Charity registration number 1164976
EXARCHATE UK DEANERY
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
EXARCHATE UK DEANERY
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Archpriest Patrick Hodson, Dean and |
|---|---|
| ex officio Chairman | |
| Mrs Sophie Barnard, Secretary | |
| Mr Barry Dryden, Treasurer | |
| Father Ian Wallis | |
| Father J Lowe | |
| Mrs T Lowe | |
| Ms E von Schlippe | |
| Secretary | Mrs Sophie Barnard |
| Charity number | 1164976 |
| Registered office | 65 Balmoral Road |
| London | |
| NW2 5BH | |
| Independent examiner | Rogers Spencer |
| Newstead House | |
| Pelham Road | |
| Nottingham | |
| NG5 1AP |
EXARCHATE UK DEANERY
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 - 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 13 |
EXARCHATE UK DEANERY
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees present their report and financial statements for the year ended 31 December 2021. The trustees who served during the year and up to the date of this report are set out at the end of this report.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)
Objectives and activities
The objects are to advance the Orthodox Christian Faith in accordance with the principles of church government accepted by the Deanery in Great Britain and Ireland.
The Orthodox Christian Faith is defined by the governing document to mean the faith of the One Holy OrthodoxCatholic and Apostolic Church, rooted in the Holy Tradition, and taught by the Holy Scriptures, the Seven Ecumenical Councils and the Local and Provincial Councils, and by the Holy Fathers, and as preserved and taught by the Churches of the four ancient patriarchates of Constantinople, Jerusalem, Antioch and Alexandria, and by the Churches now in communion with any or all of them.
The “principles of church government” are set out in the Statutes of the Deanery, which themselves accord with the Statutes of the Archdiocese of Orthodox Parishes of Russian Tradition in Western Europe. These principles enshrine the decisions of the Council of Moscow of 1917-18. The Statutes provide a formal structure for the presbytery, and for the Deanery Assembly and the Deanery Executive (the Trustees).
The status of Exarchate was withdrawn by a decision of the Holy Synod of the Ecumenical Patriarchate on 27[th] November 2018, with proposals for a new organisation. In November 2019 the Deanery was received into the Archdiocese of Thyateira and Great Britain. The Deanery Trust continued to be registered with the Charities Commission under the name of Exarchate UK Deanery during 2021 pending formal agreement by the trustees to a revised name.
The Deanery is committed to developing a locally-based Orthodox Church which is open to all who wish to come and learn more about the Orthodox Christian Faith, without regard to nationality, language, racial or cultural background. The Deanery is strongly committed to the view, expressed by the late Metropolitan Anthony of Sourozh, of blessed memory (1914-2003), that the Orthodox Faith must be rooted in the culture of the place where its people live. Accordingly, the communities of the Deanery now use English as the principal language of liturgical prayer.
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EXARCHATE UK DEANERY
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Members of the Deanery work, wherever possible, with other Christian groups and seek to develop good relationships with representatives of other faiths and, indeed, with those who do not profess any religious faith, in a spirit of tolerance and peace whilst holding firm to the fullness of the Orthodox Faith they have received as their inheritance.
The Deanery is likely to play a more significant role in wider society than the number of its Parishes and Eucharistic Communities would suggest, precisely because its members are fully incorporated with the local community, and do not see themselves as representing a foreign faith.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake and in particular the specific guidance for charities for the advancement of religion.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake and in particular the specific guidance for charities for the advancement of religion.
Achievements and performance
Parishes and Communities
There were nine Parishes and seven Eucharistic Communities during 2021, as well as a few small monastic houses, known as sketes in the Orthodox tradition, where members of the Deanery carry on a more or less secluded life of prayer, and places where occasional services take place.
Pastoral Care and Oversight
For the year 2021 the Deanery was under the pastoral care of His Eminence Archbishop Nikitas of Thyateira and Great Britain. Due to the restrictions in place as a result of Covid19 the Archbishop was not able to undertake all the normal activities for the Deanery.
Ordinations and Clergy Formation
The clergy were only able to hold one face-to-face meeting in 2021. There was one ordination to the priesthood, and one to the diaconate (the same person) during the year.
Youth Work
The main activity within the Deanery for youth is the annual children's summer camp. The responsibility for organising, administering and financing the camp is held by the Parish of St Peter and St Paul in Clapham, London. As a result of the Covid19 restrictions in place during 2021, no summer camp was held
Annual Conference and Festival
The Deanery had planned for an Annual Conference and Festival to be held at the High Leigh Conference Centre in Hoddesdon, Hertfordshire in May 2021, however, the event was cancelled by the venue as a result of Covid19 restrictions that were still in place during 2021.
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EXARCHATE UK DEANERY
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
Publications, Journal and Website
- The website, located at https://thyateira deanery.uk, has continued to be the principal means of communication with the members of the Deanery and the wider public.
Ecumenical and Inter-Faith Relationships
The Deanery had been a member of Churches Together in Britain and Ireland (CTBI) and of Churches Together in England (CTE), and of the Religious Education Council for England (REC). This responsibility has now been assumed by the Archdiocese of Thyateira and Great Britain. The Dean has been able to take part in the CTE Enabling Group, but now representing the Archdiocese of Thyateira and Great Britain. Wherever possible members of the Deanery play a full part in the Standing Advisory Committees for Religious Education (SACREs) as well as other local ecumenical and inter-faith projects.
Financial review
The finances of the Deanery have operated so far on the principle of income and expenditure broadly matching. Many members and friends have made monthly contributions and every parish has to pay a percentage of its income to the Deanery. Parishes were allowed a ‘contribution holiday’ during the pandemic.
The Deanery did make a voluntary contribution to the Archdiocese in 2021, and having agreed that we will continue using our previous method of calculating a contribution, plan to ask parishes to contribute a percentage to the Deanery as previously in 2022.
Following the support given by parishes of the Deanery to the settlement made by the Vicariate of the Ecumenical Patriarchate in France with the other body, we were in receipt of an apportionment of a bequest, amounting to £134,667. This was given on condition that it should only be used by parishes remaining loyal to the Ecumenical Patriarchate (of Constantinople). The Deanery Executive decided to set up a working party to consider the most appropriate way to use these funds for the benefit of our parishes and the Deanery as a whole.
Reserves Policy
Policy is for there to be a minimum general reserve of £8,000, which would keep the Deanery running for six months. The level of unearmarked reserves at the end of 2021 was in significantly excess of £8,000. The Trustees have therefore established a working party to determine the best use of the excess funds.
Risk Management
The Deanery is dependent solely on the generosity of its supporters and could not continue that work if its regular income, and the contributions from parishes, ever failed.
Plans for the Future
The Deanery anticipates a continuing slow growth in numbers, and the development of more Eucharistic Communities into full Parishes, as God wills.
Funds have been established to allow the further development of monastic communities and for support of the clergy.
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EXARCHATE UK DEANERY TRU8TEE8' REPORT ICONllNVED) iOtyNo¥wrtw 2012. F*thw J Lo¥•
EXARCHATE UK DEANERY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF EXARCHATE UK DEANERY
I report to the trustees on my examination of the financial statements of Exarchate UK Deanery (the charity) for the year ended 31 December 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
.............................
Melvin Bailey FCCA DChA For and on behalf of Rogers Spencer Statutory Auditors
Newstead House Pelham Road Nottingham NG5 1AP
Dated: .........................
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EXARCHATE UK DEANERY
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
| Current financial year | Current financial year | Current financial year | Total 2020 £ 2,648 - 23 2,671 5,413 |
|
|---|---|---|---|---|
| Unrestricted Restricted funds funds 2021 2021 Notes £ £ |
Total | |||
| funds | funds | |||
| 2021 | 2021 | 2021 | ||
| £ | £ | £ | ||
| Income from: | ||||
| Donations and legacies 3 |
136,031 | - | 136,031 | |
| Charitable activities 4 |
27 | - | 27 | |
| Investments 5 |
15 | - | 15 | |
| Total income | 136,073 | - | 136,073 | |
| Expenditure on: | ||||
| Charitable activities 6 |
15,250 | - | 15,250 | |
| Net income/(expenditure) for the year/ | 120,823 | |||
| Net movement in funds | 120,823 | - | (2,742) | |
| Fund balances at 1 January 2021 Fund balances at 31 December 2021 |
31,433 28,691 |
|||
| 23,574 | 5,117 | 28,691 | ||
| 144,397 | 5,117 | 149,514 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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EXARCHATE UK DEANERY
STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
Prior financial year
| Prior financial year | Prior financial year | Prior financial year | |
|---|---|---|---|
| Unrestricted Restricted funds funds 2020 2020 Notes £ £ |
Total 2020 £ 2,648 23 2,671 5,413 |
||
| funds | funds | ||
| 2020 | 2020 | ||
| £ | £ | ||
| Income from: | |||
| Donations and legacies 3 |
2,648 | - | |
| Investments 5 |
23 | - | |
| Total income | 2,671 | - | |
| Expenditure on: | |||
| Charitable activities 6 |
5,413 | - | |
| Net income/(expenditure) for the year/ Net movement in funds Fund balances at 1 January 2020 Fund balances at 31 December 2020 |
- | ||
| (2,742) | (2,742) | ||
| 31,433 28,691 |
|||
| 26,316 | 5,117 | ||
| 23,574 | 5,117 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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EXARCHATE UK DEANERY ASAT 31 DECEM8ER X*21 1• TAI7 22M77 144.725 150.7V2 29.944 on•y•v 11 112781 {12531 I4914 28.091 Fun¢• olth• ¢1 12 4117 117 23ST4 149ts11
EXARCHATE UK DEANERY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
1 Accounting policies
Charity information
Exarchate UK Deanery is a charitable incorporated organisation registered with the Charity Commission on 23 December 2015.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin
1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Incoming resources
All income is included in the SOFA when the charity is legally entitled to the income, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue grants’, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Gifts in kind donated are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
All capital grants received in respect of any depreciated assets are credited to deferred income and amortised to the profit and loss account over the useful economic life of the assets to which they relate.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank
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EXARCHATE UK DEANERY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
1 Accounting policies
(Continued)
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:
-
Costs of raising funds comprise the promotional costs to the charity
-
Expenditure on charitable activities includes all costs undertaken to further the purposes of the charity and their associated support costs, including costs of governance
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
1.6 Foreign exchange
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at the rates of exchange prevailing at the accounting date. Transactions in foreign currencies are recorded at the date of the transactions. All differences are taken to the statement of financial activities.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted Unrestricted funds funds 2021 2020 £ £ |
Unrestricted Unrestricted funds funds 2021 2020 £ £ |
Unrestricted Unrestricted funds funds 2021 2020 £ £ |
|---|---|---|
| funds | funds | |
| 2021 | 2020 | |
| £ | £ | |
| Regular donations | 1,140 | 1,560 |
| Gift Aid | - | 285 |
| Parish contributions | 224 | 803 |
| Settlement made by the Vicariate Sainte Marie de Paris | 134,667 | - |
| 136,031 | 2,648 |
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EXARCHATE UK DEANERY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
| 4 Charitable activities - income Unrestricted Unrestricted funds funds 2021 2020 £ £ Contribution to clergy meeting 27 - |
4 Charitable activities - income Unrestricted Unrestricted funds funds 2021 2020 £ £ Contribution to clergy meeting 27 - |
4 Charitable activities - income Unrestricted Unrestricted funds funds 2021 2020 £ £ Contribution to clergy meeting 27 - |
4 Charitable activities - income Unrestricted Unrestricted funds funds 2021 2020 £ £ Contribution to clergy meeting 27 - |
4 Charitable activities - income Unrestricted Unrestricted funds funds 2021 2020 £ £ Contribution to clergy meeting 27 - |
|---|---|---|---|---|
| funds | funds | |||
| 2021 | 2020 | |||
| £ | £ | |||
| 27 | - | |||
| 5 Investment income |
||||
| Unrestricted Unrestricted funds funds 2021 2020 £ £ Bank interest receivable 15 23 6 Charitable activities - expenditure Total Total 2021 2020 £ £ Contribution to Archdiocese 4,001 (439) Other administrative expenses 2,300 479 Archdiocesan Council representation - 258 Deanery clergy conferences 2,321 1,876 Ecumenical subscriptions - 600 Legal/bank fees 180 236 Insurance 853 817 Antiminsia 3,100 - 12,755 3,827 Share of governance costs (see note 7) 2,495 1,586 15,250 5,413 Analysis by fund Unrestricted funds 15,250 5,413 15,250 5,413 |
||||
| funds | funds | |||
| 2021 | 2020 | |||
| £ | £ | |||
| 15 | 23 | |||
| 6 Charitable activities - expenditure |
||||
| Contribution to Archdiocese Other administrative expenses Archdiocesan Council representation Deanery clergy conferences Ecumenical subscriptions Legal/bank fees Insurance Antiminsia Share of governance costs (see note 7) Analysis by fund Unrestricted funds |
||||
| Total | Total | |||
| 2021 | 2020 | |||
| £ | £ | |||
| 4,001 | (439) | |||
| 2,300 | 479 | |||
| - | 258 | |||
| 2,321 | 1,876 | |||
| - | 600 | |||
| 180 | 236 | |||
| 853 | 817 | |||
| 3,100 | - | |||
| 12,755 | 3,827 | |||
| 2,495 | 1,586 | |||
| 15,250 | 5,413 | |||
| 15,250 | 5,413 | |||
| 15,250 | 5,413 |
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EXARCHATE UK DEANERY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2021
7 Governance costs
| Governance costs | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Independent examination fees | 1,140 | 1,200 |
| Travel expenses | 843 | 386 |
| Archdiocesan visits | 512 | - |
| 2,495 | 1,586 |
Governance costs includes payments to the independent examiners of £960 (2020- £1,020) for independent examination fees.
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during either the current or prior year.
£1,246 (2020: £386) of expenses were reimbursed by the charity during the year to 2 trustees (2020: 2 trustees) in relation to travel and meeting costs.
9 Employees
There were no employees during either the current or prior year.
10 Debtors
| Amounts falling due within one year: | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Other debtors | 1,864 | 2,864 |
| Prepayments and accrued income | 4,203 | 4,203 |
| Creditors: amounts falling due within one year | ||
| 6,067 | 7,067 | |
| Other creditors Accruals and deferred income |
2021 | 2020 |
| £ | £ | |
| 308 | 283 | |
| 970 | 970 | |
| 1,278 | 1,253 |
11 Creditors: amounts falling due within one year
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EXARCHATE UK DEANERY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021
12 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
Movement in funds Movement in funds Balance at 1 January 2020 Incoming resources Balance at 1 January 2021 Incoming resources Balance at 31 December 2021 £ £ £ £ £ |
|---|---|---|---|---|---|
| Incoming esources Balance at 1 January 2021 |
Incoming resources Balance at 31 December 2021 |
||||
| £ | £ | £ | £ | £ | |
| Clergy support | 1,710 | - | 1,710 | - | 1,710 |
| Monastic communities | 299 | - | 299 | - | 299 |
| Bursary/Children - Conference | 3,108 | - | 3,108 | - | 3,108 |
| 5,117 | - | 5,117 | - | 5,117 |
The restricted reserves have been established by donations from parishes and individuals with specific conditions as follows:
Clergy Support - To provide training or financial support to members of the clergy that are faced with financial difficulties. The reserve will be supported by contributions from the General Fund if necessary.
Monastic Communities - To provide financial support to monks and nuns from monastic communities
Bursary/Children Conference - The annual conference aims to pass on the cost of accommodation to attendees. Attendees with financial difficulties may apply for a reduced fee and therefore receive a bursary. Similarly all child places are charged at a reduced rate. This reserve is used to finance the cost of:
-
bursaries for those attending the annual conference
-
the discounted price for children's places
-
accommodation for those involved in the children's programme
13 Analysis of net assets between funds
| Analysis of net assets between funds | Analysis of net assets between funds | Analysis of net assets between funds | ||||
|---|---|---|---|---|---|---|
| Unrestricted funds Restricted funds 2021 2021 £ £ Fund balances at 31 December 2021 are represented by: |
Total Unrestricted funds Restricted funds |
Total | ||||
| 2021 | 2021 | 2021 | 2020 | 2020 | 2020 | |
| £ | £ | £ | £ | £ | £ | |
| Current assets/(liabilities) | 144,397 | 5,117 | 149,514 | 23,574 | 5,117 | 28,691 |
| 144,397 | 5,117 | 149,514 | 23,574 | 5,117 | 28,691 |
14 Related party transactions
There were no disclosable related party transactions during the year (2020 - none).
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