ST JOHN’S CHURCH
BIRKBY
VESTRY MEETING ANNUAL PAROCHIAL CHURCH MEETING
Sunday 18[th] April 2021 TO FOLLOW THE 9.15am SUNDAY SERVICE
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ST. JOHN THE EVANGELIST, BIRKBY, HUDDERSFIELD APCM SUNDAY 18[TH] APRIL FOLLOWING THE 9.15AM SERVICE
AGENDAS
VESTRY MEETING
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Welcome and opening prayers.
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Apologies.
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Election of Churchwardens.
ANNUAL PAROCHIAL CHURCH MEETING
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Minutes of the APCM held on 13[th] December 2020
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Matters arising
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Reports
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a. Electoral Roll Officer's report.
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b. PCC report
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c. Fabric report (Churchwardens)
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d. Deanery Synod report
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e. Safeguarding report
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f. Children’s Society report
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g. Aspire report
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h. Mothers’ Union report
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i. Social report
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j. Finance report
4. Elections
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a. Deanery Synod (not applicable for 2021)
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b. PCC.
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c. Sidespersons.
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d. Independent Examiner.
PCC MEETING TO FOLLOW.
1 Elections.
a. PCC secretary.
b. Treasurer.
c. Electoral Roll Officer.
2. Thanks and closing prayers.
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MINUTES OF THE ANNUAL PAROCHIAL CHURCH MEETING OF ST JOHN’S CHURCH, BIRKBY, HELD ON SUNDAY 13[TH] DECEMBER 2020
A week before the APCM was held, a booklet containing the relevant agendas, minutes and reports was made available.
VESTRY MEETING
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Rev. Captain Paul Tyler welcomed everyone to the Annual Parochial Church Meeting. Attending were:- Mrs Pat Berry, Mr Grahame Berry, Mrs Princess Bedeau, Miss Anne Brier, Mrs Molly Clarke, Mr Tony Clarke, Mrs Judith Dawson, Rev Rachel Firth (Area Dean), Mrs Ester Gay, Mrs Barbara Hardcastle, Mrs Jean Shaw, Mrs Carole Thornton.
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Apologies: Mr Mark Wildman
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Election of Churchwardens. Mr Grahame Berry and Mr Tony Clarke were nominated for the posts of churchwardens. Both said they were happy to continue their duties as wardens and everyone was in agreement for them continuing for another year. Thanks were expressed for all the work they had done during the last year.
ANNUAL PAROCHIAL CHURCH MEETING
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Minutes of the APCM held on Sunday March 24[th] 2019. These were proposed as a true record by Grahame Berry, seconded by Jean Shaw and all who were at the meeting were in agreement.
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Matters Arising. There were no matters arising from the minutes.
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Reports. Pat explained in great detail the Independent Examiner’s Statement of Accounts for the year ended 31[st] December 2019 – booklet included. She was then thanked for all the work she does as treasurer.
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Elections.
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a) Deanery Synod. Anne and Molly were nominated to be the representatives of St John’s.
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b) PCC. Anne, Mark, Molly and Pat were nominated to be members of the PCC. All agreed to accept these positions.
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c) Sidespersons. No elections needed.
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d) Independent Examiner. Pat proposed we re-appoint the Diocesan Examiner, Tony seconded, all in agreement.
Rev Captain Paul thanked everyone for attending the meeting and closed the meeting with grace.
Rev Rachel thanked everyone for the support they had given to the church during the last year, a difficult year.
Rev Rachel then said because of the Covid pandemic she had been authorised to commission Grahame and Tony as churchwardens at the end of the meeting and this was duly carried out.
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ADMINISTRATIVE INFORMATION :
St. John the Evangelist is situated on St John’s Road, Birkby, Huddersfield. It is part of the Diocese of Leeds within the Church of England. The correspondence address is: The Vicarage, 43 Ashbrow Road, Huddersfield HD2 1DH. Our web address is www.stjohnsbirkby.org.uk The Parochial Church Council (PCC) is a Registered Charity: Charity Number 1164732
PCC members who have served since the 2020 APCM are:
Incumbent: Revd Capt Paul Tyler Churchwardens: Mr Grahame Berry Mr Tony Clarke
Representatives on the Deanery Synod: Miss Anne Brier & Mrs Molly Clarke
Elected Members: Mrs Molly Clarke (Secretary) Mrs Pat Berry (Treasurer) Miss Anne Brier (Child Protection Officer) Mr Mark Wildman
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and activities
St. John’s has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish the whole mission of the church, pastoral, evangelistic, social and ecumenical.
Achievements and performance
Church attendance.
There are 45 names on the Church Electoral Roll.
Due to Covid 19 we have not been required to give the Diocese ‘average weekly attendances’ this year. Easter Day no service due to National Lockdown; Christmas Midnight Mass 13 Communicants, 21 attending. During the year, there were 2 funerals at church with none at the crematorium only. All figures have been affected drastically due to Covid 19 restrictions.
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Interim Priest-in-charge Report April 2021
2020 was a difficult year for St John’s with the ongoing vacancy for a new Parish Priest. To make matters worse the Covid-19 pandemic hit in March with the nationwide lockdown. Services in Church came to a halt along with other events that usually took place at Church which included the regular hirings of the Community Room. A craft group normally meets twice a week, a soup kitchen once a week and a whist group twice a week. In addition Aspire meetings were halted both at St John’s and Birkby Croft and the Holy Week and Easter services especially, weren’t able to take place.
Life and worship became very difficult and with no priest as already mentioned, services came to an end.
During the short period of respite between the two waves of lockdown, interviews for a new priest took place in July. Reverend Captain Paul Tyler was appointed as the new Interim Priestin-Charge and was licensed at the end of November.
Services took place again in Church following covid restriction guidelines for the Advent and Christmas period before the third lockdown occurred.
APCMs took place on the 13[th] of December with the elections to various posts and in most cases post holders agreed to continue certainly until the next APCM hopefully in April 2021.
Finances for both Churches took a drastic reduction and neither were able to pay the Parish Share in full and are unlikely to do so again in the coming year (2021).
However there is hope that with the rollout of a vaccination in the new year this may lead to lockdown being lifted for good and Church Services being restored to their familiar pattern we can move forward in the new year on a positive footing and engage with our local communities in ways that will bring people together in ways that have not happened for a long time.
Preparations have been undertaken for emergency work on the tower at St Johns to halt the rain ingress.
So may we step out into a new future in the sure knowledge that God is indeed with us and with the help of the Son and the Holy Spirit a stronger and better future lies ahead.
Revd Capt Paul Tyler CA
Interim Priest-in-Charge United Benefice of St John, Birkby and Christ Church, Woodhouse
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ELECTORAL ROLL OFFICER’S REPORT
As per Church Representative Rules the roll has been displayed in church both prior to and following the end of year revision.
During 2020/2021 we have had one deletion making a total of 45 members.
Grahame Berry Electoral Roll Officer
PCC REPORT
Meetings are held bi-monthly on the 3[rd] Wednesday of the month. Due to the Covid pandemic we have the meetings via Zoom with the usual agenda and reports and minutes are given or posted/emailed to the members including the warden and treasurer’s reports.
A meeting was held immediately following the APCM to elect the secretary, treasurer and electoral roll officer. Secretary & treasurer positions filled, electoral roll officer position to be deferred to the next PCC meeting.
Molly Clarke PCC secretary.
WARDENS’ REPORT
March 2020
Church grounds. Our old push mower was serviced in order to get a few more years use from it. An offer at Aldi for a self drive mower, 3 year guarantee, for £180 was thought to be needed in the longer term so I offered to pay half the price and PCC would pay the other half.
One of the trees near the West Window was showing to be dangerous in a gale and was threatening the Stained Glass. Kirklees was contacted and, after we contacted James Royston, an Arboricultural Consultant, permission was granted for it to be felled because of its dangerous condition.
May 2020
Church closed due to Covid 19. The small wall by the drive entry was rebuilt after being demolished by a van on Polling Day and the rough area alongside the drive was concreted to tidy it up.
July 2020
Signage for the reopening of the Church had been completed ready for when the date for reopening is agreed. Pat, Grahame and Mark had cleaned the church interior and placed all
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the necessary sanitising, hand washing liquid and paper towels etc in place ready for the reopening.
We had had two applicants for our vacancy caused by the retirement of Rev. David Carpenter. Interviews to be held on 15 July.
Sept 2020
The Rev Paul Tyler had been appointed and his licensing would be held on 29[th] Nov. The dangerous branches from the tree at the West End have now been removed. All signs needed for Church reopening were carried out as planned and services going ahead successfully.
An emergency grant has been applied for from Historic England in order to do emergency repairs to the Tower as rain is leaking through badly on all floors.
Nov 2020
Rev. Paul Tyler’s licencing will now be held as arranged but by Zoom meeting due to further closure due to another Covid 19 lockdown, Church is closed until at least 2 Dec. The dangerous tree has now been felled.
The Emergency grant applied for to repair the Tower has been granted £24,962.
Last month the lock on the Church Barrier was found to be broken, possibly forced. Grahame provided a new lock but several new keys had to be cut.
Grahame had contacted the Diocese regarding the container still on Church land by the old vicarage and a solicitor’s letter had been sent asking for it to be removed.
Jan 2021
Church now reopen but poor attendances.
The container sited partly on Church land appears to have been moved even further onto Church land. It was suggested that confirmation of the letter actually being sent should be confirmed before any further action is taken.
A gas leak in our outside supply pipe was reported to Grahame, he contacted the Gas Board who were in the area at the time and a repair was carried out.
Tony Clarke Grahame Berry
DEANERY SYNOD
The functions of the Deanery Synod are:
- To consider matters concerning the Church of England and to make provision for such matters in relation to their Deanery, and to consider and express their opinion on any other matters of religious or public interest;
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To bring together the views of the parishes of the Deanery on common issues to discuss and formulate policies, to foster a sense of community among those parishes, and generally to promote in the Deanery the whole mission of the Church, pastoral, evangelistic, social and ecumenical;
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To make known and so far as appropriate put into effect any provision made by the Diocesan Synod;
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To consider the business of the Diocesan Synod, and particularly any matters referred to that Synod by the General Synod, and to sound parochial opinion whenever they are required or consider it appropriate to do so;
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To raise such matters as the Deanery Synod consider appropriate with the Diocesan Synod.
In the period from April 2020 to the end of March 2021 there have been 3 Deanery Synods, all taking the form of joint Synods comprising the Huddersfield, Almondbury and Kirkburton deaneries. Due to pandemic restrictions, these have been virtual meetings, held via Zoom, as follows:
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30 June 2020 - rearranged to 13 July 2020 due to technical problems. This meeting focused on sharing experiences and considering future options in the context of the pandemic and the relaxing of the first lockdown permitting resumption of limited church worship.
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2 November 2020 - again beset with technical problems which meant that some representatives were unable to join the virtual meeting. There was discussion about the Bishop's Instrument issued on 2 November 2020 which extended the period for holding 2020 APCMs to 31 December 2020. The extension of the period of office of current churchwardens, PCC members and deanery synod lay members and the holding of APCMs virtually, set out under the 11 August 2020 Bishop's Instruments, were to remain in place. Sharing of experiences in coping with the limitations imposed by the pandemic, including varying forms of worship and supporting congregations, took place.
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25 February 2021 - election of Deanery roles and appointment of Deanery Standing Committees took place. There were also sessions on ‘Democracy, mutual support and the power of the Holy Spirit’, welcoming and getting to know new members and agenda setting for 2021.
Further meeting dates for 2021 (all via Zoom) are: 22 April, 23 June, 20 September, 7 December.
Elections for Deanery Synod representatives for the period 2020 - 2023 took place at the 2020 APCM on 13/12/2020. Mollie Clarke and Anne Brier were re-elected.
Anne Brier and Molly Clarke St John’s Deanery Synod Representatives
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SAFEGUARDING
No concerns or issues relating to child or adult protection have arisen during this last year.
Disclosure and Barring Service checks, including renewals, have been put on hold so far during the pandemic due to difficulties in meeting with each other to verify documents. This is in accordance with guidance from Thirtyone:Eight, the organisation through which applications are made.
Access details for Church of England on-line safeguarding training are to be provided to PCC members for interim updating purposes until face to face training can be resumed.
Anne Brier Safeguarding Officer
CHURCH OF ENGLAND CHILDREN’S SOCIETY REPORT
The Society nominates the month for opening the box donations, ours being March, so with the pandemic it meant that we couldn’t take part in the annual fundraising event. This year the Society will have lost a considerable amount of money from box opening from the many churches who always take part to help in their work raising money to help children in many ways.
Molly Clarke Children’s Society representative.
Aspire continues to work in partnership with St John’s Church, since it became an independent charity in December 2019. For the whole of this financial year Aspire Creating Communities (registered charity 1186846) has been responding to the implications of the Covid-19 Pandemic on our communities. All community groups and face-to-face work was halted on the 12[th] of March 2020.
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Throughout 2020 Aspire has supported 23 people in the Greenhead Ward, with regular phone calls, the monthly delivery of high-quality craft and wellbeing bags to all 23 people, and the delivery of digital tablets to 8 people in the ward, who attended the existing Birkby Group. We also took 7 new referrals in the Greenhead Ward during the year from Community Plus, for people who may be interested in becoming part of Aspire groups when we do resume.
We have received a huge amount of support from the local authority, Kirklees Council, who granted the charity £50,000 throughout the course of the pandemic, to enable us to respond to need in the community. It became obvious as the year progressed that social isolation was something that affected everyone in some way by the restrictions placed upon us nationwide. Aspire offered emotional support through staff and volunteers to every service user and continues to do so through 2021 as we await news regarding restarting groups.
Aspire is eagerly anticipating restarting groups and hopes to be back in St John’s Church in the Summer of 2021.
Thank you for your ongoing support.
Susanna Shotter CEO & Occupational Therapist Aspire Creating Communities (Registered Charity No 1186846) www.aspirecreatingcommunities.org.uk
REPORT ON OUR POSITION REGARDING BUILDING REPAIRS
No work was carried out on the church building due to Covid 19 and the lockdowns.
A grant was received from Historic England at the end of 2020 for urgent work to the Tower to stop serious water ingress through all four floors. Due to the very bad weather, this repair work started on Jan 25th 2021 and was completed on 25th Feb 2021. When completed the builders also carried out a comprehensive inspection of the whole Tower and provided us with a list of all the work required. It was reported to be in a poor condition with a lot of the carved stone badly eroded and needing complete removal and replacement with new, and numerous other works in urgent need of carrying out. The total cost quoted for this was £259,000.
A C Churchwarden
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MOTHERS’ UNION ANNUAL REPORT FOR 2020
With the pandemic resulting in a new way of life for everyone, there have been no Episcopal meetings held 3 times a year at St Thomas’s Church, Bradley, no council meetings or branch events held at several venues in the Diocese resulting in nothing planned as yet for 2021.
We are still one of the smallest branches in the Huddersfield Deanery with 4 members but unable to have any meetings during the year with the many restrictions in place. Many thanks to them for their continued loyalty and support to the Mothers’ Union.
Molly Clarke Branch Leader
SUNDAY SCHOOL
The Sunday School has not taken place since the start of the pandemic due to the requirement for social distancing and general risk reduction.
Themed resources have been supplied when possible for children to use at home.
Anne Brier
SOCIAL REPORT
The usual annual programme of social events has not taken place during the past year due to pandemic restrictions. The ’49 Club’ fund-raising associated with the National Lottery has been maintained remotely. In September, during the lull in lockdown, the church participated in the Kirklees Heritage Open Days, with guided tours of the church, organ recitals and a display on the Birkby Heritage Trail. Some donations to the church were made. Funds were raised for the annual MacMillan Coffee Morning through donations for individually wrapped baked items at 2 Sunday morning services. It is hoped that some form of 'Covid-safe’ social interaction and fund-raising can be established later this year when this is agreed to be . possible
Anne Brier - on behalf of the Social Committee
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St John The Evangelist Birkby
Statement of Accounts Year ending 31[st] December 2020
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Independent Examiner’s Report
Report to the Trustees of St. John’s Parochial Church Council, Birkby (Charity No.1164732) on the accounts of the church for the year ended 31 December 2020.
Respective responsibilities of the Trustees and the Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
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1.which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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2.to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Geoff Park
Date: 31 March 2021
Leeds Diocese Board of Finance
17-19 York Place
Leeds
LS1 2EX
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| Parochial Church Councilof the Parish of St John, Birkby | Parochial Church Councilof the Parish of St John, Birkby | Parochial Church Councilof the Parish of St John, Birkby | Parochial Church Councilof the Parish of St John, Birkby | Parochial Church Councilof the Parish of St John, Birkby | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Statement of Financial Activities | ||||||||||
| For | the Year Ended 31 December 2020 | |||||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | Total | ||||||
| 2020 | 2019 | |||||||||
| General | Trees | Fabric | Rest | Aspire | £ | £ | ||||
| 2 | Income & Endowments | |||||||||
| 2a | VoluntaryIncome | 14,646 | - | 450 | 19,340 | 7,333 | 41,769 | 87,708 | ||
| 2b | ActivitiesforGeneratingFunds | 3,383 | - | - | - | - | 3,383 | 15,447 | ||
| 2c | Incomefrom Investments | - | - | 4 | - | - | 4 | 12 | ||
| 2d | IncomefromChurch Activities | 242 | - | - | - | - | 242 | 1,509 | ||
| 2e | Other IncomingResources | - | - | - | - | - | - | - | ||
| Total Incoming Resources | 18,271 | - | 454 | 19,340 | 7,333 | 45,398 | 104,676 | |||
| 3 | Expenditure | |||||||||
| 3a | Church Activities | 14,168 | - | - | - | 849 | 15,017 | 58,472 | ||
| 3b | Cost ofGeneratingFunds | 2,638 | - | - | - | 27,310 | 29,948 | 13,870 | ||
| 3c | Other ResourcesExpended | 3,632 | 700 | - | 3,570 | - | 7,902 | 16,546 | ||
| 3d | MissionGiving &Donations | 34 | - | - | - | - | 34 | 246 | ||
| 3e | Governance Costs | 150 | 150 | 150 | ||||||
| Total Resources Expended | 20,622 | 700 | - | 3,570 | 28,159 | 53,051 | 89,284 | |||
| Net Incoming Resources before other recognised Gains & Losses |
(2,351) | (700) | 454 | 15,770 | (20,826) | (7,653) | 15,392 | |||
| Transfers between funds | - | (1,750) | 1,750 | - | - | |||||
| Net Movement between funds | (2,351) | (700) | (1,296) | 17,520 | (20,826) | (7,653) | 15,392 | |||
| Balances B/F@ 1Jan 2020 | 20,794 | (3,036) | 4,140 | 1,828 | 20,826 | 44,552 | 29,160 | |||
| Balances C/F @ 31 Dec 2020 | 18,443 | (3,736) | 2,844 | 19,348 | - | 36,899 | 44,552 | |||
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| Parochial Church Council of the Parish of St John, Birkby Balance Sheet At 31 December 2020 Note 2020 £ Current Assets Debtors & prepayments 6 595 Cash at bank & in hand 37,375 37,970 Liabilities Creditors - amounts falling due within one year 7 (1,071) Total AssetsLess Current Liabilities 36,899 Represented by Parish Funds Unrestricted 8 & 9 18,443 Designated 8 & 9 (3,736) Restricted 8 & 9 22,192 36,899 |
2019 £ 1,718 43,624 |
|---|---|
| 45,342 | |
| (790) | |
| 44,552 | |
| 20,794 (3,036) 26,794 |
|
| 44,552 |
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Parochial Church Council of the Parish of St John, Birkby
Notes to the Accounts
For the Year Ended 31 December 2020
1 Accounting Policies
Basis of Financial statements
The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting regulations 2006 together with the applicable accounting standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS 102))
The financial statements have been prepared under historical cost convention. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
Going concern
The Trustees have at the time of approving the financial statements a reasonable expectation that the Church has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
Fund Accounting
Restricted funds comprise revenue donations or grants for a specific PCC activity intended by the donor (a) Fabric Fund: funds to be used on the fabric of the church, but this account does receive a very small amount of interest on funds deposited, (b) Restoration Fund: funds realised to be used specifically for the restoration work to be undertaken on the church and (c) Aspire Fund: funds to be used solely to run the St John's Aspire Community Project.
Designated Funds comprise revenue donations set aside for vital tree work.
Unrestricted Funds are income funds which are to be spent on the PCC's general purposes.
Income and Endowments
Planned giving, collections and similar donations are recognised when received. Tax refunds are recognised when the income to which they relate is received. Grants and legacies are accounted for when the PCC is entitled to
the use of their resources, their ultimate receipt is considered reasonably certain and the amounts due are readily quantifiable. Interest is accounted for as and when accrued by the payer. All income are accounted for gross.
Expenditure
Grants and donations are accounted for when paid over, or when awarded if that award creates a binding or constructive obligation on the PCC. The diocesan parish share expected to be paid over is accounted for when paid. All other expenditure is generally recognised when it is incurred and is accounted for gross.
Fixed Assets
Consecrated and benefice property is not included in the accounts in accordance with s10(2)(a) and (c) of the Charities Acts 2011.
Movable church furnishings held by the vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements. Subsequently no individual item has cost more than £1,000 so all such expenditure has been written off when incurred. Equipment used within the church premises is depreciated on a straight-line basis over four years. Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired.
Cash at bank and in hand
[Cash at bank and cash in hand includes cash held on deposit at the bank. ]
Debtors
[Debtors represent income to be recognised in a future accounting period. ]
Creditors
Creditors, loans and provisions are recognised where the Church has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
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| **Parochial Church Councilof the Parish ** | of St John, Birkby | |||||||||||||||
| Notes to the Accounts | 2020 | 2019 | ||||||||||||||
| For the Year Ended 31 December 2020 | ||||||||||||||||
| 01/01/2016 | Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||||
| 01/01/2017 | 2020 | 2019 | ||||||||||||||
| 01/01/2018 | General | Trees | Fabric | Rest | Aspire | £ | General | Trees | Fabric | Rest | Aspire | £ | ||||
| 2 | Income & Endowments | |||||||||||||||
| 2a | Voluntary Income | |||||||||||||||
| 2a | Planned Giving | 4,357 | - | - | - | - | 4,357 | 4,422 | - | - | - | - | 4,422 | |||
| 2a | Other Planned Giving | 1,039 | - | - | - | - | 1,039 | 1,120 | - | - | - | - | 1,120 | |||
| 2a | CashCollections (open Plate) | 1,638 | - | - | - | - | 1,638 | 5,008 | - | - | - | - | 5,008 | |||
| 2a | GiftDays | 619 | - | - | - | - | 619 | 890 | - | - | - | - | 890 | |||
| 2a | Gift-AidedDonationsAppeals | 2,431 | - | 450 | 23 | - | 2,904 | 2,078 | 20 | 686 | - | 78 | 2,862 | |||
| 2a | Gift-AidRecovered/Tax Recovered | 2,189 | - | - | - | - | 2,189 | 3,414 | - | - | - | - | 3,414 | |||
| 2a | Other Funds Generated | - | - | - | - | - | - | 93 | - | - | - | - | 93 | |||
| 2a | Grants | 373 | - | - | 19,317 | 7,333 | 27,023 | - | - | 6,000 | 5,190 | 58,709 | 69,899 | |||
| 2a | Legacies | 2,000 | - | - | - | - | 2,000 | - | - | - | - | - | - | |||
| 14,646 | - | 450 | 19,340 | 7,333 | 41,769 | 17,025 | 20 | 6,686 | 5,190 | 58,787 | 87,708 | |||||
| 2b | Activities for Generating Funds | |||||||||||||||
| 2b | Aspire Subscriptions | - | - | - | - | - | - | - | - | - | - | 2,030 | 2,030 | |||
| Aspire admin fee | 75 | - | - | - | - | 75 | 1,547 | - | - | - | - | 1,547 | ||||
| 2b | FundraisingEfforts | 1,567 | - | - | - | - | 1,567 | 4,110 | - | 1,238 | - | - | 5,348 | |||
| 2b | Hire of Facilities | 1,741 | - | - | - | - | 1,741 | 6,522 | - | - | - | - | 6,522 | |||
| 3,383 | - | - | - | - | 3,383 | 12,179 | - | 1,238 | - | 2,030 | 15,447 | |||||
| 2c | Income from Investments | |||||||||||||||
| #REF! | Bank Interest | - | - | 4 | - | - | 4 | - | - | 12 | - | - | 12 | |||
| - | - | 4 | - | - | 4 | - | - | 12 | - | - | 12 | |||||
| 2d | Income from Church Activities | |||||||||||||||
| 2d | Feesfor Weddings andFunerals | 242 | - | - | - | - | 242 | 1,509 | - | - | - | - | 1,509 | |||
| 242 | - | - | - | - | 242 | 1,509 | - | - | - | - | 1,509 | |||||
| 2e | Other Income | |||||||||||||||
| #REF! | Refundfrom Architect | - | - | - | - | - | - | - | - | - | - | - | - | |||
| - | - | - | - | - | - | - | - | - | - | - | - | |||||
| Total Income | 18,271 | - | 454 | 19,340 | 7,333 | 45,398 | 30,713 | 20 | 7,936 | 5,190 | 60,817 | 104,676 | ||||
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| Parochial Church Councilof the Parish of St John, Birkby | |||||||||||||||||
| Notes to the Accounts | 2020 | 2019 | |||||||||||||||
| For the Year Ended 31 December 2020 | |||||||||||||||||
| 01/01/2016 | Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | |||||||||
| 01/01/2017 | 2020 | 2019 | |||||||||||||||
| 01/01/2018 | General | Trees | Fabric | Rest | Aspire | £ | General | Trees | Fabric | Rest | Aspire | £ | |||||
| 3 | Expenditure | ||||||||||||||||
| 3a | Church Activities | ||||||||||||||||
| 3a | i | Diocesan Parish Giving | 4,207 | - | - | - | - | 4,207 | 16,320 | - | - | - | - | 16,320 | |||
| 3a | ii | Clergy and StaffCosts | 61 | - | - | - | - | 61 | 326 | - | - | - | - | 326 | |||
| 3a | iii | Costs of Services(Organist and Consumables) | 195 | - | - | - | - | 195 | 955 | - | - | - | - | 955 | |||
| 3a | iv | Printing,Stationeryand Other Administration | 984 | - | - | - | - | 984 | 970 | - | - | - | - | 970 | |||
| 3a | v | Church Insurances | 5,437 | - | - | - | - | 5,437 | 5,374 | - | - | - | - | 5,374 | |||
| 3a | vi | Church BuildingOperatingCosts | 3,284 | - | - | - | - | 3,284 | 2,856 | - | - | - | - | 2,856 | |||
| 3a | vii | Aspire Outreach Worker Costs | - | - | - | - | 105 | 105 | - | - | - | - | 20,686 | 20,686 | |||
| 3a | viii | Aspire Other Costs | - | - | - | - | 599 | 599 | - | - | - | - | 4,821 | 4,821 | |||
| 3a | vi | Sunday SchoolCosts | - | - | - | - | - | - | 145 | - | - | - | - | 145 | |||
| 3a | x | SandyMount | - | - | - | - | 145 | 145 | - | - | - | - | 6,019 | 6,019 | |||
| 14,168 | - | - | - | 849 | 15,017 | 26,946 | - | - | - | 31,526 | 58,472 | ||||||
| 3b | Cost of Generating Funds | ||||||||||||||||
| 3b | i | Coffee Morningand Social Events | 38 | - | - | - | - | 38 | 340 | - | - | - | - | 340 | |||
| 3b | ii | Cost of Grant Applications | 2,600 | - | - | - | - | 2,600 | - | - | - | - | - | - | |||
| 3b | iii | Pop-UpShop | - | - | - | - | - | - | 105 | - | - | - | - | 105 | |||
| 3b | iv | FundraisingActivities | - | - | - | - | 27,310 | 27,310 | - | - | - | - | 13,425 | 13,425 | |||
| 2,638 | - | - | - | 27,310 | 29,948 | 445 | - | - | - | 13,425 | 13,870 | ||||||
| 3c | Other Expenditure | ||||||||||||||||
| 3c | i | Church Repairs,Maintenance,Grounds | 3,632 | 700 | - | - | - | 4,332 | 2,952 | 4,500 | - | 1,492 | - | 8,944 | |||
| 3c | ii | Church Major Repairs and Renovations | - | - | - | 3,570 | - | 3,570 | - | - | - | 7,602 | - | 7,602 | |||
| 3,632 | 700 | - | 3,570 | - | 7,902 | 2,952 | 4,500 | - | 9,094 | - | 16,546 | ||||||
| 3d | Mission Giving & Donations | ||||||||||||||||
| 3d | i | Christian Aid | - | - | - | - | - | - | 58 | - | - | - | - | 58 | |||
| 3d | ii | Christian Aid IDAI Appeal | 9 | - | - | - | - | 9 | 27 | - | - | - | - | 27 | |||
| 3d | iii | Church Homeless Trust | 25 | - | - | - | - | 25 | 25 | - | - | - | - | 25 | |||
| 3d | iv | Rainbow Trust Children's Charity | - | - | - | - | - | - | 136 | - | - | - | - | 136 | |||
| 34 | - | - | - | - | 34 | 246 | - | - | - | - | 246 | ||||||
| 3e | Governance Costs | ||||||||||||||||
| 3e | i | Independent Examination fee | 150 | - | - | - | - | 150 | 150 | - | - | - | - | 150 | |||
| 150 | - | - | - | - | 150 | 150 | - | - | - | - | 150 | ||||||
| Total Expenditure | 20,622 | 700 | - | 3,570 | 28,159 | 53,051 | 30,739 | 4,500 | - | 9,094 | 44,951 | 89,284 | |||||
Page | 7
| Parochial Church Councilof the Parish of St John, Birkby | ||||||||||
| Notes to the Accounts | ||||||||||
| For the Year Ended 31 December 2020 | ||||||||||
| 4 | Employees | |||||||||
| The Churchdidnothave any employees during the yearor inthe previous year. | ||||||||||
| ThePCCmembers are considered to be thekeymanagement personnelofthe Church. | ||||||||||
| 5 | Payments to PCC Members | |||||||||
| Asmall immaterialportionofthe expenses paid to theincumbentmayhaverelated tohis services as chairmanofthePCC. | ||||||||||
| No otherexpenseswere paid to any other memberofthePCC, persons closely connected to themor related parties. | ||||||||||
| 6 | Debtors & Prepayments | |||||||||
| 01/01/2017 | Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||
| 01/01/2018 | 2020 | |||||||||
| General | Trees | Fabric | Rest | Aspire | £ | |||||
| LPOW VATGrant | - | - | - | 595 | - | 595 | ||||
| HLFgrant | - | - | - | - | - | - | ||||
| - | - | - | 595 | - | 595 | |||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | |||||||
| 2019 | ||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | |||||
| LPOW VATGrant | - | - | - | 1,718 | - | 1,718 | ||||
| HLFgrant | - | - | - | - | - | - | ||||
| - | - | - | 1,718 | - | 1,718 | |||||
| 7 | Creditors | |||||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | |||||||
| 2020 | ||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | |||||
| 7 | Gas andElectricity | 572 | - | - | - | - | 572 | |||
| 7 | Lightning Conductor Inspection | 138 | - | - | - | - | 138 | |||
| ClergyExpenses &Telephone | 61 | - | - | - | - | 61 | ||||
| IndependentExamination Fee | 300 | - | - | - | - | 300 | ||||
| Aspire Costs / CommunityWorker | - | - | - | - | - | - | ||||
| 1,071 | - | - | - | - | 1,071 | |||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | |||||||
| 2019 | ||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | |||||
| Gas | - | - | - | - | - | - | ||||
| Restoration work | - | - | - | - | - | - | ||||
| ClergyExpenses &Telephone | - | - | - | - | - | - | ||||
| IndependentExamination Fee | 150 | - | - | - | - | 150 | ||||
| Aspire Costs / CommunityWorker | - | - | - | - | 640 | 640 | ||||
| 150 | - | - | - | 640 | 790 | |||||
| N.B. | The Fabric Fund, Restoration Fund & Aspire Fund represent grants & donations made specifically for those purposes. Consequently the funds can only be used for these specific purposes. |
|||||||||
Page | 8
| **Parochial Church Councilof the Parish of St ** | John, Birkby | ||||||||||
| Notes to the Accounts | |||||||||||
| For the Year Ended 31 December 2020 | |||||||||||
| 8 | Summary of Fund Movements | ||||||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||||
| 2020 | |||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | ||||||
| ~~Balance at 1st January 2020~~ | ~~20,794~~ | ~~(3,036)~~ | ~~4,140~~ | ~~1,828~~ | ~~20,826~~ | ~~44,552~~ | |||||
| ~~Income and Endowments~~ | ~~18,271~~ | ~~-~~ | ~~454~~ | ~~19,340~~ | ~~7,333~~ | ~~45,398~~ | |||||
| ~~Expenditure~~ | ~~(20,622)~~ | ~~(700)~~ | ~~-~~ | ~~(3,570)~~ | ~~(28,159)~~ | ~~(53,051)~~ | |||||
| Transferbetween funds | - | - | (1,750) | 1,750 | - | - | |||||
| Balances C/F@31 Dec 2020 | 18,443 | (3,736) | 2,844 | 19,348 | - | 36,899 | |||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||||
| 2019 | |||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | ||||||
| Balance at1st January2019 | 20,820 | 1,444 | 1,604 | 332 | 4,960 | 29,160 | |||||
| Income andEndowments | 30,713 | 20 | 7,936 | 5,190 | 60,817 | 104,676 | |||||
| Expenditure | (30,739) | (4,500) | - | (9,094) | (44,951) | (89,284) | |||||
| Transferbetween funds | - | - | (5,400) | 5,400 | - | - | |||||
| Balances C/F@31 Dec 2019 | 20,794 | (3,036) | 4,140 | 1,828 | 20,826 | 44,552 | |||||
| 9 | Summary of Assets by Fund | ||||||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||||
| 2020 | |||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | ||||||
| CurrentAssets | 19,514 | (3,736) | 2,844 | 19,348 | - | 37,970 | |||||
| Liabilitiesfalling duewithinone year | (1,071) | - | - | - | - | (1,071) | |||||
| 18,443 | (3,736) | 2,844 | 19,348 | - | 36,899 | ||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | ||||||||
| 2019 | |||||||||||
| General | Trees | Fabric | Rest | Aspire | £ | ||||||
| CurrentAssets | 20,944 | (3,036) | 4,140 | 1,828 | 21,466 | 45,342 | |||||
| Liabilitiesfalling duewithinone year | (150) | - | - | - | (640) | (790) | |||||
| 20,794 | (3,036) | 4,140 | 1,828 | 20,826 | 44,552 | ||||||
Page | 9
| Parochial Church Councilof the Parish of St John, Birkby | ||||||||||
| Notes to the Accounts | ||||||||||
| For the Year Ended 31 December 2020 | ||||||||||
| 10 | Prior Period Comparative SOFA | |||||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds | Total | Total | ||||||
| 2019 | 2018 | |||||||||
| General | Trees | Fabric | Rest | Aspire | £ | £ | ||||
| Income and Endowments | ||||||||||
| VoluntaryIncome | 17,025 | 20 | 6,686 | 5,190 | 58,787 | 87,708 | 320,233 | |||
| Activities for GeneratingFunds | 12,179 | - | 1,238 | - | 2,030 | 15,447 | 15,351 | |||
| Income from Investments | - | - | 12 | - | - | 12 | 2 | |||
| Income from Church Activities | 1,509 | - | - | - | - | 1,509 | 571 | |||
| Other IncomingResources | - | - | - | - | - | - | - | |||
| Total Incoming Resources | 30,713 | 20 | 7,936 | 5,190 | 60,817 | 104,676 | 336,157 | |||
| Expenditure | ||||||||||
| Church Activities | 26,946 | - | - | - | 31,526 | 58,472 | 62,487 | |||
| Cost of GeneratingFunds | 445 | - | - | - | 13,425 | 13,870 | 9,893 | |||
| Other Resources Expended | 2,952 | 4,500 | - | 9,094 | - | 16,546 | 281,849 | |||
| Mission Giving& Donations | 246 | - | - | - | - | 246 | 75 | |||
| Governance Costs | 150 | - | - | - | - | 150 | 150 | |||
| Total Resources Expended | 30,739 | 4,500 | - | 9,094 | 44,951 | 89,284 | 354,454 | |||
| Net Incoming Resources before Other Recognised Gains & Losses |
(26) | (4,480) | 7,936 | (3,904) | 15,866 | 15,392 | (18,297) | |||
| Transfer between funds | - | - | (5,400) | 5,400 | - | - | - | |||
| Net movement in funds | (26) | (4,480) | 2,536 | 1,496 | 15,866 | 15,392 | (18,297) | |||
| Balances b/fwd 1 Jan | 20,820 | 1,444 | 1,604 | 332 | 4,960 | 29,160 | 47,457 | |||
| Balances c/fwd 31 Dec | 20,794 | (3,036) | 4,140 | 1,828 | 20,826 | 44,552 | 29,160 | |||
Please note that the accounts have been prepared by the Leeds Diocese Board of Finance based on the financial transactions provided by the parish. In preparing this information the total fund information included in Note 9 Summary of Assets by Fund agrees to the total bank balances however, the breakdown per fund is based on the detailed transactions provided by the parish. Therefore the differences at an individual fund level either reflect the payment or receipt of monies from a different account or miscoding of a transaction.
This booklet has been prepared in preparation for the APCM. The financial statements have been presented to and agreed by the PCC at a meeting held earlier this year.
Revd Capt Paul Tyler (Interim Priest-in-Charge) Mrs Molly Clarke (PCC Secretary)
Page | 10
THANK YOU FOR YOUR PRESENCE AT THIS MEETING TODAY
Revd Capt Paul Tyler (Interim Priest-in-Charge) Mr Tony Clarke & Mr Grahame Berry (Churchwardens)
Page | 11