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← Affcad UK

2021-12-31-accounts

Charity registration number: 1165059

Trustees Annual Report

and

Financial Statements

For the year ended 31 December 2021

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

CONTENTS Page
Trustees’ Annual Report 2 - 5
Independent Examiner’s Report 6
Receipts and Payments Account 7
Statement of Assets and Liabilities 8
Analysis of Receipts and Payments Account 10

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

The Trustees of AFFCAD UK present their report and financial statements for the year ended 31 December 2021.

Reference and Administrative Information

Charity name: AFFCAD UK Charity registration no.: 1165059 Principal address: 86-90 Paul Street London EC2A 4NE www.affcaduk.org

Board of Trustees:

During the year ended 31 December 2021 and up to the date of this report the following persons served as Trustees of the Charity:

Purvy Patel Elizabeth Parker Samantha Nakirya Nimrata Boora Parvez Bhatty Sarah Evans Nicola Bentham Kamran Rasheed Grant Morton Claire Mutono

Appointed 25/03/2020 Resigned 2 February 2021 Resigned 19 May 2021 Resigned December 2021 Appointed 01/04/2021, resigned 05/10/2022 Appointed 13 April 2021 Appointed 06/09/2022 Appointed 06/09/2022 Appointed 26/09/2022 Appointed 21/10/2022

Independent Examiner: AE Accountax Ltd 5[th] Floor Kingsgate House 62 High Street Redhill RH1 1SG Bank: National Westminster Bank Plc

Page 1

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

Structure, Governance and Management

The Charity was established on 6 January 2016 by a Deed of Constitution dated 11 March 2017 as a Charitable Incorporated Organisation.

The Charity is governed in law by the Trustees, who take overall financial and strategic planning responsibility.

Trustee Recruitment

Trustees are recruited in accordance with constitutional guidelines, recruitment policy and equal opportunity legislation. The election of Trustees takes place at a properly convened meeting of the charity Trustees. Trustees are appointed for a 3 year term of office after being assessed for their suitability for the position through consideration of their skills, knowledge and experience.

Management

The Trustee board have equal responsibility for the running and management of the Charity. Trustees will appoint amongst themselves a Chair and other such officers as may be necessary from time to time.

Day to day operation of the charity is managed by the Trustees as there are no employees. The Trustees source guidance and support from external professionals, such as IT and accountancy, as and when they identify a need.

Decisions regarding the management process are proposed and voted on at full Trustee meetings which are held regularly throughout the year.

Risk Management

Risk assessment is carried out at least annually by the board and relevant policy and procedure introduced where necessary to limit any risk. The new Trustees have examined all areas of the Charity’s operations and have considered the major risks faced in each of the areas.

Page 2

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

Objectives and Activities

AFFCAD UK’s aim is to fundraise for projects implemented by Action for Fundamental Change and Development (AFFCAD) in Uganda. AFFCAD UK raises awareness of the problems faced and the solutions available to empower communities in less developed countries, specifically focusing on these issues within Uganda’s capital, Kampala.

Charitable Objectives

The objects of the Charity are:

Public Benefit

In shaping our objectives and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a Charity (PB2)’ and the activities we provide fully reflect the purposes for which the Charity was set up.

Organisation Overview

AFFCAD UK is a Charity based in London. It is a volunteer led charity set up to support young people and families living in extreme poverty in Uganda. We currently work in the community in Bwaise, where approx. 90,000 people live without access to services like clean water, shelter or sanitation. 65% of the population are aged between 16 and 25. We work closely with AFFCAD Uganda to provide quality, accessible education and training to the community in Bwaise

The main activities of the charity include:

Page 3

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

Achievements and Performance

Message from Acting Chair, Purvy Patel

During the last year, we have focused our limited resources on strengthening our governance, risk management and engagement with our primary stakeholders in Uganda.

As the charity is a volunteer-led organisation, the majority of our funding is used to support the children in Kampala. With the departure of the founding Trustees and other key individuals, our focus has been to strengthen our Trustee board and volunteer team to fill the knowledge gap. Our day-to-day challenge is the limited pool of resources available to deliver on key projects. With that in mind, we are part-way through a programme of recruiting a team of volunteer individuals.

In addition, we continue to improve our communication and processes between the U.K. and UG teams. This is necessary to enable all parties to track current and pipeline projects. One of our main priorities has been to improve our financial reporting and with the support of our new accountancy firm, we are progressing to the point of having access to timely management reports.

The marketing team is developing a Digital strategy for the organisation. I am pleased to inform you that last December we launched our new website and we now hope to re-engage with all stakeholders through our social media platforms.

To celebrate the 50th anniversary since the Ugandan Asian diaspora fled Uganda in 1972, we have launched a collection of testimonies “50 stories for 50 years” on our new website. This will commemorate the 50th anniversary of the exodus of Asians from Uganda. Our primary objective is to build a relationship with ex Ugandans and others who have settled in the U.K. and wish to support our good work.

This September, myself and Sarah Evans (trustee) visited our colleagues in Uganda to see first-hand the work they do. We were able to work with the team and better understand the environment they were working in post Covid. We established some action plans to support the school, vocational training centre and NGO.

To ensure the charity is fit for purpose, we have recently commissioned an independent audit of the organisation. The Trustees will review the recommendations and will also consider how we involve our beneficiaries and other stakeholders. Subject to the outcome of the visit by our Trustees to Uganda this summer, there may also be a requirement to review our Constitution.

AFFCAD U.K. must continue to adapt its focus to reflect a downturn in support or fundraising due to the current challenging climate. AFFCAD U.K. has limited reserves, however the Trustees are committed to change in order to make the charity sustainable. Our goal is to prepare a fundraising strategy when we have recruited additional Trustees and volunteers.

I would like to thank Fonthill for their continued support during Covid. Without their support our colleagues in Uganda would have struggled to maintain our services and support to the children in the community. In addition I would like to thank our long serving volunteers who have now departed the organisation. Liz, Sam, Nim, Fran, Tash and Lizzie.

Purvy Patel Acting Chair of Trustees 27 October 2022

Page 4

AFFCAD UK

Annual Report and Financial Statements for the year ended 31 December 2021

Financial Review

During the year we have received substantial grants of £52,460 for the running costs of the Excel school and the Vocational and Business Institute through AFFCAD Uganda. Donations received were around half of the previous year, with fundraising activities being minimal.

Alongside the general overheads, we have undertaken consultancy to strengthen our governance and relationships with AFFCAD Uganda and the school partnerships, as well as designing and launching our new website.

Overall the cash funds at the year-end were £14,082 (2020: £12,727) with unrestricted funds of £4,984 (2020: £6,869). The unrestricted funds are below the reserves level in the policy, but the Trustees are mindful of this.

Reserves Policy

AFFCAD UK wish to retain a level of reserves that ensures financial stability and that will allow any financial commitments to be met. The trustees feel that having nine months of unrestricted expenditure held in reserves will ensure the above and therefore endeavour to keep funds at a minimum of this level at all times.

Trustees’ responsibilities in relation to the Financial Statements

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees have approved the trustees’ report above, and was signed on behalf of the charity’s trustees by:

Purvy Patel (Acting Chair of Trustees) ________

Dated:

28 October 2022

Page 5

AFFCAD UK

Annual Report and Financial Statements For the year ending 31 March 2021

Independent Examiner's Report to the Trustees of AFFCAD UK

I report to the trustees on my examination of the accounts of the charity for the year ended 31 December 2021, which are set out on pages 7 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiners statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Bim Ewetade FCCA, BA(hons), AFA, MIPA AE Accountax Ltd 5[th] Floor Kingsgate House 62 High Street Redhill RH1 1SG Date:

28 October 2022

Page 6

AFFCAD UK

Receipts & Payments Account for the year ended 31 December 2021

Note
RECEIPTS
1
Grants
Donations
Fundraising activities
Other income
Total receipts
PAYMENTS
1
Fundraising
Charitable Activities
General overheads
Total payments
Net receipts/(payments)
Cash funds @ 31.12.2020
2
Cash funds @ 31.12.2021
2		 Unrestricted
funds
Restricted
funds
Total
-
52,460
52,460
4,171
1,105
5,275
50
713
763
243
-
243
4,463
54,277
58,740
50
-
50
2,000
51,036
53,036
4,298
1
4,299
6,348
51,037
57,385
(1,885)
3,240
1,355
6,869
5,858
12,727
4,984
9,098
14,082
2021		 Unrestricted
funds
Restricted
funds
Total
2020
-
10,035
10,035
7,362
2,837
10,199
4,554
15,850
20,404
138
-
138
12,054
28,722
40,776
588
-
588
4,597
25,354
29,951
-
-
-
5,185
25,354
30,539
6,869
3,368
10,237
-
2,490
2,490
6,869
5,858
12,727

Page 7

AFFCAD UK

Statement of Assets and Liabilities as at 31 December 2021

CASH FUNDS
Cash at bank
Cash at PayPal (GBP)
Total cash funds & other
monetary assets
LIABILITIES
Independent Examination
Suppliers
AFFCAD Uganda		 Unrestricted
funds
Restricted
funds
Total
4,337
9,069
13,405
648
30
677
4,984
9,098
14,082
696
-
696
247
-
247
-
5,072
5,072
943
5,072
6,015
2021		 Unrestricted
funds
Restricted
funds
Total
6,869
5,858
12,727
-
-
-
2020
6,869
5,858
12,727
-
-
-
-
-
-
-
-
-

28/10/2022

The receipts & payments accounts were approved by the Trustees on …........................................... and were signed on their behalf by:

Sarah Evans Trustee

Page 8

for the year ended 31 December 2021

1. Detailed Receipts & Payments Account

RECEIPTS
Unrestricted
funds
Restricted
funds
Total
£
£
£
Grants
-
52,460
52,460
Donations
4,171
1,105
5,275
Fundraising activities
50
713
763
Amazon Smile
-
Easy Fundraising
243
-
243
Total receipts
4,463
54,277
58,740
PAYMENTS
Fundraising costs
50
-
50
Direct project costs
2,000
51,036
53,036
2,050
51,036
53,086
General overheads
Admin costs
228
-
228
Audit and accountancy fees
516
-
516
Bank fees
7
-
7
Consulting
1,350
-
1,350
Insurance
511
-
511
IT Software and Consumables
43
-
43
PayPal fees
16
1
17
Website
1,627
-
1,627
4,298
1
4,299
Total payments
6,348
51,037
57,385
Net receipts/(payments)
(1,885)
3,240
1,355
2021		 Unrestricted
funds
Restricted
funds
Total
2020
£
£
£
-
10,035
10,035
7,362
2,837
10,199
4,554
15,850
20,404
21
-
21
117
-
117
12,054
28,722
40,776
588
-
588
4,597
25,354
29,951
5,185
25,354
30,539
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- - -
5,185
25,354
30,539
6,869
3,368
**10,237 **

Page 9

AFFCAD UK

Notes to the Receipts & Payments Accounts for the year ended 31 December 2021

2. Funds analysis
Restricted funds
Unrestricted funds
Total funds
3. Restricted funds
Fonthill - Ugandan school
Fonthill - ABVI
Pauline's school fees
Easter food packages
School breakfasts
Covid19 response projects
Fundraising - Ugandan school
Fundraising - ABVI		 B/fwd
1 Jan 2021
Income
Expenditure
C/fwd
31 Dec 2021
5,858
54,277
51,037
9,098
6,869
4,463
6,348
4,984
12,727
58,740
57,385
14,082
B/fwd
1 Jan 2021
Income
Expenditure
C/fwd
31 Dec 2021
-
23,337
19,580
3,758
5,858
29,123
29,669
5,312
-
180
151
29
-
500
500
-
-
350
350
-
-
75
75
-
-
613
613
-
-
100
100
-
5,858
54,277
51,037
9,098

Fonthill - Ugandan school fees

Funding for the running costs of the AFFCAD Uganda Excel school.

Fonthill - ABVI

Funding for the running costs of the Vocational and Business Institute.

Restricted Donations

Donations and fundraising have been received specifically for:

The school fees for Pauline, a local girl in Uganda Easter food packages for the school School breakfasts Covid 19 response projects Running costs for the Ugandan school and the Vocational and Business Institute

4. Related Parties

There are no related party transactions in the year to 31 December 2021 or 31 December 2020.

Page 10