## **Minutes of The Stogumber Festival Annual General meeting** Held on Monday 21 February 2022 via Zoom Present: Lance Moir, Tom Vesey, Marilyn Bramall, Jeremy Foley, Jamie Robertson, Graeme Ryan ## Apologies: Anne Howe Lance welcomed those present and before he began the main business of the meeting, he stated that Anne Howe had tendered her resignation as a Trustee. Anne is in hospital recovering from an operation and felt that she could not continue being a Trustee for the present time. Lance had reluctantly accepted this as the Trustees had appreciated her thoughtful contributions during her tenure. The Stogumber Festival and the promotion of music and arts were very close to her heart. Lance hoped that Anne would make a good recovery and on behalf of the Trustees stated that we would welcome her back when she felt she was able. Minutes of the last AGM dated 2 March 2021 were unanimously accepted as a true record. ## **Chairman’s Report** Lance reported on the one concert that was held in St Mary’s Church on 14 August 2021. Jacob and Drinkwater the artistes, were very well received and it was interesting to see that quite a few people of the audience were from outside of the village which proved that they have quite a following. It was a successful evening and money had been raised for the Church and for the Stogumber School mini bus appeal. Whilst giving his report, Lance stated that with the forthcoming Queen’s Jubilee celebrations in June, he recommended that the Festival Committee could make a donation of up to £500.00 towards a concert or artist performance that the Jubilee Committee might put on over the long Jubilee weekend in Stogumber. We could also help with any booking arrangements for a suggested artiste(s). Jamie proposed that the offer be put to the Jubilee Committee, Graeme seconded it and all those present were in agreement. A Village Jubilee celebration meeting is to be held on 3 March at The White Horse and it was hoped that there would be a representative attending from the Festival Committee to put forward this suggestion. **Website:** It was unanimously agreed to continue paying for the Website maintenance at £120 per year ## **Treasurer’s Report** ## **The Accounts: Year ending 2021** With a balance in the bank of £2,800.00 These accounts were approved by those present. ## **Election of Trustees** Apart from Anne Howe’s resignation, it was unanimously agreed that all those present (including, Bettina Walker and Elaine Watson) would continue as Trustees for the following year. Marilyn to complete the Annual Return for the Charity Commission and file the Accounts. ## **Any Other Business** Jamie Robertson stated that some music and artistic performances were again possible in West Somerset through TakeArt! as they had received some grant-aid from the Somerset West and Taunton Council. He would keep an eye out and inform Lance and Bettina of any interesting possibilities. There being no other business the meeting closed at 5.45 pm **----- Start of picture text -----**
Stogumber Festival 1164802
Receipts and payments accounts
For the period 1-Nov-19 31-Oct-20
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Concert sales 1,044 - - 1,044
Friends and sponsors 17 - - 17
Grants - - - -
Fundraising events - - - -
Bar and catering 156 - - 156
Raffle - - - -
Programmes - - - -
Gift Aid and Interest - - -
1,217 - - 1,217
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 1,217 - - 1,217
A3 Payments
Artist costs 759 - - 759
Publicity - - - -
Church works - - - -
Grant to church 245 - - 245
Grants to musicians - - -
Other costs 210 - - 210
School events 150 - - 150
Programmes - - - -
Donations - - - -
Sub total [ 1,364 ] - - 1,364
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,364 - - 1,364
Net of receipts/(payments) - 147 - - - 147
A5 Transfers between funds - - - -
A6 Cash funds last year end 2,949 - - 2,949
Cash funds this year end 2,802 - - 2,802
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Lloyds|**_Total cash funds_**|**to nearest £**
**2,802**
**-**
**-**
**2,802**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree balances|with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**
Sound equipment||**Fund to which**
**asset belongs**|**Cost (optional)**
**785**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|| Signed by one or two trustees on behalf of all the trustees **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year** ## **to the nearest £** **190 190** **190** **2,000 398 308 2,706** **2,706 - 2,516 - 5,465 2,949** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - - Current value (optional) 400 - - - - - - - - When due (optional)** Date of approval