**Registered Charity No: 1164647**
## **DELAINE HERITAGE TRUST**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST DECEMBER 2023**
**DELAINE HERITAGE TRUST- 31st December 2023**
## **CONTENTS**
||Page|
|---|---|
|Trustees' report|1-2|
|Independent Examiner's Report|3|
|Statement of Income & Expenditure|4|
|Statement of Assets & Liabilities|5|
|Notes to the financial statements|6|
## **TRUSTEES’ ANNUAL REPORT**
**PERIOD** 01/01/23-31/12/23 **CHARITY NAME** Delaine Heritage Trust **REGISTERED CHARITY NO:** 1164647 **PRINCIPAL ADDRESS** Delaine Bus Museum, 8 Spalding Road, Bourne, Lincolnshire, PE10 9LE
## **TRUSTEES**
Ian Delaine-Smith Kevin Delaine-Smith Anthony Delaine-Smith (Chairman) Mark Delaine-Smith
## **INDEPENDENT EXAMINER**
Niall Kingsley FCA Duncan & Toplis Limited 3 Princes Court Royal Way Loughborough LE11 5XR
**STRUCTURE, GOVERNANCE AND MANAGEMENT** Governing Document Constitution How the charity is constituted Charitable Incorporated Organisation Trustee selection method Appointed by existing Trustees
## **OBJECTS AND ACTIVITIES**
To establish and maintain a Museum for the benefit of the public dedicated to preserving, promoting and displaying in perpetuity including but not by way of limitation the collection of heritage buses, photograph’s, documents, ledgers, artefacts and memorabilia of Delaine Buses Ltd, for the purpose of education, reference, research and general interest.
## **SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THE OBJECTS**
OPEN DAYS: The Museum is open on the second Saturday of the month between March and October. Two heritage bus rides are operated by a member of the Heritage Fleet on two of the established heritage routes, offering visitors up to 28 miles of heritage bus rides.
RUNNING DAYS: Two Running Days are held during the year roughly six months apart. The Spring Running Day is the larger event and the Heritage Fleet are joined by a number of guest vehicles operating a frequent headway on three heritage routes along sections of Delaine services to the north, south and west of Bourne. The 1315 mile round trips are each completed in approximately 35 minutes offering visitors plenty of variety during the course of the day.
The Autumn Mini Twilight Running Day utilises the older members of the Heritage Fleet which operate from early afternoon until early evening, enabling visitors to experience the tungsten lighting of yesteryear in the twilight hours.
GROUP VISITS: Are available on selected weekday evenings or on Saturdays between March and October. School visits are available on selected weekday mornings.
OTHER EVENTS: Members of the Heritage Fleet attended a number of events organised by various Charitable Groups and Preservation Society’s and participated in operating bus rides at events where they were being offered.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **SUMMARY OF THE MAIN ACHIEVEMENTS OF THE CHARITY DURING THE YEAR**
The invaluable work carried out by our volunteers ensured the Museum was maintained and the Heritage Fleet kept in a serviceable condition to enable the smooth delivery of our Open Days, Running Days and other events.
We welcomed an additional member to the Heritage Fleet in December with the donation of X7 OCT, an East Lancashire Coachbuilders ‘Vyking’ bodied Volvo B7TL. New to Delaine Buses (Fleet No: 130) in December 2000, it was the first step-free entry/wheelchair accessible vehicle in the Delaine fleet. Withdrawn on the 23[rd] anniversary of entering service and presented to the Trust.
Cataloguing and storage of documents within the Archive is now being progressed to International Archival Standards following collaboration with the UK Bus Archive.
Our continued policy of promoting the Museum as an ideal venue to meet up with family or like-minded friends has proved popular with local family’s with younger children and seniors. The visitors book reflects we also continue to attract visitors from various parts of the country.
The Spring and Autumn Twilight Running Days were both well attended as the revised formats adopted in 2022 have proved to
1
be popular.
Schoolchildren from a number of local primary sthoots tefftbj frt¥n a vwt lo the Museum. induded a pre8entstion.
08As, a guided ttyJr aThJ a bus rpje.
Arnongst ts numerous Grow Visits. ffterS ol the (hnnibjs Sooety as part of tsir Pre5thn
vthich was held In Lincolnshire.
Wè 8Lso hostsd Corporats avants for BBC'S BaffJain HLW)t prty)rY. as contastsnts Grn•n Room and kxab.cn for filmiThJ
of the dosing s8quenc85 in conjuncbon wth a nurnber of 8pisoJes teing ffikn8d at the adj8eent Auth"oneern. also hosted a
regional meeting of the East Midland5 BrarKh of th8 Confederation of Passeryr Tran5wrL
The Merchandise Stall 8ThJ Sck Bar contr.nue to wv¥Je the Trustwth valuable Jpp)entsry ino)me.
Th¥ Trust eontiftuas to bè a Mambar of thè 'Nab"onal Associalion ol Road Transport Musaums,, whid) rapSants membars
intets to Govgmrnent Deparbnents. Agenges arnl Re9ulators As a mernber. Trust b?fits frryn us¥fvl 8¢Jwc• ¢n
statutory guidance, best praclise, pol$ aThJ procedufes. and has att8ss to a fonjm lo exchan Kl8as and share
eXpenÈn wth other organisthons wth similar aims.
The Trust also conbnues to be a m•rnb8r of The L•yL4nd Soc*ty. 0 are abl8 to provide d81ald infonnab'on rOting to
L18nd h1$S trom their &xtgn$i¥g •r¢hw ond ass¢t in wurc4NJ IwYo¢•m¢nt p8r
FINANCIAL REVIEW
Brief Staiernent of the Chority's pc4y rg8eThp¥'.
In vi8w ofth• h)w ol op•rating •xp8ndrtur• tr1•$ hav• not to adopt a fml r•s•Ms polry at the pr8s•nt
"m8.
D*tal of any matsrially in d8fi¢it".
NIA
DECLARATION
Slgmd on b•h•ll of all th• tru•t•••
A D•I•l-sMIth
Trustee
M Ddain&&nth
Trusts8
Date.. oi11012
## **Independent Examiner's Report to the Trustees of Delaine Heritage Trust**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2023 which are set out on pages 4 to 6.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Niall Kingsley FCA The Institute of Chartered Accountants in England and Wales
Duncan & Toplis Limited 3 Princes Court Royal Way Loughborough Leicestershire LE11 5XR
Date: 11/10/2024
3
## **DELAINE HERITAGE TRUST**
## **Registered Charity No: 1164647**
## **ACCOUNTS: 01/01/23 - 31/12/23**
|**INCOME**
Admission
Merchandise
Refreshments
Donations (Corporate)
Donations (Individuals)
Gift Aid
Miscellaneous
Bank interest
**Sub Total**
Asset & Investment Sales
**TOTAL**
**EXPENDITURE**
Property/Iiability Insurance
Rates
Heritage Fleet Insurance
Heritage Fleet RoadTax/MOT
Heritage Fleet Repairs
Vehicle Storage
Merchant Fees
Postage/Printing/Stationery
Merchandise
Refreshments
Advertising
Subscriptions
Miscellaneous
**Sub Total**
Asset & Investment Purchases
**TOTAL**
**ANNUAL SURPLUS/(DEFICIT)**
**Transfer between Funds**
Cash Funds last year end
Movement in fixed assets
**Cash funds this year end**|Unrestricted
Restricted
Endowment
Total
Funds
Funds
Funds
Funds
£
£
£
£
2,861
0
0
2,861
802
0
0
802
1,144
0
0
1,144
13,150
0
225,000
238,150
4,754
0
0
4,754
735
0
0
735
145
0
0
145
697
0
0
697
**24,288**
**0**
**225,000**
**249,288**
0
0
0
0
**24,288**
**0**
**225,000**
**249,288**
1,723
0
0
1,723
286
0
0
286
1,040
0
0
1,040
667
0
0
667
0
0
0
0
570
0
0
570
30
0
0
30
290
0
0
290
232
0
0
232
722
0
0
722
374
0
0
374
110
0
0
110
0
0
0
0
**6,044**
**0**
**0**
**6,044**
1,734
0
0
1,734
**7,778**
**0**
**0**
**7,778**
**16,510**
**0**
**225,000**
**241,510**
35,005
0
0
35,005
(10,000)
0
(225,000)
(235,000)
**41,515**
**0**
**0**
**41,515**
**2023**|**2022**
Total
Funds
£
2,571
549
1,095
3,000
4,049
738
755
0|
|---|---|---|
|||**12,757**
0|
|||**12,757**|
|||1,120
409
873
543
228
480
23
191
16
566
260
97
96|
|||**4,902**
1,375|
|||**6,277**|
||||
|||**6,480**|
|||28,525
0|
|||**35,005**|
4
STATEMENTOFASSFtS&ilABILillESAT3111Y23
2022
Total
Restricte(J
Funds
End0¥en1
Total
Fund5
Funds
Fund5
Funds
FIXEDAS5Ers
Lano & BuildingiprofesslonalvalL4kn1
Hefttoge Bttsesllngjied waluÈi
Olher Heiits8eAssetsiiMyredv*uel
FixtulesiF1ftgDi$ptsy5
Ttyx$ispare¥EquipmeThi lestYaly¢i
TOTAL
225.000 225,0
40.oc
S.OC¥)
50.000
5,000
10.222
5,000
70,222
S.WO
11,956
5,CK)O
ii.
270.000
CURRENT ASSETS
Cash Fundj
Lioyds Bank
Cash In Hand
Oth•rmon•tsryass•ts
Debtors INoThel
41.515
41.515
35,005
TOTAL
41.515
41.515
35.005
CUARENTUAOIUTIES
Cre¢rtor5lNonel
TOTAL
TOIALNET ASSETS
78.471
270.000
348.471
106.227
Signed on behallof allthe iNsioes
Name
Date
07110
OELAIuE- Shir
## **DELAINE HERITAGE TRUST**
## **Registered Charity No: 1164647**
## **Note to the Financial Statements- Extraordinary Items**
Included within Donations (Corporate) in the accounts is a one-off donation totalling £225,000 (2022: £NIL) in respect of land & building donated to the Trust by Delaine Holdings Ltd. This donation has been included in line with a professional valuation of the land.
6