## **HILMARTON PRE SCHOOL TRUSTEES REPORT 1 September 2021 - 31 August 2022**
## **Reference and Administration details:**
Charity Name: Hilmarton Pre School Charity No: 1164622 Address: The Community Rooms, Poynder Place, Hilmarton, Calne, Wiltshire Name of the charity trustees who manage the charity: Georgie Miller - Chair Lynzi Tiner – Secretary Victoria McDonald - Treasurer
## **Structure, governance and management:**
The Committee uses the Pre-School Learning Alliance and Wiltshire County Council Childcare Development Officer for advice and guidance when required and operates according to the adopted Pre-School Learning Alliance Pre-School Constitution 2011. Hilmarton Pre-School has been open since the 1970’s in various forms and operates from the Community Rooms in Hilmarton. It is registered to provide early years education to a maximum of 24 children per session, aged 2-5 years. The Pre-School is open from Monday to Friday 8.45am to 2.45pm, term time only. It employs five members of staff on a part-time basis.
## **Overview of the year:**
## Objectives and activities
Hilmarton Pre-School is a rural service whose aim is to give the best start we possibly can to young children and their families in the early year stages. The emphasis this year has been maintaining the high level of service for the pre-school children:
• Attracting more families to Pre-School so that numbers of children increase and to encourage more parents to become involved in Pre-School management and fundraising events, in particular encouraging more parents to join the committee.
• Increasing our service offering so that we can fit in more readily with childcare requirements of young families
• Emphasising our commitment to premium staff/child ratio, in line with our belief that this is one of the main factors in helping our children grow and develop, and a key reason why families choose us. • To continue responsible financial control of expenditure, recognising that as Pre-School numbers increase we are able, through increased grant funding and fundraising, to improve the facilities and equipment for our children.
• To review and update all Preschool literature and paperwork to ensure that we are fully compliant with current PLSA guidelines and HSE requirements, and to comply with the GDPR regulations. • To keep up to date with all requirements for Ofsted Inspections.
## Key achievements and performance:
Pre-School numbers continued to be strong during the year. Whilst the numbers generally decrease at the end of Summer term, with a large group starting primary school, we believe numbers on roll are projected to increase during the Autumn term to bring us back up to almost full capacity. Staff have been retained and we are at full staffing levels, with some staff available to be flexible to cover any absences, and some bank staff also on the books. We continue to try to recruit new parents to the committee to replace the natural turnover as children move on to school.
## Financial review
In 2021/22 we made a deficit of £1,825. The previous year we made a surplus of £9,329. Income was decreased slightly for both funding and fees. However we were also extremely fortunate to receive donations from the Hilmarton Pumpkin Trail event, and have started a “tuck shop” which gives us a small weekly income. We again have spent on special activities and trips as we were able to subsidise those this year, and the Go Active sessions have continued to two sessions per week as these are really enjoyed by the children. All of our staff were offered the opportunity to join a pension as per the regulations and four have now taken up that opportunity. We have seen increased costs for this as the higher statutory percentage contributions come into force. We have also seen increased wages costs as higher inflation impacted upon our pay structure. We have been fortunate to build up a small cash reserve now and have put some extra funds into our contingency bank account, to keep aside for any emergencies. This has made the day-to-day operation of the preschool much less financially stressful than in previous years. We do now have plans to purchase some capital items, in particular outdoor play equipment and storage facilities.
## Personnel:
On the committee, Joanne Wiggins stepped down as Chair, and Georgie Miller stepped up from the Co-Chair position. We thank Jo for her lengthy service to the preschool. Victoria McDonald continues in the Treasurer role and Lynzi Tiner took over as Secretary in Autumn 2021.
## Fundraising activities:
The fundraising events continued in 2021/22. Of particular note was the Hilmarton Pumpkin Trail, and the medium night, both organised by parents. We have also had external visits for the children which parents have also attended and enjoyed.
## Social events:
This year has seen more opportunities for parents to join in Pre-School special activities due to the lifting of Covid restrictions, and the staff have made a special effort to ensure the children marked special occasions such as Christmas and Easter. We also said goodbye to the large number of children going off to primary school.
## Curriculum:
Forest school continues to be very popular and the staff work hard to make this fun and educational for the children, with further training having been undertaken by various staff members. Emphasis is also put on preparing the older children for the transition to school.
## Plans for the future:
The committee has worked hard to build a operating model for ensuring the Pre-School remains financially viable, and feel this has led to a modest level of cash reserves that ensure the day-today financing is not the worry that it has been in the past. This will continue to be monitored and fundraising to purchase new equipment will continue. The priorities for next year:
• To proactively promote the pre-school through its fundraising activities to ensure long term attendance. • To put greater emphasis on committee staffing, introducing much more visibility to parents. This will ensure the preschool can fulfil the committee requirements and continue to provide the preschool service to the community
• To improve the staffing skill levels through continued training
• To consider ways in which we can improve the service we offer to families wherever possible, including vulnerable 2 year olds.
- To keep up to date with all requirements of Ofsted, including taking on board the comments from our inspection to work towards becoming an “Outstanding” setting.
- To maintain relationships within the village, and work towards a combined future, and foster closer links with Hilmarton Primary School.
- To provide staff a regular review process to allow staff to provide feedback and through appraisals and formal pay reviews, ensure staff are happy and committed.
**HILMARTON PRESCHOOL ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022 CHARITY NUMBER 1164622**
Title & Index
## **HILMARTON PRESCHOOL**
**ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022**
## **INDEX**
|Contents|Page No|
|---|---|
|Independent examiners report|1|
|Approval of financial information|1|
|Receipts & payments account|2|
## **GENERAL INFORMATION**
## **HILMARTON PRESCHOOL ADDRESS**
**Hilmarton Community Room Poynder Place Hilmarton Calne Wiltshire SN11 8SQ**
Title & Index
## **HILMARTON PRESCHOOL**
## **ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022**
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER'S STATEMENT**
In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act; or
- to prepare accounts which accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Daniele Shayler FCCA**
**RiverView Portfolio Ltd**
**1 Market Hill Calne**
**Wiltshire SN11 0BT**
**16th May 2023**
## **APPROVAL OF FINANCIAL INFORMATION**
I declare, in my capacity of treasurer, that the members have approved these accounts for the year ended 31st August 2020, as set out on page 2; and have authorised me to sign it on their behalf.
## **Victoria McDonald**
## **Treasurer**
1
**Hilmarton Preschool**
Accounts to 31st August 2022
## **RECEIPTS & PAYMENTS ACCOUNT**
|**RECEIPTS**
Wilts CC Funding
Fees
Fundraising Income
Registration Fees
Donations
Trip Monies
Charitable Activities
Interest Received
HMRC Credit
TOTAL RECEIPTS
**PAYMENTS**
Wages
Rent
Fundraising Expenses
Trip Expenses
Snacks
New Equipment
Trips/Special Event Activities
Professional Fees
Stationery & Photocopying
Postage
Telephone
Advertising
Cleaning
Accounting
Uniforms
Fees & Subscriptions
Insurance
First Aid/Hygiene
Training Courses
Sundry
Staff Welfare
Donations
Staff Gifts
Depreciation
Toddler Fees Returned
TOTAL PAYMENTS
**SURPLUS/(DEFICIT) FOR YEAR**
**FUNDS**
Funds b/f
Funds c/f
**Represented by:**
Current Account
Contingency Account
Cash
Current Assets
Other Creditors|**Unrestricted Restricted**
**£**
**£**
55,971
17,412
-
-
34
186
3,375
93
-|
**2022**
**2021**
**£**
**£**
55,971
58,364
17,412
18,818
-
-
-
-
34
29
186
-
3,375
62
93
3
-
16|
|---|---|---|
||77,072
-|77,072
77,292|
||61,179
3,746
1,116
1,370
843
-
2,305
87
914
-
40
7
1,207
720
515
-
722
-
3,587
-
452
-
-
87
-|61,179
52,852
3,746
4,056
1,116
-
1,370
1,148
843
1,158
-
-
2,305
1,249
87
122
914
469
-
-
40
40
7
-
1,207
885
720
1,620
515
90
-
-
722
649
-
-
3,587
3,213
-
-
452
357
-
54
-
-
87
-
-
-|
||78,897
-|78,897
67,963|
||||
||1,825
-
-|1,825
-
9,329|
|||76,434
67,105|
|||74,608
76,434|
|||39,964
41,271
35,525
35,431
64
140
262
-
1,205
-
408
-|
|||74,608
76,434|
- -
R&P
**HILMARTON PRESCHOOL ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022 CHARITY NUMBER 1164622**
Title & Index
## **HILMARTON PRESCHOOL**
**ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022**
## **INDEX**
|Contents|Page No|
|---|---|
|Independent examiners report|1|
|Approval of financial information|1|
|Receipts & payments account|2|
## **GENERAL INFORMATION**
## **HILMARTON PRESCHOOL ADDRESS**
**Hilmarton Community Room Poynder Place Hilmarton Calne Wiltshire SN11 8SQ**
Title & Index
## **HILMARTON PRESCHOOL**
## **ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022**
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER'S STATEMENT**
In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act; or
- to prepare accounts which accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Daniele Shayler FCCA**
**RiverView Portfolio Ltd**
**1 Market Hill Calne**
**Wiltshire SN11 0BT**
**16th May 2023**
## **APPROVAL OF FINANCIAL INFORMATION**
I declare, in my capacity of treasurer, that the members have approved these accounts for the year ended 31st August 2020, as set out on page 2; and have authorised me to sign it on their behalf.
## **Victoria McDonald**
## **Treasurer**
1
**Hilmarton Preschool**
Accounts to 31st August 2022
## **RECEIPTS & PAYMENTS ACCOUNT**
|**RECEIPTS**
Wilts CC Funding
Fees
Fundraising Income
Registration Fees
Donations
Trip Monies
Charitable Activities
Interest Received
HMRC Credit
TOTAL RECEIPTS
**PAYMENTS**
Wages
Rent
Fundraising Expenses
Trip Expenses
Snacks
New Equipment
Trips/Special Event Activities
Professional Fees
Stationery & Photocopying
Postage
Telephone
Advertising
Cleaning
Accounting
Uniforms
Fees & Subscriptions
Insurance
First Aid/Hygiene
Training Courses
Sundry
Staff Welfare
Donations
Staff Gifts
Depreciation
Toddler Fees Returned
TOTAL PAYMENTS
**SURPLUS/(DEFICIT) FOR YEAR**
**FUNDS**
Funds b/f
Funds c/f
**Represented by:**
Current Account
Contingency Account
Cash
Current Assets
Other Creditors|**Unrestricted Restricted**
**£**
**£**
55,971
17,412
-
-
34
186
3,375
93
-|
**2022**
**2021**
**£**
**£**
55,971
58,364
17,412
18,818
-
-
-
-
34
29
186
-
3,375
62
93
3
-
16|
|---|---|---|
||77,072
-|77,072
77,292|
||61,179
3,746
1,116
1,370
843
-
2,305
87
914
-
40
7
1,207
720
515
-
722
-
3,587
-
452
-
-
87
-|61,179
52,852
3,746
4,056
1,116
-
1,370
1,148
843
1,158
-
-
2,305
1,249
87
122
914
469
-
-
40
40
7
-
1,207
885
720
1,620
515
90
-
-
722
649
-
-
3,587
3,213
-
-
452
357
-
54
-
-
87
-
-
-|
||78,897
-|78,897
67,963|
||||
||1,825
-
-|1,825
-
9,329|
|||76,434
67,105|
|||74,608
76,434|
|||39,964
41,271
35,525
35,431
64
140
262
-
1,205
-
408
-|
|||74,608
76,434|
- -
R&P