||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||06|April|2020||05|April|2021|
## Section A Reference and administration details
**Charity name** Collaton St Mary Pre-School **Other names charity is known by Registered charity number (if any)** 1164816 **Charity's principal address** The Parish Rooms Blagdon Road, Collaton St Mary Paignton, Devon **Postcode TQ3 3YA**
Collaton St Mary Pre-School
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michann Stacey|Chair|||
||Susan Smith|Treasurer|||
||Helen Seaman||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
PLA Constitution
Type of governing document (eg. trust deed, constitution) Our Trustees comprises 3 trustees and we adopt the Early Years Alliance How the charity is constituted (Preschool Learning Alliance) constitution. (eg. trust, association, company) Our AGM is held each year at the beginning of the Summer Term Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
We have safeguarding and recruitment policies in place which are You **may choose** to include reviewed and amended annually. Prior to employment or to a trustee additional information, where taking up their role, Disclosure and Barring checks and carried out. relevant, about: • policies and procedures Collaton St Mary Pre-School is a member of the Early Years Alliance adopted for the induction and previously Pre-School Learning Alliance. We have close links with Torbay training of trustees; Early Years Childcare and Advisory Service. • the charity’s organisational We have close links with several local schools who our children feed into, structure and any wider in particular Collaton St Mary C of E Primary School, Roselands Primary , network with which the charity White Rock Primary, Marldon C of E Primary School and Berry Pomeroy works; Parochial C E Primary School.
- relationship with any related parties;
- Policies and general practice is reviewed by the Trustees at meetings. All
- • trustees’ consideration of Trustees give their time on a voluntary basis. major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging **Summary of the objects of the** parents to understand and provide for the needs of their children through **charity set out in its** community groups. **governing document** We provide appropriate play in a stimulating environment with more targeted activities for those children who may require extra support.
**TAR**
March **2012**
2
We offer high quality sessional and full day care which is available for up to thirty children per session. The children can start at the beginning of the term after they will be two years old and stay with us until they leave for school. We follow the guidelines of the Early Years Foundation Stage and aim through play to offer each child the opportunity to expand their experiences of the world, gain knowledge and skills by broadening their horizons and ensuring that they are equipped with the necessary skills to cope with moving on to school. We provide extra targeted activities around Speech and Language **Summary of the main** through the BLAST programme, small group activities and individual 1:1 **activities undertaken for the** reading sessions to help and encourage those children who may need a **public benefit in relation to** little more support. **these objects (include within** We have unfortunately been unable to continue our intergenerational **this section the statutory** weekly visits with some of the residents of our local residential complex **declaration that trustees have** but have remained in contact via cards and gifts at Christmas and Easter **had regard to the guidance** which was greatly appreciated by the residents. **issued by the Charity** It is our intention to make our pre-school genuinely accessible to children **Commission on public** and families from all sections of the local community. **benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
We always have great support from our parents and their extended families. Unfortunately, due to Covid their support has had to be limited to just fundraising events such as buying cakes in support of specific projects.
Any other funds raised are used for future projects such as improving play facilities in outside area, increasing our growing area and continuing to purchase new books for our lending library and developing our Speech and Language resources to promote children’s language skills.
**TAR**
March **2012**
3
Section D Achievements and performance
This year the Pre-School was due to provide sessions to a maximum of **Summary of the main** 50 children in the summer term. However due to Covid we had only 3 **achievements of the charity** children attend during the first half term, these were children with either 2 **during the year** key worker parents or on our vulnerable child list. This increased to 8 in the second half of the term as more parents were required to return to work. From Easter we provided themed activity packs every 2-3 weeks for all of those children who were at home. The packs were delivered to the child’s home and contained a variety of activities that were age related. These were well received by the parents. We created a parents’ only page on our website where parents could log in and keep up to date with any news and also send in photos of their children either doing the activities, we had sent them, or sharing with us things they had been doing at home with their families. We were very pleased with the response and received over 400 photographs. As always, the number of children increases from September through to July, 30 children left to go to school July 19. Staff continue to attend training throughout the year although this was restricted to Zoom meetings, with key staff attending Managers, Safeguarding and SEND Forums. The Autumn term saw us return to relatively normal levels of attendance, although some parents preferred to keep their children at home and a few of the children that were due to start with us in September deferred until January. Staff worked diligently to ensure that the Pre-School maintained all the necessary hygiene and safety procedures for us to operate safely. Once open again, our book library has continued to grow in popularity with over half of the children borrowing books. BLAST sessions resumed as did our small group reading or activity sessions. We are continuing to notice an increase in confidence in the children taking part in these activities. We continued to use our outside play area including our wildlife area. Our greenhouse has again been in constant use in the early spring with lots of seeds being sown. We now have our Level 1 RHS School Gardening award and are planning activities for level 2. Fundraising events: These have been very limited this year as we have been unable to have any events where we can invite parents into the setting. We have however sold cakes and had other activities where parents have been generous with their contributions.
## **Section E Financial review**
The Pre-School holds funds in case of forced redundancy; this has been **Brief statement of the** calculated using the HM Revenue calculator. **charity’s policy on reserves**
**TAR**
March **2012**
4
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our funding is mainly through fees for the children’s sessional times. This is made up of local authority funding for up to the statutory 15 hours of entitlement for children over 3, up to 30 hour entitlement for those children whose parents qualify, and also those children eligible to receive 2 year old funding. We also receive fees paid by parents for hours attended above this or for children not receiving entitlement funding. For those children who have extra needs we are also able to apply for Alfey funding to pay for extra resources including more staff support.
As previously mentioned, we have been unable to have a usual fundraising activities but those we have held have been well supported.
## **Section F Other optional information**
Our aim is to continue to provide high quality care and education for children from 2 – 5 years.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** MICHANN STACEY **Full name(s)** Michann Stacey **Position (eg Secretary,** Chair **Chair, etc) Date** 22/01/2022
**TAR**
March **2012**
5
||**Collaton St Mary Pre-School**|**Collaton St Mary Pre-School**|**Collaton St Mary Pre-School**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
06/04/2020|**To**||Period end date
05/04/2021|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**89,746**
**12,102**
**2,852**
**-**
**70**
**10**
**-**
**-**
**104,780**
**-**
**-**
**-**
**104,780**
**79,792**
**3,268**
**5,550**
**2,738**
**35**
**1,856**
**2,730**
**356**
**250**
**84**
**138**
**145**
**36**
**96,978**
**-**
**-**
**-**
**96,978**
**7,801**
**-**
**51,309**
**59,111**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**89,746**
**12,102**
**2,852**
**-**
**70**
**10**
**-**
**-**
**104,780**
**-**
**-**
**-**
**104,780**
**79,792**
**3,268**
**5,550**
**2,738**
**35**
**1,856**
**2,730**
**356**
**250**
**84**
**138**
**145**
**36**
**96,978**
**-**
**-**
**-**
**96,978**
**7,801**||**Last year**
**to the nearest £**|
|Government funding|**89,746**||||||**-**|
|Parents feepayments|**12,102**||||||**-**|
|Deprivation funding|**2,852**||||||**-**|
|Alfeyfunding|**-**||||||**-**|
|Fundraising|**70**||||||**-**|
|Donation|**10**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**104,780**||||||**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**-**|
|||||||||
|
Salaries/PAYE|**79,792**||||||**-**|
|Pension|**3,268**||||||**-**|
|Rent|**5,550**||||||**-**|
|Phone/IT/Stationery/Website|**2,738**||||||**-**|
|Insurance/Ofsted/ICO|**35**||||||**-**|
|Consumables|**1,856**||||||**-**|
|Equipment/Maintenance|**2,730**||||||**-**|
|Miscellaneous|**356**|||||||
|Clear Books|**250**|||||||
|Bank Charges|**84**|||||||
|DBS/Training|**138**||||||**-**|
|Video Licence|**145**|||||||
|Trips|**36**||||||**-**|
|**_Sub total_ **|**96,978**||||||**-**|
|||||||||
|**A4 Asset and investment**
**purchases (see table)**||||||||
|**,**|**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**-**|
|||||||||
||**7,801**|**-**|**-**||
**7,801**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**51,309**|**-**|**-**||**51,309**||**-**|
||**59,111**|**-**|**-**||**59,111**||**-**|
CCXX R1 accounts (SS)
02/02/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Office equipent
Furniture
Stationery
Equipment including toys
**Details**
Signature
Susan Smith|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
SUSAN SMITH|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Susan Smith|SUSAN SMITH|15/01/2022|
|||||
CCXX R2 accounts (SS)
02/02/2022
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Collaton St Mary Pre-School **members of On accounts for the year** 5[th] April 2021 **Charity no** 1164816 **ended (if any) Set out on pages** 1,2
**Respective** The charity's trustees are responsible for the preparation of the accounts in **responsibilities of** accordance with the Charities Act 2011 (“the Act”). **trustees and examiner**
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. The charity’s gross income did not exceed £250,000.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** CORBYN MATTHEWS CROW
**Date:** 31/01/2022
1
**IER**
**May 2018**
**Name:** Corbyn Matthews Crow
**Relevant professional qualification(s) or body (if any):**
**Address:** 50 Shorton Valley Road Paignton TQ3 1RB
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**May 2018**
**Give here brief details of** N/A **any items that the examiner wishes to disclose** .
3
**IER**
**May 2018**