2023-11-30-accounts - The Northmoor Village Hall Foundation

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CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Re ort for the eriod From 0111212022 To 3011112023 Charity name: The Northmoor Village Hall Foundation Charity registration number: 1164963 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set oul in its goveming document To provide and maintain a village hall as a community resource for the benefit of the inhabitants of the Parish of Northmoor {including Bablock Hythe and the hamlet of Moretonl. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities. projects or ServIS identified in Ihe accounts. Para t.17 aThJ A village hall hosting prodominantly recreattonal activities. such as yoga, a craft club and a lunch club for elderly residents. Additional fvndraising events such as a quiz. fete or market. and also income from private parties and oGcasional meetings. allows the hall to continue to operate for the public benefrt. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para1.18 The trustees hereby confimi that the charity is Tun for public benefit in accordance with Charity Commission guidance and the charity's own Constitution. Additional information (optional) You ma choose lo include further statements where relevanl about: SORP referen( Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Para 1.38 The charty operates entirely thanks to the work of local volunteers. All trustees are also un id volunteers. Other

Achievements and Performance Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits lo soaety as a whole. This year,we welcomed Stacey Reed as a new Halltrustee and thanked Ola Beba for her contributions as she stood down. The Hall hosted regular aclivities such as yoga. dance practice. the craft club. and our monthly marketand coffee morning. The Thursday Club enjoyed weekly lunches and socialising. Throughout 2023, the Hall hosted birthday parties, commemoration events. a Polling station in May, a Produce Show in September, a HaNest Lunch in October, and the Christmas Fayre in November. A localArt Group held several botanical drawing sessions, with more planned. Regular parish council and other meetings. includingfor the Community Survey and Playpark Refurbishment. took place. In December. the (Jiseased ash tree was removed. and in mid-2024the car park was resurfaced. january 2024 sawthe return ofthe Burns Night eventlceilidh. April-june 2024: a'Pub in the Hall, initiative provided a social venue while the Red Lion awaited newtenants, proving popular across the cornmunity. In july 2024, the Hall served again as a Polling Station forthe General Election. Income from bookings remains steady at about £700 per month. The charity received additional S106 funds for repairs and refurbishment, includingfully repaying the solar panels. loan. The leaking storeroom roof was fixed under guarantee. and the gutteringand downpipes were cleared. Electrical inspections and remedial work were completed. The Charity SUPPOrted the Church and Playpark Refurbishment with contributions to their tundraising Iboth monetary and free loans of Hall items). Plans for refurbishing the toilets and Committee Room and replacingthe oven are ongoing. Plans for future fundraising events include a Produce ShowlFete in August, an autumn Quiz Night. the Christmas Fayre, and sports fixtures on the big screen. SORP ref Para 1.20 In summary, the Ch81ity reportsthat Hall finances remain stable year on year, with a b8nce of income and expenditure. Our financial reserves are adeqLbate and help is always welcome to run community fundraising events and promote greater use of the hall facilities.

Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performan ainsl ob'ectives Other Para 1 41 Para 1.41 Para 1.41 Financial Review Review of the charity's financial position at the end of the period Pdra 1.21 Total in¢ome of £39,080 (including restricted funds of £29.164) meant that the charity's total funds carried forward £60.045 at financial year end. Statement explaining the policy for holding reserves stating why they are held Pard 1.22 Reseryes policy: to ringfence £8.000 of unrestricted funds to cover necessary annual expenditure. allowing for uncertainty regarding rising utilities, costs. To be reviewed annually at the AGM. Amunt of reserves hekl Pdra 1.22 £8.000 Reasons for zero reserves F¥ra 1.22 NIA Details of fund materially in deficit Explanation of any uncertainties at)out the charity continuing as a going concem Para 1.24 NIA Para 1.23 No current concerns thanks to S106 money (for refurbishment plans) & increased fundraising effort5. Additional inforniation loptional) You may choose to include fijrther statements where relevant about". The charity's principal sources of funds (induding any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management Description of charity's trusts.. Type of goveming document Para 1.25 Constitution How is the charity constituted? Para 1.25 Charitsble Incorporated Organisation (CIO) - association modol Trustee Selection methods including details of any constitutional provisions e.g. election to w)st or name of any person or b(xYy entitled to appoint one or more trustees Para 1.25 Elected trustees: invited to join by the Chair on behalf of trustees. then elected by CIO members at the next AGM. Nominated trustees are appointed by representstive bodies in the parish: 1 each for Northmoor Parish Council and St Den s Parochial Church Council. Addltional infomiation (optional) You ma choose lo include further statements where relevant about.. All potential trustees are directed to the Charity Commission website for info about what 5t means to be a trustee. All new trustees are provided with copies of the Constitution and charity policies lavailable on the hall website} Policies and procedures adopted for the induction and training of trustees Pwa 1.51 As an Association Model CIO, the charity is a legal entity, has limited liability and voting members other than its truslees. The charity's organisational structure and any wider network with which the charity works Para 1.51 CIO Members must be 18+. have residency in Northmoor Parlsh. sign registration form and agree to aet in the best interests of the charity. Minimum of 3 elected and 2 nominated trustees to o rate. Relationship with any related parties Other Para 1 51 Reference and Administrative details Charity name The Northmoor Village Hall Foundation Other name the charity uses Northmoor Willage Hall Registered charity number 1164963 Charity's principal address Northmoor Village Hall. Church Road, Northmoor OX29 5SX

Names of the charity tru$toes who managed the charity {December 2022-Novefflber 2023) Dates act•d If not for who Namè of person lor body) entitled Office Irf any) ear toa int trustee Ifan Trustees aFooint and Member5 elect at AGM Trustee namo Dennis willM$ Chair Julie W111iarns Se(xetary & B¢)iThJs Tnjstees appoint and MemrS elect * AGM Trustees appoint and Membèrs elect at AGM St Denys Parochial Churth Council lan Miles TreaSur Lynn Partridge Church Counol Nominated Trustee Aleksandra Beba Partsh thncil Nominated Tnjstee Northnwr Parish CrMJnryl Neil Bird Elected Trustee Trustees appoint and Members elect at AGM Robert Sugden Elected Trus Retired 10107rd023 TnJstee$ appc4nt arKI Members dect at AGM Names of the charlty trustees who manage the charity (period December 2023- July 2024 inclusive) Offit• lif any) Dates actèd rf not for thole Namè of person lor body) entitlèd toa int trust•e rfan Trustees appoint and Members elect at AGM Trustees appoint and Members elect at AGM Trustees appoint and Members elect at AGM St Denys Parothial Churth Council Trustee namè Dennis WilliarTK Chair Julie Williams setary & B(K*iS lan Miles Treasurer + ChuTch cnl nominated trusteè Frun March 2024 Lynn Parlrmyge Churth Cc4JrKil Nominated Trusteè Reti from rde March 2024 St Ckny5 Par¢h$al Church Council Then. Elected Trustéè Frn March 2024 Trustee5 apKKJint and Members eleci al AGM eksandra Beba Parth Counril Nominat&Y Trustéè Reti 0810024 Northrnoor Parish Gwncil Staw Reed Parish Counal Nominated Twstee From 0810512024 Northmcyjr Parish CouncAI Neil Bird Elected Trustee Trustees appinl and Members atAGM rate trustees- names of the directors at the date the re Dir•ctor namg ortwasa roved NIA Name of trustees holdin Trustse name title to ro belon to the charit Dat•s acted if not for whole NIA Funds held as custodian trustees on behalf of others Description of the assets held in this ca acit Name and objects of the chari on whose behalf the NIA

assets are held and how this falls within the custodian charil 's ob-ects Details of arrangements for safe cuslcMJy and segregation of such assets from the charity's own assets Additional inforniation (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Accounting H A Parker The Laurels. Chapel Lane. Northmoor, OX29 5SZ Name of chief executive or names of senior staff members (Optional information) NIA Exem NIA tions from disclosure Reason for non-disclosure of ke rsonnel details Other o None tional information Declarations The trustees declare that they have approved the trustees. report al)ove. Signed on behalf of the charity's trustees Signature(s) JmuJ4 Full name(s} Dennis Andrew Williams Julie Rebecca Williams Position (eg Secretary. Chair, etc) Chair Secretary Date a5 JJI 2c29- 25bl

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trustees The Northmoor Village Hall Foundation On accounts for tho year 30 November 2023 Charity no (If any) 1164963 Set out on pages 1to9 I report to the trustees on my examination of the &counts of the above charity {Ihe Trusf) for the year ended 30 November 2023. Responsibilities and basis of report As the charws trustees. you are responsible for the preparatK)n of the accounts in a(KOrdan with the requirements of the Charrties Ad 2011 (Ihe Acr). I report in respect of my examinatK)n of the Trusvs &Unts (2rried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applKable Directions given by the Charity Commission under section 145(5Xb) of the ACL Independent I have Mpleted my examination. I confim that no material matters have examinerfs ststement come to my attenthjn in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were rKA kept in aCrdance with section 130 of the CharTties Act" Of the accounts did not with the tnting records: or the accounts did not rx)mply wth the appIlble requirements nceming the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter )nsidered as part of an independent examination. I have no concems and have ccrfne across no other matters in connection with the examination to which attentK)n shoukl be drawn in this report in order to enable a proper understanding of the aoUnts to be reached. Signed: Z3/7/L<p k4. A . PAlil<r R Relevant professional qualification(8) or body Ilf any): CCA Address: LA U IiLL JooTb4 Mcr4l fvoL) OY29 SS Z IER Oct 2018

Urfty ntsmber. 1164963 Repwt of the Trustees and Unaudlled Hnandal Statem For the year ended 30 No¥ember 2023

Contents Pa8e For the year ended 30 N¢)Yeml¥er 2023 Reptyt ofthe Trystees Statement of Financial Athities ststeThent of Financial Posityon Notes tothè Finanaal Statements 4t08 Detsiled Statement of Financi31 Athkne5

The Ntythrnoorwillap Hall FTrdat Report of th¢Trustees Forth year ended 30 No¥ember2023 The Trustees have P8$Te in presentingthelTkep1 and thefinanoal statements fcthe thartty for the year ended 30 No¥ember 2023 The Trustees have adopted the probrysions of Accounting and Reporting by Charbties.. Statement of Recommended Prattice applitable to charities preparing their accounts in accordance wth the Financial Reporting stsndard applicable in the UK and the Republic ol Ireland IFRS1021 leffective l January 20151. OBJEcfivES AND AcrivinES Objetllves and alms The trustees have ccnsidered the Charity Commisslon's guidance public benefrt. includin8 the 8Ubdance'public benefrt'.runnin8 a charrty IP821'. REFERENCE AND ADMINisfRATIVE IIIFORMATIO Name of Chailty The Northmoorliilla8e Hall Foundati Charfjty re8lstratlon number 1164963 Prfn¢lpal address Northmoor Village Hall Northmoor Oxon Trustees The trustees and officer5 serbryng during the year Hnd wnce the year end were 3sfdlow5." Denni5 William5 Julie Williams Robert Su8den Neil Bird Lynn Partridge lan Mile5 eksandfa Beba Apwol by the Board of Trustees and signed on tts behalf by Douiliv lof9

The NorthnKM Vlllay Ham Founda St•temtnt of Fln•ndal Adi¥ths Forthe year ended 30 November 2023 2022 Total (unts Income and endowments from: Other Income 1,822 29,164 30,986 5.086 8,618 Othertrading acti¥r(ies Total 9.916 29.164 39.(180 13.704 Expenithture on.. Charltsble actimties 4&5 7.241 2.3] 9.541 10,270 Totsl 7.241 2,3C 9.541 10,270 Net In¢omelexpendliure 2.675 26.864 29,539 3,434 TTrnsfer between resew¥es 13 16.C 116.()Jl Re(ondllatkni olfvnds Total funds brought foTh¥ard Total fvnds tarried for%Ydrd 30.506 49.181 30,506 60.045 27,072 30.S06 10.864 2of9

The Nlov1ay Hall Fo ststement of w3ClaI Poslt•on Forthe year ended 30 November 202J 2012 TarIble assets 21,240 21,240 21,443 21,443 Debtor5= arnounts falling due wlthln one year io 320 1,299 Cash at bank 39.855 40,175 24.064 25,363 rxedltors: amounts fallln8 due TArfthln one year li 1,370 300 Ilot turrent assets 38,805 25,3 Totsl a55ets le55 cvwent liabill Credltors.. amourrts fr4111 due after moye than one year Net assets 60,045 46,506 16,CAXJ 30,506 12 60.045 The lunds ofthe tharlty Restrl¢ted Funds 13 49,181 fA).045 30,506 30,506 The financial statements were approved and authorised for Issue by the Board and Svdned on its behalf by..

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The Nortknwvlllage Hall F¢Mvtht Note5 to the FInabal Ststements Forthe year eftded 30 No¥ernber 2QS l. kcountlnl Polkles Baslsof accountl The finèDtlal #at•nents boon w4JarÉd undÈrthe list1( a)st coll¥IllfI.exCepI fLinvesiments whith a induded aLmarketwabÈandthe rts30 of certainfixed $5Ets and Inèccordènceith the Charities SORP IFR5 I2].•JIn8and Reptyting bycharthes..StsterntO1 Pts¢tiCe¥kIe tothar4tits weparwothelr atnts in a¢•ce iththe FML131 ReprKtirySt•thrd apice wthe UK and of Irdand IFPS IOZI lellecrTh X JJwary20151". FinaTrc Rewrtirfstandard 102 and the Charityeskt 201L TlNrthMtL)rWil&8e Hal Foundknm¢rfsfvdefinitknofa put4K entity dFAS1o2. Assets aro Ilabllltles aro at htorical COA ortrdn5thvalue urd Tanoble Flx•d Ass•ts Tangthlefixed assets. otherthan fveehdd latkl. ale #aied at C4)g or valuaiicffj deprUati prOvr lor Impalrment. Dweciatkn )s wowded at rate5¢alcdaled E4uiomeTrt 2R¢thnI 2. Inwne frorn donatkthsand leiaths s106 Receipt OCF CBESS Grant Covid support grant Other Income 28.364 8C 28.364 3,953 1.133 s,L6 1.822 1.822 1,822 30.986 29.164 3. Inwne earned frorn artrvit5 Feed-in-Tariff, Elettritlty Saturday Market Hall & Eouipment Hlre 874 2,2 4.964 874 2,256 4.964 1.029 2.187 8,618 4of9

Note5 to the FlnaFKlal Staternents Fortht year ended 30 N¢)vtmber 2013 4. Costs ttfch1rftst ttlb4ttes byfvndtype 2023 2022 Support Costs 7241 23LXI 9,541 10,270 2022 Unrestrictsd Re#rlded Totsl ProwsioTr & maintenante of hall serwtes 7.241 23ry) 9.541 10270 & mlyslso¢vJpwt f0s1S 1022 Uw•51rl¢t•d R•#rl¢tsd Totsl Maintenance & 8overnance costs 7241 23C 9.541 10.270 7. Incomelley•enthturel forthe year This is stated after char81ncredit1W= 2023 Unrestsicted Re51ritted 2011 Total Oeweciatlon of 0}ed fixed assets AcctyJThtarKyfee5 203 2S3 8. Com11101th¢ St¢m¢rtt41 FIn•n¢1 A¢ii The comparative year value5 on the Ststement of FinarKial A(tivitie5 a for unrestrbued fvnds. Sof9

The Northm4VIl1ay Hall fmdatlon Notes to the Fln¥ndal Stst•mrts Forthe year ended ao rI0mber 2023 9.TaiWbl• asséts Land and Plart and Bulldlnls Equlwnent Co# Of valyatlon Total At l Oecember 2022 Additions At 30 November 2023 20.430 3.812 24,242 20.430 3.812 24.242 Dewedatloft At l December 2022 Charge for the year At 30 November 2023 2.799 203 3.LK)2 203 3.1 Net Book Values At 30 November 2023 20.430 20,430 810 21,240 21.443 At 30 N¢)vember 2022 1.013 The Northmoor Village Hall Fwndation owns the freehold of the Village Hall which is stated at cost as il 15 a functional asset Used byThe Northmoorvillage Hall Foundation. 10. Dthors Amounts due wlthlh one year. Prepayments and accrued income Trade DebtOT5 172 320 1299 1299 IL Crnlllor% amounts tall1 lthln oney 2022 Trade creditors Other creditors Accruals and deferred income 650 220 1.370 3CX) 3L¥J 11 CrédltorL' amounts fallln8 du* after rnore than ffieyear 2022 Other ueditors 16,IKKJ 6of9

otesto the Flnabxlal Statements Fortheyear ended 30 November 2 13. Movement In funds Generol General 30.506 9.916 7.241 16,(¥XI 49.181 30. 9.916 7.241 49.181 Unrestykned Funds. year Oal•n¢• at In¢tynln8 outy01 Transfer Balance at Generol General 27,072 13,704 10.270 30.506 27.072 13,704 10.270 30,506 2021 reser¥es 2023 S106 Grant OCF C8ESS Grant 28.364 i.sTrJ 10,864 29.164 CIJ I16,¢) lo64 S106 Grant The S106 Grant was received from WestOxfcdshire District CourKil forthe PUryK)se of improwng Northrnoor Village Hall. The QCF CBESS Grantwas a Krdntto be used tOWdrdsener8V(Oll Purpose of umertrirted Fund5 General The objertol the CIO15 to W0de and malntain a Vi138e Hall lorthe use ofthe inhabltants of the Paflsh of Norrhmoor. O%lordshlre wlthoutdistlnrtion of Sex or of political. reluS orother op¢nions, in particular, the hall lOrthe use for meetin8St lectsjres and tlasses aNd for otherforms of recreaiion and leisure-time occupation with the object of iryrowngthe condibon5 of lrfelorthe said inhablt371ts. 7of9

21240 21340 27.941 I741 49.181 49.181 21.443 21.443 116.IXO) .506 116.(m) 30. 25.( $1(6Grant 10.864 io 8of9

The NorthmoDr Vblla8e Hall Ftyjndavon Detailed Statement of Financial Activr(ies For the year ended 30 November 202 2023 Reslrkted unres(1 2022 INCOME AND ENDOWMENr Other lficome SIC6 Recelpt OCF CBESS Grant Covid support 8rnnt Other Income 28.364 3.953 1.133 1,822 29.164 Other tradlni actItIeS Feed-in-Tariff. Electricity Saturday Market Hall & Equipment Hire 874 2,256 4.964 1,029 2.187 5.402 8ffj18 Total Incomlni resources 29.164 916 13.704 SUPPORT COSTS Ch•rlt•ble artmtles Governan costs 7.241 7241 10.270 10270 7241 10,270 Ilet Intorne 26.864 2.675 3A34 9of9

Urfty ntsmber. 1164963 Repwt of the Trustees and Unaudlled Hnandal Statem For the year ended 30 No¥ember 2023

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21240 21340 27.941 I741 49.181 49.181 21.443 21.443 116.IXO) .506 116.(m) 30. 25.( $1(6Grant 10.864 io 8of9