Trustees Annual Report for the Camberley Alzheimer’s Café UK CIO 1164771 for the duration of 1 August 2024 – 31 July, 2025
[Abbreviations: CAC = Camberley Alzheimer Café; AC = Alzheimer Café]
Reference and administrative details
Answerphone: 07843 846 191 Email: camberleyac@gmail.com Website: www.alzheimercafe.co.uk Principal office: St Martin's Church Office, Upper College Ride, Camberley. GU15 4HE
Trustees who served during this reporting period are Maureen Hume, David Reed, Jonathan Moutia, Robert Burge, Edward Sant, Maureen Lomas, Julian Holloway.
What is an Alzheimer Café? Definition and purpose
CAC is a monthly, post-diagnostic, education and support intervention for people with dementia, their family and friends. They, and anyone else interested in dementia, can attend, free of charge, without prior registration. CAC is planned and hosted by trustees, a steering committee, dementia-related professionals, and volunteers.
Based on the model of the charity Alzheimer Cafe UK (CIO), the CAC provides dementia-related education, support, information, and opportunities to socialise for people with dementia, their family carers, and anyone else interested in dementia. CAC gatherings are held in a safe, cafélike setting.
The aims of the CAC aims are to:
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help prevent social isolation of people with dementia and their family/ friend carers
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make dementia ‘openly discussable’, through education and by including and acknowledging people with dementia
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reduce stigma about dementia by making it easier to talk about dementia – about having it, and being a carer
The CAC is an economical ‘education and support intervention’. The venue, refreshments, education, insurance, and equipment require financing. The trustees, advisors, steering committee, and volunteers are not paid.
Structure, governance, and management
The charity’s governing document is its Constitution, and is managed by a minimum of three trustees. Recruitment and appointment of new trustees is through resolution passed at the trustees’ AGM meeting. Trustees have regard for matching the candidates’ skills, knowledge, and experience to the current CAC needs.
Objectives of the CAC Constitution
To promote any charitable purpose for the benefit of people with dementia, including the advancement of education about dementia care, the promotion of emotional health and wellbeing related to dementia care and the relief of isolation and distress. Services are made available to those with dementia, their carers and professionals, local authority and voluntary bodies involved in dementia care in Camberley and the surrounding area.
Trustees manage the Camberley AC by:
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planning the annual programme of the Camberley AC, and promoting it locally
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hosting monthly CAC gatherings
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monitoring post, email, and phone - for requests for information about the CAC
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commissioning and offering dementia-related education.
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speaking about dementia to the press, radio, TV, and to schools, organisations and charities
Education for volunteers at the Camberley AC
Volunteers attend courses when there are sufficient people to offer them. These include:
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Adult Safeguarding
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Health and Safety
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Food and Hygiene (when necessary)
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Emergency First Aid
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1-day course about dementia and the AC
The Camberley AC - Activities and achievements in 2024-2025
CAC has hosted monthly gatherings for people with dementia, their families and carers, volunteers, professionals, and other persons with an interest. The Dementia-related talks and presentations are provided in a safe environment, with opportunities for guests/attendees to socialise, make contacts, learn, and ask questions of trustees and attending professionals. The presentations follow a set of themes, which broadly follow the dementia process. (Details provided in the Book, The Alzheimer Café; why it works, by GMM Jones, 2010).
CAC has been popular with its attendees and guests, typically hosting between forty to sixty people each month. Signposting to the CAC is by local GPs, dementia services, and AC guests; others have started attending after finding information on the ACUK website.
Volunteer numbers remained stable at between 15 – 20.
During this period CAC saw the departure of Trustees Maureen Hume and David Reed and the appointment of Edward Sant, Maureen Lomas, and Julian Holloway as Trustees in October 2024, and Jonathan Moutia and Robert Burge as Trustees in March 2025.
Financial review
Cash reserves are held for expenditures related to meeting the CAC objectives. At the end of the relevant accounting period (for this fiscal year 1 August 2024 to 31 July 2025) the charity held £24,378.71 in cash reserves, £22,379.21 of un-restricted funds and £1,999.50 of restricted funds. All funds received in this reporting interval were as follows.
| Incoming Resources August 2024 to July 2025 Un-restricted Restricted |
Incoming Resources August 2024 to July 2025 Un-restricted Restricted |
Incoming Resources August 2024 to July 2025 Un-restricted Restricted |
|---|---|---|
| Donations | 1,640.50 | - |
| Course Fees | - | - |
| Grants | - | - |
| Bank Interest | 54.89 | - |
| 1,695.39 - |
| CAC Financial Summary | Current Year 01Aug24- 31Jul25 |
Prior Year 01Aug23- 31Jul24 |
|---|---|---|
| Assets startingatyear | 28,987.38 | 14,987.26 |
| Income | 1,695.39 | 25,654.29 |
| Total Expenditure | 6,304.06 | 11,654.17 |
| Bank and Cash Balance atyear end | 24,378.71 | 28,987.38 |
As seen above, from the current funds held, CAC is in a good financial position to continue all aspects of its functioning for the coming years.
Trustees’ plans for the near to medium future
Plans include maintaining the items described above and:
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To continue publicizing the CAC locally and to promote dementia education – especially for family carers
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To ensure continuity of help – by having sufficient trustees, steering committee members, and volunteers
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Move from a manual accounting system onto a web-based accounting software package, Freeagent.
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To evaluate and update CAC practice regarding any new Charity Guidelines
Ongoing evaluation is part of the CAC’s accountability; evaluations are used to maintain the quality of the café gatherings, and for planning and teaching purposes. CAC is evaluated in several ways, by:
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direct verbal and non-verbal feedback to organisers, volunteers, and from guests attending an AC
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written responses in the 'Comments Book’
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a monthly ‘AC Summary Evaluation Form’ recorded by AC organisers. This includes records of attendance, topics, speakers, equipment glitches, and surprises. [Summary notes help complete the Quality Control Criteria form.]
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word-of-mouth accounts in the media, i.e. AC guests expressing themselves in articles, verbal interviews for the radio, TV, and at talks and public events
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the annual self-evaluation using the prescribed European AC Quality Control Criteria (33 items, published on the ACUK website), completed by the trustees.
Acknowledgements
The trustees would like to extend thanks to the volunteers for their contribution to the continuing success of the Camberley Alzheimer Café. We also wish to express our appreciation to our donors.
Jonathan Moutia (Trustee) 20/05/2026 On behalf of the CAMBERLEY ALZHEIMER CAFE CIO Trustees,
Camberley Alzheimer Café CIO Registered Charity Number 1164771 Accounts for the Year Ended 31st July 2025
Camberley Alzheimer Café CIO Accounts for the Year Ended 31st July 2025
Statement of Financial Activities
1st August 2024 to 31st July 2025
| Incoming resources Donations Course Fees Grants Bank Interest Total Incoming Resources Resources Expended Direct Charitable Activities Indirect Charitable Activities Total Resources Expended Net Incoming Resources Net Movements in Funds |
Un-Restricted Restricted Total Prior Year £ £ £ £ 1,640.50 - 1,640.50 4,536.81 - - - 3,815.00 - - - 17,250.00 54.89 - 54.89 52.48 |
|---|---|
| 1,695.39 - 1,695.39 25,654.29 |
|
| 3,609.93 - 3,609.93 7,379.91 2,694.13 - 2,694.13 4,274.26 |
|
| 6,304.06 - 6,304.06 11,654.17 |
|
| 4,608.67 - - 4,608.67 - 14,000.12 |
|
| 4,608.67 - - 4,608.67 - 14,000.12 |
Camberley Alzheimer Café CIO
Accounts for the Year Ended 31st July 2025
Statement of Assets and Liabilities at 31st July 2025
| Assets Equipment (See Note) Debtors & Prepayments Cash at bank and in hand Liabilities Creditors & Accruals Net Assets Reserves Balance Brought forward Surplus/(Deficit) in period Balance Carried Forward |
Un-Restricted Restricted Total Prior Year £ £ £ £ - - - - - - - - 24,378.71 - 24,378.71 28,387.38 |
|---|---|
| 24,378.71 - 24,378.71 28,387.38 |
|
| - - - - |
|
| - - - - |
|
| 24,378.71 - 24,378.71 28,387.38 |
|
| 26,987.88 1,999.50 28,987.38 14,987.26 4,608.67 - - 4,608.67 - 14,000.12 |
|
| 22,379.21 1,999.50 24,378.71 28,987.38 |
Camberley Alzheimer Café CIO Accounts for the Year Ended 31st July 2025
Notes to the Accounts
1 - Accounting Policies
The accounts have been prepared under the historical cost convention on a receipts and payments basis and in accordance with the Charities Act 2011.
Depreciation has been provided at the following rates in order to write off the assets over their estimated life:
| Equipment 2 - Analysis of resources expended: Direct Charitable Activities Advertising/Literature Courses Café Expenses Pastoral Indirect Charitable Activities Admin, Evaluation & Printing Resources, Training, Bank Fees, Adobe Rent, Professional Fees & Insurance Depreciation Debtors/Prepayments |
16.67% per annum straight line Un-Restricted Restricted Total Prior Year £ £ £ £ - - - - - - - 3,500.50 3,258.59 - 3,258.59 3,612.95 351.34 - 351.34 266.46 |
|---|---|
| 3,609.93 - 3,609.93 7,379.91 |
|
| 583.84 - 583.84 476.36 1,146.80 - 1,146.80 1,189.20 963.49 - 963.49 2,608.70 - - - - |
|
| 2,694.13 - 2,694.13 4,274.26 |
|
| - - - - |
Camberley Alzheimer Café CIO Accounts for the Year Ended 31st July 2025
3 - Fixed Assets
| Equipment Cost - brought forward Disposals Additions Cost - carried forward Depreciation - brought forward Eliminated on disposal Charge for year Depreciation - carried d forward Net Book Value 31.07.25 Net Book Value 31.07.24 Net Book Value 31.07.23 Net Book Value 31.07.22 Net Book Value 31.07.21 Net Book Value 31.07.20 Net Book Value 31.07.19 Net Book Value 31.07.18 |
Un-Restricted Restricted Total £ £ £ 749.00 - 749.00 - - - - - - |
|---|---|
| 749.00 - 749.00 |
|
| 749.00 - 749.00 - - - - - - |
|
| 749.00 - 749.00 |
|
| - - - |
|
| - - - |
|
| - - - |
|
| - - - |
|
| 125.00 - 125.00 |
|
| 250.00 - 250.00 |
|
| 375.00 - 375.00 |
|
| 500.00 - 500.00 |