)| |**TOTAL FUNDS**|67,854|(69,953)||(2,099)| ## **11. RELATED PARTY DISCLOSURES** During the accounting period the following transactions took place with transactions with Stockbridge Town Hall Trading Company Limited |Balance due from Stockbridge Town Hall Trading Company Limited at the
beginning of the year
Profits covenanted from Stockbridge Town Hall Trading Company Limited
Bank payments from Stockbridge Town Hall Trading Company Limited
Amounts due from Stockbridge Town Hall Trading Company Limited at the
balance sheet date|£
12,297
-
(12,297)
-| |---|---| Page 10