REGISTERED CHARTrY rwMBER: 11649S7 REPORT OF THE TRUSTEES AND I]NAUDITED FINANCIAL STATEME[ FOR THE YEAR ENDED 31 MARCH2025 FOR DOVER COMMUIYITY ASSOCIATION ao Mccabe Ford Willian Chartered AccountanL8 Charlton HOLL Dour Street DOVER Kent CT16 IBL
DOVER COMMUF41TY AsSOc(h¥ ao CONTEhTS OF THE FINANCIAL STATEMENTS FOR THE YEAR FNDED 31 MARCH 2025 Page Report of the Tnte¢S I to 3 Indep¢ndeDI Examiner's Report Statsment of FInaela1 Aclivities Balallee Sheet Notes to the Finaneial StateMets 7 10 Detailed Statement ofFin8cIal Activities
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The tnthes Present their report with the financial stateme4)ts of the cbarity for the Mded 31 Mar¢h 2025. The trustees have adopted the provisions of Accounting and Repxting by ChaTtttes: Stakrnent of Recommended Practice applicable io ¢barities preparing their accollnts in 2e¢ordae with th¢ FinwcI Rcporttiig Stsndard applicable in the UK and Republic of Ireland IFRS 102) {effecÉiYe l January 2019). OWECTIVES AND AcfiviTIES Objectives and aims The charitable objects are to benefit the residents of DOV alld the neighbourhood by bringing together the said residents, local authorities and other orgallisation5 in a comtnon ¢ffort to advatLce educatiort and to provide a real an(Vor virtual environtnent in the illtere5ts of social welfare for recreation leisure lini¢ occupation with the objxtive of Amprovlng the COTtditiOTk5 of lif¢ foi the resi(kn In the furtherdnce of these objecÉiv&s the tn]si¢¢s hay¢ the pow¢r to establish or secure a comtnunity centre and Èo maintaiffj manage or ¢o-op¢rate with any statutory authority in the maintenance and maement of such a lltr¢ for activities promoted by the Charity. Publie beDefit The (Nstees have had regard to the Ch8riry Commissioll guidance on public imefft. ACHTEVKMETrrrs AND PERFORMAP4CE Charitable xetivitie5 Dur the year. Dover Conllniinity A&80ciation (DCA) was oveTseen by six tn]St. One tn]sttt retired due to non-attendance, highligbting ongotng challenges with th1¢¢ recruitmenL retenti¢)n, and eSsIon plannin& IMe remasning five trustees have continued their dedicated service. enswing the effedive management of the Cbarity. Additionally, our Charity Gove1allCe and Policy DOCU were revi• and updated eded to aintain compliance and best practi¢¢. Dover cOmUty Association owns and maintains the services and fttbri¢ of Biggin Hall which is used as a ¢on)JDWiity, ultural venue, and ivorkspace. This year a Rebuild Cost A&sesent was c(Jmn)issioned, resulting in an IncaSed building sum insured. Maintenance improvements included cleaning alld rtpairing the T(r and skylights, as well ag installingy new wi-fi, which has sigDificantly benefitted Hall users. Because we have been unable to source additioJ]al premises ID order to meet expanding space needs, the majority of our cash reseryes. which eamiarked for a property purchase. were invested in a CCLA (Churches, Ciwities and LA>cal Authorities) COJF (Charities Official Jnve5ttnent Fund) Eed De51t Fund. Thi5 investment offers a higher yield than our previous High Street Bank account while maintaining raptta] security and instant access. We remain committed to acquiring another propety tn the fijture. Our working pthjer, Fiuture Founthy, eontinues to tnanage Biggfft Hall'y daily operations. DCA sllPPOrt5 thi5 partnership by providing a grdnt that covers the I1]dIng'S rental costs, enswing the Yenue remains accessible for community activities. We ackrjowledge and applaud all the great WO Lisa Oulton. Dover CommuNty ASslatIon trustee and director of Future Foundry, continues Èo do in catryiDg out the obligatioJL8 of DCA through activities that have ]lY engaged the local con]tnunity, cult1 and youth groups. Page I
DOVER COMMUNITY A&SOCIATtON CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Refuthisbment work on the adjaceui Maison Dieu crown HalI) and the c1(Ne of the ladywell Car Park continued to affeci the footfall and accw around the Hall and FL8 had an impa¢t on btyjkubgs for public events. Thanklly, thi5 work is coming to an ¢nd. Biggin Hall hosi8 a range of different groups and activities throughout each wttk, with a variety of key public ev¢nts throughout the year in¢luding the Winter Light Up aDd Dover at Night EVts, tk Garden Development Projec( Dover Pride, Anxious Pickles, and the Dover Youth FesttvaL These events have Created progression pathway5 for young people and expand&1 OPPOTttmities for commimty engagement througb workshops and culttn] tIvitics. Oyer 40 local eative and cultural orgati1sati(S involviug over s,0 indithl partÉcipallts have ed Big8in Hall including.. - Youth Programs- The Forge, The Film Club. Youth Markets - New Clubs- Theatre, Samba Drunjming - Community Groups- Little ArtIin&s, AC Arts and AdveDture4 DOV Pride. A comprehensive proposal bas been developed for a n¢w gard¢n area supportingDover's enty into the Britain iti Bloom Contest. Thi5 initiative aitns lo further enhance the cojnmunity enviroA]nLent aLd foster local pride. FINANCIAL REVIEW Reserves policy At the year eJLd there were total fimdg of £241,329 (2(Y24 - r239.808). Of these fimds £2(M.936 {2024 - £202,550) were readily available income fid5. FttruRE PLANS In 202512026 a new Chair will be apw)inted for the Cb8rity. We plan to review and, if neeessary, update our Constithtion to ensure it remains robust and relevant. Additionally, we will develop a strategi¢ plan to guide DCA'S firtUT¢ direction. Interior redecoration work will be undertaken to include the Windo and cei]ing. There are plall5 to acquir¢ own¢tship of the land and garden area around Biggin Hall and itnprove the surroundit)g landscape througb a garden design project to iticorporate new planting aThl fillllUre lltilising the making skil]s of participants from different groups us¢ the Hall. STRUCTURE, GOVERNANCE AND MANAGEMENT GOVerlg document The ¢lty is controlled by its ¢onstilution ded 21 December 2015 aThJ is aChItable 1llc0rated OTgani5ation. Reeniltmen and appointment of new trusltts There should be no less than 3 and no more than 7 elected tnte¢s. Trustees are appointed by the members of the CIO. Risk management Tlie truslees have complied with their duty to idelltify alld review the risks io which the cbarity 15 extMTrsed and to ensure appropriate contro15 are in place to provide reaso1¢ assurance against fraud and eOr. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity numb¢r 1164957 Principal address Redland Back Street Ringwould Kent CT14 SHN Page 2
REPORT OF THE TRLSTEES FOR THE YEAR ENDED 31 MARCH 2025 Trusteds A M El¢o¢k5 N C Humphery-smith S Crowley J Nightingale (ruigned 14.1.25) L Oulton D Smet IndepeDdellt Examiller Mr l D P&scall FCA Mccabe Ford Williams Chartered Accourntants Charlton House Dour Street DOVER Kent CT16 IBL Approved by order of the board of trustees on .. . 8lld signed on its khalf by: A M Elcocks- Tntte Page 3
INDEPEIWENT EXAMINER'S REPORT TO THE TRUSTEES OF DOVER COMhtUNITY ASSOCIATION Indtpendenl exaTriner's report to the trustees of Dover Community Assrfiation CIO I report to the charity trustees on tny exami[10 of the accownts of Dover Community Association CIO {the Trnst) for the ytrdr ended 31 Marrh 2025. Responslbllitles and b4$i5 of report As the charity tTUStees of the Tnt you are T£snsIble for the Preparati( of tteeounts itt 8ceord&nee with the requirements of the Chartties Act 2011 Cthe Act). I report in r¢spext of my examination of the Tr5 ¢0ts carried out under Section 145 of Ihe Act and in carrying out my examination I have followed all applicable DirxtioAs given by the Charity Con]&510n under Section 145{5)(b) of the ACL Independent examitter'5 5taterneTr¢ I haye completed my exawination. I confinn that no material matters have Come to my attention in connection witb the exarnination giving me cause to believe thkt in any material respect: accowiting r¢¢ords were not kept in rwect of the Tr91 as required by Section 130 of tbe Ac¢ or th¢ accounts do not accord with those records. or the accounts do wt cOpIY with the applicable reqllirennts concerning the fomi content of accounts set out itt the chariti (Ac¢owLts and Reports) Reg10n$ 21)08 otber thall any requittment that the accounts give a and fair view which is a Tnktter ¢onsidered as part of inderKndent ¢x)miT)atioll. I have no Concerns aThd have come acniss no other matters in eonn¢¢tion with the examination to which attention should be dravffj in this report in order to e]J&ble a PTop¢r widerstanding of the to berea¢h¢d. LP.- Mr l D Pascall FCA M¢Cab¢ Ford Williatns Chartered Accountants Charlton House Dour Street DOVER Ken( cr16 IBL Page 4
IM)VER COMMUNfTY A&SOCIATION CIO srATEMENT OF FINANCIAL AcfJviTILS FOR THE YEAR ENDED 31 MARCH 2025 2025 Total fidS 2024 Total funds Urtricted Restricted fund knd Not¢s INCOME AND ENDOWMEfqTS FROM Charitable a¢tivitie5 Provision of facilities at Biggill Hall 15,0(10 15,000 15,0(N) InVlMent income 5,712 5,712 3,491 Totsl 20.712 20,712 18,491 EXPENDITURE ON Charitable aetlvitks ovision of facilities at Biggin Hall 19.191 19,191 18.892 NET INCOMEI{EXPENDrruRE) 1.521 1,521 {401) RECONCILIATION OF Fuf4DS Totsl fid$ brought forward 239,808 239.808 240,209 TOTAL FUNDS CARRIED FORWARD 241.329 241,329 239,808 The noles forn) part of th¢s¢ financial sta*ments Page 5
DOVER COMMUNrrY ASSOCtATJON CIO BALANCE SHEET 31 MARCH 2025 2025 2024 FIXED ASSETS Tangible assets 36.393 37,258 CURRENT ASSETS Debtors Cash at bank 12,194 194,062 1,702 202,168 206.256 203,870 CREDrroRS Amounts falling due within one year (lJ20) (1,320) PT CiJRRENT ASSETS 204,936 202,550 TOTAL ASSETS LESS CURRENT LIABILITIES 241,329 239,808 NET ASSETS 241.329 239.808 FUNDS Unrestricted flmds 10 241.329 239,808 TOTAL FUNDS 241,329 239,808 The fmancial statements wer¢ approved by the Board of TN5te¢s and auth(Yised for iSSll¢ on . and were signed on its behalf by: A M Elcocks- Trngtee The notes fom] part of these financial Statnents Page 6
DOVER COMhfUNfry ASSOCIATION CIO NOTES TO THE FINANCIAL STATE41ENI8 FOR THE YEAR ENDED 31 MARCH 2025 STATUTORY INFORMATIof4 The Dover Con]tnunity A&sociatiott CIO is a Charitable Incorporatd Organisation TEgi5tered in England. The ¢hariWs registered number, PTin¢ipa] th and nature of (4)er&ioDs CaD be found ill the Report of the Trnstres. The presentation currency ofthe fmancial statements is the Pound Stuling (g. ACCOUP4TING POLICIES Basiq of preparing the financial statements The financial statements of the charity, ivhich is a public benefit etity wJd¢r FRS 102. hav¢ been Prepared in accordaDce with the clritIeS SORP (FRS 102) 'Accoulliitig aLd Reporting by Charities.. Statement of Recomlnended Pra¢¢irx applicable to ¢haTities preparillg their in accordance with the Finan¢ial Reporting Standard applicable th¢ UK and Republic of Ireland (FRS 102) (¢ff¢ctiv¢ l January 2019>,, Finattcial Reporting Standard 102 The Financial Reportittg Standd 4iplicable in the UK and Republic of Ir¢land and the Charities Act 2011. The finallcia] strtew¢nts have been prepared under the historical cost convention. The trustees consider that tTr are no material uncertaiDties Abotrt the (Jhatitys abi]ity to continue as a going concern. The charity has taken advantage of the following dis¢l(bsure exernption in prepBring thes¢ fin8n¢ial statements, as perniitted ty FRS 102'The FiDan¢ial Reporting Standard applicable in the UK and Republic of Irelan(r: the ttquirements of Section 7 Ststellt of Cth Flows. Ineome All incorne is rccognis¢d in the SeMent of Financial Activities onc¢ the charity bas entitlement to the fund5, it is probable that the income will be received and the atnount can be measured reliably. Government grants Grants for the purpose of givlljg immediate financial w with no lated costs are recognised as income when rettivable. Expenditiire Liabilities are recognised as expdItre &s soon as theTe is a lega] or Constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits be rtquired in sett]ement and the amoimt of the obligation tan be measured reliabty. Expenditure is accounted for on an accruals basis and has been classifI¢d undeT headings that aggregdte all cost relatwj to the category. Where costs &ll)0t be directly attributed to particular headings they have been allocated to activities a bts collsisteTht with the use of Grants offered siibject to conditions which have not been JDet at the year ffld date are noted as a commilment but not a¢¢rued as expendittjre. Tangible fjxed assets Depreciation i8 provided at the foltowing at)nual rates in order to lte off each over Tts estiJnated useful life. Freehold propetty 20/0 OJI ¢OSt Taxatio The charity is exempt from tax on its charitable activities. Fund accouiitiDg Unrestricted funds can be used i]k accordance with th¢ ¢baritabl¢ obje¢livos at the disctEtion of the tntees. Page 7 conlinued...
DOVER cOmJNTry A&SOaATtON CIO N(YfES TO THE FINANCIAL gfATEMENfs . coDtiDlled FOR THE YEAR ENDED 31 MARCII 2025 ACCOIJFfflNG POUCIES. wntinued Fund aecounting Restricted fimds can only be used for Emrticular restricted pwses thi the objects of the ch8rAty. Restrictions aris¢ when specified by the donor or when funds aTe rdi5ed for particular StrICted putpose5. Further explanation ofthe nature and puwise of each fund is Includ in th¢ not45 to the f1¢181 statements. INVESTMENT INCOME 2025 2024 Deposit accouut Antertst 5,712 3,491 GRArirs PAYABLE 2025 2024 Provision of I111t1¢S at Biggin Hall 15,0(M) 15,000 The total grants patd to instlnitioT dllring the year was &$ follows: 2025 2024 Future Foundry CIC 15.(M)O 15,000 TRUSTEES, REMUNERATION AND BETrIEFITS There were no trustees, remuttention or otlker benefits for the year eDled 31 Mah 2025 noi for the year ended 31 mah2o24. Trus¢ees' eXpeSe5 ljjring the year expenses lotalling £45 (2024- £llil} wett paid to one ttith. TANGIBLE FIXED ASSETS Freehold property COST Al l April 2024 and 31 March 2025 43,253 DEPRECIATION At l April 2024 Clwge for year 5,995 865 Al 31 March 2023 6,860 NET BOOK VALUE At 31 March 2025 36,393 At 31 March 2024 37.258 Page 8 continued...
DOVER COMMUNITY ASSOCIATION CIO N(YfES TO THE FINANCIAL STATEMENfs - contined FOR THE YEAR ENDED 31 MARCH 2025 DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 2¢Y25 2024 Debtors Prepayments 9,894 2.300 220 1,482 12,194 1,702 CREDITOLS: AMOUP4TS FALLING DUE wrrHIN ONE YEAR 2025 2024 Accrned t[]s&% lJ20 l J20 ANALYSIS OF NET A&SETS BETWEEf4 FUI4DS 2025 2024 Total funds Unreslricted RtriC*d fid Fixed wets Current assets Current liabiliti&s 36.393 206,256 (1.320) 36,393 206,256 (1.320) 37,258 203.870 (1,320) 241,329 241.329 239,808 io. MOVEMENT IN FUNDS Net movernent in funds At 31.3.25 At 1.4.24 Unrestricted funds Genrfal fid 239.808 1,521 241,329 TOTAL FUEIDS 239.808 1,521 241,329 Net movemellt ill fimds. included in the above are as follows.. I1oMIng Resources Tesources expended Movement in fijnds Unrestricted fund5 General fiwd 20.712 (19,191) 1,521 TOTAL FUNDS 20,712 (19,191) 1,521 Page 9 continued...
IK)VER COMMUNITY 0CIATIoN CIO NOTES TO THE FINANCIAL STATEMENtS. continued FOR THE YEAR ENDED 31 MARCH 2025 io. MOVEMENT IN FUNDS- CODtiDD¢d Comp&ratIV for movement in fwnds Nei movement in fund5 At 31.3.24 At 1.4.23 Unrestrieted fun(L Generdl fid 240209 (401) 239,808 TOTAL FUNDS 240.209 {401) 239,808 Compardtive netmovement in W included in the above are as follows: Incoming r&%owces Resouw¢s expended Movement in funds Unrestricted funds General ftmd 18.491 (18,892) (401) TOTAL FUNDS 18.491 {18.892) (401) ii. RELATED PARTY DISCLOSURES L Oulton is a paid director of Futttre Foundry CIC. During the year tk charity charged rent and utilities totalliDg £16.418 {2024 - £16,177) to Future Foundry CIC. At the ytsr end £9,894 G024 - £220) w&$ outstanding. The charity also rnade a grant of £15.000 (2024 - £15.000) to Future Foundry CIC. Page 10
DOVER COMMUNrrY A&SOCIATtON CIO DETAILED STATEMEP4T OF FINANCIAL ACTWMES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMENrs Investment Income De)51t account interesi 5,712 3,491 Charitable aetivltlos Rent re¢¢ivabl¢ 15.0(M) 15,000 Total ineomlng mources 20,712 18,491 EXPETrIDITUR Ch*rltable arlivitie5 Rates and water Insurance Sundrles Bank charges Freehold propety depreciation Gr8nts to ill5titutions 291 .482 233 60 865 15,000 333 1.355 19 865 15,0(Kl 17,931 17,632 Support eosty Govtrnante costs Ind¢pelldent examiners fee 1.260 1260 Totsl r¢sources expejbjed 19,191 18,892 Net incomeJ(expenditllre) 1.521 (401) This page does not forni part of the statutory financial statetnents Pagell