## **Trustees' Annual Report for the period**
Period start date Period end date Day Mo Year Day Month Year **From** 01 01 2023 **To** 31 Dec 2023
## Section A Reference and administration details
**Charity name** Access Theatre CIO **Other names charity is known by Registered charity number (if any)** 1165050 **Charity's principal address** Woozers Higher Tremarcoombe Liskeard, Cornwall **Postcode PL14 5HW**
**Names of the charity trustees who manage the charity**
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8
9
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12
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17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Jackie Blank|Chair|Full Year||
||James Lamb|Treasurer|Full Year||
||Joe Caudle|Secretary|Full Year||
||Pam Lamb|Volunteer Co-
ordinator|Full Year||
||Alice Pooshkah||Full Year||
||Lauren Flook||Resigned||
||||||
||||||
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
By invitation
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Access Theatre is run by a freelance Practitioner, supported by a creative You **may choose** to include enabler and volunteers. additional information, where relevant, about:
Trustees are sort and appointed to fill identified gaps in skills when required.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Facilitating access to, promoting, maintaining and advancing education in the Arts.This is without limitation drama, mime, dance, singing, music film and other digital media, this is offered to those with learning disabilities and or physical disabilities and or sensory impairments and family and friends with a personal link to the individual. It is also offered to the wider community who wish to be part of an inclusive company
**TAR**
March **2012**
2
This year the company has been able to deliver 42 weeks of face to face activities for12-15 individuals per session. We continue to engage with the local community and encourage community members to get involved with the company.
The company encompasses a wide age range from 18 upwards and a wide range of support needs.
This has seen opportunities for skill learning in drama, writing, costume design, animation, music, singing, front of house skills.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees confirm that they have due regard to the commissioner’s public benefit guidance when making all decisions and exercising duties where the guidance is relevant.
## **Additional details of objectives and activities (Optional information)**
Volunteers play an invaluable role in supporting the company to achieve its goals. These include supporting individuals, helping with costumes, marketing running raffles etc.
Volunteers have regular meetings with the co-ordinator to ensure they are kept up to date and feel valued.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This year has seen a consolidation of the company, members are now all back and engaged with the opportunities that are on offer.
The continuation of the company, during difficult times and when many other statutory and voluntary services are closing. Offering a safe space where individuals are able to express themselves and develop friendships which there are few opportunities to do, leading to social isolation in a rural community.
The enthusiasm to perform and demonstrate their skills is really rewarding and this has been demonstrated in 2 performances this year. Both really well received by the local community.
In continuing to meet the companies objectives there is much optimism for the future.
**TAR**
March **2012**
4
## **Section E Financial review**
Access Theatre Reserves Policy The Access Board of Trustees accepts **Brief statement of the** the need to ensure the ongoing delivery of core activities whilst seeking **charity’s policy on reserves** outside funding to secure the delivery of these core activities through the establishing of a Reserves fund. 2. The level of the Reserves fund should be equivalent to a minimum of 6 months of delivery of core activities. Currently this would be in the region of £4000. We have however used reserves to support the company during a challenging time after covid and are reviewing ways to ensure our funds are able to meet needs if necessary.
3. The reserves will be held in such a manner as to allow for simple same day transfer between the interest bearing account and the Access current account. The board accepts that this will bear down on the level of interest received but will ensure immediate access to funding if required. 4. The reserves will be available to cover any short term deficit needed to establish a new project where funding has been agreed but not yet received.
5. The reserves will be available to cover a shortfall in funding for a new project whilst further funding is being sought.
6. The Access Board will regularly review the Reserves policy to ensure ongoing effectiveness.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The company is funded through membership fees, fundraising and grant You **may choose** to include applications. additional information, where relevant about:
- The funding provides the finance to deliver the objectives and activities of
- the charity’s principal the charity. It enables additional support for individuals in sessions. sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
**TAR**
March **2012**
5
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Jackie Blank|Pam Lamb|
||
chair|Volunteer Co ordinato|
||25/09/2024||
||25/09/2024||
**TAR**
March **2012**
6
**Charity Name No (if any) Access Theatre CIO 1165050 Receipts and payments accounts For the period** Period start date Period end date **To from** 01-Jan-23 31-Dec-23
**CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**5,516**
**64**
**-**
**-**
**5,580**
**-**
**-**
**-**
**5,580**
**9,523**
**96**
**988**
**-**
**213**
**-**
**-**
**230**
**-**
**-**
**11,051**
**-**
**-**
**-**
**11,051**
**- 5,471**
**-**
**8,884**
**3,413**|**Restricted**
**funds**
**to the nearest £**
**1,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,000**
**-**
**-**
**-**
**1,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,000**
**-**
**-**
**1,000**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**1,000**
**-**
**5,516**
**-**
**-**
**64**
**-**
**-**
**6,580**
**-**
**-**
**-**
**6,580**
**9,523**
**96**
**988**
**-**
**213**
**-**
**-**
**230**
**-**
**-**
**11,051**
**-**
**-**
**-**
**11,051**
**- 4,471**|**Total funds**
**to the nearest £**
**1,000**
**-**
**5,516**
**-**
**-**
**64**
**-**
**-**
**6,580**
**-**
**-**
**-**
**6,580**
**9,523**
**96**
**988**
**-**
**213**
**-**
**-**
**230**
**-**
**-**
**11,051**
**-**
**-**
**-**
**11,051**
**- 4,471**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Grants|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,000**||**2,000**|
|Donations|**-**|||**-**||**336**|
|MembershipFees|**5,516**|||**5,516**||**2,858**|
|Performances||||**-**||**-**|
|Fundraising||||**-**||**-**|
|Interest|**64**|||**64**||**8**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**5,580**|||**6,580**||**5,202**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**6,580**||**5,202**|
||||||||
|Artistic Director / Practitioner fees|**9,523**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**9,523**||**8,260**|
|Insurance|**96**|||**96**||**96**|
|Studio Hire|**988**|||**988**||**815**|
|Website & Publicity|**-**|||**-**||**-**|
|Office and Administration|**213**|||**213**||**207**|
|Project Management|**-**|||**-**||**-**|
|Performance costs|**-**|||**-**||**-**|
|Travel & other expenses|**230**|||**230**||**221**|
|Laptop|**-**|||**-**|||
|Materials|**-**|||**-**||**-**|
|**_Sub total_ **|**11,051**|||**11,051**||**9,599**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**11,051**||**9,599**|
||||||||
||**- 5,471**|**1,000**|**-**|
**- 4,471**||**- 4,397**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**8,884**|**-**||**8,884**||**13,281**|
||**3,413**|**1,000**|**-**|**4,413**||**8,884**|
CCXX R1 accounts (SS)
28/10/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
CO-OP Bank Account
CO-OP Instant Access Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
PA System and Portable CD player
Laptop|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,301**
**-**
**2,113**
**-**
**-**
**-**
**4,414**
**-**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**200**
**364**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
28/10/2024
2