## Roundhay Parochial Hall
Charity number 1165064
Annual Report and Financial Statements
for the year ended 31 December 2020
## Roundhay Parochial Hall
Annual Report and Financial Statements for the year ended 31 December 2020
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Roundhay Parochial Hall
## Trustees' report for the year ended 31 December 2020
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Gordon Robertson Chair Camilla Hawkes Treasurer Anne Bond Secretary
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1165064 , on 6 January 2016.
## **Principal address**
5 Fitzroy Drive Roundhay Leeds LS8 4AB
## **Bankers**
Lloyds Bank Hampshire Trust Bank Skipton Building Society 2 The Headrow 55 Bishopsgate 7/9 Bond Street Vicar Lane London Leeds Leeds EC2N 3AS LS1 5EY LS1 6PN
## **Accountants**
West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 6 January 2016.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees or by a written or electronic resolution of the charity trustees.
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are to provide for the benefit of the inhabitants of Roundhay, Oakwood, and the surrounding areas a community room and/or other facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare with the object of improving their condition of life.
## **The charity's main activities**
The provision and maintenance of Roundhay Parochial Hall which houses several rooms which are let out to community and other groups at very reasonable rates.
2
## Roundhay Parochial Hall
## Trustees' report (continued) for the year ended 31 December 2020
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of community development.
## **Achievements and performance**
## Overview
2020 was a very strange year, as in March the Covid 19 virus caused a national lockdown. Over the rest of the year the rules varied, but the net effect was that most groups using the hall had to stop meeting, though a few were able to function in a reduced way for some of the year. Our main aim during this period was to be as helpful as possible to users to enable them to remain viable and to restart when possible.
## Actions
- We made the building Covid secure with signs, sanitisers, and fire doors unlockable from the outside.
- We have communicated regularly with all groups
- We asked any group using the hall to sign an agreement saying they would manage their activity in a Covid secure way
- We furloughed the cleaner when the hall wasn't used at all.
- We have kept maintenance and running costs to a minimum.
- We accepted that our bank balance would decrease and we might have to dip into reserves.
- We rationalised and computerised our booking system to make it more flexible and transparent to users.
- In September some groups were allowed to restart, so we reduced the rental costs to help.
- Where groups indicated they hoped to restart after the pandemic, we reserved their preferred time slot.
- We were also able to attract a few new users, before the next lockdown came in.
## Outlook
We consider we are well placed to welcome groups as and when the rules allow, and the groups feel it appropriate. We have rationalised the charging system, which will be implemented in Sept 2021, but have kept the average rate the same as we are aware that local groups have taken a financial knock and could be stretched until everything is fully back to normal. If the rules are lifted in June or thereabouts, we will still have sufficient reserves to take us into 2022.
## **Financial review**
The net payments for the year were £2,538 on unrestricted funds, with net nil movement on restricted funds.
## **Impact of the Covid-19 pandemic**
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £18,943. The reserves policy is to reserve a sum equivalent to 6.-9 months of hall income.
We have started a savings plan towards inevitable roof replacement in the next decade, with £10,000 designated for this purpose plus the interest earned on this account.
Signed on behalf of the board of trustees:
Signed: …………………………………… Date: …………………………….
Name ……………………………………. (Trustee)
3
## Roundhay Parochial Hall
## Receipts and payments account
## for the year ended 31 December 2020
|Notes
2020
Unrestricted
funds
£
**Receipts**
Grants
(2)
-
Regular bookings
19,379
Special bookings
573
Bank interest
231
**Total receipts**
20,183
**Payments**
Cleaning staff costs
4,699
Property repairs and maintenance
7,747
Sundry expenses
-
Water charges
1,510
Insurance
2,243
Light and heat
5,346
Accountancy / independent examination
276
Building development and refurbishment costs
900
**Total payments**
22,721
(2,538)
**Fund balances brought forward**
21,481
**Fund balances carried forward**
(2,3)
18,943
**Net receipts / (payments)**|2020
Restricted
funds
£
2,145
-
-
-
2,145
2,145
-
-
-
-
-
-
-
2,145
-
-
-|2020
Total
funds
£
2,145
19,379
573
231
22,328
6,844
7,747
-
1,510
2,243
5,346
276
900
24,866
(2,538)
21,481
18,943|2019
Total
funds
£
-
39,956
1,166
9
41,131
6,844
24,769
50
4,397
2,147
6,376
276
522
45,381
(4,250)
25,731
21,481|
|---|---|---|---|
4
## Roundhay Parochial Hall
## Statement of assets and liabilities
|as at 31 December 2020
2020
Unrestricted
£
**Cash funds**
Lloyds Bank current account
2,630
Hampshire Trust Bank
10,196
Skipton Building Society
6,117
**Total cash funds**
18,943
**Other monetary assets**
Hall rental
**Assets retained for the charity's own use**
The parochial hall, its fixtures and fittings
**Liabilities**
CNG gas bill
Accountancy
**Approval of the accounts**|2020
Restricted
£
-
-
-
-|2020
Total
£
2,630
10,196
6,117
18,943
£
1,953
1,953
£
304
216
520|2019
Total
£
5,400
10,000
6,081
21,481|
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: …………………………………… Signed: …………………………………… (Trustee)
Name …………………………………….
5
## Roundhay Parochial Hall
## Notes to the accounts
## for the year ended 31 December 2020
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and Restricted funds**
Job Retention Scheme
**Fund name**
Job Retention Scheme
**3 Designated funds**
Roof fund
**Fund name**
Roof fund|Balance b/f
Incoming
Outgoing
Balance c/f
£
£
£
£
-
2,145
2,145
-
-
2,145
2,145
-
**Purpose of designation**
Towards salary costs during Covid-19 pandemic
Balance b/f
Incoming
Outgoing
Balance c/f
£
£
£
£
10,000
196
-
10,196
10,000
196
-
10,196
**Purpose of designation**
Funds for roof replacement planned to take place c.2029|
|---|---|
## **3 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **4 Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **5 Other related party transactions**
There were no other related party transactions during this year or the previous year.
6