# ANNUAL REPORT APRIL 2023 TO David Davies Branch Director ## **Branch Director’s Report April 2023 – March 2024** The last 12-18 months have been a period of consolidation for Powys Samaritans. But we have still had a lot of changes since April 2023. Reading back over my report from last year I realised just how much we have achieved this year. Sometime in that period our Finances became very stretched. I think some of the BLT had a few sleepless nights as our current account balance got close to £0. But the shop has been growing and growing during this time and by the end of the financial year we were back in a strong financial position. Plus we had completed the renovation of the remaining rooms in No1 High St. We now have a fully functioning meeting/training room. No computers or VDU Screens yet but we can now have face to face meetings on our own premises. Ruth has already run several training sessions in the new Training room. We have had several visitors over this time. James Evans the MS for Brecon and Radnor visited on 15th Jan. Then on 26th March the High Sheriff of Radnor and Powys Reg Cawthorne paid us a visit with the Lady Mayor of Llandrindod Wells Marcia Morgan. They kindly agreed to officially open the new Duty Room. Finally in June 2024, The Chief Executive of Samaritans Central Charity Julie Bentley visited us and christened the new meeting room. Shirley had ordered the tables and I had to put them up and find some chairs so we could have a sit- down meeting with Julie. We had an excellent informal discussion with volunteers dropping in and leaving as they wanted to. David Davies ## **Buildings Report** We started the year with the top two floors of No 1 High St unfinished. Our original builder Darren had done a great job on the renovations to No 1 but couldn’t find time to complete the work after the break to raise more money. TLP were given the job and they not only started straight away but had everything completed by April. Jason Morgan did the electrical work and is now our goto for electrical work. He even helped out with some Data Cabling routing. One project that has not been completed is the windows on the front of Shop No 1. I’ve not been able to find someone to do the woodwork job before the AGM. Autumn and Winter are not good times to paint, so we will have to delay this to next year. I do have a small Handyman Company who will do it. I can then work with them to create a maintenance routine. We have a new cleaning contractor following the retirement of Lynne. So the current list of regular Contractors is |So the current list of regular Contractors is|| |---|---| |Plumbing and Heating|Jonathan Williams| |Electrical|Jason Morgan| |Handyman|Oddjobs Handymen Tom D. & Luke| |Cleaning|Pam| The other outstanding projects are: 1. Sound dampening for the duty room. 2. Installation of equipment to create a Hybrid Meeting/Training room, capable of having live meetings with participants joining by Zoom. 3. Shelving to organise the Outreach Room. David Davies ## **Outreach Report** The Outreach program for Powys Samaritans has been limited recently because we struggled to get Volunteers trained on the new standards. Also we were told not to work with Crucial Crew because Samaritans don’t interact with Schoolchildren below year 9. Last year we did the usual events: Collecting after a Sarah Millican Performance at Newtown; Collecting at the Hay Festival and The Royal Welsh Show. We also are part of the Powys team working on a Suicide and Self Harm prevention Project called Talk2Me2>. This is organised by Powys Teaching Health Board and there is a spin off project for Postvention in Schools. (Samaritans have a schools postvention team called Step by Step). For next year we are proactively working to get involved with Custody Suites in Brecon and Newtown and working with Network Rail on the Trains. David Davies ## **Volunteer Care Report** I took on the role of Volunteer Care leader at the end of last year from Maggie, although she is still part of the team and her experience is invaluable. The team also includes Dawn and Michael, listening volunteers, and Mary S. and Pauline who are longstanding shop volunteers. In a number of ways we have sought to encourage a closer sense of connection between all the branch volunteers and a better understanding of our different roles. It has been helpful to have a better insight into the practical workings of shop volunteer life by sitting in on their regular committee meetings. They were interested in being better informed about branch finances so treasurer, Phil, created an excellent pie-chart to show the breakdown of income and expenses. In December '23 we held a social 'curry and quiz' evening at the Herb Garden Cafe, with Maggie as quizmaster and Michael and his wife Penny providing musical entertainment. Christmas cards were again created and sent out to all branch volunteers, thanking them for their time and continued support during the year. Stemming from a request from shop volunteers to enhance their listening skills, not only for use with customers but life in general, Ruth offered a workshop to this effect and 16 participated. The event, enhanced by tea and delicious cake, provided the opportunity also for volunteers to experience the new training room, the outcome of their much-appreciated hard work in support of the branch. The team have created a comprehensive 'Branch Information' leaflet for listening volunteers, outlining the history and structure of the branch, key roles and the training process for listeners. A similar leaflet is in process specifically tailored to shop volunteers. In the last twelve months we have been joined by two intakes of new listening volunteers. There have been leavers too and we have been looking at ways of sensitively becoming better informed about their reasons for leaving. We are also seeking to become more aware of, and supportive to those who, for various reasons, need to step back for a while. We have lost a much-loved listener and member of the training team, Sylvie, who died, and Rachel, a much missed and respected listener who has left for health reasons. My thanks to the team for their time and thought in continuing to find ways to nurture and sustain a strong and unified Branch. Catherine Dornan ## **Training Report** The training team consists of Ruth, Lead Trainer with assistance from myself and Catherine. During the period since our last AGM we have delivered two Core Skills courses, one in the Autumn of 2023 and one in Spring 2024. This has led to an additional 6 new listeners joining the branch. Ruth also delivered a number of Leaders training and Outreach training sessions, increasing the capacity of the branch to provide support for Listeners on shift (3) and in our ability to engage in face to face support in our community (11). As a team we are grateful for the support of colleagues who assist in skills practice during the mock shift at the end of Core Skills and those who provide mentoring for new Samaritans under the guidance of Nell. Thanks are also due to Shirley who oversees the CRB process and Bernie for his support on all things IT related. With the completion of the training room at the Centre, the team are looking forward to moving all future training to our own building. We have been grateful for the use of the facilities at the Fire Station, but moving forward we will have greater flexibility and convenience. The Core Skills module was updated earlier this year and the Team is prepared to deliver this to the next cohort of volunteers. We also stand ready to provide refresher sessions should we as a branch return to responding to Emails. As always if members have any training needs we will do our very best to respond to them. Kirsty Williams (Tess) ## **Financial Report** I report on the financial year ended 31 March 2024. The branch is financially independent of the Samaritans Central Charity and has to raise sufficient income to fund all its activities and pay a small contribution to the central charity for services provided by them. The branch has four bank accounts. All bank transactions require authorisation by two signatories. ## _**Fund-raising Activities**_ The branch owns and runs a successful double-fronted shop at 1 & 2 High Street. The shop has no employees and is run and staffed entirely by volunteers. All the proceeds of the shop are used to fund the branch. Shop income has increased from £17,775 in 2011 to £68,902 this year – a fourfold increase in about 13 years. The shop volunteers have achieved this excellent result by working hard over a sustained period. Thank you! Other fund-raising activities include collections by branch volunteers at the Hay Festival. Total income for the year was £112,571 an increase of £47,055 on 2022/2023. In addition to our own fund-raising activities, we benefited from two substantial grants. The first was £14,000 from the People’s Postcode Lottery (Postcode Community Trust) and the second £10,000 from the National Lottery Community Fund. Our income is boosted by Gift Aid of over £2,000 on donations from individuals. This is a scheme run by HMRC that allows the branch to reclaim tax paid. If you pay income tax or capital gains tax the branch may be able benefit by reclaiming some of the tax – please ask me for details of how to do this. We are very grateful to everyone who contributes to the branch: individuals who donate to the shop, buy from the shop, or donate cash, and the organisations large and small that give grants. ## _**Costs**_ As a charity we benefit from Mandatory Rate Relief of 80%. We also benefit from Discretionary Relief and Transitional Relief. Thankfully this reduces our rates bill to zero. On the other hand most of our costs have risen substantially over the last few years, in particular energy costs (electricity and gas) are much higher. We are endeavouring to reduce consumption by, for example, replacing old lights with LED lights. Volunteers can help reduce costs by switching off lights when they are not needed. Branch policy is that listening volunteers should not be out-of-pocket as a result of travelling to the branch for shifts or training. Volunteers are invited to claim mileage expenses for necessary travel and these are re-imbursed according to the rates permitted by HMRC. ## _**Financial Position**_ The accounts show a surplus of £59,509. The current assets show an increase of £43,760 which reflects the restoration of reserves from their temporary depletion at the start of the year and cash held ready to pay for work in progress to adapt and improve the new premises at No 1 High Street. Further improvements are planned at a rate in line with our reserves policy. The branch has a mortgage with HSBC of £85,000 on the premises that is being paid off over 15 years. It is due to be paid off by 2036. ## _**Reserves Policy**_ The branch aims to hold between £30,000 and £60,000 in reserve which is roughly equivalent to between 9 months and 18 months operating costs. The reserves are intended to permit the branch to continue operating despite suffering a sudden unexpected event which incurs extra cost or causes a loss of income. The recent coronavirus pandemic was an example of such an event because the branch’s shop was forced to close and income was suddenly reduced. At 31st March 2024 the branch had net current assets of £58,473 which corresponds to approximately 18 months normal running costs. The branch schedules non-routine expenditure so as to maintain reserves in line with the reserves policy. I give particular thanks to three volunteers. Maggie and Alison (Shirley) for being second signatories for the bank transactions. Also to Gerry for banking the shop income. Phil King Branch Treasurer Powys Samaritans in Llandrindod Wells Financial Statements For the year ended 31st March 2024 Reglgtorod Charlty No. 1165036 Powys Samaritans In Llandrfndod Wells Financlal Statsmgnts For the year ended 31st March 2024 CONTENTS Report of the Directors and Trustees Independent Examinerfs Report ststement of Financial Activities Balance Sheet 10 Notes to the Accounts 11-17 For the year ended 31st March 2024 Powys Samarltans In Llandrlndod Wells Report of tho Dlrector8 and Tru8ts08 The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and these independently examined financial statements for the year ended 31st March 2024. The provisions of the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charities SORP {FRS 102)) effective 1 January 2015. have been adopted in preparing the annual report and financial statements of the charity. 1. REFERENCE AND ADMINISTRATIVE DETAILS Charity Name: Powys Samaritsns in Llandrindod We118 Charty Registration: 1165036 Registered Office.. Samaritans 1-2 High Street Llandrindod Wells Powys LD18AG Independent Examiner8: Mid Wales Accountsnts Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD15DL For the year ended 31st March 2024 Powy8 Samarltsn8 in Llandrfndod Wells Roport of the Directors and Tru8tse8 The following people were Trustees and Officers of the charity during the year ended 31 st March 2024.. DIRECTORS I TRUSTEES ROLE David Laurence Davies Chair (Branch Director) Jordan Lloyd Listening Volunteer Kim Jones Deputy Director Alison Jane Davies Trustee Philip Adrian King Trustee(Treasurer) Francis Elizabeth Margaret Thomas Deputy DirectOT Paul David Jays Trustee Matthew David Jones Trustee Catherine Jane Dornan Truslee Dr Lynne Mary Jones Trustee Diana Mary King Secretary until October 2023 until October 2023 until Odober 2023 from October 2023 from October 2023 from October 2023 from October 2023 from November 2023 At the time of approval of this report the￿ have been no further changes to the Trustees and Officers of the charity since the end of the financial year. 2. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document Powys Samaritans in Llandrindod Wells is a charitable incorporated organisation registered in England and Wales. At 31st March 2024 the company had 44 members. Powys Samaritans in Llandrindod Wells is governed by its constitution. Recruitment and Appolntment of Tru8tge8 Trustees, who are also direclors of the charity, are elected by the members at a general meeting. The Trustees may co-opt up to two additional Trustees. The Branch Director is a trustee and selected for that position following a consultation with the members and subject to the approval of and participation by the Regional Director and the approval of the Samaritans Central Charity's Board of Trustees. The Trustees are members of the Branch Leadership Team (BLT} which is led by the Branch Director. Organisational Structure Powys Samaritans in Llandrindod Wells is governed by the Trustees who are responsible for setting the strategic direction of the organisation and the policy of the charily. The Trustees cary the ultimate responsibilty for the conduct of Powys Samaritans in Llandrindod Wells ano for ensuring that the charity satisfies its legal and contractual obligations. The Trustees meet as a minimum quarterly and delegate the day-to-day operation as they see fit. For the year ended 31st March 2024 Powy8 Samaritan8 In Llandrlndod W8118 Report of the Directorn and Truste OBJECTIVES AND ACTIVITIES To enable persons in Powys and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and reduce the incidence of suicide. To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health. To collaborate with and support Samaritans Central Charity and its affiliated branches in fulfilling these objectives. 3. ACHIEVEMENTS AND PERFORMANCE Charltsble Acllvltl•8 During the year the charity has continued to provide support to callers contacting us by telephone. We recruited and trained additional volunteers to add to the exisling team and to replao those who leave. Increased income allowed the charity to continue the conversion of our premises at No 1 High Street to provide extra Spa￿ and in-house training facilities. Whilst the work on the ground and first floors is largely complete, the completion of training facilrties on the second floor and other improvements awaits availability of further funds. Fundralslng Actlvitle8 The charity owns and runs a successful double-fronted shop at 1 & 2 High Street. The shop has no employees and is run and staffed entirely by volunteers. All the proceeds of the shop are used to fund the charity. Shop income has increased from £17,775 in 2011 to £68,902 this year a fourfold increase in about 13 years. The shop volunteers have achieved this excellent result by working hard over a sustain8d peri(xl. Thank youl Total income for the year was £112,571 an increase of £47,055 on 2022r2023. In addition to our own fund-raising activities, we benefited from two substantial grants. The first was £14,000 from the People's Postcode Lottery (Poslcoda Communty Trust) and the second £10,000 from the National Lottery Community Fund. We are very grateful to everyone who contributes to the charity.. individuals who donate to the shop, buy from the shop, or donate cash, and Ihe organisations large and small that give grants For tho year ended 31st March 2024 Powy8 Samarltan8 In Llandrfndod Wells Report of the Directors and Tru8tQe8 4. FINANCIAL REVIEW F5nanclal Positlon The accounts show a surplus of £59,509. The current assets show an increase of £43,760 which reflects the restoration of reserves from their temporary depletion at the start of the year and cash held ready to pay for work in progress to adapt and improve the new premises at No 1 High Street. Further improvements are planned at a rate in line with our reserve policy. R￿orve8 Pollcy The charty aims to hold behveen £30,000 and £60,000 in resen4e which is roughly equivalent to between 9 months and 18 months operating costs. The reserves are intended to pemit the charty to continue operating despite suffering a sudden unexpected event which incurs extra cost or causes a loss of income. The recent coronavirLfjS pandemic was an example of such an event because the charity's shop was forced lo close and income was suddenly reduced. At 31st March 2024 the charity had net current assets of £58,473 which corresponds to approximately 18 months normal running costs. The charity schedules non-routine expenditure so as to maintain reserves in line with the reserves policy. Fund8 In Deficlt No funds were in deficit at the balance sheet data. Inv08tment Policy As required in its constitution paragraph 4, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or propety as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law. For the year ended 318t March 2024 Povty? Samarftans in Llandrlndod Wells R8POrt of the Dlrectord and Tru•ts&8 6. TRUSTEES, RESPONSIBILITIES Company Law and Charty Law require th8 Tru8tees to prepar8 finanGbal statements for each financial year, which give a true and fair vlew of the stste of affairs of Powys Samaritsns In Llandrindod Wells and of the Surplus or deficit for that period. In preparing those finan￿al statements, the Trustees are requlred to'.- (a) select sultabl& accounting policies and then apply th8m consistent￿, (b) make judgements and estimates that are reasonable and prudent, Icl stst8 whether applicable arLoursting standards have been followed, 8ublecl lo any material departures dlsclosed and explalned in the financial ststements, and (d)prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company wlll continue in opefatlon. The Trllgtees are also responsible for keeping proper accounting records which disclose with reasonable ae¢uracy at any limo the financial position of Powys Samaritans in Uandrindod WellB and to enable them to ensure that the finan￿al statements comply with .the Companies Act, 2006. The Trustees ore responslble for ensurlng ihat the company malntalns an adequate system of internal control designed to provide rea8onable asSUfance that assets are safeguarded against material loss or unauthorised usa and to prevent and detect fraud and other irregularities, This report has been pr8pafed In accordance with the Statement of Re¢ommended ' Pra¢lice AG¢ounting and reporting by Charilies and in acoordance with the Special provisions of the Companies Act 2006 relating to small companies. . Samarltsn8 Treasurer 2024 For the year ended 31st March 2024 Independent Examinern Report to the Trustsos of Powys SamaritsnB in Llandrindod Well8 I report on the accounts of Powys Samaritans in Llandrindod Wells for the year ended 31st March 2024 which are set out on pages 8 to 17. Respectivo re8ponsibS1itle8 of Tru8ts98 and examinor. The Trustees of Povrys Samaritans in Llandrindod Wells are responsible for the preparation of the accounts. The Trustees consider that an audtt is not required for this year under section 144 of The Charities Act 2011 ("the Charities Act) and that an independent examination is needed. It is my responsibility to- Examine the accounts under section 145 of the Charities Act, To follow procedures laid down in the general Directions giv8n by the Charity Commission (under section 145(5}{b)) of the Charities Act, and To state whether particular matters have come to my attention. Basis of Indepgndont Examln•r8 Report My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as Trustees Con￿rning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf vSew and the report is limited lo those matters set out on the statement below. Indapendont Examln•rn Statsment In connection with my examination, no material matters has come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Chartties Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mid Wales Accountsnts Ltd 231q [2024 Powys Samaritans In Llandrlndod Wells Statement of flnanclal activities for the year end od 31103124 Incorporating the Income and Expenditure Account uDrtstrirt￿ R£stilLt￿ Total fuNis Trtal furK 13Y8 9,79) SJnwitsr6 flx)p &ragy 2b 152 278 611 27,550 11( 17550 1108 IQIXK) Gifl Aid 1,631 l(ll571 lo,￿￿} 111571 65,516 F4￿￿j1t￿e Llwithle ￿tIVItieS 49.512 3,549 53,ffi1 44.971 49.51? 3,￿9 s3.￿1 44.971 53,059 451 59,5(F) ]Yet nyw￿t in fwmb for yfar 53,059 &451 s9,￿￿) 12 411,138 411,138 11210 379,383 12 4￿.1 6,451 470.647 411.1.38 There are no recognised gains or losses in the year, other than those included in the statement of financial activities. All activrties derive from continuing operations. ,Powy8 Samarttans In Llandrfndod Wolls . .Balanc• Shoot as at 31$t Mar¢h 2024 474 11,1Z3 49T,￿2 4B7,ce4 . in Pknj 16,￿1 10 1278 14,713 11 47oe 411,138 470,$17 411.138 These finan¢i81 statsments have been prepared in accordance wlth the mlcro-entty provision$ of the Companies Aci 2006 and dèlivered in accordan￿ wlth the provIs￿)n3 applicable to companies subject to the small compBnié8 regime. For the fin8n¢i81 yèAr endlng 31 MaTch 2023 the company was eniltled to examptlon from audit under section 477 of the Compenies Act 2008 relallng to Small companles. Director's r8sponsibiSitie8'. . The member8 h8ve not required the company to obtain an audft of bts accounts for Ihe year in question in accordance ￿th Section 476, and . The director acknowledges his responsibllities for complying with the requirements ol the Act with respect to accounting records and the preparation of accounts. The financial slatsments were approved by the Board on JL August 2024 and signed on their behalf by.." Samaritans Truste6 & TreaBurer 10 Powys Samarltans In Llandrfndod Wells Nots8 to the financial 8tstements for the year ended 31st March 2024 Accountlng policies Accounting basis The financial ststements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources. b) Incoming r080urco• Grants rncelvable Grants made to finance the activities of the charty are credited to the income and expenditure account in the period to which they relate. Bank Interest Bank interest is included in the income and expenditure account on receipt. 111) Other Income Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received. Iv) Glfts and Intangible Income In addition to the above, the charity also re￿iVeS help and support in the form of voluntary assistsnce to the public. This help and support is not included in the financial statemenls. However, its value to the Charity has been estimated and disclosed in the Trustees, report. Dof•rred Income Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balanGe sheet. Powys Samarftan8 in Llandrlndod Well8 Notas to the financial 8tatements for the year onded 318t March 2024 Accounting polici981continued) Re80urco8 expended All expenditure is accounted for on an accruals basis. All expendilure directly related to the provision of support services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been splrt on an estimate of time or floor space basis, as appropriate. d) Fixed avets and depreclation Fixed assets are included at cost. Depreciation is charged on the following ba818 on the costs of the assets over their estimated usefvl lives as follows=. Buildings Fixtures, fittings and equipment 00/0 250/0 Straight Line The depreciation policy has been reviewed in accordan￿ with the Statement of Recommended Practi￿ "Accounting and Reporting by Charities" (Charities SORP {FRS 102)) effective 1 January 2015 and no change has been made from the previous year. Re8trlcted funds Income received for the restricted purposes is included in a Separate restricted fund against which appropriate expenditure is allocated. Dosignatsd fund8 Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees, discretion. g) Cash Flow The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company. 12 Powys Samarltans In Llandrindod We118 Notes to the financlal 8tatement8 for the year ended 31st March 2024 Unrostncled Restricted 2024 Totsl 2023 a Donatlons & logacl Donations and Grants 13,248 13,248 9,799 13.248 13,248 9.799 b Incom• from lundral8lng Samaritans shop & Ra9S Fundraising 88.902 88.902 53,604 278 53,882 68.902 68,902 C Incomè from Inv•stm•nts Bank Int•resl received 811 611 205 3 Income from Grants Unreslrtted Restrlcted 2024 Tot81 2023 Totsl Groundwork UK Nalional Lottery Poslcode Lottery Samaritan8 Cymru 1,650 1,550 10,000 14,000 2.000 10.000 14,000 2.000 17,550 27,550 4 Other Income Unreslrictsd 2024 Total 2023 Totsl Gift Aid 2,108 2,108 1631 13 Powys Samaritans in Llandrindod Wells Notes to the financial statsments for the year endod 31st March 2024 5 Total expendlture on Direct Charitable artivities 2024 Total 2023 Total Telephone utilities Volunleer Travel Training A￿eratIOnS(l High Street) Maintenance Shop costs Outreach costs Sundry Depreciation Fundraising cc6ts Independent Examlners Housek8eping and Insurance SAMC Contribution Loan Interest Total Costs of generating funds New premises costs Resources Expended 2,177 7,571 7,595 19 10,932 4,905 7,522 2,177 7,571 7,595 19 10,932 4,905 7,522 1,774 6,592 6,513 292 12,483 3,588 4,397 262 4¢)4 292 732 3.633 2,4CQ 4,538 53,061 262 370 292 732 3,633 122 720 1,370 1,558 4,778 414,971 4,538 53,C61 11,123 64.184 11,123 64,184 73,502 118,473 14 Powys Samarltans In Llandrindod Wells Notes to the financial statements for the year ended 318t March 2024 6 ￿ 1￿C￿lleX￿￿K1ith) 3J24 Ths is dvg'rg.. xl saales 15 Powys Samaritans In Llandrfndod Wells Notes to tho financial statsments for the year ended 31st March 2024 8 Fixed assets Equipment Property Total Cost At 01104123 Addition8 Disposals At 31103124 9,269 485,474 11,123 494,743 11,123 496 596 505,865 Depreciation At 01104123 Charge for the year Disposals At 31103124 7659 404 7.659 404 8.063 8,063 NBV 2024 1,206 496,5g8 497,802 NBV 2023 1,610 485,474 487,084 9 Debtors 2024 Trade debtors Pr8payments qo Creditors - amounts falllng due wlthln one year 2024 Accruals 2,290 2,290 11 Llability - Powys Samaritsns 2024 Powys Samaritans Loan 85,629 16 Powys Samaritans In Llandrlndod Wells Note8 to the financlal statements for the year ended 31st March 2024 11 Analysis of net assets between funds General Oesignaled Funds Fund3 Reslricled Funds Transler of Funds Total Funds Tangible Fixed Assets Current As$el$ Current Liabilities Long tem Liabilites N81 Assets 497,802 54,312 12.2901 85,6291 464. 196 497,802 60.763 12,2901 185,629 470,647 6,451 6.451 12 Movément In fund8 Al 1 April 2023 Incoming Rè8ouice8 Outgoing R8souices It 31 March 2024 General funds 411,138 112,571 53,061 470.647 Total knndl 411,138 112.571 53.061 470,647 Total fvnd8 411.138 112,571 53.061 470,647 17 Powys Samaritans in Llandrindod Wells Financial Statements For the year ended 31st March 2024 Reglgtorod Charlty No. 1165036 Powys Samaritans In Llandrfndod Wells Financlal Statsmgnts For the year ended 31st March 2024 CONTENTS Report of the Directors and Trustees Independent Examinerfs Report ststement of Financial Activities Balance Sheet 10 Notes to the Accounts 11-17 For the year ended 31st March 2024 Powys Samarltans In Llandrlndod Wells Report of tho Dlrector8 and Tru8ts08 The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and these independently examined financial statements for the year ended 31st March 2024. The provisions of the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charities SORP {FRS 102)) effective 1 January 2015. have been adopted in preparing the annual report and financial statements of the charity. 1. REFERENCE AND ADMINISTRATIVE DETAILS Charity Name: Powys Samaritsns in Llandrindod We118 Charty Registration: 1165036 Registered Office.. Samaritans 1-2 High Street Llandrindod Wells Powys LD18AG Independent Examiner8: Mid Wales Accountsnts Ltd First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD15DL For the year ended 31st March 2024 Powy8 Samarltsn8 in Llandrfndod Wells Roport of the Directors and Tru8tse8 The following people were Trustees and Officers of the charity during the year ended 31 st March 2024.. DIRECTORS I TRUSTEES ROLE David Laurence Davies Chair (Branch Director) Jordan Lloyd Listening Volunteer Kim Jones Deputy Director Alison Jane Davies Trustee Philip Adrian King Trustee(Treasurer) Francis Elizabeth Margaret Thomas Deputy DirectOT Paul David Jays Trustee Matthew David Jones Trustee Catherine Jane Dornan Truslee Dr Lynne Mary Jones Trustee Diana Mary King Secretary until October 2023 until October 2023 until Odober 2023 from October 2023 from October 2023 from October 2023 from October 2023 from November 2023 At the time of approval of this report the￿ have been no further changes to the Trustees and Officers of the charity since the end of the financial year. 2. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document Powys Samaritans in Llandrindod Wells is a charitable incorporated organisation registered in England and Wales. At 31st March 2024 the company had 44 members. Powys Samaritans in Llandrindod Wells is governed by its constitution. Recruitment and Appolntment of Tru8tge8 Trustees, who are also direclors of the charity, are elected by the members at a general meeting. The Trustees may co-opt up to two additional Trustees. The Branch Director is a trustee and selected for that position following a consultation with the members and subject to the approval of and participation by the Regional Director and the approval of the Samaritans Central Charity's Board of Trustees. The Trustees are members of the Branch Leadership Team (BLT} which is led by the Branch Director. Organisational Structure Powys Samaritans in Llandrindod Wells is governed by the Trustees who are responsible for setting the strategic direction of the organisation and the policy of the charily. The Trustees cary the ultimate responsibilty for the conduct of Powys Samaritans in Llandrindod Wells ano for ensuring that the charity satisfies its legal and contractual obligations. The Trustees meet as a minimum quarterly and delegate the day-to-day operation as they see fit. For the year ended 31st March 2024 Powy8 Samaritan8 In Llandrlndod W8118 Report of the Directorn and Truste OBJECTIVES AND ACTIVITIES To enable persons in Powys and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and reduce the incidence of suicide. To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health. To collaborate with and support Samaritans Central Charity and its affiliated branches in fulfilling these objectives. 3. ACHIEVEMENTS AND PERFORMANCE Charltsble Acllvltl•8 During the year the charity has continued to provide support to callers contacting us by telephone. We recruited and trained additional volunteers to add to the exisling team and to replao those who leave. Increased income allowed the charity to continue the conversion of our premises at No 1 High Street to provide extra Spa￿ and in-house training facilities. Whilst the work on the ground and first floors is largely complete, the completion of training facilrties on the second floor and other improvements awaits availability of further funds. Fundralslng Actlvitle8 The charity owns and runs a successful double-fronted shop at 1 & 2 High Street. The shop has no employees and is run and staffed entirely by volunteers. All the proceeds of the shop are used to fund the charity. Shop income has increased from £17,775 in 2011 to £68,902 this year a fourfold increase in about 13 years. The shop volunteers have achieved this excellent result by working hard over a sustain8d peri(xl. Thank youl Total income for the year was £112,571 an increase of £47,055 on 2022r2023. In addition to our own fund-raising activities, we benefited from two substantial grants. The first was £14,000 from the People's Postcode Lottery (Poslcoda Communty Trust) and the second £10,000 from the National Lottery Community Fund. We are very grateful to everyone who contributes to the charity.. individuals who donate to the shop, buy from the shop, or donate cash, and Ihe organisations large and small that give grants For tho year ended 31st March 2024 Powy8 Samarltan8 In Llandrfndod Wells Report of the Directors and Tru8tQe8 4. FINANCIAL REVIEW F5nanclal Positlon The accounts show a surplus of £59,509. The current assets show an increase of £43,760 which reflects the restoration of reserves from their temporary depletion at the start of the year and cash held ready to pay for work in progress to adapt and improve the new premises at No 1 High Street. Further improvements are planned at a rate in line with our reserve policy. R￿orve8 Pollcy The charty aims to hold behveen £30,000 and £60,000 in resen4e which is roughly equivalent to between 9 months and 18 months operating costs. The reserves are intended to pemit the charty to continue operating despite suffering a sudden unexpected event which incurs extra cost or causes a loss of income. The recent coronavirLfjS pandemic was an example of such an event because the charity's shop was forced lo close and income was suddenly reduced. At 31st March 2024 the charity had net current assets of £58,473 which corresponds to approximately 18 months normal running costs. The charity schedules non-routine expenditure so as to maintain reserves in line with the reserves policy. Fund8 In Deficlt No funds were in deficit at the balance sheet data. Inv08tment Policy As required in its constitution paragraph 4, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or propety as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law. For the year ended 318t March 2024 Povty? Samarftans in Llandrlndod Wells R8POrt of the Dlrectord and Tru•ts&8 6. TRUSTEES, RESPONSIBILITIES Company Law and Charty Law require th8 Tru8tees to prepar8 finanGbal statements for each financial year, which give a true and fair vlew of the stste of affairs of Powys Samaritsns In Llandrindod Wells and of the Surplus or deficit for that period. In preparing those finan￿al statements, the Trustees are requlred to'.- (a) select sultabl& accounting policies and then apply th8m consistent￿, (b) make judgements and estimates that are reasonable and prudent, Icl stst8 whether applicable arLoursting standards have been followed, 8ublecl lo any material departures dlsclosed and explalned in the financial ststements, and (d)prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company wlll continue in opefatlon. The Trllgtees are also responsible for keeping proper accounting records which disclose with reasonable ae¢uracy at any limo the financial position of Powys Samaritans in Uandrindod WellB and to enable them to ensure that the finan￿al statements comply with .the Companies Act, 2006. The Trustees ore responslble for ensurlng ihat the company malntalns an adequate system of internal control designed to provide rea8onable asSUfance that assets are safeguarded against material loss or unauthorised usa and to prevent and detect fraud and other irregularities, This report has been pr8pafed In accordance with the Statement of Re¢ommended ' Pra¢lice AG¢ounting and reporting by Charilies and in acoordance with the Special provisions of the Companies Act 2006 relating to small companies. . Samarltsn8 Treasurer 2024 For the year ended 31st March 2024 Independent Examinern Report to the Trustsos of Powys SamaritsnB in Llandrindod Well8 I report on the accounts of Powys Samaritans in Llandrindod Wells for the year ended 31st March 2024 which are set out on pages 8 to 17. Respectivo re8ponsibS1itle8 of Tru8ts98 and examinor. The Trustees of Povrys Samaritans in Llandrindod Wells are responsible for the preparation of the accounts. The Trustees consider that an audtt is not required for this year under section 144 of The Charities Act 2011 ("the Charities Act) and that an independent examination is needed. It is my responsibility to- Examine the accounts under section 145 of the Charities Act, To follow procedures laid down in the general Directions giv8n by the Charity Commission (under section 145(5}{b)) of the Charities Act, and To state whether particular matters have come to my attention. Basis of Indepgndont Examln•r8 Report My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as Trustees Con￿rning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf vSew and the report is limited lo those matters set out on the statement below. Indapendont Examln•rn Statsment In connection with my examination, no material matters has come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Chartties Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mid Wales Accountsnts Ltd 231q [2024 Powys Samaritans In Llandrlndod Wells Statement of flnanclal activities for the year end od 31103124 Incorporating the Income and Expenditure Account uDrtstrirt￿ R£stilLt￿ Total fuNis Trtal furK 13Y8 9,79) SJnwitsr6 flx)p &ragy 2b 152 278 611 27,550 11( 17550 1108 IQIXK) Gifl Aid 1,631 l(ll571 lo,￿￿} 111571 65,516 F4￿￿j1t￿e Llwithle ￿tIVItieS 49.512 3,549 53,ffi1 44.971 49.51? 3,￿9 s3.￿1 44.971 53,059 451 59,5(F) ]Yet nyw￿t in fwmb for yfar 53,059 &451 s9,￿￿) 12 411,138 411,138 11210 379,383 12 4￿.1 6,451 470.647 411.1.38 There are no recognised gains or losses in the year, other than those included in the statement of financial activities. All activrties derive from continuing operations. ,Powy8 Samarttans In Llandrfndod Wolls . .Balanc• Shoot as at 31$t Mar¢h 2024 474 11,1Z3 49T,￿2 4B7,ce4 . in Pknj 16,￿1 10 1278 14,713 11 47oe 411,138 470,$17 411.138 These finan¢i81 statsments have been prepared in accordance wlth the mlcro-entty provision$ of the Companies Aci 2006 and dèlivered in accordan￿ wlth the provIs￿)n3 applicable to companies subject to the small compBnié8 regime. For the fin8n¢i81 yèAr endlng 31 MaTch 2023 the company was eniltled to examptlon from audit under section 477 of the Compenies Act 2008 relallng to Small companles. Director's r8sponsibiSitie8'. . The member8 h8ve not required the company to obtain an audft of bts accounts for Ihe year in question in accordance ￿th Section 476, and . The director acknowledges his responsibllities for complying with the requirements ol the Act with respect to accounting records and the preparation of accounts. The financial slatsments were approved by the Board on JL August 2024 and signed on their behalf by.." Samaritans Truste6 & TreaBurer 10 Powys Samarltans In Llandrfndod Wells Nots8 to the financial 8tstements for the year ended 31st March 2024 Accountlng policies Accounting basis The financial ststements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources. b) Incoming r080urco• Grants rncelvable Grants made to finance the activities of the charty are credited to the income and expenditure account in the period to which they relate. Bank Interest Bank interest is included in the income and expenditure account on receipt. 111) Other Income Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received. Iv) Glfts and Intangible Income In addition to the above, the charity also re￿iVeS help and support in the form of voluntary assistsnce to the public. This help and support is not included in the financial statemenls. However, its value to the Charity has been estimated and disclosed in the Trustees, report. Dof•rred Income Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balanGe sheet. Powys Samarftan8 in Llandrlndod Well8 Notas to the financial 8tatements for the year onded 318t March 2024 Accounting polici981continued) Re80urco8 expended All expenditure is accounted for on an accruals basis. All expendilure directly related to the provision of support services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been splrt on an estimate of time or floor space basis, as appropriate. d) Fixed avets and depreclation Fixed assets are included at cost. Depreciation is charged on the following ba818 on the costs of the assets over their estimated usefvl lives as follows=. Buildings Fixtures, fittings and equipment 00/0 250/0 Straight Line The depreciation policy has been reviewed in accordan￿ with the Statement of Recommended Practi￿ "Accounting and Reporting by Charities" (Charities SORP {FRS 102)) effective 1 January 2015 and no change has been made from the previous year. Re8trlcted funds Income received for the restricted purposes is included in a Separate restricted fund against which appropriate expenditure is allocated. Dosignatsd fund8 Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees, discretion. g) Cash Flow The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company. 12 Powys Samarltans In Llandrindod We118 Notes to the financlal 8tatement8 for the year ended 31st March 2024 Unrostncled Restricted 2024 Totsl 2023 a Donatlons & logacl Donations and Grants 13,248 13,248 9,799 13.248 13,248 9.799 b Incom• from lundral8lng Samaritans shop & Ra9S Fundraising 88.902 88.902 53,604 278 53,882 68.902 68,902 C Incomè from Inv•stm•nts Bank Int•resl received 811 611 205 3 Income from Grants Unreslrtted Restrlcted 2024 Tot81 2023 Totsl Groundwork UK Nalional Lottery Poslcode Lottery Samaritan8 Cymru 1,650 1,550 10,000 14,000 2.000 10.000 14,000 2.000 17,550 27,550 4 Other Income Unreslrictsd 2024 Total 2023 Totsl Gift Aid 2,108 2,108 1631 13 Powys Samaritans in Llandrindod Wells Notes to the financial statsments for the year endod 31st March 2024 5 Total expendlture on Direct Charitable artivities 2024 Total 2023 Total Telephone utilities Volunleer Travel Training A￿eratIOnS(l High Street) Maintenance Shop costs Outreach costs Sundry Depreciation Fundraising cc6ts Independent Examlners Housek8eping and Insurance SAMC Contribution Loan Interest Total Costs of generating funds New premises costs Resources Expended 2,177 7,571 7,595 19 10,932 4,905 7,522 2,177 7,571 7,595 19 10,932 4,905 7,522 1,774 6,592 6,513 292 12,483 3,588 4,397 262 4¢)4 292 732 3.633 2,4CQ 4,538 53,061 262 370 292 732 3,633 122 720 1,370 1,558 4,778 414,971 4,538 53,C61 11,123 64.184 11,123 64,184 73,502 118,473 14 Powys Samarltans In Llandrindod Wells Notes to the financial statements for the year ended 318t March 2024 6 ￿ 1￿C￿lleX￿￿K1ith) 3J24 Ths is dvg'rg.. xl saales 15 Powys Samaritans In Llandrfndod Wells Notes to tho financial statsments for the year ended 31st March 2024 8 Fixed assets Equipment Property Total Cost At 01104123 Addition8 Disposals At 31103124 9,269 485,474 11,123 494,743 11,123 496 596 505,865 Depreciation At 01104123 Charge for the year Disposals At 31103124 7659 404 7.659 404 8.063 8,063 NBV 2024 1,206 496,5g8 497,802 NBV 2023 1,610 485,474 487,084 9 Debtors 2024 Trade debtors Pr8payments qo Creditors - amounts falllng due wlthln one year 2024 Accruals 2,290 2,290 11 Llability - Powys Samaritsns 2024 Powys Samaritans Loan 85,629 16 Powys Samaritans In Llandrlndod Wells Note8 to the financlal statements for the year ended 31st March 2024 11 Analysis of net assets between funds General Oesignaled Funds Fund3 Reslricled Funds Transler of Funds Total Funds Tangible Fixed Assets Current As$el$ Current Liabilities Long tem Liabilites N81 Assets 497,802 54,312 12.2901 85,6291 464. 196 497,802 60.763 12,2901 185,629 470,647 6,451 6.451 12 Movément In fund8 Al 1 April 2023 Incoming Rè8ouice8 Outgoing R8souices It 31 March 2024 General funds 411,138 112,571 53,061 470.647 Total knndl 411,138 112.571 53.061 470,647 Total fvnd8 411.138 112,571 53.061 470,647 17