2025-04-05-accounts - Heartbeat Africa

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Trustees' Annual Report for the period

Period start date Period end date 06 04 2024 05 04 2025 From To

Section A Reference and administration details

Charity name HEARTBEAT AFRICA Other names charity is known by Registered charity number (if any) 1164789 Charity's principal address 33 LLYS MELYN, TREGYNON, NEWTOWN, POWYS Postcode SY16 3EE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
	ROGER SAUNDERS	CHAIRMAN
	JONATHAN REES	TREASURER
	MARGARET JONES	SECRETARY
	JOHN SMITH	TRUSTEE

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
PROJECT COORDINATOR	CHRISTOPHER SAUNDERS	33 LLYS MELYN, TREGYNON, NEWTOWN, POWYS, SY16 3EE

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document FOUNDATION MODEL GOVERNING DOCUMENT

(eg. trust deed, constitution)

How the charity is constituted CHARITABLE INCORPORATED ORGANISATION

(eg. trust, association, company)

Trustee selection methods APPOINTED BY EXISTING TRUSTEES

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Charity has adopted the Charity Commission’s ‘Foundation’ Model Constitution for its Governing Document. The Charity was initially established by a small number of individuals in the UK who had an existing partnership with a small Kenyan Charity caring for orphans and vulnerable children. After several years of partnership, the charity was renamed and the constitution was amended on 26[th] February 2019 to reflect the new broader scope of charitable support for East Africa.

The Trustees meet approximately 3 - 4 times per year and receive regular reports and feedback from the Project Coordinator who works closely with our partners on the ground.

Two of the trustees have undertaken a training course organised by PAVO outlining the responsibilities and legal requirements of being a charity trustee.

New trustees are provided with all relevant documentation, policies and induction training to enable them to fully understand their role as trustees.

A comprehensive risk assessment has been undertaken with procedures and recommendations outlined to manage any potential risks which include an assessment for working internationally. Heartbeat Africa also has financial monitoring controls in place to ensure the verification of the end use of funds and constantly applies the five due diligence core principles. Heartbeat Africa also recognises the importance of knowing our donors, beneficiaries, and partners to ensure financial and professional transparency and accountability is achieved.

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Section C Objectives and activities

The prevention and relief of poverty for the public benefit in East Africa to individuals in need in such ways as the charity trustees think fit, including by:
Providing items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
Providing or assisting in the provision of education, training and healthcare projects and all the necessary support designed to enable individuals to generate a sustainable income and be self-sufficient.

Summary of the objects of the charity set out in its governing document

The advancement of education for the public benefit in East Africa for children and young people in such ways as the charity trustees think fit, including by:  Assisting the disadvantaged in society through educational support.

Providing educational support and practical activities which develop the skills, capacities and capabilities of children and young adults to enable them to participate in society as mature and responsible individuals.

Providing financial support for the building and/or equipping of education establishments.

The advancement of the Christian faith for the public benefit within East Africa for all interested individuals through evangelism, acts of compassion and community outreach projects and provision of Christian materials.
Preserve and protect health for the public benefit in East Africa for vulnerable people groups such as HIV positive individuals, malnourished children and the elderly through:  The provision of community health education and outreach projects.

Working in partnership with other like-minded bodies to provide health screening and medical camps.

Providing financial support for emergency medical care.

The relief of those in need in East Africa, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage in such ways as the charity trustees think fit, including:  The provision of support for orphans, street children and other vulnerable individuals.

The provision of counselling and support for individuals such as widows and orphans who have been affected by issues such as bereavement, abuse, HIV/AIDS and other common

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diseases.

The provision of housing, residential homes, services or facilities required to relieve the needs of elderly people.
The relief and assistance of refugees or victims of war or natural disaster, trouble, or catastrophe in particular by the supply of emergency aid and medical supplies to such persons.
Provision of resources, food aid and other general support for those in need including orphans, vulnerable children, widows, elderly and the sick.
Providing primary, secondary and university education to orphans and disadvantaged children and young adults.
Provision of healthcare and medical support for individuals in need.

 Supporting a feeding programme in Northern Kenya which Summary of the main currently has 32 centres feeding over 4,600 children each week activities undertaken for the with nutritious porridge and providing other basic necessities. public benefit in relation to these objects (include within this section the statutory The Trustees fully appreciate and have had regard to the need for all declaration that trustees have activities to be clearly for the public benefit and to act in line with the had regard to the guidance Charity Commission guidelines PB1, 2 and 3. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;

The Trustees acknowledge and appreciate the contributions made by volunteers and supporters of the charity. Through their various activities and fundraising events they have greatly contributed their time and efforts to enable the charity to achieve our aims and objectives.

contribution made by volunteers.

Section D Achievements and erformance p

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

 Historically Heartbeat Africa has had a major focus on providing education and holistic support for orphans and disadvantaged children and since the charity’s inception we have educated and supported over two hundred children at different levels from nursery school to college / university, with the goal of each supported child becoming an independent and mature adult who can contribute to society, and support the needs of their family and wider community with the aim of tackling and reducing the poverty cycle.  Currently Heartbeat Africa provides limited educational support to children and young adults from Kenya and Rwanda and we have an existing commitment to 8 children in primary / secondary school and this year two of our students at college / university completed their studies. This means a total of 12 of our supported students have now completed their tertiary education and have graduated with qualifications such as Degrees / Diplomas in Clinical Medicine, Nursing, Social Work and Community Development, Tourism and Hospitality Management, ICT, Agri-business, Business Studies and Supply Chain Management.  This year we received a £10,000 grant from Burdens’ Charitable Foundation and this support enabled us to significantly increase our impact within Northern Kenya and to considerably expand the Porridge Feeding Programme. With this grant we were able to commit to providing daily porridge to approximately 600 children across 5 schools. This support equates to providing 33kg of porridge per day or approximately 1,980kg of porridge per each three month school term. We also provided an additional 2,880kg of porridge for the 27 centres (approximately 4,000 children) providing porridge once a week. A total of 6,840kg of porridge was provided this year which equates to approximately 137,000 cups of porridge. (NB. This figure is set to increase significantly for the next financial year as the first instalment of the grant was not spent until September 2024). For the next financial year we aim to provide a minimum of 176,000 cups of porridge.  In addition to the Porridge Feeding Programme we also distributed much needed food aid to families affected by drought and hunger. We were able to provide 2,280kg of food aid and this equated to 29 sacks of maize and 28 sacks of beans.  In May 2025 our Project Coordinator carried out a field visit to Turkana, Northern Kenya to monitor and assess the ongoing work of our local partner “Transform Communities Initiative (TCI)”. Heartbeat Africa has worked in partnership with TCI since 2019 and we have been very impressed with the consistent growth and impact being made in this desperately poverty stricken region of Kenya.  The Porridge Feeding Programme continues to expand each year and currently has 32 centres with 8 of these developing into Early Learning Child Development Centres (ECDs) with classrooms and voluntary teachers. The total population of children across the 32 centres is approximately 4,600. From this population of children, approx 1,100 have been enrolled into the 8 ECDs.

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Section D Achievements and erformance p

During the field visit, our Project Coordinator visited all 5 of the learning centres which have been supported with daily porridge thanks to the generous grant received last year from Burdens’ Charitable Foundation. These 5 ECDs have a total population of 600 children. The provision of this daily porridge has had a significant impact through improving school attendance which will help towards the long term goal of breaking the poverty cycle in this region. Many of the children attending these schools are the first in their families to be accessing an education. School attendance is also helping to reduce and prevent the ongoing cultural practices of child marriage and FGM.
In addition to providing nutritious porridge and an education, each of the 32 centres have partnered with the local churches to share the love of Christ in both word and deed.
One of the Porridge Feeding Centres has engaged in small scale community farming thanks to access to a local solar powered borehole (provided by a different organisation). It was remarkable to see that this arid desert region is actually capable of successfully growing a variety of crops with a reliable water source. At present this centre is watering these crops by hand and would benefit greatly from a drip irrigation system being set up. I have requested our partner TCI to provide a quotation for this as a potential future project which could greatly assist the local community.
For the upcoming financial year, we aim to increase our commitment and support for those most in need and hope to continue expanding the feeding programme in Northern Kenya. We have the vision of substantially increasing both the number and frequency of children being provided with life saving food. In order to achieve this we will be seeking additional funding from like-minded grant giving organisations.
We plan to increase our support base through increasing our online presence and seeking additional regular giving via monthly standing orders, as this will enable us to budget and plan effectively for the next financial year.
We are currently creating a new website to promote the work of Heartbeat Africa and to raise greater awareness and support.
We truly value the contributions from our supporters and the generosity and sacrifice of all those who have partnered with us as we seek to continue transforming lives throughout East Africa.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

Heartbeat Africa is able to operate with minimal administrative costs and all donations are either sent directly to East Africa or spent directly within the country. The only administrative costs relate to the provision of charity insurance and minimal sending fees (<1% of our income) for money transfers.

A reserves policy is not currently in operation however we have managed to obtain sufficient regular funding through monthly standing orders which enables us to plan and budget for the ongoing monthly commitments such as food and education. When establishing a financial commitment with new partners we inform our partners that our support will be reviewed on an annual basis. Our other charitable activities are then dependent upon the availability of general funds.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including The funding for Heartbeat Africa comes from a variety of sources any fundraising); including individuals, small businesses, grants, churches and fundraising events.
how expenditure has We also receive contributions via online giving and standing orders.
supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	ROGER SAUNDERS	JONATHAN REES
	CHAIRMAN	TREASURER
	1/10/2025
	1/10/2025

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	HEARTBEAT AFRICA	HEARTBEAT AFRICA	HEARTBEAT AFRICA	1164789	CC16a
	For the period from	06/04/2024	To	05/04/2025

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 771 10,000 239 3,214 10,639 2,691 - 27,554 - - - 27,554 9,368 5,221 1,708 673 6,103 65 375 23,513 - - - 23,513 4,041 - 5,006 9,046	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 771 10,000 239 3,214 10,639 2,691 - - 27,554 - - - 27,554 9,368 5,221 1,708 673 6,103 65 375 - 23,513 - - - 23,513 4,041	Last year to the nearest £
General donations	771				-
Grants	10,000				-
Fundraising	239				-
Onlinegiving	3,214				-
Standingorders	10,639				-
HMRC Gift Aid Claim	2,691				-
					-
	-				-
*Sub total*(Gross income for AR)	27,554				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Prevention & Relief of Poverty	9,368				-
Advancement of Education	5,221				-
Advancement of the Christian faith	1,708				-
Preserve & Protect Health	673				-
Relief of those in need	6,103				-
Fees and charges	65				-
Insurance	375				-
					-
**Sub total **	23,513				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	4,041	-	-	4,041	-
	-	-	-	-	-
	5,006	-	-	5,006	-
	9,046	-	-	9,046	-

Section B Statement of assets and liabilities at the end of the period

CCXX R1 accounts (SS)

03/10/2025

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Heartbeat Africa (NatWest Bank) Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 9,046 - - 9,046 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates
	Signature	Print Name
		ROGER SAUNDERS
		JONATHAN REES

CCXX R2 accounts (SS)

03/10/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Jri INar On accounts for the year ended 2015 Charity no (rf any) Set out on pages re I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disdosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Slgned: Date: 2t)X Name: fxs Relevant professional qualmcatlon(s) or body (If any): Address: r) OL-?s( IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef details of any Items that the examiner wishes to disclose. IER October 2018