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2022-04-05-accounts

Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report for theperiod for theperiod for theperiod
From Period start date To Period end date
06 April 2021 05 April 2022

Section A Reference and administration details

Charity name Collaton St Mary Pre-School Other names charity is known by Registered charity number (if any) 1164816 Charity's principal address The Parish Rooms Blagdon Road, Collaton St Mary Paignton, Devon Postcode TQ3 3YA

Collaton St Mary Pre-School

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Helen Seaman Chair
Susan Smith Treasurer
Philippa Pratt

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PLA Constitution Type of governing document (eg. trust deed, constitution) Our Trustees comprises 3 trustees and we adopt the Early Years Alliance How the charity is constituted (Preschool Learning Alliance) constitution. (eg. trust, association, company) Our AGM is held each year at the beginning of the Summer Term Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

We have safeguarding and recruitment policies in place which are You may choose to include reviewed and amended annually. Prior to employment or to a trustee additional information, where taking up their role, Disclosure and Barring checks and carried out. relevant, about: • policies and procedures Collaton St Mary Pre-School is a member of the Early Years Alliance adopted for the induction and previously Pre-School Learning Alliance. We have close links with Torbay training of trustees; Early Years Childcare and Advisory Service. • the charity’s organisational We have close links with several local schools who our children feed into, structure and any wider in particular Collaton St Mary C of E Primary School, Roselands Primary , network with which the charity White Rock Primary, Marldon C of E Primary School and Berry Pomeroy works; Parochial C E Primary School. • relationship with any related parties; Policies and general practice is reviewed by the Trustees at meetings. All • trustees’ consideration of Trustees give their time on a voluntary basis. major risks and the system and procedures to manage them.

Section C Objectives and activities

The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging Summary of the objects of the parents to understand and provide for the needs of their children through charity set out in its community groups. governing document We provide appropriate play in a stimulating environment with more targeted activities for those children who may require extra support.

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March 2012

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We offer high quality sessional and full day care which is available for up to thirty children per session. The children can start at the beginning of the term after they will be two years old and stay with us until they leave for school. We follow the guidelines of the Early Years Foundation Stage and aim through play to offer each child the opportunity to expand their experiences of the world, gain knowledge and skills by broadening their horizons and ensuring that they are equipped with the necessary skills to cope with moving on to school. We provide extra targeted activities around Speech and Language through the BLAST programme, small group activities and individual 1:1 reading sessions to help and encourage those children who may need a little more support. We have continued to remain in contact with the residents of a local residential via cards and gifts at Christmas and Easter which was greatly appreciated and hope to resume visits soon. It is our intention to make our Pre-School genuinely accessible to children and families from all sections of the local community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

We always have great support from our parents and their extended families. Unfortunately, due to continuing restrictions because of Covid once again this year our fundraising has been limited to cake sales, and other simple activities.

Funds raised are used for future projects particular extending our growing activities, we are part of the RHS school’s gardening programme and have already achieved our level 2 award. We are continuing to purchase new books for our lending library, this has proved very popular with over 2/3rds of our children regularly borrowing books.

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year the Pre-School has continued it’s normal levels of attendance with all sessions full. As always, the number of children increases from September through to July and we had 41 children attending during the summer term with 17 children leaving to move onto Primary School. We had lots of new starters and the Autumn term started with 38 children.

Staff continue to attend training throughout the year although as with the previous year this was restricted to Zoom meetings, with key staff attending Managers, Safeguarding and SEND Forums.

Our book library has continued to grow in popularity. BLAST sessions have continued as did our small group reading or activity sessions. We are continuing to notice an increase in confidence in the children taking part in these activities and so are extending these.

We continued to use our outside play area including our wildlife area. Our greenhouse has again been in constant use in the early spring with lots of seeds being sown. The children are always very keen to take part in any of the growing activities, including the daily watering and repotting of the plants. We now have our Level 2 RHS School Gardening award and are working towards our level 3.

Fundraising events: Our fundraising events have been limited again this year as we have been unable to have any events where we can invite all of our parents into the setting. We have however sold cakes and had other activities where parents have been generous with their contributions. We were pleased that the good weather enabled us to invite the parents of the children leaving to go to school to a ‘Leavers event’ in the garden where we could maintain social distancing but have a final get together.

Section E Financial review

The Pre-School holds funds in case of forced redundancy; this has been Brief statement of the calculated using the HM Revenue calculator. charity’s policy on reserves Details of any funds materially None in deficit

Further financial review details (Optional information)

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March 2012

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You may choose to include additional information, where relevant about:

Our funding is mainly through fees for the children’s sessional times. This is made up of local authority funding for up to the statutory 15 hours of entitlement for children over 3, up to 30 hour entitlement for those children whose parents qualify, and also those children eligible to receive 2 year old funding. We also receive fees paid by parents for hours attended above this or for children not receiving entitlement funding. For those children who have extra needs we are also able to apply for Alfey funding to pay for extra resources including more staff support.

Despite not being able to have our usual fundraising activities such as a sports day, our parents have been very supportive with the few fundraising activities that we have been able to have.

Section F Other optional information

Our aim is to continue to provide high quality care and education for children from 2 – 5 years.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Helen Seaman Full name(s) Helen Seaman Position (eg Secretary, Chair ( Since 2021) Chair, etc) Date 22/01/2023

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March 2012

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Collaton St Mary Pre-School Collaton St Mary Pre-School No (if any)
Receipts and payments accounts CC16a
For the period
from		 Period start date
06/04/2021		 To Period end date
05/04/2022
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
87,275
34,163
4,986
1,555
34
615
1,050
-
129,678
-
-
-
129,678
90,205
3,353
5,550
1,958
1,722
1,731
4,300
326
356
90
1,140
301
1,425
176
112,635
-
-
-
112,635
17,043
-
59,029
76,073		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
87,275
34,163
4,986
1,555
34
615
1,050
-
129,678
-
-
-
129,678
90,205
3,353
5,550
1,958
1,722
1,731
4,300
326
356
90
1,140
301
1,425
176
112,635
-
-
-
112,635

17,043		 Last year
to the nearest £
Government funding 87,275 -
Parents feepayments 34,163 -
Deprivation funding 4,986 -
Alfeyfunding 1,555 -
Fundraising 34 -
DisabiltyAccess Fund 615 -
Government Food Vouchers 1,050 -
- -
Sub total(Gross income for
AR)		 129,678 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-

Salaries/PAYE		 90,205 -
Pension 3,353 -
Rent 5,550 -
Phone/IT/Stationery/Website 1,958 -
Insurance/Ofsted/ICO 1,722 -
Consumables 1,731 -
Equipment/Maintenance 4,300 -
Miscellaneous 326
Clear Books 356
Bank Charges 90
DBS/Training 1,140 -
Leaversgifts 301
Government food vouchers 1,425
Video Licence 176 -
**Sub total ** 112,635 -
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
17,043 - -
17,043		 -
- - - - -
59,029 - - 59,029 -
76,073 - - 76,073 -

CCXX R1 accounts (SS)

30/01/2023

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Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Office equipent
Furniture
Stationery
Equipment including toys
Details
Signature
Susan Smith		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Susan Smith		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Susan Smith Susan Smith 23/01/2023

CCXX R2 accounts (SS)

30/01/2023

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Collaton St Mary Pre-School members of On accounts for the year 5[th] April 2022 Charity no 1164816 ended (if any) Set out on pages 1,2,3

Respective The charity's trustees are responsible for the preparation of the accounts in responsibilities of accordance with the Charities Act 2011 (“the Act”). trustees and examiner

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. The charity’s gross income did not exceed £250,000.

It is my responsibility to:

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: CORBYN MATTHEWS CROW

Date: 26/01/2023

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IER

May 2018

Name: Corbyn Matthews Crow

Relevant professional qualification(s) or body (if any):

Address: 50 Shorton Valley Road Paignton TQ3 1RB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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IER

May 2018

Give here brief details of N/A any items that the examiner wishes to disclose .

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IER

May 2018