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## **Hutton Magna Village Hall Trustees Annual Report** (Reg# 1165029)
_Reporting Period 1[st] January 2024 to 31[st] December 2024_
## **1: Objectives and Activities**
## **1.1: Purposes of Charity**
The purpose of the Charity is to run and maintain Hutton Magna Village Hall for the use of the inhabitants of the Parish of Hutton Magna. Specifically, the Charity hold the Village Hall in Trust for the use of the inhabitants of the Parish of Hutton Magna without distinction of sex or of political religious or other opinions. The facility is run as a venue for meetings, lectures and classes and for other forms of recreation and leisure activities with the object of improving the condition for the inhabitants of the Parish.
## **1.2: Activities in this Period**
The Village Hall has been maintained to provide a venue for public meetings and for accommodating a range of activities encompassing recreational and educational pursuits. The Hall continues to be used for a wide variety of local activities ranging from fitness classes to quiz evenings. It is also made available for private hire; in practice, the Hall has mostly been used by members of the village community.
No major modifications or improvements were made to the Hall or garden during the year while there were modest improvements in the use of the Hall. As a result, a small operating surplus was generated during the year.
## **1.3: Public Benefit**
In administering the Charity, the Trustees have had regard to the Charity Commission’s guidance on Public Benefit. All charitable activities are undertaken to further the Charity’s aim of benefiting the local and wider community. Specifically, the running of Hutton Magna Village Hall is intended to provide accommodation to the public for a range of recreational and educational activities. It is principally for the benefit of the local community of Hutton Magna, including local organisations. However, the Hall is made available to outside organisations, providing benefit to the wider public.
## **1.4: Contribution of Volunteers**
Maintenance of the Village Hall as a local facility and organization of local activities would not be possible without the contribution of local volunteers who supplement the work of the Trustees.
## **2: Achievements and Performance**
## **2.1. Summary of Main Achievements**
During the year the Trustees have built on improvements made to the Hall in previous years. However, no substantial projects have been undertaken during this year. Efforts have been focused on the day to day running of the Hall and usage of the Hall has continued to increase. This is demonstrated by a small surplus generated during the year.
HMVH (Reg 1165029) Trustees’ Annual Report 31/12/24 31/08/2025
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## **3: Financial Review**
## **3.1. Review of Charity’s Financial Position**
Income for the year was £4,351.21 (2023 - £10,276.06) and expenditure was £3,206.61 (2023 - £13,381.67), giving a surplus of £1,144.60 (2022 - £3,105.61 deficit).
Although income was apparently lower in this year than in the previous, most of this difference relates to a local authority grant received in the previous year. There was no grant income during this year. As well as a modest increase in income from Hall bookings there was a significant increase in interest income from the Charity’s investment account.
At 31[st] December 2024, the Charity had £7,149.22 held in cash in its bank accounts and cash in hand. In addition, the Charity held £20,065.40 in an investment account (Nationwide 125 day notice) yielding 3.85% interest.
## **3.2 Reserves Policy**
The Trustees had agreed to hold between 1 and 2 years’ operating costs in cash reserves. This would currently be in the region of £5,000. The current value of accessible cash at the bank and in hand is £8,289.18. As a substantial duty of the Trustees is to maintain the existing fabric of the Village Hall building, the holding of such reserves is necessary to meet unanticipated capital expenditures.
## **3.3 Cash Reserves**
At 31[st] December 2024, the value of accessible cash at the bank and in hand was **£8,289.18** . This is in excess of the nominal requirement. This is a slight increase in the cash reserves compared to the previous year. Part of the cash reserve is a short term, accessible deposit account and does yield interest.
## **3.4 Financial Risks**
With a healthy surplus, there are currently no uncertainties with regard to the Charity continuing as a going concern.
## **3.5 Investment Policy**
The Charity takes a low risk approach to its investments. Accordingly, surplus funds are currently invested in an interest bearing reserve account. In the light of the significant surplus funds available, it is proposed to invest a substantial portion of these extra funds in fixed income bonds or business accounts (offerings open to Charities). In line with the low risk investment policy, these bonds would be FSCS protected to £85,000.
## **4: Structure Governance and Management**
## **4.1 Governing Document**
The Charity is governed by a written constitution.
## **4.2. Constitution of the Charity**
The Charity is constituted as a Charitable Incorporated Organisation (CIO) and was registered as such on 5[th] August 2016.
HMVH (Reg 1165029) Trustees’ Annual Report 31/12/24 31/08/2025
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## **4.3 Trustees & Management**
The management committee of the Village Hall consists of a Chairman, Secretary and Treasurer plus up to eight elected representative members. These persons are elected by user groups of the Village Hall and act as Trustees of the Village Hall. In addition, there is one representative Trustee, representing the local Parochial Church Council. The Parish Meeting is also entitled to appoint a representative Trustee, but this position is currently vacant. Managements meetings are held by the Trustees on a monthly basis.
## **5: Reference and Administrative Details**
## **5.1 Charity Name**
Hutton Magna Village Hall
## **5.2 Charity Number**
The registered Charity Number is **1165029** .
## **5.3 Charity’s Principal Address.**
The address of the Charity is
Hutton Magna Village Hall Hutton Magna Richmond North Yorks. DL11 7HQ
## **6: Particulars of Trustees**
## **6.1 Current Trustees (at 31/12/24)**
|**#**
**Name**
**Office**
**From**
**Appointing Body**|**#**
**Name**
**Office**
**From**
**Appointing Body**|**#**
**Name**
**Office**
**From**
**Appointing Body**|**#**
**Name**
**Office**
**From**
**Appointing Body**|**#**
**Name**
**Office**
**From**
**Appointing Body**|
|---|---|---|---|---|
|**1**
Graham Dodd
Chairman
18/01/12|||||
|**2**
Stephen Rolt
Treasurer
21/02/22|||||
|**3**
Marian Lewis
18/01/12
St. Mary’s PCC|||||
|**4**|Susan Rolt||21/02/22||
## **6.2 Other**
There are no corporate trustees or trustees holding property belonging to the Charity. There are no funds held as custodian trustees on behalf of others.
HMVH (Reg 1165029) Trustees’ Annual Report 31/12/24 31/08/2025
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**Stephen Rolt** _(Trustee)_
**Date:**
_On behalf of the Trustees of Hutton Magna Village Hall._
HMVH (Reg 1165029) Trustees’ Annual Report 31/12/24 31/08/2025
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## **Hutton Magna Village Hall**
## _Accounts for 1[st] January 2024 to 31[st] December 2024_
## **1: Statement of Financial Activities**
This set of accounts presented is for the Calendar Year 2024. A small surplus was generated during this year. Unlike in previous years, there were no refurbishment projects adding significant expenditure. This accounts for the surplus. This state of affairs is likely to continue into the future.
As shown in the summary below, a small surplus of **£1,140.60** was generated in 2024.
## **Income**
**----- Start of picture text -----**
Income Category 2024 2023
Donations and Legacies £0.00 £6,645.00
Charitable Activities £3,393.17 £3,069.96
Investments £958.04 £561.10
TOTAL £4,351.21 £10,276.06
**----- End of picture text -----**
## **Expenditure**
**----- Start of picture text -----**
Expenditure Category 2024 2023
Raising Funds £27.75 £23.80
Charitable Activities £3,092.61 £13,287.37
Other £86.25 £70.50
TOTAL £3,206.61 £13,381.67
**----- End of picture text -----**
## **Net Income**
|**Category**|**2024**|**2023**|
|---|---|---|
|Net Income/Expenditure|£1,144.60|-£3,105.61|
|Extraordinary Items|£0.00|£0.00|
|Transfers|£0.00|£0.00|
|Other Gains or Losses|£0.00|£0.00|
|**TOTAL**|**£1,144.60**|**-£3,105.61**|
Hutton Magna Village Hall Accounts: Jan 2024 – Dec 2024 S.Rolt 03/06/2025
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## **2: Balance Sheet**
The balance sheet includes an insurance based valuation of the Village Hall itself. Fixtures, fittings and equipment are included with a depreciation of 25% per annum.
|**Category**|**2024**
**2023**|
|---|---|
|Freehold Property
Fixtures, Fittings & Equipment
Investments
Cash at Bank and in Hand|£311,630.00 £304,030.00
£4,764.14
£6,309.31
£20,070.03
£20,065.40
£8,289.19
£7,149.22|
|**TOTAL**|**£344,753.36** **£337,553.93**|
## **3: Reconciliation**
The revaluation figure refers to the (upward) insurance based revaluation of the Village Hall. Additions represent additional expenditure on equipment, fixtures and fittings, whereas depreciation is the 25% devaluation of the accumulated stock of these items.
## **Reconcilation**
|**Category**|**2024**|**2023**|
|---|---|---|
|Funds Brought Forward|£337,553.93|£310,232.51|
|Gains or Losses|£1,144.60|-£3,105.61|
|Revaluations|£7,600.00|£31,113.00|
|Additions|£31.83|£1,062.03|
|Depreciation|£1,577.00|£1,748.00|
|**Funds Carried Forward**|**£344,753.36 **|**£337,553.93**|
## **4: Cash Holdings**
|**Asset Type**|**2024**
**2023**|
|---|---|
|**Short Term Deposits**
**Cash at Bank**
**Cash in Hand**|£5,008.82
£4,887.25
£2,887.41
£1,915.04
£392.96
£346.93|
|**TOTAL**|**£8,289.19**
**£7,149.22**|
Hutton Magna Village Hall Accounts: Jan 2024 – Dec 2024 S.Rolt 03/06/2025
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## **3: Income**
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Category Description 2024 2023
Donations & Gifts £0.00 £45.00
Legacies Local Government Grants £0.00 £6,600.00
TOTAL £0.00 £6,645.00
Category Description 2024 2023
Bonus Ball Draw £1,428.17 £1,391.96
Charitable
Event Income £1,106.00 £1,069.00
Activities
Hall Hire Income £859.00 £609.00
TOTAL £3,393.17 £3,069.96
Category Description 2024 2023
Investments Interest Income £958.04 £561.10
TOTAL £958.04 £561.10
TOTAL INCOME £4,351.21 £10,276.06
**----- End of picture text -----**
Hutton Magna Village Hall Accounts: Jan 2024 – Dec 2024 S.Rolt 03/06/2025
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## **4: Expenditure**
**----- Start of picture text -----**
Category Description 2024 2023
Raising Funds Cost of Events £27.75 £23.80
TOTAL £27.75 £23.80
Category Description 2024 2023
Insurance £610.42 £597.70
Entertainment Licenses £458.22 £431.58
Donations £115.00 £115.00
Subscriptions £50.00 £50.00
Calor Gas £708.16 £839.20
Electricity £537.78 £549.39
Water £218.90 £327.14
Charitable Building Modifications £0.00 £8,080.76
Activities Fixtures and Fittings £31.83 £110.82
Equipment Purchase £58.47 £26.87
Expenditure on Garden £220.49 £924.34
Repairs and Maintenance £33.59 £1,218.60
Consumables £49.75 £87.52
Hall Supplies £0.00 £30.95
Kitchen Supplies £0.00 £0.00
Miscellaneous £0.00 £12.50
TOTAL £3,092.61 £13,402.37
Category Description 2024 2023
Administrative Expense £22.50 £0.00
Other
Bank Charges £63.75 £70.50
TOTAL £86.25 £70.50
**----- End of picture text -----**
**TOTAL EXPENSE £3,206.61 £13,496.67**
**Stephen Rolt** ( _Treasurer_ )
**Date:**
_On behalf of the Trustees of Hutton Magna Village Hall._
Hutton Magna Village Hall Accounts: Jan 2024 – Dec 2024 S.Rolt 03/06/2025