## **East Peckham Silver Band**
## **Notice of Annual General Meeting**
To be held Thursday May 22[nd] 2025 8.30pm East Peckham Village Hall
**Committee** : Alec Pelmore, Keith Reynolds, Jill Cox, Chris Yelf, Debbie Reed, Tracy Vine, David Wynn, Adam Jones.
**Musical Director** : Matt Down
## **Agenda**
1. Apologies for Absence
2. Minutes of the previous AGM
3. Chairman’s Report
4. Treasurer’s Report
5. Election of the Committee
6. Any other business
## **East Peckham Silver Band**
## **Minutes of Annual General Meeting held on Thursday May 9th 2024 9.00pm in East Peckham Village Hall**
**Present:** Kevin Mylod, Adam Jones, Jill Cox, Lin Sandys, Gay Jenner, Debbie Reed, Tracy Vine, Darren Lunney, Tanya McCulley, Bill Reed, Pam Price, David Wynn, Gary McCulley, Neil Jones, Alec Pelmore, Chris Yelf, Keith Reynolds, Mick Abbott, Steff Brown, Jim McGillivray, Amy Childs, Sarah Rapley, Lin Sandys, Julie Parker, Derek Scott, Denzil Peach, Roy Hunt
1. Apologies for Absence: None received
2. Minutes of the previous AGM were approved
## 3. Chairman’s Report
_The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs together with £898 from gift aid) covered regular expenses (hall hire plus other items - £2365) although the gift aid covers two years worth of subs._
_The concert programme has now more that recovered from Covid and, in addition, we seem to be filling in the quieter autumn and spring periods with church concerts._
_The resulting healthy concert income of £2700 comes as surplus. A sa result we have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment so once again a big big thank you to him._
_I would like to pay especial thanks to Keith Reynolds who continues to manage our our extensive library and our concert programme – he still comes every Thursday and we really couldn’t manage without him!_
_Finally a mention of absent friends. During the year Gay’s husband Ken passed away and will be missed both as a loyal supporter and host of their ‘summer picnics in the garden’. And then Annie Reed, a much loved back row cornet player. Rest in peace._
_Alec Pelmore_
## 4. Treasurer’s Report and Accounts were adopted
5. Election of the Committee Alec Pelmore, Jill Cox, Chris Yelf, Debbie Reed; Tracy Vine, David Wynn, Adam Jones,
6. There was no other business
## **East Peckham Silver Band – Chairman’s Report for the year to February 2025**
The financial report below has more detail of the accounts – I would note that regular income (£1420 from subs together with £531 from gift aid) comfortably covered regular expenses (hall hire - £1677) helped by the fact that our musical director conducted for free.
The concert income of £2700 then flows through to healthy surplus after concert expenses. In addition we sold some old instruments for £750. As a result we have a healthy bank balance of £21,000 (ie 3x revenue) and we have managed to keep the sub as one of the lowest in the brass band world.
This will help as we move to life with a new conductor. As a rough estimate, we are likely to have to pay between £1500 and £2000 for rehearsals, and up to £1500 more for concerts. So we do need to keep that revenue from concerts flowing and we should probably be prepared to have deficits for the next few years and allow that bank balance to fall.
The concert programme has recovered from Covid although we are finding it more difficult to get bandstand slots – for instance Eastbourne have significantly curtailed their programme of concerts. However, we are making up for this with more local church concerts etc so the programme we have is fairly extensive
Keith Reynolds has stepped away from managing our library. Over the last few years he has been through every one of our 1000+ pieces in the library so it is now in great shape and we are very grateful to him for the hard work. Chris Yelf has agreed to take over library management.
In February, Wally Hammonds retired as our musical director after ten years at the helm and we are extremently grateful to him for the way he has built up the band; he passes it to our next director and into a new era in fine fettle.
Alec Pelmore
## **Treasurers Report**
Jill Cox
## **EAST PECKHAM SILVER BAND**
## **Receipts and Payments Account for the year ended 28 February 2025**
|**Receipts**
Subscriptions
Donations
Concerts, Fetes, etc
Gift Aid
Interest on Bank Accounts
Other Income
**Payments**
Music
Instruments and Equipment
Hire of Hall
Insurance
Musical Director's expenses
Conductor
Deputies
Uniform
Performing Rights
Trips
Donations
Stationery
Sundry Expenses
**Net surplus / deficit**|£
88.94
0.00
1677.35
221.00
0.00
420.00
20.00
0.00
0.00
0.00
0.00
11.65
746.12|2024/25
£
1420.00
1534.60
2100.00
521.25
272.72
143.89
5992.46
3185
2807|2023/23
£
1477
765
2100
898
141
53|
|---|---|---|---|
||||5434
0
0
1692
408
0
180
40
141
85
0
85
27
135|
|||||
||||5434|
**These Accounts of the East Peckham Silver Band have been prepared according to accounting best practice with the knowledge and monies entrusted to me**
## **Jill Cox**
## **Accounting Technician**
## **EAST PECKHAM SILVER BAND**
## **Balance Sheet - 28 February 2025**
|**Assets**
Band Deposit Accounts
Barclays
Current
Barclays
Cash in hand
less uncashed invoice
**Reserves**
Band Equipment Fund
Opening Balance
General Reserves
Opening Balance
Net pay/receipt for year|2025
£
20493
732
120
21345
21345
1000.00
17538
2807
21345|2024
£
17421|
|---|---|---|
|||1357
104|
|||18881
-343|
|||18538|
|||1000
14895
1279|
|||18538|