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Hutton Magna Village Hall Trustees Annual Report (Reg# 1165029)
Reporting Period 1[st] November 2020 to 31[st] October 2021
1: Objectives and Activities
1.1: Purposes of Charity
The purpose of the Charity is to run and maintain Hutton Magna Village Hall for the use of the inhabitants of the Parish of Hutton Magna. Specifically, the Charity hold the Village Hall in Trust for the use of the inhabitants of the Parish of Hutton Magna without distinction of sex or of political religious or other opinions. The facility is run as a venue for meetings, lectures and classes and for other forms of recreation and leisure activities with the object of improving the condition for the inhabitants of the Parish.
1.2: Activities in this Period
The Village Hall has been maintained to provide a venue for public meetings and for accommodating a range of activities encompassing recreational and educational pursuits. However, during the reporting period, use of the Village Hall has been adversely affected by the National Lockdowns. The period has been used by the Trustees to enhance the amenities of the Village Hall for the resumption of normal activities.
1.3: Public Benefit
In administering the Charity, the Trustees have had regard to the Charity Commission’s guidance on Public Benefit. All charitable activities are undertaken to further the Charity’s aim of benefiting the local and wider community. Specifically, the running of Hutton Magna Village Hall is intended to provide accommodation to the public for a range of recreational and educational activities. It is principally for the benefit of the local community of Hutton Magna, including local organisations. However, the Hall is made available to outside organisations, providing benefit to the wider public.
1.4: Contribution of Volunteers
Maintenance of the Village Hall as a local facility and organization of local activities would not be possible without the contribution of local volunteers who supplement the work of the Trustees.
2: Achievements and Performance
2.1. Summary of Main Achievements
Despite the effects of the COVID-19 pandemic, it was possible to enhance the Village Hall as a useful venue for the local community. Notwithstanding the reduced activity during this period, it was possible to update the Village Hall infrastructure. In particular, new windows have been installed, providing an improved standard of thermal insulation.
HMVH (Reg 1165029) Trustees’ Annual Report 31/10/22 22/08/22
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3: Financial Review
3.1. Review of Charity’s Financial Position
Income for the year was £25,097 (2020 - £12,328) and expenditure was £13,794.53 (2020 - £2,556), giving a surplus of £11,313 (2020 - £9771).
Income has increased greatly due to the further Covid-19 grants of £23,237 from Durham County Council. Without these grants, the income for the year would have been only £1,860, due to reduced Hall usage during the Lockdowns. Expenditure has increased greatly, due to the refurbishment activities during this period. New double glazing, blinds and exterior lighting have been provided, together with the replacement of the electrical consumer unit. In addition, the Village Hall car park was resurfaced and additional exterior seating has been provided. By contrast, general running costs (heating, lighting, licensing and general maintenance) have changed little.
At 31[st] October 2021, the Charity has £30,777 in its bank accounts.
3.2 Reserves Policy
The Trustees had agreed to hold between 1 and 2 years’ operating costs in cash reserves. This would currently be in the region of £5,000. As a substantial duty of the Trustees is to maintain the existing fabric of the Village Hall building, the holding of such reserves is necessary to meet unanticipated capital expenditures.
3.3 Cash Reserves
At 31[st] October 2021, a total of £25,730 was held in the cash account, together with an extra £5,047 in the savings account. The accruing of this level of reserves has resulted from the peculiar circumstances of the COVID-19 emergency and the accumulation of local authority grants. It is the intention of the Trustees to follow the reserves policy, as laid down. However, due to change of Treasurer and administrative delays, it was not possible to arrange for transfer of these reserves until July 2022. Accordingly, the bulk of the cash has now been transferred to the savings account, leaving about £3,000 in the cash account.
3.4 Financial Risks
With a healthy surplus, there are currently no uncertainties with regard to the Charity continuing as a going concern.
3.5 Investment Policy
The Charity takes a low risk approach to its investments. Accordingly, surplus funds are currently invested in an interest bearing reserve account. In the light of the significant surplus funds available, it is proposed to invest a substantial portion of these extra funds in fixed income bonds (offerings open to Charities). In line with the low risk investment policy, these bonds would be FSCS protected to £85,000.
4: Structure Governance and Management
4.1 Governing Document
The Charity is governed by a written constitution.
HMVH (Reg 1165029) Trustees’ Annual Report 31/10/22 22/08/22
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4.2. Constitution of the Charity
The Charity is constituted as a Charitable Incorporated Organisation (CIO) and was registered as such on 5[th] August 2016.
4.3 Trustees & Management
The management committee of the Village Hall consists of a Chairman, Secretary and Treasurer plus up to eight elected representative members. These persons are elected by user groups of the Village Hall and act as Trustees of the Village Hall. In addition, there is one representative Trustee, representing the local Parochial Church Council. The Parish Meeting is also entitled to appoint a representative Trustee, but this position is currently vacant. Managements meetings are held by the Trustees on a monthly basis.
5: Reference and Administrative Details
5.1 Charity Name
Hutton Magna Village Hall
5.2 Charity Number
The registered Charity Number is 1165029 .
5.3 Charity’s Principal Address.
The address of the Charity is
Hutton Magna Village Hall Hutton Magna Richmond North Yorks. DL11 7HQ
6: Particulars of Trustees
6.1 Current Trustees
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Name Office From Appointing Body
1 Graham Dodd Chairman 18/01/12
2 Toni Muir Secretary 21/02/22
3 Stephen Rolt Treasurer 21/02/22
4 William Brophy 05/12/14
5 Marian Lewis 18/01/12 St. Mary’s PCC
6 Susan Rolt 21/02/22
7 Debbie Grice 17/12/18
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HMVH (Reg 1165029) Trustees’ Annual Report 31/10/22 22/08/22
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HMVH (Reg 1165029) Trustees’ Annual Report 31/10/22 22/08/22
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Hutton Magna Village Hall
Accounts for 1[st] November 2020 to 31[st] October 2021
1: Statement of Financial Activities
Valuation of freehold property (The Village Hall) is taken as the insurance value of the property in the March immediately preceding the end of the account period. ‘Additions’ represent the increase in other tangible assets (equipment, fixtures etc.) added during the reporting period. These assets are depreciated at 25% per annum on a remaining balance basis.
Income
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Unrestricted Restricted Prior Year
Income Category Total Funds
Funds Income Funds Funds
Donations and Legacies £23,257.71 £23,257.71 £10,129.00
Charitable Activities £1,839.41 £1,839.41 £2,192.96
Investments £0.51 £0.51 £5.82
TOTAL £25,097.63 £0.00 £25,097.63 £12,327.78
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Expenditure
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Unrestricted Restricted Prior Year
Expenditure Category Total Funds
Funds Income Funds Funds
Raising Funds £30.74 £30.74 £0.00
Charitable Activities £13,651.09 £13,546.85 £2,446.41
Other £102.70 £209.94 £110.00
TOTAL £13,784.53 £0.00 £13,787.53 £2,556.41
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Net Income
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Unrestricted Restricted Prior Year
Category Total Funds
Funds Income Funds Funds
Net Income/Expenditure £11,313.10 £11,313.10 £9,771.37
Extraordinary Items £0.00 £0.00 £0.00
Transfers £0.00 £0.00 £0.00
Other Gains or Losses £0.00 £0.00 £0.00
TOTAL £11,313.10 £11,313.10 £9,771.37
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Reconcilation
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|||||
|---|---|---|---|
|Unrestricted|Restricted|Prior Year|
|Category|Total Funds|
|Funds|Income Funds|Funds|
|Funds Brought Forward|£268,442.90|£268,442.90|£254,436.53|
|Gains or Losses|£11,313.10|£11,313.10|£9,771.37|
|Revaluations|£13,633.00|£13,633.00|£5,288.00|
|Additions|£4,470.52|£4,470.52|£0.00|
|Depreciation|£790.00|£790.00|£1,053.00|
|Funds Carried Forward|£297,069.52|£297,069.52|£268,442.90|
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HMVH Annual Accounts 2020 - 2021
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2: Balance Sheet
| e Sheet | ||||
|---|---|---|---|---|
| Category | Unrestricted Funds |
Restricted Income Funds |
Total Funds | Prior Year Funds |
| Freehold Property | £259,283.00 | £259,283.00 | £245,650.00 | |
| Fixtures, Fittings & Equipment | £6,842.02 | £6,842.02 | £3,161.50 | |
| Investments | £0.00 | £0.00 | £0.00 | |
| Cash at Bank and in Hand | £30,944.50 | £30,944.50 | £19,631.40 | |
| TOTAL | £297,069.52 | £0.00 | **£297,069.52 ** | £268,442.90 |
3: Cash Holdings
| Asset Type | Current Year | Previous Year |
|---|---|---|
| Short Term Deposits | £5,047.16 | £5,046.65 |
| Cash at Bank | £25,730.03 | £14,498.12 |
| Cash in Hand | £167.31 | £86.63 |
| TOTAL | £30,944.50 | £19,631.40 |
4: Income
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Unrestricted Restricted Total Prior Year
Category Description
Funds Income Funds Funds
Donations & Gifts £20.00 £20.00 £129.00
Legacies Local Government Grants £23,237.71 £23,237.71 £10,000.00
TOTAL £23,257.71 £23,257.71 £10,129.00
Unrestricted Restricted Total Prior Year
Category Description
Funds Income Funds Funds
Bonus Ball Draw £1,313.91 £1,313.91 £1,293.96
Charitable
Event Income £348.50 £348.50 £635.00
Activities
Hall Hire Income £177.00 £177.00 £264.00
TOTAL £1,839.41 £1,839.41 £2,192.96
Unrestricted Restricted Total Prior Year
Category Description
Funds Income Funds Funds
Investments Interest Income £0.51 £0.51 £5.82
TOTAL £0.51 £0.51 £5.82
TOTAL INCOME £25,097.63 £12,327.78
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HMVH Annual Accounts 2020 - 2021
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HMVH Annual Accounts 2020 - 2021
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