## **Trustees' Annual Report for the period**
Period start date 01 Sept 2021
Period end date 31 Aug 2022
**From**
**To**
## Section A Reference and administration details
**Charity name** Church of Ascension Pre-School Playgroup
**Other names charity is known by**
**Registered charity number (if any)** 1164991
**Charity's principal address** Chatterton Hall, 93b School Road Hall Green Birmingham **Postcode B28 0TU**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Lisa Janes|Treasurer/Ofsted
Nominated Person|01-12-2015 to current||
||Janet Whitington||01-09-2016 to current||
||Naomi McTernan||01-01-2017 to current||
||Emilie Fleming||08-05-2020 to current||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Mrs A Ford - Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Pre-School Learning Alliance Model CIO Constitution for Childcare Type of governing document Providers 2013 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at AGM, DBS checked and Ofsted approved via EY2 Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Ofsted Registered EY499138
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To keep children safe in an open, honest and caring environment by ensuring safeguarding is at the forefront of everything we do
**Summary of the objects of the charity set out in its governing document**
To provide experiences that enable children to learn through play To enable children to build secure relationships whilst developing independence and social skills
To work closely with families to ensure that children have the best possible start on their educational journey and that families feel supported during their time with us
March **2012**
**TAR**
2
September 2021 began with 16 children on roll. 8 of who were funded, 1 receiving EYPP, 2 on deprivation funding. 7 staff were employed. 1 of which was an apprentice.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Manager’s Report September 2021 – July 2022
We returned in September with two training days to enable us to consolidate and embed the updated EYFS. The number of children on role was significantly less than previous years. We had enquires from parents requesting 2 year funded places but unfortunately the majority were ineligible due to the income threshold.
We organised a food collection during the Harvest Festival for the food bank held at the church.
We celebrated Diwali, and took part in activities relating to Children in Need, Nursery Rhyme Week, Guy Fawkes, Remembrance Day, Road Safety Week. We made decorations and spoke about Christmas and the Nativity Story and had a Christmas Party.
During the spring term we celebrated Chinses New Year, World book day in our pyjamas, Science week, St Patricks Day, Holi, Mothering Sunday and Easter. We had a visit from an Early Years project worker to promote collaborative working with in the cluster.
In the summer term we had students with us working on their Level 2 qualifications. We held Stay and Play sessions for prospective children and their parents. We made cards for Father’s Day.
We resumed our fundraising efforts but were very mindful that some parents were still affected by the financial burden COVID had taken. We held a parent workshop and sponsored event to raise funds.
Throughout the year we have invited parents into the setting for meetings with their child’s key person or manager to discuss and check their child’s progress.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Our policy on reserves is to keep enough funds for the charity to continue to run with no income for 3 months , as well as enough to cover potential redundancies.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Treasurers Report 2021-2022
The year started with some considerable barriers. We had fewer children on roll than we anticipated. This seemed to be due to a number of factors:
- Reluctance of parents to send their children back after COVID Lack of feeder events and groups – e.g. stay and plays, mother and toddler groups.
- Parents not being able to afford fees and not being eligible for 2 year old funding.
- We saw a significant decrease in income from funding, with a slight increase in fee paying places.
As our numbers were so low in the Autumn term we were over staffed and had more staff than were needed for ratio. After consultation 2 staff members chose to take voluntary redundancy and all other staff agreed to a 20% reduction of working hours.
By the Spring term numbers had started to improve and we were able to return all 5 remaining staff to their full hours. We also employed a staff member to enhance ratios using the Isey and Daf funding.
Even with reduced staffing levels, the rise in minimum wage again caused concern as the funding rates did not rise at the same rate. We ended the year with an expected deficit, but we were able to cover this from our reserves. However, this will not be sustainable in the future, rising staffing costs are not being met by the funding we receive.
## **Section F Other optional information**
## **Section G Declaration**
March **2012**
**TAR**
5
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lisa Janes **Position (eg Secretary, Chair,** Treasurer **etc) Date** 10/06/2023
March **2012**
**TAR**
6
Church of Ascension Pre-School Playgroup
## **Charity Number 1164991**
## **Income / Expenditure for the year ending 31st August 2022**
|**Income**||**2022**||2021|
|---|---|---|---|---|
|**Nursery Grant inc ISEY**|**£**|**34,612.46**
|£|50,939.34
|
|**Fees**|**£**|**12,497.50**
|£|8,994.03
|
|**Fundraising**|**£**|**1,049.00**
|£|205.45
|
|**DFE Apprentice Grant**|**£**|**3,000.00**
|£|1,000.00
|
|**Donations inc Gift Aid**|**£**|**140.49**
|£|77.20
|
|Garden Project Grants and Donations|**£**|**2,253.55**
|£|949.44
|
|COVID 19 Grants|||£|1,050.15
|
|**EYPP/DAF**|**£**|**2,000.00**
|£|876.15
|
|**Total**|**£**|**55,553.00**
|£|64,091.76
|
|**Expenditure**||**2022**||2021|
|**Salaries**|**£**|**48,110.65**
|£|50,701.83
|
|**Rent**|**£**|**9,450.51**
|£|9,862.00
|
|**Insurance & Subscriptions**|**£**|**1,017.75**
|£|1,658.93
|
|**Consumables**|**£**|**479.93**
|£|667.94
|
|**Equipment**|**£**|**734.14**
|£|1,533.56
|
|**Fundraising Costs**|**£**|**15.00**
|£|46.79
|
|**Garden Project**|**£**|**-**
|£|-
|
|**EYPP/DAF**|**£**|**-**
|£|876.15
|
|**Total**|**£**|**59,807.98**
|£|65,347.20
|
|**Net Profit / Loss**|**-£**|**4,254.98**
|**-£**|**1,255.44**
|
|**Balance Sheet as at 31st August**|**2022**||||
|**Cash in Hand**|**£**|**797.44**
|£|14.44
|
|**Cash at NatWest**|**£**|**43,937.11**
|£|48,975.09
|
|**Total Assets**|**£**|**44,734.55**
|£|48,989.53
|
|**Current Liabilities**|**£**|**-**
|£|-
|
|**Total Assets less Liabilities**|**£**|**44,734.55**
|£|48,989.53
|
## **Profit and Loss Account**
**Between 01/09/21 and 31/08/22**
|**Between 01/09/21 and 31/08/22**||
|---|---|
|**Income**
**Nursery Grant inc ISEY**
**Fees**
**Fundraising**
**Donations inc Gift Aid**
**2019/20 Grant received in advance**
Garden Project Grants and Donations
COVID 19 Grants
**EYPP/DAF**
**DFE Apprentice Grant**
**Expenses**
Salaries inc. Cover
Rent
Insurance & Subscriptions/Training
Consumables
Equipment
Fundraising Costs
Garden Project
EYPP/DAF
**Net Profit(Loss)**|**2022**
**2021**
**2020**
**2019**
**2018**
**2017**
**2016**
**34,612.46**
**£**
£50,939.34
£57,790.31
£39,095.32
£ 65,215.07
£ 53,346.24
£ 0.00
**12,497.50**
**£**
£8,994.03
£6,136.00
£ 19,512.02
£ 9,339.00
£ 15,719.56
£ 0.00
**1,049.00**
**£**
£205.45
£587.28
£2,102.52
£ 2,075.74
£ 1,881.28
£ 0.00
**140.49**
**£**
£77.20
£55.01
£ 0.00
£ 0.00
£ 11,735.72
£ 0.00
£0.00
£0.00
£ 9,517.56
-£ 9,517.56
£ 0.00
£ 0.00
**2,253.55**
**£**
£949.44
£9,400.00
£ 5,041.00
£ 2,692.61
£ 499.75
£ 0.00
£1,050.15
£8,143.60
**2,000.00**
**£**
£876.15
£1,200.00
**3,000.00**
**£**
£1,000.00
**£ 55,553.00**
**£ 64,091.76**
**£ 83,312.20**
**£ 75,268.42**
**£ 69,804.86**
**£ 83,182.55**
**£ 0.00**
**£ 48,110.65**
£50,701.83
£52,312.25
£ 46,287.78
£ 47,498.30
£ 43,919.08
£ 0.00
**£ 9,450.51**
£9,862.00
£8,276.00
£10,029.00
£ 9,568.00
£ 11,980.20
£ 0.00
**£ 1,017.75**
£1,658.93
£1,141.32
£ 1,677.04
£ 1,470.40
£ 1,019.58
£ 0.00
**£ 479.93**
£667.94
£646.97
£ 1,195.52
£ 1,740.16
£ 1,061.26
£ 0.00
**£ 734.14**
£1,533.56
£1,113.75
£ 2,469.96
£ 1,860.64
£ 2,637.42
£ 0.00
**£ 15.00**
£46.79
£70.97
£ 214.77
£ 137.32
£ 260.30
£ 0.00
**£ 0.00**
£0.00
£11,712.84
**£ 0.00**
£876.15
£1,188.00
**£ 59,807.98**
**£ 65,347.20**
**£ 76,462.10**
**£ 61,874.07**
**£ 62,274.82**
**£ 60,877.84**
**£ 0.00**|
||**(£4,254.98)**
**(£1,255.44)**
**£6,850.10**
**£13,394.35**
**£7,530.04**
**£22,304.71**
**£0.00**|
## **Balance Sheet**
|**as at 31 August 2022**
**2022**
**2021**
**2020**
**2019**
**2018**
**2017**
**Current Assets**
Cash in hand
797.44
£
£ 14.44
£ 1,283.78
£1,260.92
£ 102.45
£ 190.78
Cash at Bank
43,937.11
£
£ 48,975.09
£ 48,961.19
£ 41,968.18
£ 39,249.86
£ 22,113.93
**Current Liabilities**
**£ 0.00**
**£ 0.00**
**£ 0.00**
**£ 0.00**
**£ 0.00**
**£ 0.00**
**Total Assets Less Current Liabilities**
**£ 43,937.11**
**£ 48,989.53**
**£ 50,244.97**
**£ 43,229.10**
**£ 39,352.31**
**£ 22,304.71**
**Accumulated Fund**
Brought forward from previous August
£ 48,989.53
£ 50,244.97
£ 43,229.10
£ 29,834.75
£ 22,304.71
£ 0.00
Profit/Loss for the year
-4,254.98
-£1,255.44
£7,015.87
£13,394.35
£ 7,530.04
£ 22,304.71
**£ 44,734.55**
**£ 48,989.53**
**£ 50,244.97**
**£ 43,229.10**
**£ 29,834.75**
**£ 22,304.71**|**2016**
£ 0.00
£ 0.00
**£ 0.00**
**£ 0.00**
n/a
n/a
**£ 0.00**|
|---|---|
Phillippa Holroyd
32 Hurst Green Road
Bentley health
Solihull
B93 8AF
14" May 2023
To whom it may concern
Examination of the accounts of the Church of the Ascension Playgroup for year ending 31" August 2022
Respective responsibilitie5 Of the Trustees and Examiner
The associations trustees are responsible for the preparation of the the accounts. The associotion's
trustee5 consider that an audit is not required for the year (under section 43121 of the Charities Act
19931, and that an Independent examination is needed.
It Is my responsibility to examine the accounts (under Sectlon 4312llal of the 1993 Act) to follow
procedures laid down in the General Directions given bv the Charity Commissioner5 (under Section 43
17llbl of the 1993 Act) and to State whether matters have come to my attention.
8asis of Independent Examiners report
My examination wa5 carried out in accordance with the General Oirection given by the Charity
Commissioners. An examination includes a review of the accountin8 reports kept by the Charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and in seeking explanations from you as trustees concerning any
such matters. The procedures undertaken do not provide all the evidence that would be required by
an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiners Statement
In connection with my exomlnation no matter has come to my attention
l. Which give5 reasonable cause to believe that in any material respect the requ5rements to keep
accounting records in accordance with Section 41 of the 1993 Act. and to prepare accounts
which accord with the accounting records and comply with the accounting requirements of the
1993 Act have not been met.. or
2. To which in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reache
A copy of the accounts is appended
Phil
pa
olroyd
Qualification.. 4T Accounting Technician