## **East Peckham Silver Band** 

## **Notice of Annual General Meeting** 

To be held Thursday April 20[th] 2023 8.30pm East Peckham Village Hall 

**Committee** : Alec Pelmore, Keith Reynolds, Jill Cox, Denzil Peach (stepped down during the year), Chris Yelf, Debbie Reed, Tracy Vine, David Wynn, Adam Jones. **Musical Director** : Wally Hammonds 

## **Agenda** 

1. Apologies for Absence 

2. Minutes of the previous AGM 

3. Chairman’s Report 

4. Treasurer’s Report 

5. Election of the Committee 

6. Any other business 



## **Minutes of Annual General Meeting held on Thursday April 28th 2022 9.00pm in East Peckham Village Hall** 

**Present** : Kevin Mylod, Greg Forsyth, Jill Cox, David Wright, Jim McGillivray, Gay Jenner, Debbie Reed, Darren Lunney, Tanya McCulley, Bill Reed, Pam Price, David Wynn, Gary McCulley, Neil Jones, Alec Pelmore, Alec Taylor, Chris Yelf, Keith Reynolds, Roy Hunt, Paul Johnson, Kate Hopkins, Denzil Peach, Mick Abbott 

## **1. Apologies for Absence** : Adam Jones, Will Jones, Lin Sandys 

## **2. Minutes of the previous AGM were approved** 

## **3. Chairman’s Report** 

With restrictions starting to ease in the summer, we resumed practices in May with windows wide open etc and managed one bandstand (Hastings) and one very well attended concert in East Peckham. This was followed by most of our usual carol engagements and a very good concert in Hadlow. So life started to return to normal and the spirit of the band has been maintained. 

The financial report below has more detail of the accounts – the key point being that our few concerts managed to generate sufficient income that we covered our costs so our financial position remains healthy. 

While covid cases are again high, I am hoping that we return further to normality – we have just three summer engagements this year but we hope to assemble a full programme next year. 

I would like to pay tribute to Keith Reynolds who is stepping down from the band. Keith has been a stalwart for the band forever (!) and as my predecessor as chairman for over 10 years; but we have all benefitted from the fact that he did all the major jobs (librarian, engagements, uniform, concert manager, secretary) putting the rest of us lazy souls to shame! Irreplaceable 

## …. 

I would also like to thank Gay who is stepping off the committee (Gay was instrumental in the revival of the band twenty five odd years ago); and to Philip Charlton and Annie Reid who are both retiring having been back row stalwarts for many years. Thank you all. Alec Pelmore 

## **4. Treasurer’s Report was adopted** 

**5. Election of the Committee** Alec Pelmore, Keith Reynolds, Jill Cox, Denzil Peach, Chris Yelf, Debbie Reed; Tracy Vine, David Wynn, Adam Jones, 

## **6. There was no other business** 



**East Peckham Silver Band – Chairman’s Report for the year to February 2023** At last we were free from pandemic restrictions, although bandstands were still slow to resume activity so we had a slightly restricted programme. We managed to play at Ightham for their Jubilee fair and our regular slot at Broadstairs. An interesting addition was Carols at Chartwell and we hope this new connection with the National Trust will lead on to more engagements. 

The financial report below has more detail of the accounts – I would note that regular income (£1500 from subs) fell short of regular expenses (hall hire plus other items - £2300); but this was more than made up by a £2000 surplus on Concerts. We have a healthy bank balance which will come in useful when one day we need to pay our conductor – we are very privileged that Wally continues to refuse any payment. 

I would like to pay especial thanks to Keith Reynolds who , while stepping down from active playing, has been beavering away sorting out our extensive library – he still comes every Thursday and I am hoping we can lure him back to a bit of blowing! 

Alec Pelmore 



## **Treasurers Report** 

## Jill Cox 

## **EAST PECKHAM SILVER BAND** 

## **Receipts and Payments Account for the year ended 28 February 2023** 

|**Receipts**<br>Subscriptions<br>Donations<br>Concerts, Fetes, etc<br>Gift Aid<br>Interest on Bank Accounts<br>Other Income<br>Trips<br>**Payments**<br>Music<br>Instruments and Equipment<br>Hire of Hall<br>Insurance<br>Musical Director's expenses<br>Conductor<br>Junior Band<br>Deputies<br>Uniform<br>Performing Rights<br>Trips<br>Donations<br>Stationery<br>Sundry Expenses<br>**Net surplus / deficit**|£<br>0.00<br>1465.00<br>354.22<br>0.00<br>150.00<br>0.00<br>40.00<br>0.00<br>152.65<br>0.00<br>118.40<br>31.68<br>160.83|2022/23<br>£<br>1500.00<br>638.80<br>1450.00<br>0.00<br>13.17<br>150.00<br>0.00<br>3751.97<br>2473<br>1279|2021/22<br>£<br>1510<br>671<br>200<br>4<br>140|
|---|---|---|---|
||||2525<br>52<br>1070<br>295<br>20<br>177<br>55<br>251|
||||1920|
||||605|





**These Accounts of the East Peckham Silver Band have been prepared according to accounting best practice with the knowledge and monies entrusted to me** 

|**Jill Cox**<br>**Accounting Technician**<br>**EAST PECKHAM SILVER BAND**<br>**Balance Sheet - 28 February 2023**<br>**Assets**<br>£<br>Band Deposit Accounts<br>Barclays<br>14280<br>Current<br>Barclays<br>1489<br>Nationwide<br>0<br>Cash in hand<br>less uncashed invoice<br>**Reserves**<br>Band Equipment Fund<br>Opening Balance<br>General Reserves<br>Opening Balance<br>13616<br>Net pay/receipt for year<br>1279|**Accounting Technician**|<br>2022/23<br>£<br>14280<br>1489<br>126<br>15895<br>15895<br>1000.00<br>14895<br>15895|2021/22<br>£<br>10766|
|---|---|---|---|
||||2348<br>1439<br>62|
||||14615|
||||14615|
||||1000<br>12481<br>1134|
||||14615|