PILGRIMS CHRISTIAN COMMUNITY FARM Registered Charity Number: 1164700
TRUSTEES' ANNUAL REPORT AND ACCOUNTS
PERIOD ENDED 31 OCTOBER 2021
PILGRIMS CHRISTIAN COMMUNITY FARM
PERIOD ENDED 31 OCTOBER 2021
| CONTENTS | |
|---|---|
| PAGES | |
| Reference and administrative details | 3 |
| Structure Governance and Management | 4 |
| Objectives and activities | 4 |
| Achievements and Performance | 4-5 |
| Finances | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
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PILGRIMS CHRISTIAN COMMUNITY FARM
PERIOD ENDED 31 OCTOBER 2021
REFERENCE AND ADMINISTRATIVE DETAILS Charity number: 1164700 Objects of charity: Mental Health Address: 9 School Lane Radford Semele Leamington Spa Warwickshire CV31 1TQ Bank: National Westminster Bank Royal Priors 59 59 The Parade Leamington Spa CV32 4ZX Mrs A.M. Evans (Chairman) Mrs S. Oldman (Treasurer) Mrs H. Payne Mr S.P. Evans (Secretary)
Trustees: Trustees who have served during the financial period 2020/21 are as follows:
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PILGRIMS CHRISTIAN COMMUNITY FARM
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
PERIOD ENDED 31 OCTOBER 2021
Structure Governance and Management
This is the fifth Annual Report and Accounts produced for Pilgrims Christian Community Farm (Registered Charity no. 1164700) following the registration of Pilgrims Christian Community Farm to a Charitable Incorporated Organisation (CIO).
Governing Document
Pilgrims Christian Community Farm operates under a constitution.
Appointment, Induction and training of trustees
Appointment, induction and training of trustees under the terms of the Constitution not more than twelve or less than three trustees are required to serve.
The overall balance of skills of the existing trustee body is taken into consideration when looking to appoint new trustees to ensure that a wide range of interests, professional, equine, mental health and social care expertise is available.
Organisation
The trustees are collectively responsible for the strategy and good governance of the charity and usually meet on a monthly basis and at least quarterly, although with the pausing of activities during the year fewer trustees meetings have been necessary. The trustees delegate the management and day-today operation of the charity, within set policies, to the Chairman.
During the financial period 2019/20, four full meetings of trustees have taken place. Trustees are kept informed between formal meetings on relevant matters relating to grants, the welfare of horses, arrangements with the landowner and clients.
Objectives and activities
Our objectives are to relieve persons suffering from any form of mental illness and to provide recreational facilities for them with the object of improving their conditions of life and befriending them through the provision of a community farm based on Christian principles.
We have offered sessions with horses and other small animals in a beautiful and peaceful location near Leamington Spa and our beneficiaries have been able to help to care for the animals and take part in therapeutic activities with the horses based on equine facilitated learning techniques. However with the pausing of activities this has not been possible during this year.
Achievements and Performance
Pilgrims Paused
November 2020 saw Pilgrims on hold because of the impact of the Covid-19 pandemic on the Trustees and volunteers. Unfortunately, at the close of this financial year in October 2021, the Trustees are still not in a position to be able to start offering sessions again. We
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PILGRIMS CHRISTIAN COMMUNITY FARM
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
PERIOD ENDED 31 OCTOBER 2021
very much hope that we will be able to set up a new programme but there it is not possible to do so in the foreseeable future.
Finances
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and regulations.
Charity law requires the Trustees to prepare financial statements for each financial period in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period.
In preparing these financial statements, the Trustees are required to:
~ select suitable accounting policies and then apply them consistently;
~ make judgements and accounting estimates that are reasonable and prudent;
~ state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
~ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Notes relating to finances for 2020-21
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Because Pilgrims had already received it’s income for the year via National Lottery Community Fund, and the decision was taken IN 2020 not to continue into the second year of the grant, no grants were received during this financial year.
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We received some private denotations during the year, but after advising the doners that Pilgrims will be in statis for some time, income has now fallen to zero.
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However, costs have also fallen to zero as Alice Evans has agreed to provide care for Lunar out of her private income until such a time that Pilgrims can recommence or be closed.
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Financially, Pilgrims is now in stasis, with no income or costs, and with healthy general and reserve funds. This will enable Pilgrims to either resume or wind-up it’s activities at a future date when the charity’s future becomes clearer.
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PILGRIMS CHRISTIAN COMMUNITY FARM
STATEMENT OF FINANCIAL ACTIVITIES
PERIOD ENDED 31 OCTOBER 2021
| 2021 | 2021 | 2020 | Variance | ||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | £ | £ |
|
| Incoming resources | |||||||
| Incoming resources from | |||||||
| grants | 0 | 0 | 0 | ||||
| Other Income | 1 | 109 | 373 | -263 | |||
| Total incoming resources | 109 | 373 | -264 | ||||
| Resources expended | 0 | 0 | 0 | ||||
| Cost of generating funds | 0 | 0 | 0 | ||||
| Charitable activities | |||||||
| Costs of running and | |||||||
| maintaining | |||||||
| Lunar / The Meadow | 2 | 0 | 176 | -176 | |||
| Cost of Lunar livery | 0 | 2,560 | -2,560 | ||||
| Expenses | 0 | 0 | 0 | ||||
| Governance costs (Accounts) | 0 | 200 | -200 | ||||
| Total resource expended | 0 | 2,936 | -2,936 | ||||
| Net Incoming resources | 109 | -2,563 | 2,673 | ||||
| Net Movements in funds | 109 | -2,563 | 2,673 | ||||
| Total funds at 31st October | |||||||
| 2020 | 3,996 | 6,559 | -2,563 | ||||
| Total funds carried forward at 31st October 2021 | 4,105 | 3,996 | 109 | ||||
| All amounts relate to continuing activities |
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PILGRIMS CHRISTIAN COMMUNITY FARM
BALANCE SHEET
| BALANCE SHEET | BALANCE SHEET | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| PERIOD ENDED 31 OCTOBER 2021 | |||||||||
| 2021 | 2020 | Variance | |||||||
| **Notes£ ** | £ | £ | £ | £ | £ | ||||
| Non-Current Assets | |||||||||
| 0 | 0 | 0 | |||||||
| Current Assets | |||||||||
| Cash at bank and in | |||||||||
| hand | 4,105 | 3,996 | 109 | ||||||
| 4,105 | 3,996 | 109 | |||||||
| Current Liabilities | 0 | 0 | 0 | ||||||
| Net Current Assets | 4,105 | 3,996 | 109 | ||||||
| Funds | |||||||||
| Expendable | |||||||||
| Endowment | 3 | 863 | 863 | 0 | |||||
| Unrestricted Funds | 4 | 3,242 | 3,133 | 109 | |||||
| Total Funds | 4,105 | 3,996 | 109 |
Approved by the trustees 26[th] May 2022 and signed on their behalf
A.M. Evans Chairman
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PILGRIMS CHRISTIAN COMMUNITY FARM
NOTES TO THE FINANCIAL STATEMENTS
PERIOD ENDED 31 OCTOBER 2021
| 2021 1 Other Income Public Individual Donations 2 Costs of running and maintaining Lunar Livery Farrier 3 Movement in Funds Endowment Balance at 1 Nov Endowment Income Endowment Expenditure Endowment Balance carried forward 4 Movement in Unrestricted Funds Unrestricted Funds Balance at 1 Nov Unrestricted Funds Income Unrestricted Funds Expenditure Unrestricted Funds Balance carried forward Total Funds |
2020 £ Other Income 109 Public Individual Donations 109 Costs of running and maintaining The Meadow 0 Livery 0 Farrier 0 Movement in Funds 863 Endowment Balance at 1 Nov 0 Endowment Income 0 Endowment Expenditure 863 Endowment Balance carried forward Movement in Unrestricted Funds 3,133 Unrestricted Funds Balance at 1 Nov 109 Unrestricted Funds Income 0 Unrestricted Funds Expenditure 3,242 Unrestricted Funds Balance carried forward 4,105 Total Funds |
£ 373 373 -2,560 -45 -2,605 3,668 0 -2,805 863 2,891 373 -131 3,133 3,996 |
Var £ |
|---|---|---|---|
| -263 | |||
| 2,605 | |||
| 0 | |||
| 109 | |||
| 109 |
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