Benhilton Granfers Association Trustees, Annual Report For the period From - Period Start Date: 01/04/2024 To - Period End Date: 31/03/2025
Charity Name: Benhilton Granfers Association Registered Charity Number: 1164697 Charity's Principal Address: Granfers Community Centre 73 - 79 Oakhill Road Sutton Surrey SMI 3AA Trustees: Offfice: Dates acted, If not entlre year: Stan Palmer Chaiman To 3111212024 Norman Scarlett Chairman Chrfs Carter Secretsry To 0511112024 Geoff Nickson. Treasurer To 3111212024 Olusanya Fadahunsi. Treasurer Anne Kasey Robin Bevan To 1810212025 Charles Fraser From 2510312025 Shri Mehrotra 24109/2024 - 31/0312025 Geoff Nickson re-joined the Board on 25th March 2025 *Also known as Joseph Fadahunsi Nature of Goveming Document: Benhilton Granfers Assoclation is a Charitable Incorporated Organisation (CIO) and its affairs are ordered by a Constitution. The Trustees are the only voting members.
Charity's Objects: To relieve the elderly in the London Borough of Sutton and to provide facilities for their recreation and other leisure time occupation, with the object of improving their conditions of life. Executive Summary The last year (to 31st March 2025) has been extremely challenging for us as a Charity. We can highlight four key reasons as to why; Thus.. (a) the turnover of key Trustees. (b) our inability to generate sufficient income to meet our increasing costs; (c) buildlng maintenance costs that we will Incur and very probably will struggle to meet. and (d) the forthcomlng retirement of our only employee, the Centre Manager. Whilst we remaln solvent on the basls of our assets, in terms of meetlng our running costs on a day to day basis, it is becoming a challenge to generate sufflcient income to: (a) meet those costs; and (b) generate sufficient hires in order to achieve the outcomes to the extent that we would like. That said, we are able to continue to provide a safe space for the elderly in our Borough. Unfortunately and sadly, we lost two of our Trustees in the period, both suddenly passed away (albeit that one of them, our Board Secretary, was due to stand down at the end of December 2024). Our Chair also stood down at the end of December 2024 after many years of service. Additionally, another Trustee resigned suddenly in September 2025 Thankfully, but with some difficulty we have managed to replace these Trustees, such that we remain In compliance with the minimum number of Trustees as set out in our Constitution. That said, currently we have not got a Board Secretary.
The net effect of the position in respect of Trustees is that: (a) we are operating with the minimum number of Trustees allowed by our Constitution; (b) we are struggling to recruit new Trustees. and (c) we are operating as a Board without a Board Secretary. uffi In in As demonstrated in the attached accounts, Put simply we are struggling to generate sufficient month-to-month income to meet our growing expenditure obligations. As a consequence, this is putting increaslng pressure on our resen4es. The Benhilton Granfers Association Community Centre is now some twenty years old. In the absence of there ever having been a malntenance plan, or a sinking fund to finance major works, the Board Is now faclng increasing issues around addressing our maintenance obligatlons and more Importantly how to finance the works. We have one employee (the Centre Manager), The Centre Manager has expressed her intention to retire in May 2026 after some 23 years of service. It will be no easy task to replace her. We are now addresslng that prospect, albeit against a backdrop of looking more strategically at how best to move forward with our Charity. Given these issues, we believe that the Charity is at a crossroad in its journey. As such, we consider that now is a good time for the Board to consider the Charity's direction of travel and think about how best to secure it's future. As such, the Trustees have taken steps to look at potential solutions by regularly discussing the issues and considering options. The Board sought to meet on a monthly basis throughout the period.
Notwithstanding the challenges described in this report, we sought to improve our income streams through lettings and hires. However, we continued to remain below optimum levels of hires within the period. which of course had a negative impact on income. We continued to prioritise those high and medium risk items that arose from the fire risk assessment. In summary, it is an achievement that, we have been able to continue to provide a space In the Borough for the elderly. Fin FINAN IAL REVIEW f Total Income for the year was £87,836, a 2.50/0 increase on 2024 figure (£85,761). Hall Hire charges was up 4.4Wo and Property rental increased by 120/0 but Office rents realised 5¥0 less than the previous year. In the ensulng year, trustees wlll review all streams of Income, In particular, the office space services recharges and reflect a rlse in the budget for 2025- 26. Total expendlture In the year to 2025 held comparatively to 2024, with a negligible fall of 0.50/0 (half of one percentsge point). Direct costs registered a fall of 2.5% In total. Utility charges was down significantly- 600/0 (£10.3K) showing the benefit of reviewing energy supply contracts and the reduction in global energy costs in the year. The savings in energy bills was taken away by the hike in costs of facility maintenance which rose 470/0 (£6.8K) over the previous year. Cleaning cost was also 320/0 (£2K) higher than 2024 following the review of the Cleaner's contract and an increase in prices of consumables. General Overheads were at par with the 2024 level, with only a l % rise. This rise was essentially due to a 10/0 rise in Salaries and Pension costs. In this period other expenses compared relatively favourably. In view of the above the Charity registered a reduced deficit of £1.6K (compared to the deficit of the previous year of £4.2K). Despite this deficit the General Reserves at 31st March 2025 remain stable at £32,346. The financial strength of the association remains stable. Trustees regularly discuss income streams review, costs reduction exercises to
implement so as to improve future income and expenditure and the reserves of the organisation. With the current reserves level, a reserves policy of an average of three months expenditure is met and the charity remains a going concern. Signed., Date: /6 Geoff ick Treasurer Benhilton Granfer's Association Financlal year ended 31 March 2025 Independent Examiner's Report I have completed my examination Of the financial records and accounts of Benhilton Granfer's Assoclatlon. I conflrm that no material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect, accounting records were not kept in accordance wlth section 130 of the Charities Act 2011, or that the accounts do not accord with the accounting records. I have no concerns and have come across no other matters In connection with the examination to which attentlon should be drawn In order to enable a proper understsnding of the accounts to be reached. Signed: Martin Rowland 6 Court Drive Sutton Surrey SMI 3RG
All Saints Brnhlllon Granfers A550ciitioll Bslance Sheet as al 31st March 2025 al 31 Mir¢b 2025 1131 March 2024 ASSETS Fhed AJ5e15 i). 322,(KKs AeryC4rt 322,IKKI 1,821iWK) Ctyt 15J87 13521 15J87 11752 1,866 l.X23,866 2,635 1,824,635 Totsl Ame C4rrN1Au¢ts Mor•B 3Y70 NET ASSETS 1,85&475 1,¥60,1115 Cipitgl ind Reserv 132(132 33.973 1,630 1,826,132 4,198 Sbareholdff funds 1,851475 1,860,105
Benhitton Granfers Association Income and Ex enditure AGGount for the eriod from 1st ri12024 to 31st March 2025 2024125 202312024 Income Office Rents H1 Hire Property Rental Totsl Income 23,182 53,113 11,541 24,797 50,940 10,300 87,836 86,037 Dlrect Costs 17,411 2,161 8,493 11,494 4,118 27,708 2,034 6,436 4,652 3,965 Rates Caeaning Maintenance Insurance 43.677 44,795 General Expenses Salaries Pensions SlationeryPostsgeTrnntiro Telephones 37,055 2.288 2,045 2.020 36,568 2,288 2,746 370 1,110 750 Misc DepCiatIon 1.612 769 45,789 45,440 Total Expendilure 89,466 90,235 Granfers Hall sUlUsIDeficlt 1,630 4,198 ReseNes Balance Brought Fonrdrd Add.. SurplusesllDefiutsl Bn Canied Fotward 33,973 1,630 32,343 38,171 4,198 33,973
Reserves Policy The Trustees are cognisant of the Charity's needs for reserves, in line with the Operational Guidance No.43 (Charity Income Reserves) issued by the Charity Commission. As such, we aim to have, as a minimum, sufficient resenies to cover at least three months of operational expenditure. Compliance with Trustees. Duties The Trustees continued to maintsin oversight of the Charity's operation and its main resource, the Granfers Community Centre. Therefore, the Trustees are able to confirm that they continued to carry out their duties with due regard to the Charity Commlsslon's guidance on public benefit. The Trustees declare that they have approved the Trustees. report above. Slgned on behalf of the charity'$ trustees: Slgnature(s) Full name(s) Position Date