## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From **|**06**|**04**|**2022**|**To**|**05**|**04**|**2023**| ## Section A Reference and administration details **Charity name HEARTBEAT AFRICA Other names charity is known by Registered charity number (if any)** 1164789 **Charity's principal address** 33 LLYS MELYN, TREGYNON, NEWTOWN, POWYS **Postcode** SY16 3EE ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||ROGER SAUNDERS|CHAIRMAN||| ||JONATHAN REES|TREASURER||| ||MARGARET JONES|SECRETARY||| ||JOHN SMITH|TRUSTEE||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |PROJECT
COORDINATOR|CHRISTOPHER SAUNDERS|33 LLYS MELYN, TREGYNON, NEWTOWN,
POWYS, SY16 3EE| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document FOUNDATION MODEL GOVERNING DOCUMENT - (eg. trust deed, constitution) How the charity is constituted CHARITABLE INCORPORATED ORGANISATION - (eg. trust, association, company) Trustee selection methods APPOINTED BY EXISTING TRUSTEES - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - The Charity has adopted the Charity Commission’s ‘Foundation’ Model Constitution for its Governing Document. The Charity was initially established by a small number of individuals in the UK who had an existing partnership with a small Kenyan Charity caring for orphans and vulnerable children. After several years of partnership the charity was renamed and the constitution was amended on 26[th] February 2019 to reflect the new broader scope of charitable support for East Africa. The Trustees meet approximately 4 times per year and receive regular reports and feedback from the Project Coordinator who works closely with our partners on the ground. Two of the trustees have undertaken a training course organised by PAVO outlining the responsibilities and legal requirements of being a charity trustee. - New trustees are provided with all relevant documentation, policies and induction training to enable them to fully understand their role as trustees. A comprehensive risk assessment has been undertaken with procedures and recommendations outlined to manage any potential risks which include an assessment for working internationally. Heartbeat Africa also has financial monitoring controls in place to ensure the verification of the end use of funds and constantly applies the five due diligence core principles. Heartbeat Africa also recognises the importance of knowing our donors, beneficiaries and partners to ensure financial and professional transparency and accountability is achieved. **TAR** 2 **Section C Objectives and activities** 1. The prevention and relief of poverty for the public benefit in East Africa to individuals in need in such ways as the charity trustees think fit, including by: - Providing items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty. - Providing or assisting in the provision of education, training and healthcare projects and all the necessary support designed to enable individuals to generate a sustainable income and be self-sufficient. 2. The advancement of education for the public benefit in East Africa for children and young people in such ways as the charity trustees think fit, including by: **Summary of the objects of the charity set out in its governing document** - Assisting the disadvantaged in society through educational support. - Providing educational support and practical activities which develop the skills, capacities and capabilities of children and young adults to enable them to participate in society as mature and responsible individuals. - Providing financial support for the building and/or equipping of education establishments. 3. The advancement of the Christian faith for the public benefit within East Africa for all interested individuals through evangelism, acts of compassion and community outreach projects and provision of Christian materials. 4. Preserve and protect health for the public benefit in East Africa for vulnerable people groups such as HIV positive individuals, malnourished children and the elderly through: The provision of community health education and outreach projects. Working in partnership with other like-minded bodies to provide health screening and medical camps. Providing financial support for emergency medical care. 5. The relief of those in need in East Africa, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage in such ways as the charity trustees think fit, including: The provision of support for orphans, street children and other vulnerable individuals. - The provision of counselling and support for individuals such as widows and orphans who have been affected by issues such as bereavement, abuse, HIV/AIDS and other common **TAR** 3 diseases. - The provision of housing, residential homes, services or facilities required to relieve the needs of elderly people. - The relief and assistance of refugees or victims of war or natural disaster, trouble, or catastrophe in particular by the supply of emergency aid and medical supplies to such persons. - Provision of resources, food and other general support for those in need including orphans, vulnerable children, widows, elderly and the sick. - Providing primary, secondary and university education to orphans and disadvantaged children and young adults. - Provision of healthcare and medical support for children affected by HIV, malaria, malnutrition, and parasitic infections.  Supporting a feeding programme in Northern Kenya which feeds **Summary of the main** over 3,000 children each week with nutritious porridge and other **activities undertaken for the** basic necessities. **public benefit in relation to these objects (include within this section the statutory** The Trustees fully appreciate and have had regard to the need for all **declaration that trustees have** activities to be clearly for the public benefit and to act in line with the **had regard to the guidance** Charity Commission guidelines PB1, 2 and 3. **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The Trustees acknowledge and appreciate the contributions made by volunteers and supporters of the charity. Through their various activities and fundraising events they have greatly contributed their time and efforts to enable the charity to achieve our aims and objectives. - contribution made by volunteers. ## Section D Achievements and erformance p **TAR** 5 Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** - Historically Heartbeat Africa has had a major focus on **providing education and holistic support for orphans and disadvantaged children** and since the charity’s inception we have educated and supported over two hundred children at different levels from nursery school to college / university with the goal of each supported child becoming an independent and mature adult who can contribute to society and support the needs of their family and wider community with the aim of tackling and reducing the poverty cycle. - Currently Heartbeat Africa provides limited educational support to children and young adults from Kenya and Rwanda and we have an existing commitment to 11 children in primary / secondary school and we are supporting 2 students at college / university level. Ten of our supported students have already completed their tertiary education and have graduated with qualifications such as Degrees / Diplomas in Clinical Medicine, Social Work and Community Development, Tourism and Hospitality Management, ICT, Agri-business, Business Studies and Supply Chain Management. Our remaining students are currently studying Nursing and Agri-business. - Heartbeat Africa continues to work in partnership with several individuals and local partners throughout East Africa. Through our partnership with **‘Transform Communities Initiative’** we support a **porridge feeding programme** which currently feeds over 3,000 children each week across 29 centres within the Turkana region of Northern Kenya. Our support currently provides over 3,000 cups of nutritious porridge per month which is equivalent to approximately 1.9 tonnes of porridge flour. - Our Project Co-ordinator has visited several of the feeding centres and witnessed firsthand how much of a lifeline this feeding programme is to the children of this region, who are so affected by extreme poverty and drought. The Northern desert in Kenya is a very hostile and arid region with temperatures of 35-42 degrees Celsius for most of the year. The children in this region often sleep hungry and most of them grow up without an education and become nomadic herdsmen. In addition to providing nutritious porridge, the centres have also started providing basic education and have partnered with the local churches to share the love of Christ in both word and deed. - For the upcoming financial year we aim to increase our commitment and support for those most in need with a greater focus on expanding the feeding programme in Northern Kenya. We have the vision of substantially increasing both the number and frequency of children being provided with life saving food. We would also like to help provide basic education, clean water, sanitation and healthcare for the thousands of children currently attending the feeding programme. In order to achieve this we are currently writing project proposals and seeking support from grant giving organisations. **TAR** 6 ## Section D Achievements and erformance p - We plan to increase our support base through increasing our online presence and seeking additional regular giving via monthly standing orders, as this will enable us to budget and plan effectively for the next financial year. We truly value the contributions from our supporters as we seek to continue transforming lives throughout East Africa. **TAR** 7 **Section E Financial review** ## **Brief statement of the** **charity’s policy on reserves** Heartbeat Africa is able to operate with minimal administrative costs and all donations are either sent directly to East Africa or spent directly within the country. The only administrative costs relate to the provision of charity insurance and minimal sending fees for money transfers. A reserves policy is not currently in operation however we have managed to obtain sufficient regular funding through monthly standing orders which enables us to plan and budget for the ongoing monthly costs such as food and education. When establishing a financial commitment with new partners we inform our partners that our support will be reviewed on an annual basis. Our other charitable activities are then dependent upon the availability of general funds. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - The funding for Heartbeat Africa comes from a variety of sources including individuals, small businesses, grants, churches and fundraising events. - how expenditure has We also receive contributions via online giving and standing orders. - supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) ROGER SAUNDERS JONATHAN REES
Position (eg Secretary, Chair,
CHAIRMAN TREASURER
etc)
Date
08/06/2023
**----- End of picture text -----**
**TAR** 8 ||**HEARTBEAT AFRICA**|**HEARTBEAT AFRICA**|**HEARTBEAT AFRICA**|**1164789**|**1164789**|**1164789**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|06/04/2022|**To**||05/04/2023||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**810**
**246**
**2,498**
**10,580**
**2,590**
**-**
**16,724**
**-**
**-**
**-**
**16,724**
**5,753**
**1,278**
**1,696**
**595**
**4,723**
**71**
**439**
**-**
**14,555**
**-**
**-**
**-**
**14,555**
**2,169**
**-**
**2,112**
**4,281**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**810**
**246**
**2,498**
**10,580**
**2,590**
**-**
**-**
**-**
**16,724**
**-**
**-**
**-**
**16,724**
**5,753**
**1,278**
**1,696**
**595**
**4,723**
**71**
**439**
**-**
**14,555**
**-**
**-**
**-**
**14,555**
**2,169**||**Last year**
**to the nearest £**| |General donations|**810**||||||**-**| |Fundraising|**246**||||||**-**| |Onlinegiving|**2,498**||||||**-**| |Standingorders|**10,580**||||||**-**| |HMRC Gift Aid Claim|**2,590**||||||**-**| ||||||||**-**| ||||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**16,724**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Education|**5,753**||||||**-**| |Food aid|**1,278**||||||**-**| |Humanitarian / medical|**1,696**||||||**-**| |Advancement of the Christian faith|**595**||||||**-**| |General support|**4,723**||||||**-**| |Fees and charges|**71**||||||**-**| |Insurance|**439**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**14,555**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**2,169**|**-**|**-**||**2,169**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**2,112**|**-**|**-**||**2,112**||**-**| ||**4,281**|**-**|**-**||**4,281**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** CCXX R1 accounts (SS) 09/06/2023 1 |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Heartbeat Africa (NatWest Bank)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**4,281**
**-**
**-**
**4,281**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**| |---|---|---| ||Signature|Print Name| |||ROGER SAUNDERS| |||JONATHAN REES| CCXX R2 accounts (SS) 09/06/2023 2