CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Re ort for the eriod From 0111212023 To 3011112024 Charity name: The Northmoor Willage Hall Foundation Charity registration number: 1164963 Objectives and Activities SORP relErenté Summary of the purposes of Ihe charty as set out in its governing document P8f8 1.17 To provide and maintain a village hall as a community resource for the benefit of the inhabitants of the Parish of Northmoor (including Bablock Hythe and the hamlet of Moreton). Summary of the main activities in relation to those purposes for the public bènefrt, in parts'cular. the ath"vities, projects or servi￿$ identified in the accounts. Para 1.17 8TrJ 1.19 Hosting predominantly recreational activities such as yoga. dance practlce, art classes and a lunch club for elderly residents. The hall also acts as a Polllng Station when required. Additional fundraising events such as a fete. coffee morning or market, along with inGome from private parties and occasional meetings, allows the hall to continue to operate for the public benefiL Statement cOnfi￿ning whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit F¥ra 1.18 The trustees hereby confinn that the charity is run for public benefit in accordance with Charity Commlsslon guidance and the charity's own governing document (Constitution). Additional information (optional) You ma choose to include further staterrEnts where relevant about: SORP Policy on grant making Para 1.38 Policy on Socbal investment including program related investment Pa￿ 1.38 Contribution made by voluntsers Para 1.38 The charity operates entirety thanks to the work of local volunteers. All trustees are also un aid volunteers. Other Achievements and Perfomiance Summary ofthe main achEvements of the tharity. identifying the dIffe￿nCe the charty's work has made to the circumstances of its beneficiaries and any wider benefits to soaety as a whole. This year, Northmoorvillage Hall continued to flourish with vibrant community events. Regular activities such as yoga. dance practice, art classes. craft clubs. and our popular Monthly Village Market and coffee mornings continued to attrdct strong participation. The Thursday Club enjoyed regular social lunches. further enhancing community coheslon. SORP ref Para 1.20 We hosted rnany successful community events. including birthday parties, commemorations. a Burns Night Supper and Ceilidh in January, and the popular 'Pub in the Hall. initiative from April to June, offering an important social venue while the Red Lion awaited new tenants. The Willage Produce Show and Summer Fete, Christmas Fayre. and the General Election polling were other highlights. Significant maintenance and improvements were undertaken. including essential electrical and boiler repairs. clearing gutters. and car park resurfacing following removal of the diseased ash tree. Plans for refurbishlng the toilets and Committee Room and replacing the oven contlnue to progress, albeit at a SI0￿r pace than we would like. due to limited availability of trustees. Income from bookings grew during 12024125 as a direct result of the trustees i driving increased utllisation. We supported local fundraising efforts for Northmoor Church and the Playpark with both monetary contributions and the loan of hall facilities. Looking ahead. fundraising plans include another Produce Show and Fete in September and potentially a vintsge car show in collaboration with another community group. Financially. the Hall remains stable. with balanced income and expenditure and adequate ￿eNes. Community support remains essential. and the lack of new trustees land volunteers generallyl wlthin our community is a growing concern for the hall and other lo￿1 charities. Additional information (optional) You ma choose to include further statements where re￿vant about". Achievements against objectives set perfo￿ance of fundraising activities against objectives set Investment perfom)an ainst ob ectives Other Para 1 41 Para 1.41 Para 1.41 Financial Review Review of the charity's financial position at the end of the period Pard 1.21 Total income of £16,232 and expendlture of £12.176 meant that the charity's total funds carried foThMrd = £64,101 at financial year end (of which £10.864 are restricted funds, for repair and refurbishment of the village hall}. Statement explaining the policy for hokling reserves stating why they are held Para 1.22 ReseThes policy: to ringfence £8.000 of unrestrictsd funds to cover necessary annual expenditure. allowing for uncertainty especially regarding rising utilities, costs. To be reviewed annually at the AGM. Amount of reserves hdd Para l.y2 £8.000 Reasons for zero reserves Para 1.22 NIA Details of fund Mater￿llY in deficit Explanation of any uncertainb'es about the charity continuing as a going con￿rn Para 1.24 NIA Parn 1.23 No current financlal concerns, thanks to S106 money (for refurbishment). alongside driving increased hall usage l and securin re at l>ookin Additional information (optional) You may choose to indude fvrther ststements where relevant al)oul'. The charity's principal SoUr￿S of funds {including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1 46 A description of the principal risks fa￿n9 the charty Par8 1.46 Other Structure, Governance and Management Description of charity's Irusts.. Type of governing do¢Un￿nI Para 1.25 Constitution How is the charity constituted? le.g tsnincorporated 2ssnr.iation Clf)) Trustee selection methcKIs inclltding details of any constitutional prowsions e.g. election to post or name of any person or body entit to appoint one or more trustees Para 1.25 Charitable Incorporated Oryanisation {CIO) - association model P8rn125 Elected trustees: invited to join by the Chair on behalf of trustees, then electsd by CIO fflembers at the next AGM. Nofflinated trustees: appointed by representatNe bodies in the parish: currently 1 each for Northm¢)or Parlsh Council and St Denys Parochial Church Council. Additional infomiation (optional) You ma thoose to indude further statements Whe￿ ￿￿vant about. All potential truste￿ are directed to the Charity Commission website for info about what It means to be a trustee. All new trustees are provided with copies of the Constitution and charity policies {available on the hall webslle). plus the latest Accounts and Trustees Annual RepoTL Policies arKI procedures adopted for the induction and training of trustees Para 1.51 As an Association M<)del CIO. the charity Is a 18gal entity, has limited Ilability and voting members other than its trustees. The charity's organisational structure and any wider nehvork with which the charity worts Para 1.51 CIO Members must be 18+. have residency in Northmoor Parish, sign a registration fomi and agroe to act in the best interests of the charity. Minimum of 5 trustees for the charity to operate (3 electsd and 2 nominated). Relationship with any related parties Other Para 1.51 Reference and Administrative details Charty name The Northmoor Vlllage Hall Foundation Other the L*arity uses Northmoor Vlllage Hall Registered charity number 1164963 Charity's principal address Northmoor Willage Hall, Church Road, Northmoor OX29 5SX Namès of the charity tru¥tees who managed the ch•rity (December 202344ovember 2024} Datès act•d If notforwhobg Name of person lor body) •ntld•d olnt tNstee ifan Trustees appoint and Members ekct at AGM Trnsts• name Office IW any} Dennis Wlliams Chair Jul￿ Wllrdms Secretary & Boc*ings Ttusttses appoint and Member5 eknt at AGM Trustees appoint and Members ew at AGM lan Mile Treasurer Untl March 2024 + a150 Church CcwJThil Norninated Trustee From March 2024 St Denys Parochial Church Council Lynn Partridge Was Churth Counol Nonwnated Trustee Until Marth 2024 Sl Derrys Parochial Church Council Then eleded tru$i8e From Marth 2024 Trustees appoint and Members ele¢t at AGM Nortrrrrf)or P8rish Counc41 A￿KSandra Beba Was Pori$h COU￿ Nominat8t1 Trustee Rets"red 08ffj5r2024 Stacey Reed Parish Council Nominated Trustse From 08105r2024 Northrn￿r Parish Counul Ne4 Bird Ebected Trustee Trustees apwnt and Members elec* al AGM Names of the Gharity trustees who manage the charity Iporfod Docembgr 2024- May 2025 in¢lu8lw) D*t•# aetsd rf not for ¥thol& Name of pgrson lor body) •nllU• oint trust•0 Ifan Trustees appobnt and Member5 eleca at AGM Trustee n•m• Office Irf •rry) Dennis Wlliams Chair JulE Wllkgms Secrètary & Bth)kings Trustees appoint and Members elect at AGM lan Miles Treasurer + Church Council r(￿N￿ated truslee st Otrnys ParCthI￿ Church Counn Is at rate5 cal¢JJlated to writ* off th¢ Cosi or valuation of ftyed as5et5, le551htyre￿rnlted res1dualva￿. thwr expethd useful thefolbwrrf ba5iS.' Plantand Equyrntht 2. Income from donatlons ond lepdes 2024 2023 $106 Receipt OCF CBESS Grant Covid support grant Other Income 28,364 800 1,822 30,986 3. Income earned from acimtles 2024 2023 Feed-in-Tariff. Electricity Saturday Market Hall & Equipment Hire 1,303 2.769 7,576 874 2,256 4,964 2.769 7,576 11.648 11.648 8,094 4of9 12.176 12,176 Provt51on & malntenante of hall seThlces 12.176 12,176 2,3 176 11176 2,3CKI Thi5 is stated afterrthafgl￿1Ue￿￿1r 162 162 203 arefQrun￿trl¢ted and restrlcted fvnd 5of9 The N(*thmoor Vllla£e Hall Foundatlon Notes to the Flnandal Statements For the year ended 30 November 2024 9. Tanglble flxed assets Land and Mant and Bulldlnzs Equlpment Cost or valuallon Totsl At l December 2023 Additions At 30 No¥ember 2024 20.430 3.812 24,242 20.430 3,812 24,242 Depredatlon At l December 2023 Charge for the year At 30 Novembef 2024 3,￿2 162 3,164 3.(L12 162 3,164 Net Book Values At 30 Novernber 2024 At 30 November 2023 20.430 20.430 21,078 21.240 810 The Northmoor Village Hall Foundation owns the freehold of the Willage Hall which is ststed at cost as it is a functional asset Used by The Northmoor Village Hall F(yJndation. 2023 Amounts due wlthln one year: Prepayments and accrued incorne 155 155 Trnde Debtors 412 567 172 320 11. Credlttys: •n(wnts falllng due wlthln oneyex 2024 2023 Trade creditors Other creditors Accruals and deferred incorne 534 525 100 1,159 650 220 1.370 . Credltors: amounts falllne due after more than tyle ye 2023 Other creditors 6of9 IJ. ￿￿¢M•￿t InfwK 1013 1014 Genernl 49,181 16,232 U,176 53,237 49,181 16,232 U,176 53,237 B•l•rte It Int4Jfv4ry txwlr¥ Trnnsfer 8•l*bKe •t Gener•1 30¥ 9.916 7.241 16.LNXI 49.181 9.916 7.241 49.181 2023 1024 SIC6 Grant F CBESS Gr*nt io 10,864 iOA64 •1•￿• •t Ib*•mlry fAwlry TrnrAf•r B•l•rrte •t 20 SILSGrafii 28364 116,( io 29.164 2.3C 116.ttsJi 10.864 S106Gront NorthmoorVIl* H•ll. The OCF CBESS GraTri wès a graffl to be used uM4rds*terRVCOM General The obpct of the CIO15 to Pro￿deaThd m￿tain a Hall forth¢ usè of th IDhabit•nts of the P¥ish of Northnwr. (IAfvrdshire wthoul distiDctw of w or of polltkal, relwus or othoroplnirlns, in par￿￿, the hall fjs for the use for ff*eun85. lectyres and dasses and for other fofms of rtue*tion ￿lSU1￿￿tAt ottyp*bon the oblectofibwtiNlh8thttandiliw5 ofble Iprthe s•d Inh•bi￿lS A long term had been rtttvdtd Is a li•bihty of theGÈner*l Fund kn Pre¥￿$￿*1 wa5 Withln the scope of the permilled use of the kn¥lrKt•d S106 Fund to us•thoAv fvnd5 to rqpayth• ￿lbilIty $0 th•114bllity has tr••trd as th•t ofthe $106 AestrkAed Fund. 7L*9 The Northmow Vllla8e Hall F￿ndalk)n Notes to the Anandal Statements For the year ended 30 November 2024 14 Analy515 of net 455¢ts between lunds Unrestrkted funds General 21.078 21.078 32,684 32,684 53,762 53,762 Unrestrlrted funds General 2L240 21.240 27.941 27,941 49.181 49,181 Rostrlcted ￿ndS S106 Grnnt OCF CBESS Grant 10,864 10,864 10.864 10.864 Restrlcted Funds. prevlous y S106 Grant OCF CBESS Grant 10,864 10,864 10.864 10,864 8of9 The Northrnoor Village Hall Foundation Detsiled Ststement of Financial Artivities For the year ended 30 Novernber 2024 2024 2023 INCOMEAND ENDOWMEKr Other Income SI(￿ Receipt (XF CBESS Grant Covid support grant Other Incorne 28,364 81J) 1.822 29.164 Feed.in-Tariff, Electricity Saturday Market Hall & Equipment Hire 1.303 2,769 7,576 11,648 874 2,256 4,964 Totsl Incomln8 resour 232 29.ts4 9,916 SUPPORT cosrs Charltable aCtI￿(leS Governan¢e costs 12.176 12.176 2.300 23CKI 7.241 7241 Totsl resources expended 12.176 2300 7.241 4056 26.864 2￿75 9of9