OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-08-31-accounts

Objecti es anti Activiti es
SORP reference
Summary ofthe pu poses of Para 1.17 The GCR's objectives are outlined as
the charity as set o
governing
docume		 t in its
t		 followed
by the constitution:
"3.The GCR's objects are the
advancement
ofeducation
ofStudents
at Ustinov College for the public benefit
by:
3.1 promoting
the interests
and welfare
ofStudents at Ustinov College during
their course ofstudy and representing,
supporting
and advising
Students;
3.2 being the recognised
representative
channel
between Students
and Ustinov
College and any other external bodies,
including
the DSU and Team Durham;
3.3 providing
social, cultural, sporting
and recreational
activities and forums
for discussions
and debate for the
personal
development
of its Students;
3.4 promoting
intercultural
understanding
among Students,
informed
by the College motto
Diversitate
Valemus;
and 3.5 promoting
ecological awareness
among Students,
and encouraging
sustainable
and environmentally-
friendly
behaviour,
with the aim of
improving
the environment
in which
Students
live, both locall
and
loball ."
Summary
activities		 ofthe m
in relation		 jn
to those		 Para 1.17and
1.19		 This year's objectives and activities
have primarily
revolved
around
purposes for the pu blic
benefit, in particula , the For this academic year, Ustinov has
activities, projects been functioning
as a college with 2
services identified i the sites: Sheraton
Park and Dryburn
Court,
accounts. however at the beginning
ofthe
academic year 2019/20 another
building
at Dryburn
Court was added, having 34
students
extra. This raised some issues
concernin
the su
ort students
et
from College and University
which the
GCR has been engaged
in helping to
solve. Another issue was the
relationship
with the local c,'ommunity		 at
Sheraton
Park, which has increased
ovei the academic year, ensuring
that
st0derlt experience
and safety'is
considered.
t
Activit es to keep students
informed
about
ssuey that will affect them have
continued
by participating
irl different
subcorrlmittees,
from the university.
The'
GCR has,.furthermore
providecf
representation
fop students
at university
executive
level, siltting on seve'ral
commItteej'
regarding
the Business
Process Review version 2„wider student
experience',
and International
afire
student welfare with regards to the
process for inconiing
Students
during
the COVID-19 s'ituatioh, these ip order to
ensure that the views of our students
are taken' into 'account;
In addition to formal events such as
general meetings,
social events
have
also been the focus: ofthe GCR. Weekly
pub quizzes,
film 'nights
and welfare
drop-'i'n sessions occur throughout
the
year for the benefit of 'our' community. In
addition,
the GCR runs regular office
hours. 'for two ho~rs every day (except
Fridays') i' the evening. Soc'ial events
have also included
forrnal dinners,
.
parties, open-mic
nights, :music nights,
and o'nlIne
'activities
during the
lockdown.
Statement confirming Para 1.18
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.38
Contribution made b
volunteers
Other

SORP reference
Engagement
with the GCR has been
increased
compared
with last year,
while trying to give support
and
in
e charity,
Summary
ofthe mq
achievements
of th		 Para 1.20 activities for those students
in the new
building
at Dryburn
Court, ensuring
to
identifying the differ ence the deliver proper student experience
over
charity's work has made to the two sites.
the circumstances of its
beneficiaries
and a		 ny wider Attendance
at GCR social events has
benefits to society as a been well attended
despite restricted
whole. access to only 200 of our members.
In
general„ this is a sign ofstrong
engagement
and successful
event-
running
on behalf ofthe GCR.
The GCR, represented
by two ex-officio
representatives,
the GCR President
and
the Vice-President,
have ensured to
smooth the relationship
and views from
the neighbours
at Sheraton
park, by
participating
continually
on events and
activities
with the Sheraton
Park
Resident Association
executive
committee,
who can liaise with residents
and forward issues on to the
responsible
party within College or
within the GCR. In addition, the GCR has
engaged
with the wider local community
within the Neville's
Cross Area.
This has resulted
in several joint events
with local residents
and helped to
engage Ustinov students
with local
residents
through
events such as our
Children's
Halloween
party, combining
our students
with families
living at
Dryburn
Court with the Sheraton
Park
community.
Dog Day where we invited
the Wag
N Wheel Newfoundlands
Working
and Fundraising
Group to
come to Sheraton
Park so our
community
and local residents
enjoy a
stress free day. The GCR hosted an
afternoon
tea
art
at t,he be
innin
of
the academic year in order to introduce
local residents
and students
from
Ustinov College.
A new campaIgn
was promoted
as part
ofthy Road Safety Week 2019organised
by Brake the rojd safety c)prity, with
the objective to increase the awareness
of roid safety.
Thy number oftrips within the UK which
haye the objectijeto introducp
students
to PK culture and heritage weie affected
by tPe COVIP-59, wIhich reiulted
in
some dIsappointrlient
from our
members".Further local events- to
bonfi're
night celebrations,
pancake day,
Chinese
Nevy Yt,*ar-decorations,
and
Diw@li celebrations
have afi,taken place
to promot'e
intercultural
understanding
and not'only
celebrate British culture;
Further
large sc'ale events such as
indu'ction
week (two-weeks
of daily
daytime'arid'
night-time
events) and our
first Virtual
Coll'ege' Day (re'placing
the
Ustinov' Summer
BBQ'du'e to
restriction's
on gathering's)
have been
planned. Those that have taken place
were well attendant
'with high
engag6rnent.
,
Achievements
against		 Para 1.41
objectives set
Performance
offundraising
activities against objectives Para 1.41
set
Investment
performance		 Para 1.41
against objectives
Other

Financ ial Revieew Revieew Revieew Revieew Revieew Revieew Revieew
Review of the charity's Para 1.21 The charity managed
to make a f22,791
financial position at the end surplus,
which was designated
by		 the
ofthe period Treasurer of19-20to help the Executive
committee
during the unprecedented
times ofthe COVID-19 pandemic,
due to
planned
reduction
ofcomposition		 fee
receipts and unpredictability
of
membership
receipts. The financial
situation
ofthe charity, therefore,
remains stable.
Statement explainin g the Para 1.22 The charity's
reserves are maintained
policy for holding re serves such that any complication
with the
stating why they ar e held GCR's relationship
with the university
would not result
in deficit ofthe GCR's
accounts. This effectively
results
in a
reserve ofone year's income, assuming
that any dispute would be quickly
resolved.
Similarly, this would allow the
GCR to continue functioning
were		 our
receipts to substantially
change within
the period ofone year. Reserves stand
atf84,748, with an annual
receipts		 of
f70,000, and is currently
at the required
level.
Amount of reserves held Para 1.22 f84,748
Reasons for holding zero Para 1.22 Not applicable.
reserves
Details offund
materially		 in Para 1.24 Not applicable.
d
Explanation of any Para 1.23 Not applicable.
uncertainties about 'the
charity continuing a's a going
concern
Additional information (optional)
Vou ma choose to include further statements where relevant
about
Principal sources offunding
include the
yearly composition
fee granted
by		 the
The charity's
principal
sources offunds
(including		 Para 1.47 University
and levies paid by the
charity's
members.
any fundraising)
Investment
objectives		 policy an
including		 d
any		 Para 1.46
social investment po licy
adopted
A description ofthe principal Para 1.46
risks facing the chaIity
Other

Structure, Structure, Gov Gov Gov rna nce and Manag ement
Description ofchari y's
trusts:
Type ofgoverning
tltI
-.1.I~.i «I
I
ir''		 ' ocument
-1 Ir",
t		 Para 1.25 Constitution
and Standing
Orders
How is the charity Para 1.25 Unincorporated
Association
constituted?
Trustee selection ethods Para 1.25 Student Trustees and the GCR officers
including details of ny are elected at the Annual
General
constitutional provi ions e.g. Meeting
in the beginning
ofsummer		 by
election to post or arne of the wider membership
in an election
any person or body entitled process. The alumni
and external
to appoint one or re trustees are both appointed
by a simple
trustees majority vote of Board ofTrustees
provided
that the appointment
ofeach
Alumni Trustee is ratified
by a two thirds
ma'orit
vote ofa
eneral meetin
.
Additional informa ion (optional)
You ma choose to i ciude further statements where relevant
about
New trustees
receive training
from the
elected chair ofthe trustee board.
Policies
adopted		 and
for		 proce
the ind		 ures
ction		 Para 1.51
and training oftrus es
The trustee board is currently
comprised
offive officer roles
The charity's
structure
and		 organ
any		 sational
ider		 Para 1.51 (President,
Vice President,
Chair, Welfare Officer,
network with which he and Treasurer). Along with being
charity works members
ofthe Trustee board, these
officers also sit on the executive
committee
and head the general GCR
committee
which governs the day-to-
day activities ofthe GCR.
The Trustee board also has space for up
to three alumni trustees ofwhich two
positions are filled. There is space for
up to three external trustees ofwhich
we also have two. There are also
positions for up to two student ofwhich
we have 0.The trustee board meets as
needed or at least once
er term.
The trustee board also meets before the
AGM ofthe GCR each year to approve
Relationship with a y Para 1.51 the accounts before they are presented
related parties to the GCR body and ratified
by a two
thirds majority. Trustees are recruited
through
the election or through
being
previously
involved,
in some way, with
GCR activities. Alumni trustees were
typically
heavily
involved
in the GCR
activities
durin
their time at Ustinov.
Usually
alumni trustees
and external
trustees
are sought out by the trustee
board.
Other The majOr Challenge
facing the trustees
this year has' been managing
the impact
on the GCRy finances from the rejluced
number ofstudent
memberships
this
year. This is a consequence
ofa,
regucqd
number ofstudents
living
within tfie College this year:compared $o
lakt yea~r
arid a grange
in the ievy
co lection System imposed'Qy
the
un' ver5it, ,

Charit
name		 Ustinov Colle e Graduate Common Room
Other name the charit
uses		 Ustinov Colle e GC
Re istered charit
Charity's
principal.		 number
address		 1164865
UstinojCollege GCR
Usfirioy College
Sheraton Park
Durham DH1 4FL
ofthe charity truSt ees who manage the charity
Trustee name Office (ifany) Dates acted if not for whole
ear		 Name of
to a		 person (or body) entitled
oint trustee
ifan
Diana Martinez President From beginning
to end		 Student Body
Alex Hampton Chair Beginning —6/20 Student Body
Connor Armstrong Vice-President Beginning —6/20 Student Body
Connor Armstrong Chair 6/20- End Student Body
Treasurer Vera Bieber Beginning —6/20 Student Body
Bryony Rogers Welfare Officer Beginning —6/20 Student Body
Jake Brooker Welfare Officer 7/20 —End Student Body
Nicholas Cresswel Alumni Trustee Beginning —End Board of Trustees
Tom Briton External Trustee Beginning —End Board of Trustees
Ray Mumford External Trustee Beginning —End Board of Trustees
Thorn
Addinall-
Biddulph		 Alumni Trustee Beginning —End Board of Trustees
FUnds held as GUstodlBn FUnds held as GUstodlBn 'trUstees on l3ehBIf ofothers
Description
ofthe assets		 Not applicable.
held
in thiq capacity
Name and objects ofthe Not applicable.
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's
objects
Details ofarrangements for Not applicable.
safe custody and
segregation
ofsuch assets
from the charity's
own
assets

Namep an d addresses
ofadv		 isers
(Optional
information)
Type of Name Address
adviser
Name of chief executive or names ofsenior staff members (Optional information)

Signed on behalf of
the		 charity's
trustees
Signaturee (s)
Full name
Position y~
c)
(eg Secretar
Chair, et		 ' V&e~ihe~A
Dyte 2 "lt / ~~~~ I~c21
O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 O
(.HApi Ty (.pMgiggipg
FOR ENGLAND
AND WALES		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 USTINOV COI LEGE GRADUATE COMMON
ROOM
Receipts and payments		 1164865
accounts		 1164865
accounts		 1164865
accounts		 CC&63
For the penod 01i09»019 To 31/08/2020
from
l 4 ~
~ ~ ~ ~ ~ ~
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest K to the nearest K to the nearest E to the nearest K to the nearest E
A1 Receipts
UNIVERSITY GRANT 14 927 14 927 14,112
INTEREST EARNED 78 78 93
GCR LEVIES 10 320 10320 13332
RECEIPTS FROM ACTIVITIES 18 456 18 456 41,228
TRANSITIONAL
FUND		 13 617 13 617
OTHER INCOME 3 304 3 304 2 000
Sub total (Gross income for
AR)		 15,005 45,697 60,'702 70,765
A2 Asset and investment sales,
(see table).
Sub total
Total receipts 15,005 45,697 60,702 70,765
A3 Payments
CLUBS AND SOCIETIES 3,068 3,068 3,077
COMMON
ROOM		 2,315 2,315 4,337
ADMIN AND WELFARE 326 326 1,225
INDUCTION
WEEK		 3,067 3,067 3,847
TVAND RADIO 2,979 2 979 4,378
LICENSING AND INSURANCE 2,632 2 632 1,828
ACTIVITIES 23,272 23 272 52,838
MERCHANDISE 252 252 1,415
EQUIPMENT 239
TRAVEL COSTS
ACCOUNTANCY 354
DONATIONS
BANK CHARGES
Sub total 14,387 23,524 37,911 73,538
A4 Asset and investment
purchases,
(see		 table)
Sub total
Total payments 14,387 23,524 37,911 73,538
Net ofreceiptsl(payments) 618 22173 22,791 (2,773)
A5 Transfers
between		 funds
A6 Cash funds last year end 39,968 21,989 61,957 64,730
Cash funds this year end 40,586 44,162 84,748 61,957
~ e
W		 ~ ~ ~ ~ ~ 4 ~ 4 ~
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest 8 to nearest 8 to nearest E
B1Cash funds CURRENTACCOUNT {7,848) 41,970
SAVINGS ACCOUNT 48,434
CASH IN HAND 2,192
Total cash funds 40,586 44,162
(agree balances with receipts and paymenu
accouni(a))
Unrestricted Restricted Endowment
funds funds funds
Details to nearest E to nearest S to nearest 8
B2Other monetary assets
Fund to which Current value
Details asset helen
s		 o tlonal
B3Investment assets LOAN TO UNIVERSITY UNRESTIRCTED 1,500
Fund towhich Current value
Details asset belon
s		 o tlonal
B4Assets retained for the
charity's own use
Fund to which Amount due When due
Details llabill
relates		 o tional o tlonal
B5Liabilities
Signed by one or two trustees
behalf of all the trustees		 on Signature Print Name Date of
ap
roval
1